MEHPS RFP-M6785420R5003-Amendment 01.docx

M6785420R5003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The number of offeror copies required has decreased by 5 from 5 to 0.

SECTION F - DELIVERIES OR PERFORMANCE

The following have been modified:

MINIMUM PRODUCTION RATE

Low Rate Initial Production (LRIP): The Government requires, within the time period to be provided in the awarded contract, delivery of the following to the designated testing facilities:

· Twenty Six (26) Energy Storage Units in their final configuration

· Twenty (20) Solar Arrays in their final configuration

· Sixteen (16) LRIP articles

Full Rate Production: The Government requires a minimum production rate of eight (8) Full Rate Production articles per month.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L-1.0 INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L-1.1. General Instructions

0. A single, concise and comprehensive proposal is required. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance. The proposal shall be complete and clear in all respects without the need for additional explanation or information. The proposal shall be in sufficient detail and scope to permit the Government to evaluate it with respect to the evaluation factors specified in Section M of this solicitation.

0. Unnecessarily elaborate proposals beyond that sufficient to present a complete and effective proposal are not desired. Offerors shall confine their submission to essential matters sufficient to define their offer and provide an adequate basis for evaluation. Likewise, Offerors are cautioned against general, vague, or unsubstantiated statements, which prevent or render difficult the Government’s evaluation of the proposal. Statements such as "will comply," or "noted and understood" without supporting narrative to define compliance are not acceptable. Moreover, the Government will not assume that an Offeror possesses any capability, understanding, and/or commitment that is not specifically delineated and supported in its respective proposal.

0. A maximum number of pages in the proposal has been imposed, as indicated in the sections below. In the event that an offeror exceeds the maximum page limitations provided below, the government will only evaluate the pages that comply with the maximum number prescribed (starting with page one and continuing until the maximum number is reached) for the respective volume. All pages, or any other material, in excess of the maximum number of pages stated will not be evaluated. The Offeror shall not include classified material in any proposal section.

0. As prescribed by Federal Acquisition Regulation (FAR) 52.215-1, the government may award on the basis of initial offers received, without discussion. Therefore, each initial offer should contain the offeror’s best terms from a business and technical standpoint. Should an award on “initial offer” not be pursued, the Government will establish a “competitive range” and notify all Offerors of their inclusion or exclusion. Discussions will be held with those Offerors in the competitive range. Offerors eliminated from the competitive range shall be promptly notified in writing, in accordance with FAR 15.503. Debriefings may not be provided to excluded Offerors until after contract award has been publicized, as permitted by FAR 15.505 and 15.506.

0. If discussions are held with offeror(s) determined to be in the competitive range, upon completion, the Government will request that the offeror provide a Final Proposal Revision (FPR). When FPRs are requested, any revisions or non-compliance with contract terms and conditions submitted in the final proposal revision may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the offeror’s opportunity to revise figures, e.g., prices, discounts, or percentage rates. Rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the final proposal revision that have not been fully disclosed, discussed, and understood during discussions or negotiations. Therefore, such new or revised terms and conditions are not solicited and, if submitted in the final proposal revision, may render the offer unacceptable to the Government.

0. This requirement is not a small business set-aside.

L-1.2. Submission of Proposals

1. Proposals shall be delivered to the location listed in L-2.1 by 2:00pm Eastern Daylight Time (EDT) on 15 July 2020. Any proposal received after such time and date will be considered a late submission. Late submissions will be treated in accordance with FAR 52.215-1(c)(3). Facsimile submissions are not acceptable and will not be considered for award. Proposals shall be valid for a period of at least nine (9) months from the closing date listed above. The offeror shall notate the proposal validity period on the solicitation cover sheet.

L-1.3 Questions Questions about the solicitation documents are due by 2:00pm EDT on 27 May 2020 via email only with the subject line “M67854-20-R-5003 Questions.” to shannon.graves@usmc.mil using the format in Table L-1.3 below. The Government official will not entertain questions via telephone calls or facsimiles that pertain to this RFP. Please do not bundle multiple questions into one question. Questions received after the above time and date may not be included in the provided response. Government responses will be posted on beta.sam.gov (Contract Opportunities) as an amendment to the solicitation. Answered questions will not disclose the offeror’s identity.

General Issue

Solicitation Document

Statement of Work

Performance Spec

Other

Table L-1.3: Format for RFP Questions

L-2.0 PREPARATION OF PROPOSALS

This request for proposal is written in the Uniform Contract Format described in FAR 15.204-1. The Government advises prospective Offerors to read the terms and conditions of the model contract carefully. Proposals shall be prepared using “Times New Roman” 12 point font style on 8½ x 11 inch white paper. Condensed spacing is not permitted. Tables and illustrations may use a reduced font style not less than 8 point. Foldouts are not allowed. Margins shall be 1 inch on all sides. All material submitted may be single-spaced. Offerors shall ensure that each page provides identification of the submitting Offeror in the header or footer. Number all pages sequentially.

L-2.1 Organization of the Proposal

Each proposal volume shall contain a title page, table of contents, and list of tables and figures for that volume. Use tab separators to separate required sections within a volume. The title page, table of contents, list of tables and figures, and tab separators do not count against page count. Number all pages sequentially. Only material allocated to a specific section shall be in that section.

Due to changes as a result of COVID-19, Offerors are required to submit all proposals and supporting documents electronically. Proposals will NOT be accepted via email. All documents shall be submitted via DOD SAFE. Offerors who intend to submit a proposal shall notify the Government 7 days in advance of the Request for Proposal (RFP) closing date and time. The Government will request a Drop-off (upload) from each Offeror. The Offeror will receive an automated email containing instructions for uploading the files. Offerors must adhere to specified page limits. Proposal volumes shall be separate files and shall be titled accordingly. Offerors will be notified of receipt via email once the Government has received the Drop-off. NOTIFICATION of the intent to submit a proposal shall be provided via email by 2:00PM EDT on 8 July, 2020, to Shannon Graves at shannon.graves@usmc.mil. Electronic PROPOSAL SUBMISSIONS through DOD SAFE are due by 2:00PM EDT on 15 July 2020.

Offerors shall submit proposals as separate sections in accordance with Table L-2.1. Offerors shall provide in each volume a Table of Contents and Acronym List. The Technical Volume shall include a Non-Price Factor Cross-Reference Matrix showing the proposal paragraph number where an evaluator will find the detailed discussion of the non-price factors. The Table of Contents, Acronym List and the Non-Price Factor Cross-Reference Matrix will not be included as part of the page count. The following instructions apply to the format:

BUSINESS VOLUME

TECHNICAL VOLUME

Table L-2.1 Proposal Format

L-2.2 Content of the Proposal

The following instructions are provided for the relevant portions of the proposal:

Business Volume:

Letter of Transmittal and Executive Summary: This section shall include the Offeror’s Letter of Transmittal, along with a brief summary of the offeror’s capability to accomplish the requirements of the contract. This part should include the offeror’s cognizant DCMA, DCAA, and DFAS payment office. Offerors are expected to comply with all requirements of the solicitation.

On the first page of the Business Volume, the Offeror shall certify that the proposal has been prepared completely consistent with the terms and conditions of the solicitation. The Government considers any exception or deviation to any term or condition of the solicitation that is not expressly authorized by the solicitation to be a deficiency, as defined in Federal Acquisition Regulation (FAR) 15.001. Any exceptions, deviations, and/or waivers taken to any aspect of the RFP shall be identified in the Executive Summary.

Section I. SF33 and Model Contract:

The Offeror shall agree to the terms and conditions of the model contract of this solicitation that consists of Sections A - K, including all documents, exhibits, and attachments. The submission of these items in accordance with the instructions will, upon acceptance by the Government, contractually bind the Government and the Contractor to the terms and conditions of the model contract.

The Business Volume shall include a completed, signed original copy of the entire solicitation (Sections A through K), with all appropriate “fill-ins” completed. This volume shall include all proposed pricing and include one signed and completed copy of the Standard Form 33, acknowledging any solicitation amendments, signed by a person authorized to enter into the proposed contract on behalf of the offeror.

Pricing: The offerors shall clearly indicate the total price to the Government. All dollar amounts provided in a completed Section B shall be rounded to the nearest dollar.

The price proposal shall include a firm-fixed unit price for each separately priced CLIN in SECTION B in the format provided for each CLIN/SLIN. For bundled costs, the phrase “Not Separately Priced” (NSP) shall be indicated for the corresponding CLIN/SLIN. The term “N/A” or Not Applicable shall only be used when the described items in the applicable CLIN/SLIN are NOT being provided.

Section II. Small Business Participation:

All Offerors, regardless of size, shall submit a Small Business Participation Plan presenting percentages in terms of total dollars of work for each SB category, divided by the total contract value. SB Offerors may include the work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include the subcategories of Small Disadvantaged Business (SDB), Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and HUBZone Small Business (HUBZone). Address each subcategory of SB. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required. The cover page for the Offeror’s Small Business Participation volume shall summarize the Offeror’s SB Participation goals and SB Subcontracting percentage goals for the total requirement using the format in Table L-2.2 below:

SB Participation Plan

Total

Table L-2.2: Small Business Participation Summary

The Offeror shall identify the extent and nature of participation of SB, SDB, SDVOSB, WOSB, and HUBZone in the performance of the proposed contract. Participation includes subcontractors or material suppliers to the prime contractor or subcontractors. Offerors shall include in the percentages their own participation as a SB, SDB, SDVOSB, WOSB, or HUBZone.

The plan shall include:

1. The name and DUNS number (or CAGE code) of each of the firm(s) included in the plan;

1. A copy of the System for Award Management (SAM) profile for each of the firm(s) included in the plan;

1. Discussion of the specific components to be produced or services to be performed by each firm;

1. Identification of the North American Industry Classification System (NAICS) code (appropriate to the principal nature of the planned subcontract) supporting each firm’s size status;

1. The estimated total dollar value subcontracted to each firm;

1. The estimated total dollar value subcontracted to each SB category;

1. The percentage of total contract value subcontracted to each firm; and

1. The percentage of total contract value subcontracted to each SB category.

1. Evidence of any enforceable commitments in place between the Offeror and the participating small businesses. Each participation percentage shall be accompanied by detailed supporting documentation regarding the individual commitments.

1. If applicable, for each category in which the Offeror’s SB Participation Plan contains goals that are LOWER than the goals listed below, provide a detailed explanation as to why the goals cannot be met, as well as, the Offeror’s strategy to meet the goals in the future.

Participation Goals: The Government’s Participation goals for this acquisition are:

· Small Business Total: 10%

As part of the 10% small business goals, the following are participation goals for socio- and economically disadvantaged small businesses:

· Small Disadvantaged Business: 0%

· Service-Disabled Veteran-Owned Small Business: 0%

· Women-Owned Small Business: 0%

· HUBZone Small Business: 0%

Small Business Subcontracting Plan: Each Large Business Offeror shall provide its Small Business Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7. Prior to contract award, the PCO will review and approve the SB Subcontracting Plan of the successful Offeror. See FAR 19.702(a)(1) statutory requirements regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan or submit a Comprehensive SB Subcontracting Plan acceptable to the Contracting Officer. If the successful Offeror is a Large Business, the approved Subcontracting Plan becomes part of the resultant contract.

Technical Volume:

Offerors shall certify their ability to meet or exceed all requirements of the Performance Specification (PSpec) and Statement of Work (SOW). A statement so certifying is required. A failure to meet or exceed all requirements may result in an Offeror being excluded from further evaluation.

Cross Reference Matrix: The Technical Volume shall include a Cross-Reference Matrix showing the proposal paragraph number where an evaluator will find the detailed discussion of the requirements listed in the PSpec.

Section III. Technical:

This Volume shall contain the offeror’s understanding of and approach to the contract technical requirements, and shall not include any cost/pricing data. It is permissible for the Offeror to submit substantiating data on a CD-ROM, which will not be counted against the page limitations set forth in Section L; this data shall be in support but not solely needed to substantiate performance claims of the system. Substantiating data shall be limited to technical drawings, photographs, test reports, and product specification sheets.

The Offeror shall list required delivery date of Government Furnished Equipment (GFE) and quantity required, not to exceed two 15 kW AMMPS, ten 10 kW Advanced Medium Mobile Power Source (AMMPS), and ten 5 kW AMMPS with Advanced Digital Control Systems (ADCS) installed on each generator, and three Mobile Electric Power Distribution Replacement (MEPDIS-R) (5 kW indoor, 5 kW outdoor, and 15 kW) panels, to meet proposed delivery schedules.

The Offeror’s proposal shall provide all information necessary for the Government to evaluate the following Factors:

Factor 1: Technical Capability and Approach The Offeror shall describe its approach to meet or exceed the Key Performance Parameters (KPPs) for Fuel Consumption and Power Quality, which are delineated in Performance Specification paragraphs 3.2.2 and 3.2.5.

The Offeror shall describe their plan to incrementally integrate software and hardware controls to build system functionality to meet technical performance requirements and benchmarks. At a minimum the Offeror’s plan shall describe how the following will be measured, verified, determined, provided, and/or accomplished:

· Function verification procedures under various complex stress conditions;

· Power quality assurance during normal operation including steady state, mode transition (including response time to ensure continuous power), and load changes;

· Design verification tools such as modeling and simulation;

· Development and testing of all hardware and software control interfaces, i.e. system inputs, control, storage, and outputs;

· Hardware and software configuration management;

· Developmental and testing procedures to ensure that during system development, new capabilities are being included without negatively affecting already developed capabilities;

· Paralleling capability of two systems for backup power;

· Capability to integrate a 15 kW AMMPS as the source generator on the JLTV trailer.

Factor 2: Production Time and Capability The Offeror shall describe its ability (facilities, personnel, equipment, etc.) to produce Low Rate Initial Production (LRIP) articles, as well as provide its earliest possible time for delivery (including delivery schedule with quantity for each delivery) after contract award. In addition, the Offeror is required, as stated in the SOW, to deliver a limited quantity of energy storage units and solar arrays prior to the delivery of any LRIP articles for government testing. The Offeror shall provide its earliest possible time to deliver the following:

· Six (6) of the 26 Energy Storage Units in their final configuration

· Twenty (20) Solar Arrays in their final configuration

The Offeror shall also describe its ability (facilities, personnel, equipment, etc.) to produce and deliver Full Rate Production (FRP) articles after contract award. The Offeror shall provide its monthly and annual production rate for FRP articles.

Section IV. Past Performance: This part shall contain relevant past performance by identifying a minimum of three of its most relevant contracts within the past three years. Relevance is defined as contracts that are similar in size, scope, complexity, and cost/price. Contracts valued over $5M shall be considered more relevant than lesser valued contracts. Recent is defined as efforts containing performance periods that are within three years of the date of solicitation issuance. Submissions are for one standalone contractual effort. Efforts under Blanket Purchase Agreements (BPAs) and IDIQ contracts cannot be bundled to meet the relevant or recent thresholds Offerors should provide a detailed explanation of the relevance of the listed contracts to the requirements of the solicitation. Offerors shall address how the listed contracts are similar to the requirements in this solicitation.

The offeror shall ensure that accurate and concise information is provided for each contract or effort, including:

· Company responsible for the past performance (Offeror or proposed subcontractor), and whether the company performed the past performance as a prime or subcontractor;

· Title of Contract, Contract Number, and Sponsoring Organization;

· Name, mailing address, telephone and email address for the Technical POC or COR and Contracting Officer;

· Type of Contract, Value, Award and Completion Dates;

· Brief description of the services performed, problems identified and corrective action taken, awards/recognition received; and,

· Cure/Show Cause notices received, reasons, and efforts by the Contractor to prevent recurrences of performance issues.

Offerors are advised that the Government may use and evaluate independently obtained past performance data such as Past Performance Information Retrieval System (PPIRS) and Past Performance Questionnaires (PPQ) in addition to all recent and relevant past performance data provided by the Offeror.

Since the Government may not necessarily interview all of the sources provided by the Offeror, the burden of providing thorough and complete past performance information and explaining its relevance remains with the Offeror. The Government does not assume the duty to search for data to explain or remedy any inconsistencies it finds in the information provided by the Offeror.

For each contract of relevant work above, the Offeror shall provide a PPQ as provided at the end of this Section (L). The Offeror shall send out, and track the completion of, the PPQ to each of the Offeror’s Government/Commercial Points of Contact (POCs). All completed PPQs must be submitted directly from the Offeror’s Government/Commercial POCs to the Government not later than the closing date of the solicitation. Each POC shall email its completed PPQ directly to the contract specialist at Shannon.Graves@usmc.mil.

L-3.0 INTENT TO INCORPORATE CONTRACTOR’S TECHNICAL PROPOSAL

All or part of the successful Offeror’s technical proposal may be incorporated in any contract resulting from this solicitation. Moreover, the successful Offeror’s technical proposal may be incorporated by reference. Nothing contained in the successful Offeror’s technical proposal shall constitute a waiver to any other requirement of the contract. In the event of any conflict between the successful Offeror’s technical proposal and other requirement of the contract, the conflict shall be resolved in accordance with the Order of Precedence clause (FAR 52.215-8).

L-4.0 OFFEROR POINT OF CONTACT

Offeror shall provide a single point of contact for the person responsible for this offer, to include name, title, address, telephone number and e-mail address.

Past Performance Questionnaire Your assistance is requested by the Marine Corps Systems Command/CTQ to assist with establishing the performance history for the contractor named below. Please complete this questionnaire email it to the following with subject line of name of Vendor:

E-mail: Shannon.Graves@usmc.mil Subject Line: (Name of Vendor asking you to fill out the questionnaire)

When Complete, the information on this form is Source Selection Sensitive (41 USC Chapter 21); SAFEGUARD.

Requirement Description: The scope of this requirement for the design, engineering development, fabrication, developmental testing, production, and deployment of Mobile Electric Hybrid Power Sources (MEHPS). MEHPS program goals are to develop and field a hybrid power system consisting of a stand-alone internal combustion engine generator, high-energy battery storage, system controller, and a solar-photovoltaic (PV) array. The system shall be tailored and employed as a generator only, generator with battery, electronic controller, or generator with battery, electronic controller, and PV collectors.

Contract Award Date:

Completion Date:

Contract Value:

Type of Contract:

Evaluator Name/Title/Phone:

Description of Contract Requirements:

|_| YES |_| NO A cure notice was issued under this contract.

|_| YES |_| NO A show cause was issued under this contract.

Please provide comments to support your evaluation.

A. Quality of Products, Documents, Presentations, and Related Deliverables:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

|_| MEETS EXPECTATIONS

|_| UNSATISFACTORY

B. Effectiveness of Program Management, Quality Control, and Production Processes:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

C. Schedule Compliance for Services and Products:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

D. Quality of Engineering and Technical Products:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

E. Customer Satisfaction - Business/Management Relations:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

F. Customer Satisfaction – Performance of Final Technical Products:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

G. Customer Satisfaction – Overall Performance:

|_| N/A Comments:

|_| OUTSTANDING

|_| EXCEEDS EXPECTATIONS

H. Recommendation for Future Work:

|_| HIGHLY RECOMMENDED Comments:

|_| RECOMMENDED

|_| NEUTRAL

|_| RECOMMENDED WITH QUALIFICATIONS

|_| NOT RECOMMENDED

General Comments:

The information provided has been previously shared with the Contractor –

|_| YES |_| NO

Please address questions regarding the use of this form to Shannon Graves at Shannon.Graves@usmc.mil.

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