MEHPS RFP-M6785420R5003.docx

M6785420R5003

Section B - Supplies or Services and Prices

MEHPS Low Rate Initial Production (LRIP)

FFP

In accordance with the Statement of Work (SOW) and the Performance Specification. Ordering Period is from contract award through 12 months.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 6150

NET AMT

Pre-LRIP Energy Storage Units

In accordance with Statement of Work (SOW) Section 3.5.9.1. Ordering Period is from contract award through 12 months.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

Pre-LRIP Solar Array (Solar Panels)

In accordance with Statement of Work (SOW) Section 3.5.9.1.4. Ordering Period is from contract award through 12 months.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

DATA

Contract Deliverables Requirements List - See Exhibits A, B, D, and L. Ordering Period is from contract award through 96 months, as applicable, and to the extent the Options are exercised. THIS CLIN IS NOT SEPARATELY PRICED (NSP).

NET AMT

Product Verification Testing

Product Verification Testing located in Washington, DC, Carderock, MD, Aberdeen, MD - In accordance with Section 3 of the Statement of Work (SOW). Ordering Period is from the 13th through 24th month after contact award.

NET AMT

MEHPS LRIP Refurbishment

In accordance with Statement of Work (SOW) Sections 3.5.8 and 3.9. Ordering Period is from the 25th through 36th month after contact award.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

Technical Manual Verification

Travel to Camp Lejeune, NC- In accordance with Section 3 of the Statement of Work (SOW). Ordering Period is from the 25th through 36th month after contact award.

NET AMT

MEHPS Production

In accordance with the Statement of Work (SOW) and the Performance Specification. Ordering Period is from the 37th through 48th month after contact award. NOTE: QUANTITY IS A MAXIMUM FOR THIS ORDERING PERIOD. IT IS NOT A DEFINITE QUANTITY.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

New Equipment Training (NET)

The contractor shall conduct NET Training in accordance with Statement of Work (SOW) Sections 3.3.9, 3.3.10 and 3.7.3. Ordering Period is from the 37th through 48th month after contact award.

NET AMT

3002AA

NET - WEST COAST

The contractor shall conduct NET at West Coast CONUS locations identified in SOW sections 3.3.9, 3.3.10 and 3.7.3.

NET AMT

3002AB

NET - EAST COAST

The contractor shall conduct NET at East Coast CONUS locations identified in SOW sections 3.3.9, 3.3.10 and 3.7.3.

NET AMT

3002AC

NET - OCONUS

The contractor shall conduct NET at OCONUS locations identified in SOW sections 3.3.9, 3.3.10 and 3.7.3.

NET AMT

Training - Instructor and Key Personnel

The contractor shall conduct I&KPT in accordance with SOW sections 3.3.9 and 3.7.3. Ordering Period is from the 37th through 48th month after contact award.

NET AMT

MEHPS Production

In accordance with the Statement of Work (SOW) and the Performance Specification. Ordering Period is from the 49th through 60th month after contact award. NOTE: QUANTITY IS A MAXIMUM FOR THIS ORDERING PERIOD. IT IS NOT A DEFINITE QUANTITY.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

FFP

In accordance with the Statement of Work (SOW) and the Performance Specification. Ordering Period is from the 61st through 72nd month after contact award. NOTE: QUANTITY IS A MAXIMUM FOR THIS ORDERING PERIOD. IT IS NOT A DEFINITE QUANTITY.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

FFP

In accordance with the Statement of Work (SOW) and the Performance Specification. Ordering Period is from the 73rd through 84th month after contact award. NOTE: QUANTITY IS A MAXIMUM FOR THIS ORDERING PERIOD. IT IS NOT A DEFINITE QUANTITY.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

FFP

In accordance with the Statement of Work (SOW) and the Performance Specification. Ordering Period is from the 85th through 96th month after contact award. NOTE: QUANTITY IS A MAXIMUM FOR THIS ORDERING PERIOD. IT IS NOT A DEFINITE QUANTITY.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

1. SCOPE

This Statement of Work (SOW) defines the effort required of the Contractor for the design, engineering development, fabrication, developmental testing, production, and deployment of Mobile Electric Hybrid Power Sources (MEHPS). MEHPS program goals are to develop and field a hybrid power system consisting of a stand-alone internal combustion engine generator, energy storage modules (high-energy battery storage), solar-photovoltaic (PV) arrays, a control system, a human machine interface (HMI), and all connectors and cables required to connect all components. MEHPS shall be capable of being mounted to the M1102 Light Tactical Trailer – Marine Corps Chassis (LTT-MCC) and the Joint Light Tactical Vehicle (JLTV) trailer. The system shall be tailored and employed as a generator, energy storage unit, control system, and PV collectors.

1. applicable documents The following documents form a part of this SOW. The most recent revision of the referenced document at the time of contract award shall be used unless otherwise specified. In the event of a conflict between the applicable documents and this SOW, the SOW shall take precedence. Nothing in this document supersedes applicable laws and regulations unless a specific exemption has been obtained. The following Military Standards and Specifications shall have mandatory compliance during this contract.

Military Standards and Specifications - Mandatory

Military Standards and Specifications – Guidance Only MIL-STD-881D Work Breakdown Structures for Defense Materials (Integrated Master Schedule)

Military Handbooks – Guidance Only

MIL-HDBK-61A Configuration Management Guidance

MIL-HDBK-502 Acquisition Logistics

MIL-STD-3018 Department of Defense Handbook; Parts Management

Other Government Documents – Guidance Only

MC-ALB-4423/15 Provisioning Performance Schedule (PPS)

29 CFR 1910.1200 OSHA Hazardous Communication Standard

48 CFR 252.211-7003 Item Unique Identification and Valuation

The Defense Acquisition Guidebook (DAG)

References Performance Specification for the MEHPS, 24 March 2020 IEEE 15288.2 Standard for Technical Review and Audits on Defense Programs

Specifications Requests for waivers to the performance specification requirements, the associated Military Specifications or Standards shall be made in writing to the Government.

1. requirements

General The Contractor shall perform all tasks required and delineated in this SOW to design, develop, integrate, test, manufacture, and deliver MEHPS systems for the production and deployment in accordance with (IAW) delivery orders placed by the Contracting Officer. The Contractor shall prepare associated documentation, provide logistic, technical, and field service support, Operator/Maintainer training and training material, develop Technical Manuals (TM), and support Government Product Verification Testing (PVT).

Government Furnished Property

Government Furnished Equipment The Government Furnished Equipment (GFE) for this contract consists of military standard generators, Mobile Electric Power Distribution Systems – Replacement (MEPDIS-R), Light Tactical Trailer – Marine Corps Chassis (LTT-MCC), and Advanced Digital Control Systems (ADCS) in support of the design, manufacturing and integration of the (16) Low Rate Initial Production (LRIP) units. Items will be requested and shipped to the Contractor upon receipt of Contractor's written request to the Marine Corps Systems Command program office. The Government will furnish the appropriate size generator to be used in the production and operation of the system. A 10 kW, 60 Hz Advanced Medium Mobile Power Sources (AMMPS) (MEP-1040) shall be the generator used with the MEPHS. A 5 kW, 60Hz AMMPS (MEP-1030) shall be the generator used for the reduced power system. A 15 kW, 60Hz AMMPS will be used for a larger power system. The Contractor shall provide for accountability, security, and storage for the GFE provided in accordance with the Government Property clauses incorporated into this contract. The Contractor shall inspect and inventory all GFE received and identify and report any discrepancies/deficiencies. The Government will forward an accountability agreement to the Contractor for signature on an annual basis. The Management Control Activity (MCA), Marine Corps Logistics Base (Code 827-2/MCA), Albany, Georgia, is the control and coordination point for all Marine Corps GFE.

CDRL D001, DI-MGMT-80389C, Receipt of Government Materiel Report

Government Furnished Information The Government Furnished Information (GFI) for this contract will consist of drawings and dimensions of the LTT-MCC, optional railing system for the LTT-MCC mounting of the AMMPS, and the JLTV Trailer. GFI will also consist of the AMMPS, ADCS, and LTT-MCC TMs. The Government will furnish the GFI identified in the contract upon written request from the Contractor to the Marine Corps Systems Command program office. The Contractor shall notify the Government of any deficiencies in the GFI received.

CDRL D002, DI-MGMT-80596, Government Furnished Information Deficiency Report

Meetings/Events After contract award, the Contractor shall participate, in person, in the following meetings/events identified in table (1) below. The Contractor shall plan, host, attend, coordinate, support and conduct meetings, formal reviews, conferences, and audits (hereinafter called “reviews”). The reviews shall be conducted at mutually agreed upon Government and contractor facilities. Reviews requiring demonstration or examination of equipment shall be conducted at the Contractor’s facility. All such reviews and any additional meetings shall be included in the program schedule and may be held concurrently with the Government’s approval. The Contractor shall prepare agendas prior to each review, and provide minutes, reports, and conference presentation materials following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at important points during the period of performance. Action item documentation, assignment of responsibility for completion, and due dates shall be determined prior to the completion of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes. The Contractor shall provide the Government with a copy of all material presented at any meeting and any referenced documents.

Carderock, MD Washington, DC

Table 1. Meetings/Events

CDRL B001, DI-ADMN-81249B, Conference Agenda CDRL B002, DI-ADMN-81250B, Conference Minutes

Start of Work Meeting

The Contractor shall host a Start of Work Meeting at the Contractor's facility within 45 calendar days of Contract Award. The purpose of this meeting is for the Contractor to review the contract requirements, demonstrate to the Government the management procedures, provide progress assessments, provide technical and other specialty area status, and to establish schedule dates for near term critical meetings or actions. The Contractor shall also present management, key personnel, and program implementation processes. The Contractor shall present an Integrated Master Schedule (IMS) that shall include financial execution plans, all design activities, technical performance benchmarks, production activities, and an Integrated Logistics Support (ILS) schedule covering all logistics events and deliverables under this contract. The schedules must be submitted for Government review and approval prior to the Start of Work meeting.

Also, the Contractor shall provide the Government with a complete list of all items to be marked with the IUID.

CDRL B003, DI-MGMT-81861A, Integrated Program Management Report

Monthly Status Report The Contractor shall provide a monthly status report. The report should state as to whether or not the program/project/task and actual budget is on schedule; if not, the effort planned to meet the schedule shall be indicated. The report should include an overall status of each milestone, task, or unit of work. The report shall include update schedule sheets, milestone charts, or task synopsis sheets identifying phase of task and percentage of completion of each task or technical instruction.

CDRL B004, DI-MGMT-80368A, Status Reports

Critical Design Review (CDR) A CDR will be held in accordance with the Contractor’s IMS. The Contractor shall provide an agenda prior to the review and minutes after the CDR is conducted. At the review, the Contractor shall provide a detailed review of the hardware and software design for the MEHPS. The Contractor shall provide a Requirements Traceability Matrix (RTM) capable of demonstrating that the design furnished implements the performance requirements of the MEHPS, and present the methods used to verify and validate the design. The Contractor shall deliver to the Government all draft information prior to the review. The Contractor shall provide the Government with all information presented and referenced at each technical review after the review. Topics the Contractor shall cover at the CDR are detailed in IEEE 15288.2 and include, but are not limited to the following:

1. Detailed Program Plan indicating Technical Performance Benchmarks as reflected in the IMS.

1. Interface specification/drawings

1. Detailed Electrical/Mechanical/Software Design

1. EMI/Thermal/Cooling Design

1. Detailed Reliability/Maintainability Analysis

1. Detailed weight data

1. Environment, Safety, and Occupational Health (ESOH) Analysis

1. Packaging/Handling/Storage/Transportation

1. Testing documents in 30 days

1. Interoperability

1. Transportability

1. Corrosion Prevention and Control (CPAC) Process

1. Critical Safety Items (CSIs)

1. Diminishing Manufacturing Sources and Material Shortages (DMSMS)

1. Quality and Producibility for manufacturing

1. Supportability

1. Requirements Traceability Matrix (RTM)

1. Item Unique Identification (IUID) marking

1. Grounding

CDRL A001, DI-SESS-81757A, Design Review Information Package, Critical Design Review

Test Readiness Review (TRR) The TRR is a multi-disciplined product and process assessment to ensure that the system under review can proceed into formal test. The TRR assesses test objectives, test methods and procedures, scope of tests, and determines if the required test resources, including test articles, have been properly identified and coordinated to support planned tests. The Contractor shall have all studies, estimates, analyses, designs, and reports available for the Government to review prior to the TRR to include technical support availability (onsite, phone and/or email). At a minimum, the Contractor shall cover the following in the TRR:

1. Overview of system operation

1. Results of testing conducted prior to delivery

1. Discrepancies or issues discovered during testing, including changes made as a result

1. Known limitations of the system which may cause issues during government testing

1. Review of the updated RTM for the system

1. A secondary plan, should technical issues and or show-stopper arise during testing

CDRL A002, DI-SESS-81757A, Design Review Information Package, Test Readiness Review (TRR)

In Process Review (IPR) IPRs will be held on a quarterly basis at a date mutually agreed upon at the Contractor’s facility. The Government reserves the right to cancel or reschedule any review. The Contractor’s progress, management, technical support services (if any), assurance of compliance with contract requirements, cost, schedule, technical performance benchmarks according to the IMS, program status, funding, problem identification and resolutions shall be addressed. Discrepancies and/or deficiencies found as the result of the IPR shall be corrected within 15 days. The Contractor shall prepare presentation materials providing an overview of all agenda items.

CDRL A00F, DI-SESS-81757A, Design Review Information Package, In Process Review (IPR)

Logistics/Provisioning Guidance Conference (LGC) The Contractor shall conduct a LGC which will be held within 45 calendar days of contract award in conjunction with the Start of Work Meeting. The Government will chair the LGC. The purpose of this conference is to discuss the contractual requirements pertaining to Logistics Data Product(s) in accordance with GEIA-STD-0007 for the elements selected using the GEIA-HB-0007 Appendix, including:

1. The format and medium of delivery

1. Address any unique Government requirements

1. Resolve any unclear provisioning or cataloging related areas

1. Packaging and technical publications deliverables

1. Ensure a common understanding of the overall logistics requirements

The Contractor shall present a briefing that demonstrates their understanding of how they will comply with the logistical support requirements. A Provisioning Performance Schedule (PPS) and schedule of periodic submissions for Government review will also be established utilizing MC-ALB-4423/15 at this meeting. Follow-on meetings between the Contractor and Government representatives may be requested by either party, in writing, to discuss specific document requirements. The Contractor shall prepare an agenda in advance and provide any presentation material for all meetings.

CDRL D010, DI-SESS-81759A, Logistics Product Data Summaries, Provisioning Technical Documentation (PTD)

Provisioning Conference The contractor shall hold the Provisioning Conference at the contractor facility in accordance with the PPS. The Contractor shall provide an agenda prior to the conference and minutes after the Provisioning Conference is conducted. The Contractor shall plan to support a conference lasting a minimum of one business day, and up to 5 business days.

The Contractor shall provide Provisioning Technical Documentation (PTD) to include, but not limited to, a draft Repair Parts and Special Tools List (RPSTL), Components List, Provisioning Parts List (PPL), and Design Change Notices (DCN), Engineering Data for Provisioning (EDFP) and a piece of production grade equipment. These lists shall contain the Data Products specified during the LGC. The contractor shall be responsible for disassembly of the equipment during this conference to validate and verify all PTD.

The Contractor shall update the PTD to reflect any changes discussed at the conference, and submit a corrected copy to the Government after the Provisioning Conference. If deemed necessary by the Government, an additional Provisioning Conference meeting will be held at a mutually agreed upon date.

CDRL D010, DI-SESS-81759A, Logistics Product Data Summaries, Provisioning Technical Documentation (PTD)

Technical Manual (TM) Verification The Government will review the operator/maintenance manual to verify that the manuals and supplemental data are accurate. This review is expected to take place 30 days after delivery of the final draft technical manual. A Comments Resolution Matrix will be provided to the Contractor to incorporate all of the Government comments and changes. The Contractor shall develop and submit the Validation Plan IAW DI- DI-TMSS-81818 for Government review and approval 30 days prior to the TM validation. The TM Validation Plan shall reflect compatibility with the overall maintenance and support plan, outline the Contractor’s recommended validation procedure and indicate the scope of the validation effort.

CDRL L010, DI-TMSS-81818 Technical Manual (TM) Validation Plan

Instructor & Key Personnel Training / New Equipment Training (I&KPT/NET) The Contractor shall conduct a combined I&KPT and the first NET at a government specified location using training materials approved by the government. MEHPS operator I&KPT/NET shall be designed for Military Occupational Specialty (MOS) 1141 Electrician and 1142 Engineer Equipment Electrical Systems Technician. MEHPS maintainer I&KPT/NET shall be designed for MOS 1142 Engineer Equipment Electrical Systems Technician. MEHPS Operator and Maintainer I&KPT/NET will be taught separately. Upon successful completion of the MEHPS Operator course, the trainee shall be able to monitor and evaluate equipment indicators, gauges, manipulate controls and safely operate and employ the MEHPS; demonstrate knowledge of equipment functions; and perform system Preventive Maintenance Checks and Services (PMCS) and verification procedures. Upon successful completion of the MEHPS Maintainer course, the trainee shall be able to safely maintain, and repair the MEHPS. The Contractor shall provide the MEHPS equipment, tools (common and special) and all replacement parts and consumables during the training. The training materials developed for I&KPT/NET shall be updated based on government comments and formal feedback from attendees from I&KPT/NET, prior to the next NET.

CDRL L011, DI-PSSS-81523C Training Conduct Support Document, Instructor and Key Personnel Training (I&KPT) and New Equipment Training (NET)

New Equipment Training (NET) The Contractor shall conduct NET at government specified locations using training materials updated post I&KPT/NET. MEHPS operator I&KPT/NET shall be designed for MOS 1141 Electrician and 1142 Engineer Equipment Electrical Systems Technician. MEHPS maintainer I&KPT/NET shall be designed for MOS 1142 Engineer Equipment Electrical Systems Technician. MEHPS Operator and Maintainer NET will be taught separately. Upon successful completion of the MEHPS Operator course, the trainee shall be able to monitor and evaluate equipment indicators, gauges, manipulate controls and safely operate and employ the MEHPS; demonstrate knowledge of equipment functions; and perform system Preventive Maintenance Checks and Services (PMCS) and verification procedures. Upon successful completion of the MEHPS Maintainer course, the trainee shall be able to safely maintain, and repair the MEHPS. The Contractor shall provide the MEHPS equipment, tools (common and special) and all replacement parts and consumables during the training. The training materials developed for NET shall be updated based on government comments and formal feedback from attendees after each NET until the final government review and approval of the NET takes place.

CDRL L011, DI-PSSS-81523C Training Conduct Support Document, Instructor and Key Personnel Training (I&KPT) and New Equipment Training (NET)

Program Management The Contractor shall establish a program management structure that ensures the overall reliability of the MEHPS and compliance with delivery schedules. The Contractor shall ensure that all task requirements pertinent to contract performance are adequately addressed. Programmatic documentation shall be readily available to Government representative(s) during planned visits or upon written request.

The Contractor shall maintain and publish an accurate IMS and recommend program schedules, including review and evaluation techniques, which provide for the earliest delivery schedule while at the same time satisfying all contract requirements in a cost-effective manner. The IMS shall include all significant events, critical paths and tasks from start to completion of the contract. The Contractor shall notify the Government in writing of any anticipated or projected work stoppages or delays that will impact schedules.

CDRL B003, DI-MGMT-81861A, Integrated Program Management Report

Engineering Support

Contractor Compliance with Performance Specification The Contractor shall propose, design, manufacture, and deliver MEHPS systems in compliance with the criteria identified in the MEHPS Performance Specification. Compliance shall be based upon evidence (e.g., commercial specifications, test or performance data, etc.) of the system’s ability to meet the performance standards set forth in the MEHPS Performance Specification, as well as conformance to the delivery schedule.

Product Specification The Contractor shall maintain, update, and deliver a Product Specification that describes the technical and functional performance of the MEHPS. When updates to the system’s technical baseline are approved by the Government, the Contractor shall deliver the final Product Specification to the Government.

CDRL A003, DI-SDMP-81465A, Performance Specification Documents

Open System Architecture The Government intends to procure systems(s) having an Open System Architecture. As part of this contract, the contractor shall follow an open systems approach for using modular design, standards-based interfaces, and widely-supported consensus-based standards.

The Contractor shall identify in a list all Commercial-Off-the-Shelf/Non-development Item (COTS/NDI) components, and their functionality and proposed use in the system.

The Contractor shall not incorporate the use of vendor unique or proprietary external interfaces to include cables and adapters, to interconnect solar panels, batteries, generators, inverters, power distribution, units, and other equipment.

Failure Reporting, Analysis, and Corrective Action System (FRACAS) The Contractor shall develop a closed-loop failure reporting system, procedures for analysis of failures to determine cause, and documentation for recording corrective actions taken. The FRACAS shall include uniform failure reporting, failure analysis reports and corrective actions. All hardware/software failures from system level down to the component level shall be subject to these requirements throughout the period of performance. Failure summary and analysis reports shall be provided to the Government when they are identified.

CDRL A005, DI-SESS-80255A, Failure Summary and Analysis Report

System Safety Requirements/Criteria Analysis The Contractor shall determine applicable generic system safety design requirements and guidelines for facilities; hardware and software from federal, military, national and industry regulations, codes, standards, specifications; and other documents for the system under development IAW Military Standard (MIL-STD)-882. The Contractor shall incorporate these requirements and guidelines into the high level system specifications and design documents as appropriate.

Environmental, Safety, and Occupational Health (ESOH)

System Safety The Contractor shall identify and evaluate safety and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL-STD-882. The Government will evaluate residual risks in accordance with Tables A-I through A-IV of MIL-STD-882 and accept these risks only if deemed to be appropriate. The Contractor shall provide ESOH hazard data in accordance with MIL-STD-882 as a result of a system safety analysis conducted on the MEHPS based on the current Department of Defense (DoD) Standard Practice for System Safety. The minimum data shall include all identified ESOH hazards (including, but not limited to, system design, toxic chemicals, hazardous materials with associated Material Safety Data Sheets, ozone depleting substances, excessive noise, and intended operational use), the probability and severity of the hazard, the proposed or accomplished fix/procedure to mitigate the risk, and the expected residual risks once the mitigation factors are implemented. The system safety analysis shall include the development, operation, maintenance, and disposal of the MEHPS. This analysis shall include a statement from the Contractor identifying the level to which identified hazards have been eliminated or their associated risks controlled.

CDRL A006, DI-SAFT-80102C, Safety Assessment Report (SAR)

Hazardous Material No asbestos, radioactive materials, mercury, hexavalent chromium (electroplating and coatings processes), cadmium (electroplating), or other highly toxic or carcinogenic materials as defined in 29 CFR 1910.1200 shall be used on the MEHPS without prior approval from the Government. Class I and Class II Ozone Depleting Substances shall not be used. If hazardous materials are used, the Contractor shall prepare a Hazardous Material Management Program Report which, at a minimum, shall identify all hazardous materials required for system production, and sustainment, including the parts or process that requires them. This report should be prepared in accordance with National Aerospace Standard 411, section 4.4.1 and submitted.

CDRL A007, DI-MISC-81397C, Hazardous Materials Management Program (HMMP) Report

Configuration Management All products provided shall conform to the producer’s own drawings, specifications, standards, and quality assurance practices. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract. The Contractor shall not change configuration of deliverable items without Government approval.

Product Baseline The Contractor shall use the performance specification as a basis for design and production. The Contractor’s product baseline (drawings and assembly instructions) shall be traceable to the requirements in the performance specification. The Contractor shall maintain configuration management of the product baseline using the Contractor’s internal process. A Product Baseline shall be maintained and available for Government review and use. The Product Baseline shall be delivered as specified in the associated CDRL and shall be described to the following format:

1. A description of each configuration item of the MEHPS

1. Configuration and interface dimensional data applicable to the mounting and interconnection of the related items

1. Complete external interface definitions for each module (mechanical, electrical, electronic, communication and etc.), which affect the physical or functional characteristics of the co-functioning item

1. Any other characteristics that cannot be changed without affecting component interfaces

CDRL A004, DI-SESS-81000F, Product Engineering Design Data and Associated Lists (Product Specification)

Engineering Change Proposals (ECPs) Any ECPs shall be submitted by the Contractor, and shall be limited to those that are necessary or offer significant benefit to the Government. Military Handbook (MIL-HDBK)-61A, Table 6-2 provides guidance concerning the classification of ECPs. Class I ECPs shall be approved by the Program Office to: (a) Correct deficiencies; (b) Add or modify interface or interoperability requirements; (c) Make a significant and measurable effectiveness change in the operational capabilities or logistics supportability of the system; (d) Effect substantial life cycle costs/savings; and (e) Prevent slippage in an approved production schedule. Class II changes, i.e. changes that do not impact any of the Class I factors listed above, shall be dispositioned by the Contractor without Government concurrence. Class II changes shall be available for Government review to ensure that they were correctly classified. As a minimum, Class I ECPs shall contain the following information: (a) Date prepared; (b) Originator; (c) ECP Classification; (d) ECP Number; (e) Reason/need for change along with supporting evidence; (f) System designation (nomenclature, model, part number); (g) Name of part (or lowest assembly) affected to include part numbers; (h) Baselines affected (to include drawings, specifications, Commercial and Government Entity (CAGE) code, revision level, etc.); (i) Title of change; (j) Description of change; (k) Effect on interfaces (Interchangeability and Interoperability); (l) Total costs/savings w/ breakout; (m) Retrofit information; (n) Ozone Depleting Substances; (o) Impact on any engineering disciplines (such as quality, environmental, safety, health, reliability, maintainability, etc.); (p) Justification for change; (q) Priority of change; (r) Impacts to any logistics support elements (such as software, manuals, spares, tools, etc.) being utilized by Government personnel in support of the product; and (s) Alternatives evaluated or considered.

CDRL A009, DI-SESS-80639D, Engineering Change Proposal

The Contractor shall implement the approved changes to all systems purchased under the contract that have not yet been delivered. Approved software and firmware updates for systems that are already delivered and fielded, shall be provided to the Government within 30 days in order to maintain a common configuration. Approved hardware updates for systems that are already delivered and fielded, shall be provided to the Government within 180 days in order to maintain a common configuration. All ECPs for systems that are already delivered and fielded shall include as a deliverable modification/installation instructions, the template for which will be provided by the Government.

CDRL D003, MIL-DTL-28999C, Publications, Technical, Instruction-type: Preparation of

Interface Control Document (ICD) The Contractor shall prepare an ICD. The ICD shall include all software, mechanical, physical, and electrical interfaces for the MEHPS and assemblies. The ICD shall also contain the entire electrical connection configuration, pin outs of connectors, software interfaces, communication protocol between components, data transitioned between components, rate of transmission, and any other information needed to operate the system components with each other and outside systems. The report is due 45 calendar days after contract award.

CDRL A00A, DI-SESS-81248B, Interface Control Document (ICD)

Product Quality The Contractor shall maintain quality standards through the use of the current International Organization for Standardization (ISO) quality system or equivalent standards.

Testing/Verification The Government will perform various test on the MEHPS systems to ensure it operates within the parameters described within the performance specification. These tests will provide the data to ensure the system is reliable, maintainable and sustainable within the Marine Forces.

Government Product Verification Testing (PVT) Support The Government will conduct testing on delivered CLIN/SLINs to support programmatic decisions. The Government testing is part of the overall initial qualification testing of the components delivered under this contract to ensure that the contract requirements are satisfied both technically as well as in an operational environment. Government testing will begin subsequent to the delivery of the PVT systems. The Government test locations are anticipated to be Naval Surface Warfare Center, Carderock, MD, Aberdeen Test Center, MD and Naval Research Laboratory, DC. Government testing is anticipated to last approximately nine (9) months. During this testing, the Contractor shall provide technical support via telephone, email or onsite from 0800 to 1700, Monday to Friday, to include troubleshooting of issues discovered during testing, and repair any damages incurred during testing. If necessary, the Contractor is expected to visit the test facilities to assist in bringing PVT test article(s) back up and operational. If more time is required for repair (exceeds 10 day calendar time period), test articles will be shipped to the Contractor facility for troubleshooting. The Contractor will have an additional 10 days to fix the technical issue and repair the test article(s) with a maximum of 40 days travel time during PVT testing. The Contractor is liable for all damage incurred during PVT, except for damage caused by tests that exceed the system’s design requirements.

Vendor Refurbishment of Systems Utilized in PVT Upon completion of PVT the Contractor shall recover and refurbish systems utilized in PVT into a “ready to issue” condition and within 90 days after recovery. The Contractor will ensure utilization to the maximum extent of existing hardware and/or assemblies of the PVT systems. The return of the systems shall be facilitated via their incorporation into the delivery schedule.

Production Readiness Review (PRR) The Contractor shall participate in a PRR conducted at the contractor’s facility unless the Government directs otherwise. The Contractor shall have all studies, estimates, manufacturing processes, quality assurance processes, production facilities, tooling and test equipment capacity, personnel development and certification processes, documentation management, inventory management, and vendor management, designs, and reports available for the Government to review prior to the PRR. The PRR examines a program to determine if the design is ready for production and if the supplier has accomplished adequate production planning without incurring unacceptable risks that will breach thresholds of schedule, performance, cost, and other established criteria. The PRR may evaluate the full, production-configured system to determine if it correctly and completely implements all system requirements. The PRR shall be conducted IAW IEEE 15288.2, but at a minimum, the Contractor shall cover and deliver the following:

1. Overview of System Operation

1. Production/Manufacturing Plan

1. Production Quality Assurance Plan

1. Production Configuration Baseline

1. Technical Review Data Package (TRDP)

CDRL A00C, DI-SESS-81757A, Design Review Information Package, Production Readiness Review (PRR)

Power The overall mission of the MEHPS system is to provide quality and consistent power to the warfighter at various points within the battlefield.

Lithium Batteries Energy storage modules are one of the subcomponents of the MEHPS system. At the time the vendor makes a final determination of the energy storage sub-components to be delivered as part of the MEHPS system, the government shall be notified. This information will be forwarded to the Naval Surface Warfare Center - Carderock Division (NSWC-CD) to allow the start of the Battery Certification Testing on the selected battery. The vendor will be required to deliver 26 energy storage units prior to the delivery of any LRIP articles for Battery Certification Testing at NSWC-CD. These energy storage units are in addition to final system deliverables. Lithium Ion batteries are considered to be the leading technology for energy storage. The following is a list of requirements the Contractor must consider when integrating Lithium Ion Batteries within your system.

0. Transportation Data The Contractor shall provide all relevant Department of Transportation and United Nations Transportation data available on the battery. The Contractor shall provide an analysis of battery transportation for the system. The Contractor shall provide all information on how/why its battery is compliant with 49 CFR 173.185 shipping regulations.

CDRL A00D, DI-MISC-80508B, Technical Report/ Study Services (Battery Transportation)

0. Lithium Battery Safety Qualification The Contractor shall develop a safety data package that shall document and demonstrate the stability of design and validity of the lithium battery selection IAW NAVSEAINST 9310.1B, TM S9310-AQ-SAF-010, dated 15 July 2010, and SG270-BV-SAF-010. The Contractor shall provide data from contractor testing of the complete system/item.

CDRL A00E, DI-MISC-80508B, Technical Report/ Study Services (Lithium Batteries)

0. Lithium Battery Safety Assessment The Contractor shall provide the Government with a Safety Assessment Report (SAR) which will identify any potential safety concerns while operating the overall MEHPS system. The SAR shall include information on the lithium battery’s safety assessment efforts while operating or in storage. The SAR shall include the lithium battery risk assessment, recommendations, procedures and other corrective actions to reduce hazards to an acceptable level. The SAR shall also include any potential risks associated with the use of the Solar Arrays which may cause shock or severe burns while operating.

0. Solar Array The Solar Array is one of the subcomponents of the MEHPS system. At the time the vendor makes a final determination of the solar array sub-components to be delivered as part of the MEHPS system, the government shall be notified in writing. This information will be forwarded to the Naval Research Laboratory (NRL), Washington D.C. The vendor will be required to deliver 20 solar arrays prior to the delivery of any LRIP articles for Solar Array Testing at NRL.

Logistics Support

Diminishing Manufacturing Sources and Material Shortages (DMSMS) The Contractor shall establish a program to identify configuration items, including spare parts subject to DMSMS and obsolescence. The program shall include a process to identify when a DMSMS or obsolescence risk may impact the configuration baseline and develop risk mitigation action(s) to counter any parts obsolescence issues. Upon identification of a DMSMS or obsolescence risk, the Contractor shall develop and provide recommended actions to mitigate the risk impact to system availability, schedule and cost. The Contractor shall deliver all source data from the DMSMS program to support Government forecasting of DMSMS risks. Source data shall be to the lowest configuration item indenture as detailed within the configuration management baseline.

CDRL D004, DI-MGMT-81899, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Implementation Plan

Maintenance Analysis This analysis shall identify the maintenance functions, level of maintenance, manpower, spare and repair parts and support equipment required for each replaceable and repairable item. The maintenance analysis shall be documented with an end item hardware breakdown sequence, using Logistic Support Analysis Control Numbers (LCNs). The Contractor shall submit the Maintenance Analysis to the Government 45 calendar days after contract award. The Contractor shall conduct and deliver a Level of Repair Analysis (LORA) at the depot level. Default values for the LORA will be provided by the Government as part of Government Furnished Information (GFI) 60 days after contract award. The LORA will be performed, for Contractor use in the development of the technical manual and Repair Parts and Special Tools List (RPSTL) Source, Maintenance & Recoverability (SMR) Codes in determining all maintenance procedures required.

CDRL D011, DI-PSSS-81872A, Level of Repair Analysis (LORA) Report, Maintenance Analysis

Provisioning Support Plan The Contractor shall establish, manage, and execute a Provisioning Plan IAW GEIA-STD-0007B. MIL-HDBK-502A and GEIA-HB-0007B may be used for additional guidance. The Provisioning Plan shall be the basis for the integration of the logistics support element, and provide the interface between the engineering and integrated logistics effort used in the systems engineering effort. The objectives of the Provisioning Plan are to provide optimum material readiness, economical logistics support, and identify/evaluate resources required to develop and manage an effective support system. All design, modification/alteration, and engineering activity shall require Provisioning Technical Documentation (PTD). Provisioning status, identification of problem area(s), and necessary resolutions to problems addressed shall be addressed as soon as identified.

CDRL D005, DI-MISC-80508B, Technical Report Study Services (Provisioning Support Plan)

Provisioning and Other Pre-procurement Screening Data Provisioning and other pre-procurement screening data are used to identify existing National Stock Number (NSN) for an item. The Contractor shall conduct provisioning screening on each item listed on the Provisioning Parts List (PPL) for standardization or NSN identification of all “P” source-coded items IAW GEIA-STD-0007B. The Contractor shall conduct provisioning screening using Federal Logistics Record (FED LOG), Federal Logistics Information System (FLIS), WebFLIS, or by batch submittal part numbers to Defense Logistics Information System (DLIS). The Contractor shall screen for all common hardware items (nuts, bolts, screws, washers, lock washers, rivets, etc.) by technical characteristics. If the PPL is part of an incremental provisioning effort, all Provisioning List Item Sequence Number (PLISN) that were previously pre-screened shall be identified to avoid duplication. The Contractor shall use available current NSNs and validate all items on the PPL.

CDRL D006, DI-SESS-81759A, Logistics Product Data Summaries, LSA-036 Pre-Screening

Engineering Data For Provisioning (EDFP) The Contractor shall provide Engineering Data For Provisioning (EDFP). EDFP is technical data used to describe parts/equipment and consists of data such as specifications, standards, drawings, photographs, sketches and descriptions, and necessary assembly and general arrangement drawings, schematic drawings, schematic diagrams, wiring and cable diagrams necessary to indicate the physical characteristics, location, and/or function of the item. At a minimum, EDFP must provide:

1. Technical information of items for maintenance support considerations.

1. Item identification/descriptions necessary for:

c. The Contractor shall furnish EDFP in the following order of precedence:

d. EDFP shall be submitted as directed by the Government.

e. EDFP shall be marked in such a manner as to identify the proprietary rights (limited or unlimited) in accordance with DFARs Clause 252.227-7013 (Non-commercial) or DFARs Clause 252.227-7015 (Commercial). EDFP shall also be marked with the Provisioning Line Item Sequence Number (PLISN) in the upper right hand corner.

1. Hard Copy: The contractor shall mark each hard copy with the Provisioning Line Item Sequence Number (PLISN) in the upper right hand corner.