Master List Terms.docx

Terms, acronyms and definitions

Area Manager

Manager who has direct personnel responsibility over the TPMs and RE-CPs that work within the project delivery section of that region.

Business days means calendar days, excluding Saturdays, Sundays and all State of Oregon recognized holidays (noted in MSP)

Calendar days means any day appearing on the calendar, whether a weekday, weekend day, national holiday, State of Oregon holiday or other day

Construction Inspector

Consistent administration of highway construction projects. Inspection/monitoring of construction activities by certified inspectors; safeguards compliance with contract documents and workmanship on ODOT delivered construction projects.

Construction Project Manager

The ODOT Manager in charge of and responsible for the construction staff/construction office needed to administer the construction contract.

Construction Surveyor

A surveyor conducting the construction staking, as-built, quantity, Monumentation, or verification surveying as required during and after construction.

MS Project

Microsoft Project is a project management software product, developed and sold by Microsoft. It is designed to assist a project manager in developing a schedule, assigning resources to tasks, and tracking progress.

ORD Survey Field Book

The format and structure that OpenRoads Designer (ORD) uses to contain the Civil Data for Survey Points and Features within the DGN. Raw survey data and/or formatted text coordinate records are imported into the Field Book using the tools within ORD.

Phase Gate

The phase gate is an Agency-identified milestone in which a standardized subset of deliverables is provided for review and recording of the current state of the project.

Project Delivery Manager

The project Delivery Manager is an intermediate management position between the Region Manager and the regional Technical Center Manager and Area Managers.

Project Risk Register

Risk registers are tools used by project managers and other stakeholders to identify potential risks that may interfere with project goals.

ProjectWise

ProjectWise is a suite of engineering project collaboration software from Bentley Systems designed for the architecture, engineering, and construction industries.

Technical Center Manager

Time Requirement Letter

Notification letter to utility owner confirmation of the schedule as agreed upon between the state and the utility owner. The letter includes the relocation date or dates that are included in the project special provisions.

Preliminary Plans

This step is an additional technical and construction review between Design Acceptance Phase and Advanced Plans. For this phase, the project team coordinates the completion of preliminary plans, including accessible transportation elements, that help to build the bid documents for the project. Preliminary Plans for the Approved Design are approximately 70% complete at this point in the project development.

Subteam

A team created from the PDT members to accomplish a particular task

Region

One of the 5 designated areas of service designated by ODOT.

Contract

A contract is a legally binding document between at least two parties that defines and governs the rights and duties of the parties to an agreement.

Agency Scoping Narrative

Noise Specialist employed by ODOT and assisting the project

Business Case

A justification for a proposed project or undertaking on the basis of its expected agency benefit.

Cost Estimating template

The document used for the approximation of the cost of a program, project, or operation.

Draft Scoping Summary

Provides a draft background on the project, describes purpose, outreach, specific activities, and review process.

Final Scoping Packet

Final of any existing concept diagrams (maps) related to anticipated solution; previous phase documentation, for example, Transportation Planning documents (TSP, RTP, Facility Plan), Environmental Reports (NEPA phase); previous Scoping Packet (if project had been scoped before)

Risk Register

A document used as a risk management tool and to fulfill regulatory compliance acting as a repository for all risks identified and includes additional information about each risk, e.g., nature of the risk, reference and owner, mitigation measures.

Scoping Field Investigation

Scoping Notes Form

Document used to identify all components so the right problem is addressed by the right people and right perspective.

Scoping Packet

Scoping Team

Basemap

The Survey Basemap is a compilation of existing two and/or three dimensional features collected in the field, processed, then mapped into a Computer Aided Drafting (CAD) drawing intended to be the foundation, or base, for project planning and design.

Horizontal Project Control

A monument that helps measure distances and angles between points.

Professional Land Surveyor means a person who is registered and holds a valid certificate in the practice of land surveying in the State of Oregon, as provided under ORS 672.002 (Definitions for ORS 672.002 to 672.325) to 672.325 (Civil penalties), and includes all terms listed in ORS 672.002 (Definitions for ORS 672.002 to 672.325) (5)

Region Survey Office

A Survey Unit comprised of Survey Field, Mapping, Modeling, and Cadastral sub-disciplines, operating within one of five ODOT Region Technical Centers’ Headquarters office.

ROW Layout Review meeting

A meeting, or meetings held for the purpose of setting the Right of Way footprint required for project design. These meetings provide all disciplines an opportunity to review and approve proposed design impacts.

Survey Control Data Sheet

Used to preserve information related to the location of property during the field survey, clearly define Datum used to establish project survey control, and provide information to re-establish individual property corner monuments.

Survey Limits

Limits to project survey tasks related to design, not related to survey control and Right of Way/boundary monumentation.

Trio Listing Kit

Property profile, current vesting deed, and map (as defined by First American Title Insurance Company)

Vertical Project Control

A monument that helps define topographic data points or positions of fixed works based on elevation.

Service(s)

Refers to the furnishing of labor, other than personal services, by a contractor, except for agencies with procurement authority under ORS 279A.050 or 279A.140, “Services” includes personal services as designated by the agencies.

Draft EA

A draft Environmental Assessment prepared pursuant to the National Environmental Policy Act (NEPA).

Draft EIS

A final Environmental Impact Statement prepared pursuant to the National Environmental Policy Act (NEPA).

Peak traffic hour

The single hour of the day that has the highest total number of vehicles

Peak truck hour

The single hour of the day that has the highest number of trucks

Technical Report

A document that describes the process, progress, or results of technical or scientific research or the state of a technical or scientific research problem.

Agency Air Quality Specialist

Air Quality Specialist employed by ODOT and assisting the project.

Air Quality Analysis

Evaluation of air quality based on federal, state, or local regulations and guidance. The type of air quality analysis will vary by project type, location, and air pollutant of concern.

Attainment Area

Areas located outside of the designated “nonattainment and maintenance” area boundaries or areas that have met 20 years under a maintenance plan and have received an ‘End of Transportation Conformity Letter’ from EPA.

CAL3QHC

A CALINE3 based CO model with queuing and hot spot calculations and with a traffic model to calculate delays and queues that occur at signalized intersections;

Maintenance Area

Any geographic region of the United States previously designated nonattainment pursuant to the CAA Amendments of 1990 and subsequently redesignated to attainment subject to the requirement to develop a maintenance plan under section 175A of the CAA, as amended. (40 CFR 93.101)

Oregon CO monitor

Two carbon monoxide monitors located in Portland that monitor both near highway and near local intersection concentrations.

README

A file that lists and briefly described all the modeling input, output, pre and post processing spreadsheets and documents submitted with the air quality technical report.

Agency Community Affairs Specialist

Community Affairs Specialist employed by ODOT.

Agency Noise Specialist

Noise Specialist employed by ODOT and assisting the project.

Build Future Peak Noise Hour

For design year build alternate traffic conditions, the hour of the day that results in the highest Leq.

Existing Peak Noise Hour

For the existing traffic conditions, the hour of the day that results in the highest Leq.

No-Build Future Peak Noise Hour

For design year no-build alternate traffic conditions, the hour of the day that results in the highest Leq.

Facebook

Social Media Application

GovDelivery

Web-based e-mail subscription management system that allows a member of the public (user) to subscribe to news and information

Instagram

Social Media Application

Noise Variance Hearing

Held when reviewing a request from to increase standard permitted noise limits for an area.

Program

Public Hearing

A formal proceeding held in order to receive testimony from all interested parties – including the general public – on a proposed issue or action.

Twitter

Social Media Application

Add-Work Agreement

This agreement includes the scope description, quantities and associated values required to complete the relocation work. Once executed, agreement details are incorporated into ODOT’s construction contract. The utility owner cannot remove the work from the ODOT contract once the agreement is signed. The utility owner will deposit with ODOT the estimated value prior to contract bid opening. Upon completion of the construction, a verification of the actual costs will be made and the utility owner will be invoiced for any additional costs or refunded any remainder of their initial deposit.

Conflict Notice letter

Initial notification to utilities indicating that facilities owned by the utility company conflict with the construction of an upcoming project and require relocation or adjustment prior to the start of construction.

Disposition of Utility Property

For use as a guide to help users understand the different circumstances that can occur when utility facility occupies a portion of land to be acquired by ODOT for an upcoming project.

Engineer of Record

May also be referred to as the Professional of Record (POR). Each licensed professional who seals a work product shall be the Professional of Record (POR) for the work product bearing the seal. A change or modification to a work product that requires a POR’s seal must be approved by the POR or an authorized licensed professional who will be responsible for the change. Changes not requiring approval of a licensed professional are not covered under this policy.

Justification Document

A written justification for rejection to the utility owner following the receipt of unacceptable materials.

Master Relocation Plan

The compilation of all Utility Relocation Plans.

ODOT Bridge design /drafting manual

The Bridge Design Manual (BDM) provides a reference for those involved in preparing ODOT bridge design deliverables. The purpose of the manual is to:

• Provide guidance in design standards and detailing practices (Section 1).

• Provide guidance in selective design, and bridge type selection and geometric layout (Section 2).

• Provide guidance in bridge design roles and responsibilities, design and quality processes, and items to coordinate with other disciplines (Section 3)

ODOT Payment recommendation memo

For use by Utility Specialist to request payment services from State Utility Liaison

ODOT Relocation Program

The Oregon Department of Transportation coordinates the relocation of utility facilities in conflict with pending highway construction project to comply with federal, state and local laws and rules.

Oregon Utility Relocation Manual

The Oregon Department of Transportation (ODOT) Utility Relocation Program establishes and implements a uniform standard and process for relocating utility facilities that complies with federal, state, and local laws and rules. Utility facility relocations can be either non-reimbursable or reimbursable based on the property rights associated with their physical location.

Project Notification

Recommend to delete as covered in letter

Project Notification letter

Initial notification to a utility company that facilities owned by the company do not appear to conflict with the construction of an upcoming project, but the company should review for completeness and accuracy. Include project map with correspondence.

Utility billing memo

For use by Utility Specialist to request payment services from State Utility Liaison.

Utility Certification

Complete this form at PS&E to certify that all utility work has been completed or that all necessary arrangements have been made for the work to be completed.

Utility Constraints Notice

A notification to the Agency and Local Public Agency regarding the necessary constraints applicable to utility relocation.

Utility Coordinator

Responsible for identifying utilities and implementing strategies to clear any conflicts that could arise.

Utility forms library

The Oregon Department of Transportation utility forms library is a comprehensive list of the tools needed during the utility relocation process.

Utility owner

An owner or operator of a utility

Utility Relocation Plan

An individualized plan for each utility company detailing how they will be relocating their facilities

Project Charter

A statement of the scope, objectives, and participants in a project. It provides a preliminary delineation of roles and responsibilities, outlines the project's key goals, identifies the main stakeholders, assumptions, constraints, risks, and defines the authority of the project manager.

Advance Plans

This key interim step of the contract document phase requires all project disciplines to review draft contract documents for completeness and accuracy. It is the primary opportunity for technical staff to provide quality control review of the project PS&E as a package.

Final Plans

The last opportunity for technical staff to edit and review contract documents for quality control and completeness, including accessible transportation elements, before the project is ready to move forward for PS&E submittal.

Agreement

A negotiated and typically legally binding arrangement between parties as to a course of action.

Railroad

As defined in ORS 824.020(2) and ORS 824.200(7)

Railroad Crossing Order Application

Used for construction of a new crossing, alteration of existing at-grade crossings, or construction (or alteration) of a separated crossing.

Final Design

The engineering and construction drawings that are provided to a bidder or other person who is asked to initiate construction on the bid date or the date the project is set for construction in the absence of a bid.

Brass-Girder

A comprehensive system for the analysis and rating of highway bridge girders. The program uses finite element theory of analysis and current AASHTO Load Resistance Factor Design (LRFD) specifications.

BrM bridge management software (AASHTOWare formerly Pontis)

A comprehensive bridge management system developed as a tool to assist in the challenging task of bridge management.

Certified Bridge Inspection Team

Condition State Element Descriptions

All elements have four defined condition states. The severity of multiple distress paths or deficiencies is defined in the AASHTO Manual for each condition state with the general intent of the condition states as follows: Condition State 1 – Good, Condition State 2 – Fair, Condition State 3 – Poor, and Condition State 4 – Severe.

Critical Structural Deficiency

A deficiency that would result in closing or load restricting the bridge if not addressed immediately. A Critical Structural Deficiency would also include addressing specific traffic safety concerns.

District Manager

Engineer's Estimate (Preliminary, Advance, and Final)

A determination of the construction costs for any given project.

General Plan Layout

In-depth routine inspection

Consist of a “close-up” or “hands-on” inspection of the bridge member.

Initial Load Rating

Interstate Freeway System

Oregon Highways and Roads

Region Traffic staff

Routine inspection

Aa regularly scheduled inspection

Urgent Deficiency

An “Urgent Deficiency” describes a deficiency that needs to be addressed “As soon as possible” or to address a specific traffic safety concern.

Pavement Markings Design Guidelines

Guidance on the type of marking which can be used as temporary traffic control.

Cost Estimate

The approximation of the cost of a program, project, or operation.

Offer Benefit Package

Letter, benefit summary, and other required documents sent to owners and interest holders of property being acquired.

Program Manager

The Region Right of Way Program Manager is responsible for administering and overseeing the Right of Way functions of the office.

Report of Personal Interview

Document completed by the ROW Agent (or its consultant) which captures negotiations with owners of property ODOT is acquiring.

Access Management

Measures regulating physical connections to streets, roads and highways from public roads and private driveways. The systematic control of the location, spacing, design and operation of driveways, median openings, interchanges, and street connections to a roadway, as well as roadway design applications that affect access, such as median treatments and auxiliary lanes and the appropriate separation of traffic signals.

Estimator

Trns·port Estimator (Estimator) is a stand-alone software package specifically designed to estimate the cost of highway construction projects

A TPAR Plan is a written and drawn plan within the TCP that identifies requirements for providing safe, effective and accessible routes for pedestrians through or around the work zone including TPAR details, advance public notification; and, construction and maintenance responsibilities.

Means the Project consultant who, on behalf of ODOT, will conduct the day -to-day oversight of this contract, and monitor or audit the Contractor s construction, schedule and quality. The Project CA/CEI shall be ODOT’s point -of- contact with the Contractor.

Region Management

Agency Construction Coordinator

Construction…