Mosquito Bid Specs 2026.pdf

Aerial adulticiding for mosquito control activities in the State of Connecticut

GENERAL BID TERMS AND CONDITIONS

SCOPE: This bid covers the requirements of the Department of Energy and Environmental Protection (DEEP), for aerial application of pesticides for mosquito control. The Contractor shall apply by fixed-wing aerial application to some portions of the State of Connecticut a DEEP-approved Ultra Low Volume (ULV) adulticide to control adult mosquitoes. Aerial adulticiding will be per acre. The areas to be treated will be determined by the Mosquito Management Program (MMP). The product of choice shall be at the discretion of the MMP. All products will be supplied by the contractor.

Since the proposed need for these services are contingent upon conditions and elements beyond human control (i.e. climate, temperature and weather), the DEEP makes no guarantee to the frequency of use of this agreement. As an example, during the 1996 EEE outbreak, the State required more than five hundred miles of ground adulticiding and fourteen thousand acres of aerial adulticiding.

EXHIBIT A: For additional description of services and technical specifications, see Exhibit A.

SERVICE AGREEMENT: The service period shall be from July 1, 2026, through December 31, 2026.

BID PRICES: Bid prices are requested for the following services:

o Adulticiding aerial spraying – fixed wing (Price per Acre)

BASIS OF AWARD: An award will be made to the lowest responsible, responsive, and qualified bidder.

CONTRACTOR’S RESPONSIBILITY: The awarded contractor must register their business with the State of Connecticut, DEEP Pesticide Unit (Telephone: 860-424-3369). A copy of the license(s) and business registration must be submitted to the DEEP Purchasing Unit before work can begin.

The awarded contractor must guarantee a full response within twenty-four (24) hours of notification by DEEP personnel at any time of the day, night, weekends and holidays.

DAMAGE TO STATE AND/OR PERSONAL PROPERTY: The Contractor shall be responsible for the repair of replacement costs of any damage to the State and/or personal property caused by the use, misuse, or negligence of the Contractor or their employees.

The Contractor is responsible for reporting damage to State property within 72 hours of occurrence. The damage must be reported to the State in writing.

AGENCY’S RESPONSIBILITY: The DEEP is responsible for requesting a Certificate of Insurance from the Contractor and keeping it on file at the Purchasing Unit.

PAYMENT: Payment will be made after service(s) has been performed. Invoice(s) must be submitted following the instructions on the purchase order. Payments may be delayed if the contractor does not follow the instructions on the purchase order. If a service is requested by the DEEP staff and the service is cancelled by the DEEP staff, a retainer of 20% of the cost of the proposed activity will be paid to the contractor for preparatory services rendered.

ASSESSMENT OF PENALITIES: In the event the contractor is not providing satisfactory service, which has to be remedied by the use of State Forces or by the use of other contractor(s), the State will assess the awarded contractor the full amount expended to correct the deficiencies.

In the event that the contractor’s performance and/or equipment is not in proper working condition, the State of Connecticut, DEEP reserves the right to negotiate and assess penalties. The negotiation of penalty will be discussed by all parties. Final determination will be made by the DEEP Purchasing Unit.

DISPUTES: In the event there is a disagreement between the MMP Staff and the contractor regarding interpretation of contractual requirements, the contractor is to proceed with the work in question under protest until the disagreement is resolved by DEEP Purchasing Unit. Purchasing’s decision shall be binding on all parties.

HOLD HARMLESS PROVISION FOR THE STATE OF CONNECTICUT: The contractor shall at all times indemnify and save harmless the State of Connecticut, and their respective officers, agents and employees, on account of any and all claims, damages, losses, litigation, expenses, counsel fees and compensation arising out of injuries (including death) sustained by the officers, agents and employees of said State or Department, or of the contractor, his subcontractor or materialmen from injuries (including death) sustained by or alleged to have been sustained by the public, any or all persons on or near the work, or by any other person or property, real or personal (including property of said State or Department), caused in whole or in part by the acts, omissions, or neglect of the contractor including but not limited to any neglect in safeguarding the work or through the use of unacceptable materials in constructing the work of the contractor, and subcontractor, materialmen or anyone directly employed by them or any of them while engaged in the performance of the Agreement, including the entire elapsed time from the date of Notice to Proceed or the actual commencement of the work, whichever occurs first until its completion as certified by the State of Connecticut.

Rev. 5/26