Mandatory Pre-Bid Sign-In Sheet 06-25-26.pdf

This is a Mandatory Pre-Bid Sign-In Sheet for the Eugene Water & Electric Board (EWEB) related to ITB 26-108-PW for the rebuild and reinstallation of Hayden Bridge Raw Water Intake Pump & Motor #1. The mandatory pre-bid conference was held on June 25, 2026, at the project site in Springfield, Oregon. Bids are due July 14, 2026, at 2:00 p.m. Pacific Time via electronic submission through the OregonBuys website. The project scope includes field inspection, mechanical disconnect and removal of the existing vertical turbine pump (installed in 1995), transport, shop balancing, reinstallation, motor service including dip-and-bake of windings and bearing replacement, surface preparation and coating, and comprehensive rebuild work with replacement of wearing components and bowl assemblies. Substantial completion is required within 15 weeks from Notice to Proceed, with final completion within 20 weeks. Estimated Board approval for contract award is August 4, 2026, with Notice to Proceed expected August 5-7, 2026.

Bidders must be registered with the Oregon Construction Contractors Board and comply with Oregon prevailing wage requirements. Qualified bidders must demonstrate successful completion of at least three similar vertical turbine pump rebuilding and installation projects within the past five years with verifiable references. A bid bond equal to 10% of the total bid amount is required for bids exceeding $100,000, and the selected awardee must provide performance and payment bonds at 100% of the contract award amount. Liquidated damages of $500 per calendar day apply for delays beyond the completion date. Bidders must disclose first-tier subcontractors with contracts valued at 5% of the total bid or $15,000 (whichever is greater), or $350,000 regardless of percentage, with subcontractor lists due by 4:00 p.m. PST on July 14, 2026. EWEB applies Oregon preference for goods and services manufactured or produced in Oregon when price, fitness, availability, and quality are equal. Addendum 1 requires acknowledgment of receipt.