Q A_FBO_Posting.pdf

N00019-16-R-0013 Draft RFP Questions

Question

PWS

Section

Question Answer

1 1.2 In what unit are the provided flight hours in Appendix B? (Pilot Reported Time, Weight off Wheels, or Engine Reported Time)

The provided flight hours in Appendix B are in NAVFLIR (Naval Aircraft Flight Record) hours (Pilot's reported time).

2 1.2 These hours seem to be significantly different to the current forecasted hours; can you please explain the difference?

Flight hours are adjusted annually; Appendix B reflects the current five year projection.

3 2.3 Can the Government provide the specific OEM Repair Manual reference numbers being requested in this section?

Yes, per Rolls Royce Maintenance Manual, the OEM manuals/instructions required for continued airworthiness of the engine include:

- AE 2100D3 Maintenance Manual (MM) (CSP 34042)

- AE 2100D3 Engine Manual (EM) (CSP 31013)

- AE Series Standard Practices Manual (SPM) (CSP 40000)

- AE 2100D3 Service Bulletins (SB) (CSP 34043) Other Required RR manuals:

- AE 2100D3 Operations Manual (CSP30004)

- AE 2100D3 Illustrated Parts Catalog (CSP33004)

- AE 2100D3 Fault Isolation Manual (CSP34063)

The PWS will be updated to incorporate this list.

4 3.1 If the Government performs any necessary inspections, verifications, and evaluations to the Contractor's repair facility, how much notice will the Government provide the Contractor?

The Government will provide notice prior to visits to the Contractor facilities. The PWS will be updated to include the timeframe for notice to be provided the Contractor before inspections.

5 3.1 What is the expected frequency of visits? On site visits will be held annually, at a minimum. Other visits will be held as circumstances warrant.

6 3.5.1 Will the Government provide funding for transportation of all components listed in Section 1.2?

Section 1.2 does not require the Contractor to ship material.

A TAC code has been provided in clause 5252.232-9522 to be used for shipment of all components listed in Sections 3.5.1, 3.5.2, and 3.5.3.

7 3.5.2 Will there be a separate CLIN for the repair of engine stands, containers, and bags or will this be included within the existing CLINs on the draft RFP?

No, there will not be a separate CLIN. Repairs of the Quick Engine Change Assembly (QECA) Transport Dollies/Stands and the QECA protective bag/cover should be included in the Quick Engine Change Kit (QECK) repair efforts under Section 7.0 and its respective CLINs.

8 3.5.2 What specific QEC bag part number should be utilized?

The QEC bag part number shall be ATL-1175-001G or equivalent/NAVAIR approved.

9 3.5.3 Will there be a separate CLIN for shipping? No, there will not be a separate CLIN for shipping. A TAC code has been provided in clause 5252.232-9522 to be used for shipment of all components listed in Sections 3.5.1, 3.5.2, and 3.5.3.

10 3.7 Are there any special IT requirements for the Contractor to access DECKPLATE?

DECKPLATE will require a Common Access Card (CAC) for eDMZ (Online DECKPLATE).

11 3.8 Contractor requests this requirement either be removed from the PWS or NAVAIR provide additional information as to why this is required, specifically, what tasks outlined in the Contract or PWS would require a contractor to hold an Information Assurance Certification.

Information Assurance Certification is required for a Contractor that is accessing Government systems (DECKPLATE). It is online training required once a year by the person accessing the system.

12 3.8 Will the Government be providing a digital certificate and updates for the Government system?

Yes, the Government will issue Common Access Cards (CACs) per contract requirements.

13 4.3.2 Will the Government be publishing formal Technical Directives (TD) that correspond to OEM service bulletins?

Yes, the Government will be publishing formal Technical Directives (TD) that correspond to OEM service bulletins.

14 4.3.2 Will the Contractor be provided access to the NATEC website to gain access to TDs?

Yes, the Contractor will have access once CACs are issued per contract requirements.

15 4.3.3 Will Technical Variance requests stop the clock towards TAT following the 3 days listed for approval?

Yes, the Turn Around Time (TAT) will stop if the Government exceeds the three day approval timeline. The PWS will be updated to include this information.

16 4.3.3 Does approval by NAVAIR Technical Authority not conflict with Section 1.2.2 of the PWS?

No, NAVAIR is the technical authority for all AE2100D3 configuration's airworthiness when installed in a USMC aircraft. NAVAIR's airworthiness certification process leverages the configuration's the Federal Aviation Administration (FAA) type certification and civil airworthiness standards as a baseline in accordance with MIL-HNDBK-516, JSSG-2007, and NAVAIRINST 13100.15.

Section 1.2.2.'s intent is a general scope of the maintenance process and NAVAIR does not see any statement indicating that the contractor is approving a configuration for airworthiness installed in a naval application.

17 4.3.3 Will the contractor be required to have a dual path quality system so that the commercial quality system is followed as well as NAVAIR's quality system?

No, under section 4.3.3, NAVAIR is not requiring a dual path quality system. Section 4.3.3 does not refer to quality process requirements. Its purpose is the process by which certification of the configuration being produced via repair for flight in a naval application will be achieved. Section 3.1 Quality Management System does refer to the quality process requirements and indicates that the repair process shall have a compliant quality system with Title 14 CFR Part 145 and that government reserves the right to perform any necessary inspections, verifications, and evaluations to the Contractor's repair facilities at any time during contract performance to ascertain the adequacy of the quality system. The government action in this scenario is not considered by NAVAIR to be a dual path, but as an addition on a as needed basis.

18 4.4.1.2 Can the Government provide additional scope for this section?

Can the Government add a maximum number of hours?

The Contractor shall conduct engineering analysis of incoming component condition and provide solutions to ROUTINE problems discovered during depot-level repair of QECA. The PWS will be updated to clarify this requirement.

As section 4.4.1 states, this requirement will be completed at the request of the Government. The Government will not provide a maximum number of hours.

19 4.4.1.3 Can the Government provide additional scope for this section?Can the Government add a maximum number of hours?

The Contractor shall report trends of AE2100D3 engines discrepancies discovered under this contract. The PWS will be updated to clarify this requirement. The Government will not provide a maximum number of hours.

20 4.4.1.4 Can the Government provide additional scope for this section?

Can the Government add a maximum number of hours?

The Contractor shall report QECA deficiency trend information. PWS section 4.2.2.3 has been updated to clarify this requirement.

The Government will not provide a maximum number of hours.

21 5.1 Does this section apply to unserviceable Line Repairable Units (LRUs) received as part of a QECA or components defined in Section 1.2?

Yes, this section applies to the entire QECA and its associated transportation stand and protective cover.

22 5.1.1 In order to create a FFP pricing structure with the inclusion of Service Bulletins, the Contractor suggests the Navy provide:

- A current list of Service Bulletins that have been incorporated to date

- Copies/Access to each Engine Log Book to ascertain asset configuration.

All existing required Service Bulletins (SB) that are NAVAIR approved are to be priced into the FFP for repair. The Government will provide an attachment with the final RFP which will list what service bulletins are to be included.

NAVAIR will maintain a current list of SBs.

Future service bulletins to be incorporated will be addressed in accordance with FAR 52.243‐1 Changes ‐ Fixed Price.

23 5.1.1 What does ‘required OEM Service Bulletins’ mean and does the Government want these priced into the FFP or handled on an exclusionary basis?

All existing required Service Bulletins that are NAVAIR approved are to be priced into the FFP for repair. The Government will provide an attachment with the final RFP which will list what service bulletins are to be included.

NAVAIR will maintain a current list of SBs.

24 5.1.1 If ‘Required OEM Service Bulletins’ are to be included within the FFP, how will future Service Bulletins be handled?

Future service bulletins to be incorporated will be addressed in accordance with FAR 52.243‐1 Changes ‐ Fixed Price.

25 5.1.2 The Contractor requests NAVAIR supply a listing of all GFM parts (if any) NAVAIR intends to supply.

NAVAIR does not intend to supply any GFM to be used up during the performance of this contract.

26 5.1.3 Will the Government provide current Government Furnished Material suppliers and repair suppliers?

No, the Government does not intend to provide a list of suppliers and repair suppliers of the previously provided Government Furnished Material.

27 5.1.3 Will there be time for a buildup of previously provided GFM based on supplier lead times?

The Government will update the PWS to include a separate QECA TAT during the build up period.

28 5.1.5 Please provide the Critical Safety Items list. The Critical Safety Items list will be provided with the final RFP as an attachment to the solicitation.

29 5.1.9 Are Life Limited Components replacement parts covered under the FFP?

Yes, Life Limited Parts replacement should be priced into the

FFP.

30 5.1.9 Is the OEM's Chapter 5 life acceptable or will the Contractor be required to use NAVAIR's PMIC?

The Contractor shall use NAVAIR's Periodic Maintenance Information Manual (PMIC).

31 5.1.9 Will NAVAIR provide the PMIC? Yes, the Government intends to provide the PMIC with the final RFP.

32 5.1.9 Life Limited Parts are expensive to replace. In order to generate an FFP proposal with reduced risk, we suggest the Navy provide access to the Engine Log Books. Access to the Engine Log Books will allow contractors to accurately forecast the material requirements.

The Government intends to provide access to the appropriate engine log sets with the final RFP.

33 5.1.10 Consider removing the requirement for Bonded Storage. If NAVAIR elects to keep this requirement in, how will this requirement reconcile with FAR Clause 52.245‐1 (h) Contractor Liability for Government Property"?

Sections 5.1.10 and 5.2 will be updated to clarify requirements. The requirement will not conflict with the GFP clause in the solicitation.

34 5.2 Can the Government remove the enclosed and covered requirement, if engines are stored in a bonded facility?

Sections 5.1.10 and 5.2 will be updated to reflect the requirement to have indoor storage in a secure storage facility in accordance with GFE requirements.

35 5.3 Is Government approval required on all parts or just serialized (tracked) parts, and if the latter, is there a list of serialized parts which would need approval to cannibalize?

Government approval is required only on repairable components. The PWS will be updated to clarify this requirement.

36 5.3 Will there be a contractual COR response time for cannibalization requests and what will that be?

Yes, the PWS will be updated to include a reponse time for cannibalization requests.

37 6.1.1 Can the Government please clarify if this is three 'working' days, or just three days?

The requirement referenced in Section 6.1.1 is three working days. The PWS will be updated to clarify this requirement.

38 6.1.2 Is there a timeline associated with this requirement? The Contractor shall follow timelines established in NAVAIRINST 13700.15E. IAW with the 13700.15E, transactions are to be submitted no later than midnight, local time, and the first working day following the day a status change occurs.

39 6.1.3 Is this point referencing only maintenance records received from NAVAIR (Government Owned)?

Section 6.1.3 references all maintenance records.

40 7.1 Could NAVAIR consider an alternate approach for the QECK repair categories, such as time since new? Most QECK repairs are age or structural related.

No, the Government does not intend to update the categories of repair referenced under PWS section 7.1.

41 7.2 Is a task order the same as a Delivery Order? A task order is issued for services, while delivery orders are issued for supplies. All orders issued during the performance of the contract will be considered task orders.

42 7.2 When will NAVAIR issue the task orders for induction and repair?

NAVAIR intends to issue task orders for induction and repair prior to sending the QECA to the repair facility.

43 7.2 Which task order will start the TAT? TAT will start once the Government issues the task order and the QECA is received at the repair facility.

44 7.2 How will the module level inspection be funded without the task order in place?

A task order will be in place at time of inspection.

45 7.3 Will TV requests stop the clock towards TAT following the three days listed for approval?

Yes, the TAT will stop if the Government exceeds the three day approval timeline. The PWS will be updated to include this information.

46 7.3 If multiple TV requests are submitted will the TAT time requirement be adjusted?

The TAT requirement will only be adjusted if the Government exceeds the three day review time for each deviation request.

47 8.0 Why is the definition of a core engine different in Section 8.0 vs. Appendix A?

Section 8.0 will be revised to align with Appendix A for the core engine.

48 8.1 Could NAVAIR consider an alternate approach for the Core Engine Repair categories, such as including the reason for removal?

Yes, the Government will consider alternate approaches for the Core Engine Repair categories. The final approach will be released in the final RFP. Offerors will not have the option to deviate from the Government's approach.

49 8.2 When will NAVAIR issue the task orders for the repair?

NAVAIR intends to issue task orders for induction and repair prior to sending the QECA to the repair facility.

50 8.2 How will the module level inspection be funded without the task order in place?

A task order will be in place at time of inspection.

51 8.4 What does NAVAIR consider to be 100% power? Per PWS section 8.4, 100% rated power is referring to the OEM production specification.

52 8.4 Is the core engine definition under the operational test assuming Appendix A vs. Section 8. If it's Section 8, it's an incomplete engine and there may be an issue with the operational test.

The definition in section 8.0 will be revised to better align with Appendix A, however, Sections 9.3.1 and 9.3.2 identify how the Propeller Gearbox (PGB) and Gearbox Mounted Accessory Drive (GMAD) are to be handled for testing of the engine and PGB.

53 9.0 If a PGB comes in with an engine, will the TAT requirement be the same as a standalone PGB or will it fall in line with the engine TAT?

TAT for PGBs received as part of a QECA will align with the QECA TAT. PGBs received as stand alone units will align with the PGB / GMAD TAT. Refer to Appendix C Section 1.4.

54 9.2 When will NAVAIR issue the task orders for the PGB and GMAD?

NAVAIR intends to issue task orders for induction and repair prior to sending the PGB and GMAD to the repair facility.

55 9.2 How will the module level inspection be funded without the task order in place?

A task order will be in place at time of inspection.

56 9.3 Will the PGB and GMAD always come in together? Yes, the Government intends to ship the PGB and GMAD together.

57 9.4 Is this reference only for stand-alone PGBs and GMADs received?

No, typically a PGB/GMAD received installed on a QECA will remain with that QECA. The Government may assign a different unit to that QECA to expedite return of Ready for Issue (RFI) QECAs to the fleet.

58 10.0 The Contractor suggests adding language for Beyond Economical Repairs assets (BER) to be excluded from this contract.

No, there is no need to add BER language in this contract.

59 10.0 How will engine, nacelle, PGB, or GMAD customer induced events be handled?

Section 10.1 is intended to address these types of damages.

60 10.1 Is the intent of this CLIN to cover all FOD events? No, this CLIN only includes external Foreign Object Debris (FOD) ingestion, not native or internal engine component ingestion.

61 10.1 Does NAVAIR expect one price or can this be priced based on the event?

One price shall be included for the requirement in section 10.1.

62 10.1 Is there a more detailed definition of the reference to FOD for this particular requirement?

In accordance with COMNAVAIRINST 4790.2 series, FOD is damage to a gas turbine engine caused by ingestion of objects not organic to the affected engine and that can be expressed in physical or monetary terms. FOD incidents are categorized as reporatable and nonreportable. Engines inducted due to reportable FOD, as determined by the Government, shall be repaired by the contractor under this

CLIN.

63 10.2 If there are quarantined parts, will new parts be covered within CLIN 0015, 0016, or 0017?

If parts are quarantined, replacement parts will be provided by the Government during the repair phase as GFM.

64 10.2 Please provide clarification of the intent of this section 10.3, and 10.4 and how they relate.

Section 10.2 is for the Radiological Control (RADCON) disassembly and survey phase only. Sections 10.3 and 10.4 are for the repair phase performed after release of the components from RADCON. 10.3 and 10.4 do not have a relationship as it is possible that a QECA or sub modules presented for RADCON survey may not be presented for repair.

The initial task order for RADCON engines will include the QECA Survey. Additional CLINs will be incoporated as appropriate once the survey portion is completed.

65 10.3 Please provide clarification of the intent of this section and how it relates to 10.2 and 10.4.

This paragraph is intended to cover additional re-assembly or repair effort of the engine and/or PGB induced by the RADCON disassembly and survey, that was unrelated to the reason for removal.

66 10.4 Please provide clarification of the intent of this section and how it relates to 10.2 and 10.3.

This paragraph is intended to cover additional re-assembly or repair effort of the QECK induced by the RADCON disassembly and survey, that was unrelated to the reason for removal.

67 Appendix C What it is included within repair documentation? Repair document requirements are outlined in Appendix D, steps i through m. The PWS will be updated to clarify the requirement.

68 Appendix D What is the difference between the repair report mentioned in Appendix D 2.3 (i) and the repair action report in Appendix D 2.3 (m)?

Sub-para "i)" refers to all repair documentation in general.

The PWS will be updated to clarify the requirement.

69 Appendix D Are the 5 working days for the Government to determine special requirements for testing or disassembly included within the TAT?

Yes, the five working days for Government to determine special requirements for testing or disassembly is included within the TAT.

70 Appendix D If there is additional testing required, will that testing be included in the TAT?

Yes, additional testing required will be included in the TAT.

71 CLINs The Contractor recommends NAVAIR consider a "Reason for Removal" Contract Line Item structure for the Engines and slightly different hour ranges for the Nacelles.

The Government is reviewing the approach to the CLIN structure. The updated CLIN structure will be included in the final RFP.

72 General Can you please provide all CDRL requirements? The Government will provide CDRL requirements with the final RFP.

73 General Will the Contractor establish the minimum work scope for each repair?

Yes, the Contractor will need to prepare a minimum work scope and shall include product or article disassembly, clean, inspection, repair, reassembly, and test as outlined in the

PWS.

74 General Why does the Government anticipating that the work will be performed in the United States?

The Government is not limiting where the work will be performed. NAVAIR used standard language while posting the draft RFP, and acknowledges that work may be performed in other countries.

75 General How might the advanced anticipation that the work will be performed in the United States impact the Government's evaluation of a proposal submitted from an Offeror who intends to perform the work in the United States versus outside the United States?

The geographical location of an offeror will not have any impact on the evaluation of its proposal. The Government will only use criteria listed in Sections L and M to evaluate proposals.