Section L 20 May 2025 Update.docx

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

I. BACKGROUND:

The purpose of this project is to selectively renovate the Child Development Center, Building 1994, located on Hanscom Air Force Base. The renovations will provide a solution to the building’s various system deficiencies, bring the spaces up to code and FC requirements, and update the finishes that were not previously renovated. The work includes, but is not limited to:

Design: Provide comprehensive design services as defined in DBRFP, Section 01 33.00, Design Data.

Construction and Construction Management: Construction includes at a minimum all labor, materials, tools, transportation, supervision, administrative requirements, quality control, testing and balancing and adjustment, L&M manuals, closeout documents, as-built, and record drawings to complete the work.

Commissioning: Provide commissioning services as defined in DBRFP, Section 01 91 00.15 10, Total Building Commissioning.

II. GENERAL INSTRUCTIONS:

A. This solicitation is a Total small business set-aside.

B. This is a Design-Build (DB)

C. Provide an electronic copy of your proposal via email and all information required by this RFP to the Contracting Personnel identified below.

D. Please title your email subject line:

“MXRD 17-0051 Proposal”

E. Proposals shall be emailed to the following Contracting Personnel:

Ashley.Martin.17@us.af.mil(Contracting Officer) Tel: 781-225-6809 Amanda.Thoman@us.af.mil (Contract Specialist) Tel: 781-225-0148 Tyler.fritz.2@us.af.mil (Contract Specialist) Tel: 781-225-0191

F. The Government intends to award a single firm-fixed-price contract using the Lowest Price Technically Acceptable (LPTA) with past performance acceptability source selection process in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the DAFFARS Mandatory Procedures 5315.3 to make an integrated assessment for a best value award decision to include an Offeror that is deemed responsible in accordance with FAR 9.103. Only proposals that are evaluated as Technically Acceptable will be evaluated for Cost/Price. The Government intends to award without discussions but reserves the right to enter into discussions if determined to be in the best interest of the Government. Therefore, it is particularly important that each Offeror provide its best offer. Proposals shall be reviewed to determine whether they conform to the formal requirements of the solicitation. Failure to respond or follow the instructions regarding the organization and content of the proposal volumes listed herein may result in the Offeror’ s proposal being eliminated from further consideration for award.

G. Proposals are due no later than 3:00 PM EST, on 6 June 2025 via email only. Recommend all offerors (via telephone call to appropriate Government POC) confirm receipt of all emailed proposals and revisions. Offerors are required to acknowledge any amendments to the solicitation in your proposal.

H. Site Visit:

A site visit will be held on 13 May 2025 at 09:00 AM EST. Participants will meet at the entrance of building 1994, located at 15 Adams Rd, Hanscom AFB, MA. Contractors shall provide the names of who will be attending the site visit no later than 5 May 2025, 12:00 PM EST by notifying all Points of Contact listed above in Para. E. Offerors will be limited to four (4) personnel, and must adhere to base, local, and CDC guidelines. Offerors should allow 30-45 minutes to acquire passes at the Hanscom AFB Visitors Center, located at 1617 Old Bedford Rd, Hanscom AFB, MA, prior to meeting at building 1994. Offerors should also anticipate bringing their own necessary equipment to include flash lights, ladders, and measuring tools.

I. Questions are due to the Contracting Personnel identified above no later than 19 May 2025 at 3:00 PM EST.

L-1 PROPOSAL PREPARATION INSTRUCTIONS:

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. The proposal shall be complete, clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims, statements paraphrasing the requirement documents (including applicable references) or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. The Offeror’s proposal shall provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror’s proposal.

B. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

C. Assumptions. Offeror’s proposal cover sheet shall clearly identify all assumptions contained in the Offeror’s proposal. The Government reserves the right to determine any such assumptions are unacceptable. Any assumption determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and therefore ineligible for award.

D. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required.

E. Format for proposal shall be as follows:

1. Type face shall not be less than 12 font, with 1" margins on all sides. Smaller, legible font size, no smaller than 6 point, may be used for charts and tables.

2. Elaborate formats or color presentations are not desired or required.

3. Electronic copies shall be searchable documents.

4. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

a. Requirements of the solicitation, and Government standards and regulations pertaining to the requirements in the DBRFP package.

b. Evaluation Basis for Contract Award in Section M of this solicitation.

c. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section L will be removed from the proposal and not read or evaluated.

5. In accordance with DFARS 236.204 Disclosure of the magnitude of construction projects, the estimated magnitude of construction for this project is between $10,000,000 and $25,000,000.

6. Specific Instructions:

Offeror’s proposal submitted in response to this RFP must be fully responsive to and consistent with the following:

a. Complete blocks 14, 15, 16, 17, and 20a-c (Signature Block). An authorized official of the firm In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

b. Complete Unit Prices and Amounts for all CLINs in Section B of the solicitation document.

c. Complete the necessary fill-ins and certifications in Sections I through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. Section K shall be submitted in its entirety.

d. Acknowledge all amendments issued to the solicitation by completing block 19 of the solicitation.

PROPOSAL VOLUMES

VOLUME I – COMPLETED SF 1442

Offerors must meet the requirement of a completed SF 1442 IAW the specific instructions outlined in L-1, “PROPOSAL PREPARATION INSTRUCTIONS.”

VOLUME II – TECHNICAL PROPOSAL

Offerors must meet receive a rating of Acceptable in all subfactors of the Technical Factor in order for their technical proposal to be "technically acceptable." The evaluation standards are defined in Section M for each subfactor. Technical proposals are limited to 15 pages.

Subfactor 1- Technical and Management Approaches The Offeror shall provide a narrative detailing its management approach to include mobilization, safety, quality control, and resolution of potential issues and challenges; its design approach to include an understanding of the design effort required, required permits, applicable codes and disciplines, Department of Air Force (DAF) Facility Criteria and relevant Unified Facilities Criteria (UFCs); and its construction approach to include an understanding of the construction effort required and environmental compliance as detailed in the Design/ Build Request for Proposal (DBRFP).

Subfactor 2 - Project Schedule The Offeror shall provide a project schedule capturing all DBRFP requirements, execution timelines and critical path items; and demonstrate coordination of work activities, phasing, and potential weather considerations. The Offeror’s Project Schedule shall identify and include major schedule milestones, critical material procurements, and significant elements of the project (e.g. Verification of existing condition, Title 1B Design services, mobilization/demobilization, phasing plan, general site and utility work, demolition and installation, etc.). It is not necessary to include a highly detailed schedule reflecting minor elements of construction. Government review periods, activity durations, and constraints shall be clearly identified and meet the requirements. The length of the schedule should be equal to the Period of Performance (PoP) identified in Request for Proposal Memorandum, or shorter with appropriate rationale. For proposal preparation purposes, the Offeror should assume a start date of 25 August 2025.

Subfactor 3 – Quality Control Program The offeror shall provide management approach to execute a Quality Control program by demonstrating the ability to complete the following:

· Verify Quality-Control Personnel Qualifications

· Explain Submittal Procedures

· Demonstrate understanding of required Tests and Inspections based on DBRFP

· Demonstrate Process to maintain Continuous Inspection of Workmanship

· Demonstrate methods used for Monitoring and Documentation

· Special understanding of working at a Child Development Center (CDC)/Educational Facility that is operating during construction

Subfactor 4 – Safety Program The Offeror shall provide management approach to staffing, organizing, and administering a Safety program in accordance with the DBRFP.

VOLUME III – PAST PERFORMANCE

Offerors must provide four (4) examples of relevant work over the past five (5) years in the same complexity and order of magnitude relevant to CDC, Day Care, or similar projects for Department of Defense.

VOLUME IV – COST/PRICE

Offerors must complete block 17 and the Unit Prices and Amounts for all CLINs in Section B of the solicitation document.