20130609_BQResponse_(A0001-A0054).xlsx
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- COMPETITIVE SOLICITATION FOR THE PRODUCTION OF THE COMMON PROCESSING SYSTEM (CPS) (SB SET-ASIDE)
- Solicitation number
- N0002413R5213
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Responses to Solicitaiton questions.
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A0001-54
| Common Question No. | Date Posted | RFP REFERENCE/DISCUSSION (if necessary) | QUESTION | NAVSEA RESPONSE | |
| A0001 | 9/11/13 | Solicitation N00024-13-R-5213 | Is the incumbent eligible to respond to this solicitation or do they have an OCI? It appears they have a competative advantage and specific parts are to be procured/manufactured by the incumbent? | Yes, the Government owns the TDP and it is a build-to-print competition. | |
| A0002 | 9/11/13 | RFP: SECTION B - | |||
| The table on pages 39-43 "Spares and Repairs" | It appears the tables referenced include items that will be End of Life (EOL) prior to award of this contract. Will the Government be updating the tables to remove these items or how would you like the contractor to address these items? | If the item is End of Life at the time of proposal submission, please indicate "no bid" with explanation. If it is not, The offeror must include in their proposal a plan to address any obsolescence and/or DMS issues to support production activities as required under this RFP. | |||
| A0003 | 9/11/13 | RFP: SECTION L - | |||
| Page 153, Section 2.2.1 Supporting Pricing Data for FFP CLINs | It appears the table referenced contains items that are End of Life (EOL). Will the Government be updating the table to remove these items? | NO, These items are not End of Life. Please provide pricing. | |||
| A0004 | 9/11/13 | N/A | What is the Government's desired OEM maintenance coverage period for software license, 1 year, 2 years, 3 years? | The Governments desire is to have at least a 2 year maintenance coverage period for all software licenses that will have a start date from when the equipment is delivered (DD-250'd)to the customer. See Section C-1, paragraph 1.7. The Solicitation has been amended. | |
| A0005 | 9/11/13 | RFP: SECTION C - | |||
| Page 46, Section 2.1 Government Documents | Can the Government verify the SRD referenced in the table as Rev D? The list of GOVERNMENT FURNISHED INFORMATION it references the SRD as Rev E. Which version should we bid? | Version E is what is provided on the GFI disk and is what should be quoted. The Solicitation has been amended to reference REV E. | |||
| A0006 | 9/11/13 | RFP: SECTION L - | |||
| Page 154, Section 2.2.2 Detailed Cost Data for CPFF CLINs | First sentence reads: "The following estimated labor mix is applicable to CPFF CLINs 0005, 1005, and 2005", which are FFP spares CLINs. Recommend changing sentence to read: "The following estimated labor mix is applicable to CPFF CLINs 0006, 1006, 2006 and 3006." | Concur. The Solicitation has been amended. | |||
| A0007 | 9/11/13 | RFP: SECTION L - | |||
| Page 154, Section 2.2.2 Detailed Cost Data for CPFF CLINs | First sentence of 2nd paragraph reads: "The Offeror shall utilize the maximum hours identified in Section B and Government-defined general labor mix identified above to price the estimated costs for CLINs 0005, 1005, 2005 and 3005", which are FFP Spares CLINs. Recommend changing sentence to read: "The Offeror shall utilize the maximum hours identified in Section B and Government-defined general labor mix identified above to price the estimated costs for CLINs 0006, 1006, 2006 and 3006." | Concur. The Solicitation has been amended. | |||
| A0008 | 9/11/13 | RFP: SECTION C - | |||
| Page 59, Section 3.14 | Sentence reads: "ENGINEERING STUDIES (SUPPLEMENTAL AND EMERGENT WORK) (Applicable to CLINs 0005, | ||||
| 1005, 2005 and 3005)" which relates to FFP Spares CLINs. Recommend changing sentence to read: "ENGINEERING STUDIES (SUPPLEMENTAL AND EMERGENT WORK) (Applicable to CLINs 0006,1006, 2006 and 3006)" | Concur. The Solicitation has been amended. | ||||
| A0009 | 9/11/13 | RFP: SECTION L - | |||
| Page 153, Section 2.1 Price and Cost Summaries | Last bullet reads: "Direct and indirect rates to support CLINs 0005, 1005, 2005, 3005", which is related to Spares CLINs. Recommend changing to read: "Direct and indirect rates to support CLINs 0006, 1006, 2006, 3006". | Concur. The Solicitation has been amended. | |||
| A0010 | 9/11/13 | RFP: SECTION L - | |||
| Page 156 | Can the Government provide Section L "Supplemental Data" requirements for Volume IV? | Paragraph 4.4 has been added to Section L detailing requirements for Supplemental Data, Volume IV. Solicitation has been amended. | |||
| A0011 | 9/11/13 | RFP: SECTION B - | |||
| Page 37, Note F | The first part of Note F instructs bidders to price "all labor, materials and ODCS associated with the production, system level test and ...", however system level test cannot be completed without the GFM. Recommend removing "system level test" from pricing and delivery. | It is understood by the Government that the actual system level testing cannot occur without GFM or equivalent replacements as listed in the table below. However, you are still required to price system level test. | |||
| A0012 | 9/11/13 | RFP: SECTION B - | |||
| Page 38, Note G | The first part of Note G instructs bidders to price "all labor, materials and ODCS associated with the production, test and ...", however testing cannot be completed without the GFM. Recommend removing "test" from pricing and delivery. | It is understood by the Government that the actual system level testing cannot occur without GFM or equivalent replacements as listed in the table below. However, you are still required to price system level test. System level testing has been added to Note G. Solicitation has been amended. | |||
| A0013 | 9/11/13 | RFP: SECTION B - | |||
| Page 37 & 38, Notes F & G | The second part of Notes F & G instructs bidders to price units "less the labor, material and ODCs associated with integrating" the parts listed in the table. There is integration material associated with the GFM (i.e. mounting brackets, cabling, etc.), is it the Government's intention for bidders to remove the associated material from pricing and delivery? | Yes, include price integration materials associated with GFM. | |||
| A0014 | 9/11/13 | RFP: SECTION C - | |||
| Page 49, section 3.2.5 | Paragraph 3.2.5 states "The Contractor shall provide a Conference Agenda (CDRL A003), Presentation Material (CDRL A004) and Minutes (CDRL A005) for each meeting." Is it the Government's desire to provide each CDRL for the Bi-Weekly Management Reviews which would require 26 deliverables for each CDRL annually? | Biweekly meetings shall only report on data included in CDRL A002, submitted monthly. CDRLs A003, A004, and A005 shall be utilized for meetings as discussed in 3.2.5.2 - 3.2.5.4. | |||
| A0015 | 9/11/13 |
RFP: Attachment A - CDRLs:
| Page 2 | The Table of Contents Matrix for Exhibits A & B list CDRL A019 as the Integrated Master Schedule (IMS), recommend changing to Integrated Program Management Report (IPMR) as listed in the CDRL Title and Section C-2, SOW. | Concur. Table of Contents for Attachment A, title of A019 will be changed to Integrated Program Management Report (IPMR) in a forthcoming amendment to Attachment A. | |
| A0016 | 9/11/13 | RFP: Attachment A - CDRLs: | |
| A013 | BLKs 12/13 list the CDRL due date as NLT 45 calendar days prior to Preliminary Design Review (PDR), however there is no requirement for PDR. What due date should be utilized for this CDRL? | CDRL (A013) will be updated to reflect that the Configuration Management Plan will be required 15 days after contract award. Attachment A has been amended. | |
| A0017 | 9/11/13 | RFP: Attachment A, CDRL - | |
| A015 | BLKs 10/12 list the CDRL due date as NLT 30 calendar days prior to the Physical Configuration Audit (PCA), which is a requirement for CLINs 4002-4005 only. Paragraph 3.7 of the C-2 SOW lists CDRL A015 as applicable to CLINs 0001-0005, 1001-1005, 2001-2005, 3001-3054 and 4001-4005. Should the due date for this CDRL be something other than the PCA? | CDRL A015 is only required for CLINs 4002-4005 and shall be submitted 30 days prior to the PCA. |
Overall obsolescence management (including updates to CDRL A015) will be required on CLINs 0001-0005, 1001-1005, 2001-2005, 3001-3005 and 4001-4005.
Section C-2, Paragraph 3.7 - CLIN 3054 is a typo and will be changed to CLIN 3005. The Solicitation has been amended.
| A0018 | 9/11/13 | RFP: SECTION C - | |
| Page 53, section 3.8.2 | How often should offerors plan to conduct R&M Program Reviews? | Section 3.8.2 has been revised as follows "The Contractor shall conduct, participate in and prepare for R&M program reviews on an annual basis. Agenda shall be provided five calendar days in advance of each review to provide adequate coverage of topics and participant preparation. The Contractor R&M personnel shall also support all formal and informal meetings, design reviews, working groups and Product Oriented Surveys to the extent necessary to conduct the R&M program in accordance with the contractual milestones and R&M requirements." Solicitation has been amended. | |
| A0019 | 9/11/13 | RFP: Attachment A, CDRL - | |
| A023 | BLKs 10/12 list the CDRL due date as NLT 30 calendar days after modification/revision/update is required. However, section C-2 does not state that the Contractor will be provided a R&M Program Plan that would need modified. What due date should be utilized for the initial development of this CDRL? | The Solicitation requires that the contractor prepare and provide the R&M Program Plan as cited under section C-2, 3.8 citing CDRL (A023). The CDRL (A023) will be updated to reflect initial report due at 15 days after contract award. Attachment A has been amended. |
| A0020 | 9/11/13 | RFP: SECTION B - | |
| Page 6, CLIN 0005 lists type as FFP; page 36 CLIN table lists CLIN 0005 type as CR; and page 25 CLIN 3005 lists type as FFP; page 36 CLIN table lists CLIN 0005 type as CR | Please clarify if CLIN 0005 and 3005 is FFP or CR. Also, it appears there are duplicate blocks for CLINs 3004, 3005, 3006 on page 36 that need to be deleted. | CLIN 0005 and 3005 are FP. Duplicate blocks have been deleted. The Solicitation has been amended. | |
| A0021 | 9/11/13 | RFP: SECTION M - | |
| Page 150, Para 2 | "The Offeror shall provide legible hard copies of the program schedule in the following three formats: (a) Gantt chart, (b) network plot which legibly reflects all activities and their relationships and (c) tabular format containing the following data . . . ." In hard copy, these formats are not user friendly. Request to remove the network plot and tabular formats. | No, submit per instructions | |
| A0022 | 9/11/13 | RFP: SECTION I - | |
| Page 92; FAR 52.209-3 paragraph (b) | The RFP states that "First Article Reports are due within 30 calander days from the date of this contract." 30 days is an unrealistic time period to deliver and test a First Article Unit, did the Government intend for this delivery date to be 30 calendar days from the delivery date of the FAU? | Section I, Clause 52.209-3 has been revised as follows "The Contractor shall submit the first article test report within 30 calendar days from delivery of First Article Units of this contract to PEO IWS 1.0 marked "FIRST ARTICLE TEST REPORT: Contract No. N00024-13-R-5213 CLIN 4002, "FIRST ARTICLE TEST REPORT: Contract No. N00024-13-R-5213 CLIN 4003-4005." Within 30 calendar days after the Government receives the test report, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. ". The Solicitation has been amended. | |
| A0023 | 9/11/13 | RFP: SECTION B - | |
| Page 38, Note H, Repair Price | The RFP does not define the level of repair for the selected spare LRUs, would the Government consider an Evaluation Price and a Repair Price, if not evaluated to be Beyond Economical Repair (BER)? If found BER, how does the Government intend for bidders to dispose of item? | No, Government will not consider evaluation price. Submit per Section B instructions for repair price. | |
| A0024 | 9/11/13 | RFP: SECTION C - | |
| Page 48, Paragraph 3.2 | The RFP lists Paragraph 3.2 as applicable to all CLINs, which includes both FFP and CPFF CLINs. Under which CLINs should this tasking be priced and delivered? | Section C - Paragraph 3.2. Program Management and Control is inclusive of the per unit production cost. | |
| A0025 | 9/11/13 | RFP: SECTION H - | |
| Page 82, Level of Effort | The paragraph states the bidders "agree to provide the total level of effort specified in the next sentence in performance of the work described in Sections B and C of this contract." Does the Government intend for all of Sections B and C to be part of the level of effort? | No. This applies to effort for Engineering Studies as specified per each Delivery Order. | |
| A0026 | 9/11/13 | RFP: Attachment 4 | |
| Risk Management Plan | The cover page for Atch 4 is labeled correctly, but the document's header states: "ATTACHMENT 5 TO THE CDRL". Did you mean "4"? | Concur, header to Attachment 4 to CDRL will be revised to Attachment 4 to the CDRL. Attachment A has been amended. | |
| A0027 | 9/11/13 | RFP: SECTION B - | |
| Page 33, Payments of Fee (b) | Should the percent utilized in Attachment 11 "Rates Summary" tab be completed by bidders within the blanks of this clause? | All data in Attachment 11 are formatting examples/guideline for submission. | |
| A0028 | 9/11/13 | RFP: SECTION B - | |
| Page 37, NOTE E & Pages 5, 11-12, 18, & 24-25; CLIN 0004 | It appears the Government applied NOTE G to CLINs 0004,1004, 2004, & 3004 instead of NOTE E. Should NOTE E apply instead of NOTE G? | Concur. Solicitation has been amended. | |
| A0029 | 9/11/13 | RFP: SECTION B - |
Pages 37-38; NOTES F & G;
| Section H, Page 86; 5252.245-9109, | Parts list includes 39R6515 & 44W2234, but both of these are not listed in the 5252.245-9109 table in Section H. They are listed in the accompannying notes, but not all inclusive. | Part 39R6515 is included in Section H, Clause 5252.245-9109 under part number 1727HC1-EXP3000 IBM Expansion. Part 39R6515 was also added to Note L. Part 44W2234 status was not procured at the time of the solicitation release. The part has now been procured and will be added to the list in Section H. Solicitation has been amended. | |
| A0030 | 9/11/13 | RFP: SECTION C - | |
| Page 51, Section 3.4 | Should paragraph 3.4 be applicable to CLIN 0005 instead of CLIN 00045? | Concur, Section C-2, Paragraph 3.4 correction to CLIN 0005. Solicitation has been amended. | |
| A0031 | 9/11/13 | RFP: SECTION C - | |
| Section C & H: pps 45-64 | Should clauses listed in Section C-3 be listed in Section H? | No | |
| A0032 | 9/11/13 | RFP: SECTION C (SOW) - | |
| Page 55, Section 3.10.2, Contractor Production Qualification | First sentence of the third paragraph states: ‘…and test the CPS units by providing various artifacts defined in 3.9.3. |
| There is no 3.9.3 in the SOW section. Par. 3.9 is the SYSTEM SAFETY paragraph and doesn’t cite artifacts. | This is a typo and should be paragraph 3.10.3. Solicitation has been amended. | ||||
| A0033 | 9/11/13 | RFP: SECTION C (SOW) - | |||
| Page 55, Section 3.10.5, Functional Configuration Audit. | Second sentence states: ‘The FCA shall verify certify that the CPS units functions in accordance with the System Requirements Document.’ It should be clarified to read ‘..with applicable (e.g., PAT/SBT) requirements of the System...’, since this is a BTP program and does not include a qualification (environmental) effort. | Section 3.10.5 first paragraph has been revised as follows " The Contractor shall support and participate in a Government run FCA conducted on the first production unit under CLINs 0001-0004 submitted for delivery. The FCA shall verify and certify that the CPS units function in accordance with the Systems Requirements Document not including Environmental Qualification Testing (EQT). The Government representative(s) will conduct the FCA at the Contractor’s facility." The solicitation has been amended. | |||
| A0034 | 9/11/13 | RFP: SECTION L (Proposal Instructions) - | |||
| Page 142, Section 3.2, Written Solicitation Response Requirements; Volume IV - Supplemental Data | In Section L, 3.2 it states, "The narrative material in written Volumes III and IV of the Offerors proposal, with the exception of key personnel resumes, shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on | ||||
| standard 8-1/2 by 11 inch paper." There is no Volume IV formatting information. Please clarify what the key personnel resume requirements are (i.e. information required and formatting). | Section L-3, Paragraph 3.2 has been revised, The narrative material in written Volumes III and IV of the Offerors proposal shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on standard 8-1/2 by 11 inch paper." See A0010 for personnel resume requirements. Solcitation has been amended. | ||||
| A0035 | 9/11/13 | Proposal submission deadline has been extended from 19 August 2013 to 2 September 2013. | 2 September 2013 is a Federal Hoilday (Labor Day) recommend changing the due date to 3 September 2013 | Concur. Solicitation has been amended with 03 October 2013 submission due date. | |
| A0036 | 9/11/13 | Will any of the COTS Software and configuration specs be included? | CPS 4.0 Operating Environment Software is provided on the GFI disks that were sent out to all offerors. | ||
| A0037 | 9/11/13 | Who will be responsible for DIACAP certification, the Navy or the Prime? | For Information assurance information, refer to 252.239-7001 in Section I | ||
| A0038 | 9/11/13 | Several CDRLs and Proposal have TBD (s), when will those be determined? | Please specify where in the Solicitaiton/Attachments in question. | ||
| A0039 | 9/11/13 | Can a sub-contractor's facility be used for the manufacturing demo? | Yes, Sub-contractor facility can be used for Oral Presentations and demonstration of production capabilities. Sub-contractor must be ISO 9001 approved facility and Prime and Sub-contractor facilities cleared at Secret level. | ||
| A0040 | 9/11/13 | Please verify that a sub-contractor's facility with ISO 9000 compliance may be used. | The Prime and major subcontractors shall be ISO 9001 compliant. According to the RFP, SECTION L-3: SPECIFIC INSTRUCTIONS FOR PREPARATION OF PROPOSAL, Section 3.1 cites that "Production by the Offeror and its major subcontractors must be at ISO 9001 approved facilities". | ||
| A0041 | 9/11/13 | Will Government consider value-added engineering solutions? | Value engineering is addressed under clause 52.248-1 and the Government will take into consideration value-added engineering solutions proposed by the Offeror. The 5212 contract contained the following citation and perhaps should be added to this RFP: Any cost reduction proposal submitted pursuant to the clause entitled "VALUE ENGINEERING" (FAR 52.248 1) shall be submitted as a Code V Engineering Change Proposal (VECP). DI-CMAN-80639C approved 30 Sep 2000 and MIL-HDBK-61A of 7 Feb 2001 apply. Information required by the "VALUE ENGINEERING" clause shall also be submitted as part of the change request | ||
| A0042 | 9/11/13 | How many systems are expected to be delivered under this new contract N0002413R5213? | IDIQ contract; estimated total quantity of 173 units | ||
| A0043 | 9/11/13 | We are aware that current key vendors, i.e. the cabinet OEM, deliver at a rate much lower (by half) than possible to deliver 20 systems per month and are unable to meet this requirement with the available facilities and staffing. Does the program office intend to require 20 systems per month or maintain the current rate of production and modify the solicitation? | 20 units is the maximum throughput required | ||
| A0044 | 9/11/13 | Have key vendors committed to providing necessary or proprietary components at levels sufficient to ensure delivery of 20 systems per month? | That is for the Contractor to determine | ||
| A0045 | 9/11/13 | If 20 systems per month are required, new key vendors will have to be identified that can meet the rate of production for some sub-assemblies. This will trigger a requirement to obtain new environmental testing (shock, vibration, EMI, etc). Is it the government’s working assumption that a new series of environmental tests will be required if a new prime contractor is selected to deliver these systems? | No. EQT should not be required as this is a Build to Print (BTP) contract. | ||
| A0046 | 9/11/13 | What environmental qualifications are required, e.g., Environmental Health and Safety Plan (EHSP). | Provided as GFI Item No. 3 (Environmental Health and Safety Plan) | ||
| A0047 | 9/11/13 | Does the Government agree to pay for successful testing of the first article? | First Article Unit Requirements are CLIN 4002-4005 (FFP CLINs). Also, see response to A0022. | ||
| A0048 | 9/11/13 | 30 days advance notice is required for the Government to provide GFE necessary to assemble a complete system. The first article test report is due 30 days from contract award. It can take several months to complete a full environmental test series with the government approving the procedure, witnessing the tests, and reviewing/commenting on the report. Does Government intend to adjust these requirements to facilitate a workable timeline? What are your actual requirements for delivery of the first article test report and the first shipment of field-ready systems? | Envionmental Qualification Testing (EQT) will not be required as this will be a Build to Print (BTP) contract. First Article Unit Report due 30 days from FAU delivery (see response to A0022). | ||
| A0049 | 9/11/13 | We feel that our solution will significantly benefit the Government both in price and product but request an extension to 30 September. Additional time will allow our small business to better prepare a quality response to this complex RFP. Additional time will give us parity to compete with firms that already possess the technical data, and to include key vendors, realistic timelines, and set up manageable expectations. Thank you. | Solicitation submission due date has been extended until 03 October 2013. | ||
| A0050 | 9/11/13 | Solicitation Number: N0002413R5253 dated 13June2013 states that the incumbent is the only vendor capable of performing this work, and that they will deliver the entirety of the remaining CPS units and associated services by March 2015. If that is the case, what work will remain to be performed under solicitation number N0002413R5213? | Solicitation N00024-13-R-5213 requirement is for FY2014- FY2017. Solicitation N00024-13-R-5253 is for the production gap between the existing contract and the N000-13-R-5213 solicitation/contract. | ||
| A0051 | 9/11/13 | L-3 | Latest date when questions are still accepted? | Questions are accepted until 20 September 2013. See Section L-3, paragraph 1.0 General Information. Solicitation has been amended. | |
| A0052 | 9/11/13 | L-3 | Has time period for Oral presentations changed? | Yes, Section L-3, paragaph 3.3 has been revised as follows "3.3 Oral Proposal Requirements. The Government will evaluate the Offerors’ Technical and Schedule and Risk Management approaches against the requirements contained herein using slides and information presented via oral proposals. The oral proposals shall be presented to Government representatives at the Offeror’s production facility. The Contracting Officer will strictly enforce time limits. The oral proposal shall be organized as follows: |
1. Introduction and Oral Presentation (4 hours maximum, not including two (2) breaks)
2. Production Facility Visit (1 hour maximum)
3. Clarification questions (30 minute maximum)
Offerors shall provide the Contracting Officer three dates for oral presentations and the location of its production facility by 13 September 2013 in order to allow the Government team sufficient time to schedule travel. The Government anticipates scheduling presentations between 23 September 2013 and 18 October 2013. This timeline is subject to change without notification to offerors. The Contracting Officer will schedule all oral presentations and notify each Offeror of the scheduled date and time at least ten (10) business days prior to the scheduled date. The Government reserves the right to change the presentation period and reschedule an Offeror’s oral presentation at the discretion of the Contracting Officer.
| A0053 | 9/11/13 | Technical Data Package drawings | Are the following drawings 8346881 (I/O Panel Fabrication Assy) and 8346890 (HEX/Fan Module Assy) updated drawings? | No, drawings 8346881 (I/O Panel Fabrication Assy) and 8346890 (HEX/Fan Module Assy) are not current drawings? Updated drawings have been included in the TDP addendum disk. Addendum disk dated 09 September 2013 will be sent out to all Offerors who already received competition library of relevant Government Furnished Information. |
| A0054 | 9/11/13 | Technical Data Package drawings | Are there missing drawings in the TDP? | Yes, the following drawings 8477543 (PTCA Program Cable), 8346915 (Power Temp Controller Assy) and 8346902 (BladeCenter Bushing Fab & Assy) were accidently omitted. These drawings have been included in the TDP addendum disk. Addendum disk dated 09 September 2013 will be sent out to all Offerors who already received competition library of relevant Government Furnished Information. |
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