MONICA_(Control_Panel_Fabrication_-_Invitation_For_Bid).docx
DOCX document 31 KB Posted
- Solicitation number
- 110581
- Issued by
- Prince George's County, Maryland
About this file
SUMMARY
This Invitation for Bid document issued by the Washington Suburban Sanitary Commission (WSSC) in Maryland solicits sealed responses for the fabrication of industrial control panels and pump control panels (PCP). WSSC is establishing a contract to fabricate standardized pump control panels based on approved WSSC designs for wastewater pumping stations utilizing two or three constant-speed pumps. The primary objective is to promote consistency across facilities, enhance operational reliability, reduce spare parts inventory, streamline maintenance activities, and simplify operator training through uniform design and functionality. Responses must be submitted through WSSC's eProcurement Portal at https://procurement.opengov.com/portal/wsscwater prior to 2:00 pm on Thursday, July 16, 2026, with late responses not accepted. The contract award will be made to the lowest bid price or lowest evaluated bid price in accordance with WSSC's Procurement Regulations. The base contract term is one year with a requested start date of May 15, 2026, and includes four one-year option terms, for a total potential contract duration of five years.
The estimated total dollar amount for this solicitation is $2,000,000, comprising a $400,000 base term and $1,600,000 in option terms at $400,000 per year. This procurement will result in multiple awards. Minimum qualifications require contractors to have at least five years of experience in industrial control panel fabrication, provide at least one engineer with a bachelor's degree in engineering and three years of control panel design experience, and provide at least one control technician with two years of control panel review and wiring experience. The contractor's panel fabrication workshop must be located less than 150 miles from the border of the WSSC service area. Contractors must submit a list of three satisfactory references for similar projects completed within the last five years, along with resumes of key personnel demonstrating relevant education and experience with control panel fabrication.
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Text version
INVITATION FOR BID (GOODS)
| Date: |
| December 31, 2025 |
Requisition No:
| Title: |
| Fabrication of Insduatrial Control Panels/ Pump Control Panels (PCP) |
| Contract Manager: |
| Monica Cortez |
| NAICS Code(s): |
| 238210, 541512 (?) |
| No. of Requested Awards: |
| Multiple |
| General Terms & Conditions |
| Goods and Services |
| Basis of Award: |
| Lowest Bid Price |
| Purchase Order Type: |
| Contract Purchase Agreement (CPA) |
| Contract Term: |
| Base Term with Options |
| Pre-Bid Meeting: |
| ☐ Yes ☒ No |
Choose an item. TERM Standard contract terms for a base term should be three years exceptions must be approved by the CPO prior to submitting an OSDI request for participation.
| Requested Start Date: |
| May 15, 2026 |
| Term Length: |
| 1 |
| Years |
| Estimated Dollar Amount: |
| $400,000 |
OPTION TERM
Standard option terms shall not exceed two years (eg., one two-year option or two one-year options), exceptions must be approved by the CPO prior to submitting an OSDI request for participation.
| No. of Terms |
| 4 |
| Length Per Term |
| 1 |
| Years |
| Est. Dollar Amount Per Term |
| $400,000 |
TOTAL DOLLAR AMOUNT
| Total Dollar Amount: |
| $2,000,000 = 400,000 Base + $1,600,000 Option Terms Amount |
CURRENT CONTRACT INFORMATION
| Contract No: |
| N/A |
Purchase Order No.
Purchase Order Exp. Date
Final PO Value:
Previous Spend:
ATTACHMENTS INCLUDED
| OSDI Participation Memo: |
| ☐ |
| Pricing Page: |
| ☐ |
| Evaluation Factors (If Applicable): |
| ☐ |
| NOTE TO PROCUREMENT |
SOLICITATION INSTRUCTIONS
1. INVITATION FOR BIDS
The solicitation will be advertised through the Invitation for Bid (IFB) process. At minimum the solicitation will include specifications and a scope of work. The solicitation will be awarded to the lowest bid price, or the lowest evaluated bid price as outlined through WSSC’s Procurement Regulations (§ 6.15.310).
2. PROCUREMENT SCHEDULE (To be completed by the Buyer)
| Activity |
| Estimated Date |
Procurement Request Released
Pre-Bid Conference
Clarification/Questions Deadline
Submissions Due
Notice of Intent to Award
Commission Meeting
Estimated Award Date
Notice to Proceed
3. PRICING PAGE
The Pricing Page clause should outline how the Bidders should fill out the pricing page (e.g. Pricing shall be multiplied by estimated quantities). Identify if the award is based on fixed unit prices or lump sum.
Solicitation Qualifications must include, at minimum, the Minimum Qualifications and Submittals.
SOLICITATION QUALIFICATIONS
4. MINIMUM QUALIFICATIONS
a. The Contractor shall have at least five (5) years of experience in industrial Control Panel fabrication.
b. The Contractor shall provide at least one Engineer with a bachelor’s degree in engineering and at least three (3) years of industrial control panel review and design experience. The Contractor shall provide at least one Control Technician with two (2) years of control panel review and wiring experience.
c. The Contractor’s panel fabrication workshop shall be located less than 150 miles from the border of the WSSC service area.
5. SUBMITTALS
The Contractor shall submit the following documentation for verification of the minimum qualifications:
a. The Contractor shall submit a list of at least three (3) satisfactory references, including the company name and name, telephone number, and email address of a contact person. These references shall be for projects/jobs completed within the last five (5) years and are similar in scope to the work to be performed under this Contract. Each reference shall include pictures and drawings of the fabricated panel, including enclosure BOMs, external drawings, power and control wiring diagrams, enclosure elevations, and back panel layout.
b. The Contractor shall submit the resumes of the key personnel assigned to this contract showing education, capabilities, qualifications, and experience with control panel fabrication.
At minimum the RFQ must include a Scope of Work, Contract Term, Basis of Award, and Pricing Page. Delete any clauses that are not applicable to your RFQ and add clauses which are required, but not referenced.
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