Meet Us in the Middle Park and Docking Facility Construction.pdf

REQUEST FOR BID

RFB 26-117

MEET US IN THE MIDDLE PARK AND DOCKING

FACILITY CONSTRUCTION

City of Clermont

685 W. Montrose Street

Clermont, FL 34711

RELEASE DATE: August 3, 2026

DEADLINE FOR QUESTIONS: October 28, 2026

RESPONSE DEADLINE: November 5, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/clermontfl

City of Clermont

REQUEST FOR BID

Meet Us in the Middle Park and Docking Facility Construction

I. Introduction II. Response Procedures

III. Scope of Work IV. Price Schedule V. Terms and Conditions

VI. Submittal Requirements

Attachments:

A - OpenGov Vendor Registration

B - Bid Bond

C - Performance and Payment Bond

D - Sample Construction Agreement

E - MIM-8-Street_CIVIL-DRAWINGS_CD-BID-SET_072126

H - MIM-8-Street_ALSMEP-DRAWINGS_CD-BID-SET_072126

I - MIM-8-Street_FixedPier-DRAWINGS_CD-BID-SET_072126

Request For Bid #RFB 26-117 Title: Meet Us in the Middle Park and Docking Facility Construction

1. Introduction

1.1. Summary

The City of Clermont is seeking a qualified contractor to furnish all labor, supervision, materials, equipment, tools, transportation, permits, testing, temporary facilities, and incidentals necessary to construct the Meet Us in the Middle Park and Docking Facility along West Osceola Street in

Clermont, Florida.

The estimated contract value for this project is between $7.5 and $9 million.

1.2. Contact Information

Freddy Suarez Procurement Services Director 685 W. Montrose Street Clermont, FL 34711 Email: fsuarez@clermontfl.org Phone: (352) 241-7350

Department:

Procurement Services

1.3. Timeline

The following dates are set forth for information and planning purposes; however, the City reserves the right to change the dates as needed. Respondents are advised to closely monitor any potential date changes through the City’s Portal at https://procurement.opengov.com/portal/clermontfl . (Please note that there is no charge or fee for respondents to register and utilize the Portal).

Solicitation Issued Date August 3, 2026

Newspaper Advertisement August 5, 2026

Pre-Bid Conference (Non-Mandatory) September 16, 2026, 10:00am

City Hall Council Chambers (1st Floor) 685 W. Montrose Street, Clermont, FL 34711 The meeting will begin promptly at the time specified above.

Question Deadline October 28, 2026, 3:00pm mailto:fsuarez@clermontfl.org tel:(352)241-7350

Response Deadline November 5, 2026, 2:00pm

Bid Opening

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Meeting ID: 862 2143 8465 Passcode: 868480

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2. Response Procedures

2.1. Electronic Bidding System

The City of Clermont uses OpenGov (“Software Administrator”), an e-procurement system

(“Portal”) that provides bid notification services to interested vendors. The Portal allows vendors to register online and receive notification of new solicitations, addenda, and awards. There is no charge to vendors/contractors to register and participate in the solicitation, nor will any fees be charged to the awarded vendor. Vendors with internet access should review the registration options at the following website: https://procurement.opengov.com/portal/clermontfl.

The City of Clermont uses the NIGP Commodity Codes to notify vendors whenever projects are issued, including category codes that match those added to the vendor profile.

2.2. Delivery of Bid

Bids must be submitted electronically by uploading documents to the OpenGov Clermont Portal, which will be sealed until the due date and time indicated in the solicitation. The respondent may withdraw responses submitted early before the solicitation deadline. All responses must remain valid for at least ninety (90) calendar days and will remain the property of the City.

Responses to this solicitation will not be accepted by fax or email.

All bids will be publicly opened electronically in the OpenGov Clermont Portal and read at the location stated in the Timeline of the #Introduction section.

A. Electronic Responses

1. Electronic responses will be received through the Portal and remain unopened until the response due date has passed, as indicated in this solicitation. It is the sole responsibility of the respondent that the response is submitted and received before the due date and time as specified in this document. The City of Clermont is not responsible for delays in transmittal or delays caused by any other occurrence.

Please allow time to complete the response and upload documents to the Portal.

B. Uploading Electronic Documents

1. Once the “Draft Response” button has been selected in the Portal, a screen will allow the vendor to enter their response information. Once all information is completed, proceed to Submit the response. A confirmation with a submittal date and time stamp will appear, and a confirmation email will also be sent to the user’s email address.

Vendors can review/update their submittals before the due date and time of response. The offer will remain sealed and cannot be viewed by anyone until after the response due date and time.

2.3. Pre-Bid Conference

Wednesday, September 16, 2026 at 10:00 am

All potential respondents are required to attend this mandatory pre-bid conference in order to qualify to submit a response. The meeting will present an opportunity to ask questions and seek https://procurement.opengov.com/portal/clermontfl/projects/287949/document?section=2774881 clarification regarding any aspects of this solicitation. The City will provide written responses to formal and material questions during this meeting.

Any verbal discussions at the meeting will not be considered part of the solicitation unless provided in writing through the OpenGov Clermont Portal. Questions asked at the meeting that cannot be adequately answered during the meeting may be deferred until the issuance of the addenda. The questions and their responses will be available to all potential respondents.

Meeting Location: City Hall Council Chambers (1st Floor) 685 W. Montrose Street, Clermont, FL

34711 The meeting will begin promptly at the time specified above.

2.4. Site Visit

A site visit will be conducted after the pre-bid conference. Respondents interested in scheduling additional site visits must contact Freddy Suarez at fsuarez@clermontfl.org to make arrangements between the hours of 9:00 A.M. and 3:00 P.M. (Monday – Friday). Site visits must be completed twenty-four (24) hours prior to the Questions Deadline of 3:00 pm on Wednesday, October 28, 2026.

It will be the sole responsibility of the prospective respondent to inspect the City's location(s) prior to submitting a response. Submission of a response will be considered evidence that the respondent is familiar with the existing site conditions, the nature and extent of the work, equipment, materials, and labor required to accomplish the work. No variation in price or conditions shall be permitted based on the lack of knowledge of these conditions.

2.5. Questions Deadline

To ensure that all prospective respondents have accurately and completely understood the requirements of this solicitation, the City of Clermont Procurement Services Department will accept written questions up until 3:00 pm on Wednesday, October 28, 2026. Verbal inquiries will not be accepted, and potential respondents are instructed only to seek additional information or clarification or to communicate in writing with the Procurement Services Director.

The City of Clermont requires all questions relating to this solicitation to be entered through the

"Question and Answer" tab on the Portal. Responses to questions will be provided online at https://procurement.opengov.com/portal/clermontfl .

• ALL QUESTIONS MUST BE SUBMITTED PRIOR TO THE DEADLINE.

• QUESTIONS WILL NOT BE ANSWERED VIA TELEPHONE OR FAX.

2.6. Award Criteria

Award will be made to the lowest responsive and responsible Bidder that meets the requirements of this solicitation and submits the lowest Total Lump-Sum Bid Price. The City intends to award one contract.

A responsive bid is one that complies with the material requirements of the solicitation. A responsible Bidder is one that demonstrates the experience, licensing, financial capacity, bonding capacity, personnel, equipment, and ability necessary to complete the project successfully.

The City reserves the right to verify any information submitted, contact references, request additional information necessary to determine responsibility, waive minor informalities or irregularities, reject any or all bids, and cancel or re-advertise the solicitation when determined to be in the City’s best interest.

Additive or deductive alternates, when included in the Price Schedule, may be accepted or rejected individually or in any combination. The City will identify the combination of the base bid and accepted alternates used to determine the lowest responsive and responsible Bidder.

2.7. Contract Period

The performance period under the resulting contract shall commence upon the date of the

Purchase Order or related Notice To Proceed and shall remain in effect until the commodities, equipment, and/or services acquired in conjunction with this solicitation and resulting contract have been delivered and/or completed, and accepted by the City's authorized representative, and will then remain in effect until completion or the expressed and/or implied warranty periods.

If the respondent is awarded a contract under this solicitation, the prices on the response will remain fixed and firm during the contract term. However, the respondent may offer incentive discounts from such fixed price to the City at any time during the contractual term.

2.8. Option To Renew

Not applicable to this solicitation.

2.9. Insurance Requirements

The selected respondent(s) must provide proof of insurance when responding to this solicitation using a standard ACORD form, showing no less than the amounts indicated below. If an

ACORD form cannot be provided, a signed letter from the insurance company agency, on its letterhead, must be provided stating current insurance as described below, or stating that the agency can receive the required insurance coverage.

All suppliers performing work on City property or public right-of-way must provide the City with a certificate of insurance evidencing the coverage and coverage provisions identified herein.

Respondents must provide the City with evidence that all subcontractors performing work on the project have the same types and amounts of coverage as required herein or that the subcontractors are included under the contractor’s policy. The City, at its own discretion, may require a certified copy of the policy.

The types and amounts of insurance required are listed below. The City reserves the right to amend or require additional types and amounts of coverage or provisions depending on the nature of the work.

Minimum Insurance Coverage Requirements with Aggregate Limits

• Commercial General Liability o Per Occurrence: $2,000,000 o General Aggregate: $4,000,000 o Products & Completed Operations Aggregate: $4,000,000

Coverage must include:

▪ Premises/Operations

▪ Products and Completed Operations

▪ Contractual Liability

▪ Contractual Indemnity (in accordance with Section 6.35 of the Terms and

Conditions)

• Automobile Liability o Per Occurrence (Combined Single Limit): $1,000,000 o Aggregate: N/A

Must include owned, non-owned, and hired vehicles.

• Workers’ Compensation and Employer’s Liability

As required by Florida Statutes, Chapter 440, including:

o Each Accident: $1,000,000 o Disease – Each Employee: $1,000,000 o Disease – Policy Limit: $1,000,000

• Excess (Umbrella) Liability o Per Occurrence: $3,000,000 o Aggregate: $3,000,000

Must follow form over General Liability, Auto Liability, and Employer’s Liability.

• Marine General Liability o Per Occurrence: $2,000,000 o Aggregate: $4,000,000

When the Commercial General Liability policy excludes or does not fully cover marine or waterfront operations, the Contractor must provide Marine General Liability insurance covering the Contractor and its subcontractors for marine construction, pile driving, docks, piers, gangways, floating structures, barges, and other work performed on, over, or adjacent to water.

• Protection and Indemnity o Per Occurrence: $2,000,000 o Aggregate: $2,000,000

Coverage includes liability arising from the operation of the vessel, barges, workboats, or other watercraft in performing the work and crew-related liability, as applicable.

• Pollution Liability o Each Claim: $2,000,000 o Aggregate: $2,000,000

Coverage must apply to work performed on land and over water and must include fuels, oils, hydraulic fluids, contaminated soils, turbidity, and other pollutants associated with construction activities.

• Builder's Risk o 100% Completed Value

Additional Insurance Requirements

• Insurance carriers must be rated at least B+:VI or better by A.M. Best (latest edition) or otherwise approved by the City.

• A minimum of thirty (30) days’ written notice of policy cancellation, non-renewal, or material change is required.

• The City of Clermont must be named as an Additional Insured for General Liability coverage, and this must be explicitly stated on the certificate.

• The certificate must reference the solicitation number and title. RFB 26-117 Meet Us in the Middle Park and Docking Facility Construction

• Certificates of insurance must be submitted to:City of Clermont

685 W. Montrose Street

Clermont, FL 34711

2.10. Reservation of Rights to the City

The issuance of this solicitation and the acceptance of responses do not constitute an agreement by the City that it will enter into a contract with a respondent for this project.

The City reserves the right to extend the response due date, request additional information from any respondents, reject all responses, cancel the project, and/or re-advertise the solicitation.

The City reserves the right to disqualify any respondent at the sole discretion of the City.

By submitting a response and subsequent information, the respondents waive the right to object to the exercise of the City’s right to disqualify a respondent and/or a response, either now or in the future.

2.11. Restriction of Communication

Respondents to this solicitation or persons acting on their behalf may not contact, between the issued date of this solicitation and within three (3) business days following the agency posting the notice of intended award, excluding State and Federal holidays, any employee or council members concerning any aspect of this solicitation, except in writing to the Procurement

Services Director. Violation of this provision may be grounds for rejecting a response. In addition, respondents are strongly cautioned that inappropriate efforts to lobby or influence individuals or organizations involved in this selection process may result in dismissal from further consideration. The appeals procedures are in this solicitation's Terms and Conditions

Section.

2.12. Response Expenses

All costs associated with preparing this response will be the sole responsibility of the respondent, including but not limited to document preparation and any and all travel expenses.

2.13. Response Information as Public Documents

All materials initially submitted or subsequently submitted as part of this solicitation process will become the property of the City and will be treated as City documents subject to typical practice and/or applicable laws for public records. Otherwise, the City will not distinguish or treat any material received as confidential, proprietary, and/or a trade secret unless specifically designated as such by the respondent. Financial statements will not become subject to public record as per Section 119.07(1) Florida Statutes. Furthermore, by submitting a response, the respondent agrees to hold the City harmless for any public use or dissemination of all information submitted through this process.

2.14. Permits and Regulations

The respondent shall obtain, at its expense, all licenses, permits, and inspections required for this project, and shall comply with all applicable laws, ordinances, regulations, and building code requirements. The successful respondent may apply for permits online. For permit types and fees, visit the City website www.clermontfl.gov, select Building Services, and download the most recent Building Services Fees Schedule.

2.15. Approved Product List

The City of Clermont has identified a specific list of products that have been approved for purchase on projects relating to streets, highways, and utilities. Vendors desiring to submit comparative products for these items for inclusion in future solicitations or to view the approved product list should visit the engineering website https://www.clermontfl.gov/192/Construction for more information. New product requests will be accepted once a year on the first seven (7) calendar days of October. After testing, if the product is deemed acceptable, it will be included in the approved product list for the next available solicitation. All samples for test purposes must be labeled with the vendor’s name and item number. Unlabeled samples will be considered unidentifiable and not eligible for testing purposes.

2.16. Tie Responses

Should there be a tie between one or more respondents, the tie may be broken, and the successful respondent selected by the following criteria presented in order of importance, as determined by the Procurement Services Director, shall be awarded the contract or purchase:

A. Quality of the items or services provided if such quality or service is ascertainable.

B. Delivery time, if provided in the response by the respondents.

http://www.clermontfl.gov/ https://www.clermontfl.gov/192/Construction

C. Preference of businesses with drug-free workplace programs as defined in Section

287.087, Florida Statutes.

D. The respondent is closest to the City of Clermont City Hall, located at 685 Montrose

Street, as determined by the Procurement Services Director.

E. If items 1-4 are not applicable, the tiebreaker will be decided by flipping a coin.

2.17. Bid Bond

Respondents must provide a bid bond payable to the City of Clermont in the amount of five percent (5%) of the total bid amount, including all alternatives. The bid bond must be executed by a surety company; certified checks, cashier’s checks, or other forms of bid guarantees are not acceptable.

Bid bonds must be submitted with the bid response. Respondents may satisfy this requirement in one of the following ways:

A. PDF Upload o Respondents may upload a scanned copy or an electronic version of the executed surety bid bond in PDF format as part of their electronic submission in OpenGov.

B. Electronic Bid Bond via Surety2000 o Register with Surety2000: Visit www.surety2000.com to complete the registration process. If already registered, no further action is required.

o Verify Surety Broker Registration: Ensure the preferred Surety Broker is registered with Surety2000. If not, they must complete registration at www.surety2000.com.

o Provide Bond Details: Supply the Surety Broker with the required bond details for this solicitation.

o Execute the Electronic Bid Bond: Once the Surety Broker has confirmed execution, log into www.surety2000.com to digitally sign the bond and obtain the eleven-digit bond number.

o Submit the Bond Number: Enter the eleven-digit bond number in the designated

Submittal Requirements section within OpenGov.

Failure to submit a surety bid bond in compliance with these requirements, whether by PDF

Upload or Surety2000, will result in the bid being deemed non-responsive and ineligible for award consideration.

Respondents are encouraged to complete the bonding process well in advance of the submission deadline to avoid delays.

http://www.surety2000.com/ http://www.surety2000.com/

2.18. Performance and Payment Bonds

A Performance and Payment Bond is required for all awarded contracts exceeding $100,000.

The successful respondent must provide a Performance and Payment Bond in the amount of one hundred ten percent (110%) of the contract value within ten (10) calendar days from the issuance of the Notice of Award.

The surety company providing the bond must meet the following criteria:

• Maintain a minimum rating of B+ with a Financial Class V or higher.

• Be licensed to conduct business in the State of Florida.

• Have a resident agent in Florida.

The Performance and Payment Bond must guarantee the successful completion of the project in strict compliance with the contract documents and ensure timely payment to suppliers. The surety’s bonding limit must not exceed ten percent (10%) of the policyholder’s surplus (capital and surplus) as listed in the A.M. Best Insurance Guide. Failure to execute the contract agreement or provide the required Performance and Payment Bond within the specified timeframe will result in the forfeiture of the Bid Bond, which will become the property of the City of Clermont.

Respondents may satisfy this requirement in one of the following ways:

A. Hard Copy (Mailed Original) o Respondents may submit a hard copy of the executed performance and payment bond by mail or courier to the Procurement Director.

B. PDF Document o Respondents may email a scanned copy of the executed surety performance and payment bond in PDF format to the Procurement Director.

C. Electronic Bond via Surety2000 o Register with Surety2000: Visit www.surety2000.com to complete the registration process. If already registered, no further action is required.

o Verify Surety Broker Registration: Ensure the preferred Surety Broker is registered with Surety2000. If not, they must complete registration at www.surety2000.com.

o Provide Bond Details: Supply the Surety Broker with the required bond details for this solicitation.

o Execute the Electronic Bond: Once the Surety Broker has confirmed execution, log into www.surety2000.com to digitally sign the bond and obtain the thirteen-digit bond code.

http://www.surety2000.com/ o Submit the Bond Number: Provide the eleven-digit bond number to the

Procurement Director.

2.19. Liquidated Damages

The City and the successful respondent recognize that time is of the essence, and the City will suffer financial loss if the work is not completed within the time specified. The City will be entitled to assess, as Liquidated Damages, but not as a penalty, for each calendar day after the scheduled completion date the work continues. The work will be deemed complete on the date it is deemed complete to the satisfaction of the City. The successful respondent hereby expressly waives and relinquishes any right which it may have to seek to characterize the Liquidated

Damages as a penalty. The parties agree that the Liquidated Damages sum represents a fair and reasonable estimate of the City’s actual damages at the time of contracting if the successful respondent fails to complete the work in a timely manner. The Liquidated Damages are specified in the chart below.

The City will retain the above-described sum from the compensation paid to the successful respondent.

The project must be substantially complete or attain completion within the specified calendar days stated in this solicitation from issuance of Purchase Order or Notice To Proceed. If liquidated damages are assessed, such damages will be imposed when the delay to the project's Substantial or Final Completion date is due to the fault of the General Contractor. If the

General Contractor is late in meeting the substantial completion date, liquidated damages for failure to reach the completion date will start thirty (30) calendar days after the revised substantial completion date. The parties agree that Liquidated Damages are not being assessed as a penalty. In the event that the General Contractor fails to maintain the schedule, the City of

Clermont will have the right to withhold liquidated damages per calendar day for every day the contractor is behind until the contractor regains lost time.

2.20. Warranty

The successful respondent must perform all work in strict accordance with the Contract

Documents in a safe, careful manner and agree to adhere to the secure facility rules. The respondent warrants that all work must be free from defects and must conform to quality, function, and characteristics of material and workmanship. The warranty period must be no less than one (1) year from the date of final acceptance of the work by the City. The successful respondent agrees to promptly correct all defects in the work that develops within one (1) year from the date of final acceptance of the work. The manufacturer’s warranty is in addition to this warranty and must not be construed to replace or circumvent the warranty expressed in this clause. The term “defects” includes defects, deficiencies, faults, or imperfections in the work as determined by the City. The manufacture's warranty must be included along with the parts and labor warranty period.

2.21. Safety

The successful respondent is responsible for the safe conduct of their personnel during the execution of the work detailed herein. The successful respondent must meet or exceed the standards set by the Occupational Safety and Health Administration (OSHA) and requirements established by the Federal, State, and Local agencies. Should an unsafe condition be identified during the execution of this work, the successful respondent will immediately suspend such activity until a safe method can be employed.

2.22. Clean Up

The successful respondent must always keep the work area, including storage areas, free from accumulating waste materials. Before completing the work, the contractor must remove from the premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the City. Upon completing the work, the respondent must leave the work area in a clean, neat, and orderly condition satisfactory to the City.

2.23. Protection of Property

All existing structures, utilities, services, roads, sidewalks, trees, shrubbery, and property in which the City has an interest must be protected against damage or interrupted services at all times by the successful respondent during the term of the work. The successful respondent will be held responsible for repairing or replacing the property, which was damaged by the respondent’s operation on the property, to the satisfaction of the City. In the event the successful respondent fails to comply with these requirements, the City reserves the right to secure the required services and charge the costs of such services back to the successful respondent.

2.24. Conditions Affecting The Work Area

The respondent acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work and that it has investigated and satisfied itself as to the general and local conditions that can affect the work or its cost, including but not limited to the following:

A. Conditions bearing upon transportation, disposal, handling, and storage of materials;

B. The availability of labor, water, electric power, and roads;

C. Uncertainties of weather or similar physical conditions at the site;

D. The conformation and conditions of the ground, and

E. The character of equipment and facilities needed prior to and during work performance.

Any failure of the respondent to take the actions described and acknowledged in this paragraph will not relieve the successful respondent from responsibility for estimating properly the difficulty and cost of successfully performing the work or for proceeding to perform the work without additional expense to the City successfully.

2.25. Progress Payment

The successful respondent may submit invoices for payment no more often than on a monthly basis but only after the goods or services for which the invoices are submitted have been delivered or completed. If subcontractor or supplier fees or costs are included in the invoice to the City, the successful respondent must submit a Certification of Payments to Subcontractors and Suppliers with each such invoice to the City. The successful respondent must pay subcontractors and suppliers within fifteen (15) days following receipt of payment from the City for such subcontracted work or supplies. The certification will be accompanied by a copy of the notification sent to each unpaid subcontractor listed on the form, if any, explaining the good cause of why payment has not been made to that subcontractor.

The City will pay for all goods and services received and accepted by the City in accordance with the Local Government Prompt Payment Act, Section 218.70, Florida Statutes. All applications for payment will be submitted to the address indicated in the purchase order. The

City will pay the successful respondent after acceptance and receipt of a proper invoice. All invoices must have the purchase order number. The City will only accept and pay for goods delivered or services performed by the successful respondent within the contract period, including any extensions or continued performance as directed by the Procurement Services

Director.

2.26. Final Inspection, Acceptance, and Final Payment

Upon receipt of written notice from the successful respondent that the work is ready for final inspection and acceptance, the Project Manager and/or Project Architect/Engineer must, within ten (10) calendar days, make an inspection. If the Project Manager and/or Project

Architect/Engineer find the work acceptable, the requisite documents have been submitted, and the requirements of the contract documents are fully satisfied, and all conditions of the permits and regulatory agencies have been met, the Project Architect/Engineer or other authorized City representative shall issue or approve a Final Certificate for Payment stating that the requirements of the contract documents have been performed and the work is ready for acceptance under the terms and conditions thereof.

Before issuance of the Final Certificate for Payment, the successful respondent must deliver to the Project Manager and/or Project Architect/Engineer a complete release of all liens arising out of this solicitation, an affidavit certifying that all suppliers and subcontractors have been paid in full and that all other indebtedness connected with the work has been paid. The successful respondent must submit an invoice, the final corrected as-built drawings, and the final bill of materials (if required).

Final payment will be made only after the Project Manager and/or Project Architect/Engineer or designee have reviewed a written evaluation of the performance of the successful respondent and approved the final payment. The acceptance of final payment will constitute a waiver of all claims by the successful respondent at the time of the application for final payment.

3. Scope of Work

3.1. Synopsis of work

The work generally consists of the redevelopment of the existing waterfront park and the construction of new fixed and floating marine facilities. Major improvements include concrete-pile-supported fixed piers and boardwalks, floating docks, finger piers, aluminum gangways, personal-watercraft docking systems, a wave attenuator, a pier gazebo, and associated railings, utilities, lighting, fire protection, and dock accessories.

The project also includes demolition and removal of existing improvements; clearing, grading, drainage, erosion and sediment control; sanitary sewer, lift station, force main, water, irrigation, and fire-service improvements; construction and modification of sidewalks and multi-use trails;

and restoration of all disturbed areas.

Landside park improvements include a public restroom facility, the Meet Us in the Middle plaza and gateway feature, decorative concrete and specialty paving, retaining and seat walls, tiered seating, memorial areas, artificial turf, landscaping, irrigation, site lighting, signage, benches, tables, bicycle racks, waste receptacles, bollards, and other site furnishings.

The contractor shall coordinate all civil, marine, structural, architectural, landscape, mechanical, electrical, plumbing, and specialty work required to provide a complete and operational facility.

The work shall also include maintenance of access and pedestrian detours, protection of existing improvements and utilities, environmental controls, inspections, testing, startup, cleanup, restoration, record drawings, warranties, and project closeout.

All work must be completed in accordance with the Contract Documents, approved permits, applicable codes and regulations, manufacturer requirements, and the directions of the City and its authorized representatives.

PROJECT DRAWINGS AND TECHNICAL SPECIFICATIONS

8TH STREET / MEET US IN THE MIDDLE PARK & DOCKING FACILITY

ARCHITECTURAL DRAWINGS PREPARED BY:

POWELL STUDIO ARCHITECTURE, LLC.

713 W. MONTROSE STREET

CLERMONT, FL 34711

JULY 21, 2026

CIVIL ENGINEER DRAWINGS PREPARED BY:

HALFF ASSOCIATES, INC.

902 NORTH SINCLAIR AVE.

TAVARES, FL 32778

JULY 20, 2026

The complete set of Project Drawings, which includes the Specifications, may be downloaded from the City's e-Procurement Portal.

3.2. Owner Direct Purchase

All respondents must include all applicable sales and use taxes in the Total Lump-Sum Bid

Price. The City reserves the right, after award, to directly purchase selected materials or equipment. When the City exercises this right, the Contract Amount shall be reduced by Change

Order by the amount of the direct-purchased item and the associated sales tax, in accordance with the Owner Direct Purchase procedures established by the City.

3.3. Minimum Qualifications

The respondent must submit documentation with its bid showing compliance with each minimum qualification. Missing documentation may result in the bid being found non-responsive or the respondent being found non-responsible. The City may request clarification or verification, but is not required to allow missing information to be added after the deadline.

The respondent may use the experience and qualifications of proposed major subcontractors to meet specialized requirements. Licenses and responsibilities that must legally be held by the prime contractor cannot be satisfied through a subcontractor. When relying on a subcontractor, the respondent must identify the subcontractor, describe its work, and provide documentation showing that it meets the applicable qualification.

The respondent remains responsible for all subcontractor management, coordination, scheduling, quality, safety, and performance.

A. Licensing and Registration:

1. The respondent must hold an active Florida Certified General Contractor license or another active Florida contractor license that legally authorizes the respondent to perform the complete scope of work.

2. The respondent must be properly registered and authorized to conduct business in the State of Florida.

3. Subcontractors must hold all licenses and certifications required for their respective portions of the work.

B. General Construction Experience:

1. The respondent must have been continuously engaged in commercial, municipal, institutional, heavy civil, marine, or waterfront construction for at least five (5) years immediately preceding the bid due date.

2. The respondent must have successfully completed or substantially completed at least three (3) projects of similar size, scope, and complexity within the past ten years.

3. At least one of the three projects must have had a construction value of at least

$5,000,000.

4. At least one of the three projects must have included public marine or waterfront construction.

5. Relevant projects may include public waterfront parks, marinas, fixed or floating dock systems, concrete-pile-supported piers, boardwalks, promenades, heavy civil construction, public recreational facilities, or comparable multi-discipline projects.

C. Marine Construction Experience:

1. The respondent or its identified marine construction subcontractor must have successfully completed at least two (2) marine or waterfront construction projects within the past ten (10) years. Each project must include at least two (2) of the following:

a. Marine pile driving;

b. Fixed piers or over-water boardwalks;

c. Floating docks or finger piers;

d. Gangways;

e. Wave attenuators or breakwaters;

f. Dock electrical, water, fire-protection, or utility systems; or

g. Construction performed from barges or other marine equipment.

D. Multi-Discipline Construction Experience:

1. The successful respondent shall demonstrate experience managing projects involving at least four of the following disciplines:

a. Site demolition, excavation, grading, and earthwork;

b. Stormwater drainage;

c. Water, sanitary sewer, lift station, or force-main construction;

d. Cast-in-place or precast concrete construction;

e. Retaining walls, stairs, ramps, and railings;

f. Buildings with mechanical, electrical, and plumbing systems;

g. Decorative hardscape, specialty paving, and public plazas;

h. Site electrical and lighting;

i. Landscaping and irrigation; or

j. Marine and waterfront construction.

2. Specialized experience may be demonstrated through qualified subcontractors. The respondent will remain responsible for the coordination and completion of the entire project.

E. Project Management Team

1. The proposed Project Manager and Superintendent must have each at least five (5) years of experience in their respective roles.

2. The proposed Project Manager and Superintendent must each have completed at least one (1) project of similar size, scope, or complexity.

3. The respondent must identify a marine construction superintendent or marine work lead with demonstrated experience in marine pile driving, docks, piers, or comparable waterfront construction.

4. Key personnel identified in the bid must not be replaced without the City's prior written approval.

F. Bonding Capacity:

1. The respondent must provide evidence from a surety company or authorized surety agent confirming the respondent's ability to obtain performance and payment bonds in an amount equal to at least the Total Lump Sum bid price. The surety must be authorized to conduct business in Florida and shall meet the requirements stated in this solicitation.

G. Insurance Capacity:

1. The respondent must demonstrate the ability to obtain and maintain all insurance as stated in this solicitation, including coverage applicable to marine construction, pile driving, work performed from barges, and waterfront operations.

2. Project specific policies and endorsements that are not normally obtained until after award, including Builder's Risk and specialized marine coverage, are not required to be active at the time of bidding. The successful respondent will provide all required coverage before commencing work.

H. Safety Record:

1. The respondent must provide its Experience Modification Rate for the three most recently completed policy years.

2. An average Experience Modification Rate greater than 1.25 will require a written explanation and may be considered by the City when determining responsibility.

3. The respondent must disclose any serious, willful, or repeated OSHA violations issued during the past five years.

4. The respondent must disclose any workplace fatalities or safety related suspension or debarment occurring during the past five years.

I. References:

1. The respondent must provide at least three references for projects used to demonstrate compliance with the experience requirements. Each reference must include:

a. Project name and location;

b. Owner's name;

c. Owner's contact person, telephone number, and email address;

d. Description of the work;

e. Original and final contract amounts;

f. Original and actual completion dates;

g. The respondent's role on the project; and

h. Major subcontractors used.

J. Collective Qualification of the Project Team

1. The successful respondent is not required to self-perform every specialized portion of the project. Except for licenses and responsibilities that must legally be held by the prime contractor, the respondent may demonstrate compliance with the minimum qualifications through the combined experience and qualifications of the respondent and its proposed major subcontractors. When relying on a proposed subcontractor to satisfy a minimum qualification, the respondent must provide:

a. The subcontractor’s name;

b. A description of the work the subcontractor will perform;

c. The specific minimum qualification the subcontractor is required to satisfy;

d. Relevant project experience and references demonstrating compliance;

e. Copies of applicable licenses and certifications; and

f. A letter of commitment or other written confirmation of the subcontractor’s intent to participate in the project if the respondent is awarded the contract.

4. Price Schedule

The respondent must provide a lump-sum price for all labor, supervision, materials, equipment, transportation, permits, testing, insurance, bonds, overhead, profit, and incidentals necessary to complete the work in accordance with the Contract Documents.

The amounts entered for the individual items below are for payment administration, evaluation of changes, and determination of progress payments. The sum of all items shall equal the Total

Lump-Sum Bid Price. Quantities shown in the Contract Documents are approximate and shall not convert this procurement into a unit-price contract.

Bid Schedule Notes

A. The Total Lump-Sum Bid Price shall include the complete cost of the work, whether each component is specifically identified in the Price Schedule or is reasonably inferable from the Contract Documents.

B. The individual item amounts are not unit prices and shall not be used to increase or decrease the contract amount based on actual quantities.

C. The respondent must not leave any item blank.

D. The sum of Items 1 through 18 shall equal the Total Lump-Sum Bid Price.

E. The City may use the itemized amounts to review the Bidder’s allocation of costs, establish the schedule of values, evaluate payment applications, and assist in pricing changes to the work.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, bonds, insurance, temporary facilities, project administration, survey control, maintenance of traffic, and pedestrian access.

1 Lump Sum

2 Permits, environmental compliance, erosion and sediment control, turbidity barriers, testing, inspections, and regulatory coordination.

1 Lump Sum

3 Demolition, removals, clearing, grubbing, protection of existing improvements, and disposal.

1 Lump Sum

4 Earthwork, excavation, fill, grading, slope stabilization, and site preparation.

1 Lump Sum

Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Stormwater drainage, underdrains, inlets, piping, structures, and related improvements.

1 Lump Sum

6 Sanitary sewer, lift station, force main, water service, fire-service piping, backflow prevention, and related utility improvements.

1 Lump Sum

7 Fixed concrete piers, boardwalks, prestressed concrete piles, pile caps, PermaTrak components, railings, and associated structural work.

1 Lump Sum

8 Floating docks, finger piers, gangways, personal-watercraft docking systems, dock accessories, and anchoring systems.

1 Lump Sum

9 Wave attenuator, breakwater, marine piling, and related marine construction.

1 Lump Sum

10 Pier gazebo, foundations, structural components, finishes, railings, and accessories.

1 Lump Sum

11 Public restroom building, including structural, architectural, waterproofing, mechanical, electrical, and plumbing work.

1 Lump Sum

12 Retaining walls, planter walls, seat walls, memorial walls, tiered seating, stairs, ramps, handrails, and fall-protection railings.

1 Lump Sum

13 Concrete sidewalks, promenade, decorative paving, accent paving, brick pavers, artificial turf, multi-use trail, and pavement restoration.

Line Item Description Quantity Unit of

Measure Unit Cost Total

14 Meet Us in the Middle plaza, gateway feature, memorial improvements, signage, and specialty architectural elements.

1 Lump Sum

15 Site electrical service, site lighting, dock electrical systems, controls, receptacles, and related electrical improvements.

1 Lump Sum

16 Landscaping, irrigation, planting, sod, mulch, and restoration of disturbed areas.

1 Lump Sum

17 Site furnishings, including benches, picnic tables, bicycle racks, bollards, receptacles, flagpoles, and miscellaneous accessories.

1 Lump Sum

18 Testing, startup, commissioning, training, record drawings, operation and maintenance manuals, warranties, punch-list work, cleanup, and closeout.

TOTAL

5. Terms and Conditions

5.1. Modifications / Withdrawals of Submittals

Before the solicitation deadline, a respondent may change their response by withdrawing it, making the necessary updates, and then re-submitting it. Modifications received after the response deadline will not be considered. A solicitation may be withdrawn in the Portal at any time prior to the solicitation deadline. A solicitation may also be withdrawn after the solicitation deadline but before the recommendation of the award by submitting a withdrawal letter to the

Procurement Services Director. The withdrawal letter must be on company letterhead, signed by an authorized agent of the company, and address the reason(s) for the withdrawal after the solicitation deadline. At its sole discretion, the City may accept or deny any modification or withdrawal request.

5.2. Response Postponement / Cancellation / Rejection

The City may, at its sole discretion, reject all, or parts of any, responses; re-advertise this solicitation; postpone or cancel, at any time, this response process; or waive any irregularities in the solicitation or any responses received as a result of this solicitation.

5.3. Change Orders

No oral statement of any person must modify, change, or affect the terms, conditions, or specifications stated in the resulting contract. All change orders must be approved in writing by the City before the work commences unless the delay in receiving City approval causes a threat to the public health, safety, or welfare or will result in a significant additional cost to the City due to the delay. Under any circumstance, work to be performed under the change order must not begin until all written approvals have been received. Any work completed by the contractor without required written approvals will be the sole responsibility of the contractor, not the City.

5.4. Addenda

Any interpretations, corrections, or changes to this solicitation will be made through an addenda.

The sole issuing authority will be vested in the City of Clermont Procurement Services

Department. The addenda will be sent to all who are known to have received a copy of this solicitation. If the addenda contains changes to the specification or solicitation form, prospective respondents must acknowledge receipt of all addenda, or they will be declared non-responsive.

5.5. Order of Precedence

The order of precedence does not expressly include the technical specifications or drawings, even though they contain most of the construction requirements. Recommended oder:

A. Executed Change Orders and written contract modifications;

B. Executed Agreement;

C. Addenda, with the latest addendum controlling;

D. Supplementary or special conditions;

E. Solicitation terms and conditions;

F. Technical specifications;

G. Drawings;

H. Contractor's bid, but only to the extent accepted by the City and not inconsistent with the foregoing documents.

5.6. Mistakes

Respondents shall carefully examine the Price Schedule, specifications, drawings, and all other

Contract Documents before submitting a bid. The Total Lump-Sum Bid Price entered in

OpenGov shall govern the award. The City may correct apparent mathematical errors in the addition of the individual lump-sum line items; however, the correction of an error shall not permit the Bidder to alter the intended Total Lump-Sum Bid Price after the bid deadline, except as permitted by law.

5.7. Ambiguity, Conflict, or Other Errors

If a bidder responding to this solicitation discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, the bidder must immediately notify the Procurement

Services Director, noted herein, of such error in writing and request modification or clarification of the document. The Procurement Services Director will make modifications by issuing a written revision and will give written notice to all parties who have received a copy of the solicitation.

The bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the solicitation prior to submitting a response or it shall be waived.

5.8. Tie Responses

The award on tie responses will be decided by the Procurement Services Director in accordance with the provisions of the Purchasing Procedures. Please be advised that in accordance with Chapter 287.087, Florida Statutes, regarding tie responses, preference will be given to respondents certifying that they have implemented a drug-free workplace program.

5.9. Payment Terms and Discount

Payment will be made by the City after commodities/services have been received, accepted, and properly invoiced as indicated in the contract and/or purchase order. All invoices must have the purchase order and shall be submitted to the department that placed the order. Payment terms will be considered to be Net-30 days after the date of satisfactory delivery at the place of acceptance and receipt of correct invoice at the office specified.