MONICA_(Control_Panel_Fabrication_-_SOW).docx

SCOPE OF WORK

1. OBJETIVE

The Washington Suburban Sanitary Commission (WSSC) requires the Contractor to fabricate the Industrial Control Panels, refer to WSSC’s standard Pump Control Panel per Exhibit A.1 as an example. Panels shall be fabricated based on WSSC Drawings and - Specification 16910, Exhibit A.2 and deliver the completed panel to the specified WSSC locations.

2. BACKGROUND

The Washington Suburban Sanitary Commission (WSSC) operates seven (7) water and wastewater treatment plants and more than 180 remote facilities that include water and wastewater pumping stations. Control panels are required for local and automatic monitoring and control of process and are essential for facilities operations.

To enhance operational reliability, reduce spare parts inventory, streamline maintenance, and simplify operator training WSSC designed a standard Pump Control panel for wastewater pumping stations that use 2 or 3 constant speed pumps. Based on that we are looking to stablish a contract to fabricate standard pump control panels based on approved WSSC control panel designs.

This panel fabrication will include the current pump control panel design as well as any other control panel that WSSC required for local operation of the facilities.

3. SCOPE OF WORK/SPECIFICATIONS

3.1. Section A – General Work Services

The Contractor shall complete the following tasks in performance of this contract:

· Document Review

· Fabrication/Assembly

· Coordination of Testing

· Delivery

3.2. The Contractor shall review and utilize the WSSC provided enclosure drawings for the fabrication of each panel.

· The Contractor shall review the enclosure drawings and provide markups within 10 business days of the award of a task order to the WSSC designee with any questions.

· If the drawings show something not on the bill of materials (BOM), the Contractor shall note this issue in the markup drawings.

· All substitutions shall be submitted for written approval to WSSC, unless pre-approved.

4. COMMISSION RESPONSIBILITIES

5. SAMPLES OF WORK TO BE PERFORMED AS PART OF TASK ORDERS

5.1. Pump Control Panel – 2 Pumps

WSSC requires the Contractor to fabricate the pump control panel as per Appendix A – Pump Control Panel 2 Pumps Enclosure Drawings and Appendix C, specifications 16910 and 16750. The Contractor shall deliver the completed panel to the facility specified on the task order.

5.2. Pumps – Pump Control Panel – 3 Pumps

WSSC requires the Contractor to fabricate the pump control panel as per Appendix B – Pump Control Panel 3 Pumps Enclosure Drawings and Appendix C specifications 16910 and 16750. The Contractor shall deliver the completed panel to the facility specified on the task order.

6. CONTRACT TERM

The base term of the Contract shall be for a period of one year. All prices shall remain firm for the initial period of the contract. The contract may be extended for four (4) additional one (1) year options, or any portion thereof, at the sole option and discretion of WSSC.

7. KEY PERSONNEL

Contractor’s key personnel shall be identified at the beginning of the contract. Contact information for key personnel shall be provided to the Contract Manager. Key Personnel changes must be approved by the Commission’s Contract Manager. Notifications of personnel change must be received, at minimum, ten (10) calendar days, prior to the change. Changes in personnel shall not relieve the Contractor from their requirements. The Contractor shall provide the following key personnel for this contract:

8. WSSC CONTRACT MANAGER

The WSSC Contract Manager shall be the personnel assigned from WSSC to oversee the contract and requirements. The Contract manager shall receive, review, approve/reject and modify work requests The Contract Manager may designate a representative for review and approval processes within the Contract. For purposes of the Contract, “Contract Manager” shall mean the Contract Manager or approved designee.

9. CONTRACTOR’S PERSONNEL

The Contractor shall maintain a dedicated representative for consultation, coordination with WSSC’s Contract Manager for the term of the Contract. This representative shall be available to answer questions and resolve any problems associated with the Contract. Any changes to the designated contact person shall be promptly communicated to the WSSC Contract Manager.

10. DELIVERY REQUESTS

A Task Order will be issued to the Contractor authorizing panel(s) fabrication and shipment. The Purchase Order will be generated per each approved task order. The Contractor shall coordinate delivery logistics with the WSSC Contract Manager.

The Contractor shall deliver each panel to the WSSC designated location, during work hours Monday through Friday between 8 am and 2 pm. Prior written notice of the delivery date shall be provided to the WSSC designee at least three (3) days before delivery.

11. DELIVERABLE/MILESTONE SCHEDULE

The delivery period shall be made in accordance with the period stated on the Delivery Request.

The Contractor shall complete the following deliverables within the specified timeframes and inform the WSSC designee of the completion of each task:

12. TASK ORDER PRICING

The Contractor may be assigned work on a task order basis for the fabrication of each control Panel. Task orders shall be billed at a time and materials basis, upon the request and approval of the Commission’s Contract Manager. Delivery to the WSSC location must be included in the price and will not be billed separately. The cost breakdown details and established upset limits will be handled through a Cost and Price Analysis process. The Contractor shall submit to the Contract Manager, a Cost and Price Analysis sheet for the Work to be performed using the following guidelines:

12.2. Parts and Materials

The Contractor shall be responsible for providing appropriate material for each work request All task order pricing and work completed shall be reviewed and approved by Commission’s Contract Manager. Approval of task order pricing and work completed is subject to the discretion of Commission’s Contract Manager.

13. PACKAGING REQUIREMENTS

Packing List – A packing list shall accompany every shipment made. The absence of a packing slip or absence of required information may cause refusal of the shipment. Each shipment shall include a packing list containing contract number, delivery release order number, item description, size, quantity shipped, quantity ordered, quantity backordered, and packing slip number.

14. CONDITION OF MATERIAL UPON DELIVERY

All products shall be protected to ensure against damage during transit. Damaged or otherwise unacceptable items will be rejected and returned at the Contractor’s expense.

15. DELIVERY LOCATION AND HOURS

The control panel shall be delivered to the WSSC’s facilities as listed indicated below. Receiving hours are between 7:30 A.M. to 2:00 P.M., Monday through Fridays, except on Commission Holidays.

List of WSSC Facilities:

· Potomac WFP - 12200 River Road, Potomac, MD 20854

· Patuxent WFP - 6101 Sandy Spring Road, Laurel, MD 20707

· Seneca WRRF - 12600 Great Seneca Highway, Germantown, MD 20874

· Damascus WRRF - 23730 Log House Road, Gaithersburg, MD 20882

· Parkway WRRF - 10100 Canadian Way, Laurel, MD 20708

· Western Branch WRRF - 6600 Crain Highway, Upper Marlboro, MD 20772

· Piscataway WRRF - 11 Farmington Road West, Accokeek, MD 20607

· Any other WSSC facility located in WSSC Service area.

16. REQUIREMENTS CONTRACT

Bidders acknowledge that the Contract that will be entered into because of this Solicitation will be a Requirements Contract. The Commission will have no obligation to the Contractor if no material is required. The Contractor understands and agrees that the Commission is under no obligation to the Contractor to buy any amount because of issuing this Contract. The quantities stated herein are given are as a general guide for bidding and are not guaranteed amounts, but do represent the best estimate of the Commission, based on previous usage and projected needs.

This is a non-exclusive contract. It does not include all work expected to be performed throughout the Commission. Other Contractors may be performing work similar in scope.

17. STANDARD WORK REQUEST

Standard work requests will be handled on a task order basis. No guarantee of work is given or implied to the Contractor.

a. Notification The Contractor will be notified of a task order request by the WSSC designee. The Contractor must provide the Contract Manager with one point of contact for task order requests, including phone number and e-mail address. The point of contact shall be available during normal business hours M-F 8:00am- 5:00pm

b. Task Order Package The Contractor shall be given a task order package, which will include the enclosure drawings.

c. Enclosure Drawing Review The Contractor will be required to review the drawings and provide a bid for the task order. The Contractor will be required to submit any questions regarding the drawings/task order to WSSC prior to submitting their bid.

d. Issuance of Task Order The bid for the task order shall be submitted to the Contract Manager for review and approval. The Contractor will be required to submit a proposed draft schedule with their bid.

The Commission has the right not to accept a bid. The Commission has the right to obtain more than one bid for each task order and award the task order based on lowest price. If the bid is approved, the Commission will notify the Contractor to mobilize using a formal Notice to Proceed. No work shall start until a formal Notice to Proceed is issued to the Contractor by the Contract Manager.

18. PAYMENT/INVOICES.

The Contractor shall submit an invoice upon issuance of the Purchase Order on an annual basis for year term. Payment will only be provided for the items provided/delivered. Invoice should be emailed to APInvoices@wsscwater.com and IT_Invoices@wsscwater.com.

Payments to the Contractor pursuant to this Agreement shall be made by Automated Clearing House (ACH) or by WSSC Water no later than 30 days after the Commission’s receipt of a proper invoice, which has been approved as correct by the Commission’s Contract Manager with respect to quantity, price, delivery, lawfully deducted sums, and supporting documentation as required by the Agreement.