ITB 26-108-PW Tab Sheet - letter format.pdf

This is a bid tabulation sheet from the Eugene Water & Electric Board (EWEB) for Invitation to Bid (ITB) No. 26-108-PW concerning the rebuild and reinstallation of the Hayden Bridge Raw Water Intake Pump & Motor #1. EWEB solicited bids for field inspection, mechanical disconnect and removal of the existing vertical turbine pump installed in 1995, transport, shop balancing, reinstallation, motor service including dip-and-bake of windings and bearing replacement, surface preparation and coating, and basic to major rebuild work with replacement of wearing components and bowl assemblies. The mandatory pre-bid conference was held on June 25, 2026 at the project site in Springfield, Oregon. Bids were due on July 14, 2026 at 2:00 p.m. Pacific Time, with the bid tabulation prepared on July 15, 2026. The contract requires substantial completion within 15 weeks from Notice to Proceed and final completion within 20 weeks, with an estimated Board approval for award on August 4, 2026 and Notice to Proceed expected August 5-7, 2026. Bidders were required to demonstrate successful completion of at least three similar vertical turbine pump rebuilding and installation projects within the past five years and provide references for verification.

Two firms submitted responsive bids meeting minimum requirements: Pasco Machine Company at $448,431.00 and ORR Incorporated at $463,500.00. Award was made to Pasco Machine Company as the lowest responsive and responsible bidder. A bid bond equal to 10% of the total bid amount was required for bids exceeding $100,000. Upon selection, the awardee must provide performance and payment bonds at 100% of the contract award amount. Bidders were required to be registered with the Oregon Construction Contractors Board and comply with Oregon prevailing wage requirements. Bidders had to disclose first-tier subcontractors with contracts valued at 5% of the total bid or $15,000 (whichever is greater), or $350,000 regardless of percentage, with such lists due by 4:00 p.m. PST on July 14, 2026. Liquidated damages of $500 per calendar day apply for delays beyond the completion date. EWEB applies Oregon preference for goods and services manufactured or produced in Oregon when price, fitness, availability, and quality are equal.