MOP.pdf

COLLIER COUNTY

For the Acquisition of Goods and Services Funded By Federal/State Grant Programs

Method of Procurement Decision Form PURPOSE: To best determine and document the method of procurement suitable and comply with federal rule §200.318(i) to maintain records sufficient to detail the history of procurement.

CHECK ONE:

Small Purchase ($3,000 - $50,000) Request For Quote (RFQ) §200.320(b)

• Federal threshold is <$150,000 – County policy is more restrictive. Follow Local Policy unless otherwise determined.

• Grantor agencies require price or rate quotations be obtained from an adequate number of qualified sources for competition under $150,000 - Local Policy defines the number of adequate sources unless a grantor agency has specific guidance. (IE - FEMA requires (3) responsive quotes.)

Competitive Procurement (In Excess of $50,000) Amount >$50,000 (Federal threshold is <$150,000 – County policy more restrictive. Follow Local Policy. A BCC approved waiver would be required for an informal procurement above the local policy threshold.

Sealed Bid (IFB) §200.320(c)(1)

• A complete, adequate, and realistic specification or purchase description is available;

• Two or more responsible bidders are willing and able to compete effectively for the business; and

• The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.

Competitive Proposals (RFP) §200.320(d)

• Requests for proposals must be publicized and identify all evaluation factors and their relative importance.

Any response to publicized requests for proposals must be considered to the maximum extent practical;

• Proposals must be solicited from an adequate number of qualified sources;

• must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;

• Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and

• may use competitive proposal procedures for qualifications-based procurement of A/E professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort.

Sole Source/Noncompetitive (complete a local Exemptions from the Competitive Process request AND a grants Sole Source Form)

REQUSITIONED BY:

Name Michael Levy Date 10/2/25 est. FY14 v. 4

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