Mandatory Pre-bid Conference
176 KB Posted
- Attached to
- Water Cooler and Fountain Replacement
- Solicitation number
- 84800-VTC0000036
- Issued by
- Lee County, Georgia
About this file
This is a Mandatory Pre-bid Conference Announcement for an electronic Request for Quotes (eRFQ) issued by the Technical College System of Georgia on behalf of Wiregrass Georgia Technical College. The solicitation (RFQ Number 84800-VTC0000036) seeks one qualified contractor to remove and replace approximately 34 bi-level and 27 single water coolers and fountains across three campus locations: Valdosta, Fitzgerald, and Douglas. The contractor must provide all labor and materials necessary to install new Murdock coolers and fountains with bottle fillers or comparable brand and model meeting or exceeding bid specifications. A mandatory pre-bid conference was held on November 2, 2021 at 9:00 a.m. EST at the Valdosta Campus (Morris Hall Auditorium, Building 700, 1st Floor Lobby Area, 4089 Val Tech Road, Valdosta, GA 31602). Site visits were scheduled for November 8, 2021 at the Ben Hill-Irwin Campus (667 Perry House Road, Fitzgerald, GA 31750) and the Coffee County Campus (706 West Baker Highway, Douglas, GA 31533). Physical attendance at the conference and site visits in their entirety was mandatory, with representatives required to sign the Prebid Conference Sign-in Sheet and provide a business card for verification. The original bid closing date was extended to November 19, 2021 following the posting of Addendum One on October 28, 2021, with Addendum Two posted on November 12, 2021.
All new water coolers and fountains must be installed to meet current electric, plumbing, building codes, and ADA Accessibility codes. The solicitation documents, including the Scope of Work and Appendices A and B showing unit locations within each building, were available for free download through the Team Georgia Marketplace System. This is a one-time purchase contract with no renewal options specified. COVID-19 procedures were implemented during the conference, including encouragement of masks, social distancing, and attendees providing their own pens for sign-in sheets.
Text of this file
Mandatory Pre-bid Conference Announcement Solicitation Title: Water Cooler & Fountain Replacement
Solicitation (RFQ) Number: 84800-VTC0000036
Mandatory Prebid Conference Information
Conference & Site Visit: WGTC Valdosta Campus Date & Time: November 2, 2021 at 9:00 a.m. EST Conference Location: Wiregrass Georgia Technical College Conference Address: 4089 Val Tech Road, Valdosta, GA 31602 Conference Room: Morris Hall Auditorium, Building 700, 1st Floor Lobby Area
The Valdosta Campus Site Visit will take place after the meeting.
Site Visit Location: WGTC Ben Hill-Irwin Campus Site Visit Date & Time: November 8, 2021 at 9:00 a.m. EST Site Visit Address: 667 Perry House Road, Fitzgerald, GA 31750 Conference Room: Dorminey-Mixon Hall, Red Room
Site Visit Location: WGTC Coffee County Campus Site Visit Date & Time: November 8, 2021 following Ben Hill-Irwin Site Visit Site Visit Address: 706 West Baker Highway, Douglas, GA 31533 Conference Room: Meet in the front lobby of the building
OVERVIEW:
Wiregrass Georgia Technical College will be hosting a Mandatory Prebid Meeting and Site Visit at the Valdosta Campus and a Site Visit at the Fitzgerald and Douglas Campuses for all contractors interested in submitting a bid proposal for this project. The purpose of the meeting is to discuss the project in detail and to discuss the bidding requirements. Attendance at the meeting and site visits is MANDATORY for all companies that plan to bid. Companies should review the documents attached to the Bid Notice on the Georgia Procurement Registry and the documents attached to the Bid Event within Team Georgia Marketplace System prior to attending the conference and come prepared to ask questions about the project.
CONFERENCE REQUIREMENTS:
A representative from the bidding company must physically attend the conference and site visit in its entirety and sign the Prebid Conference Sign-in Sheet in order for the company to be considered eligible for contract award. The College and TCSG reserve the right to consider any representative that arrives late to the conference to be ineligible to participate in the bid process. Company representatives are strongly advised to allow ample travel time to the conference to ensure attendance prior to the start of the meeting. Company representatives
Mandatory Prebid Conference Announcement Solicitation Title: Water Cooler & Fountain Replacement
Solicitation (RFQ) Number: 84800-VTC0000036 must also bring a business card to the conference and provide it to the designated Meeting Coordinator for verification.
COVID-19 PROCEDURES:
1. Masks are strongly encouraged while on campus.
2. Visitors are strongly encouraged to spread out during the meeting to allow social distancing.
3. There will be a sign-in table set up in the meeting area. Please bring your own pen for sign-in sheets.
4. Project plans are available for free download through the Bid Event posted within the
Team Georgia Marketplace System.
Other files
| File | Type | Posted |
|---|---|---|
| Cancellation Notice | — | |
| Invitation to Bid | — | |
| Prebid & Site Visit Attendance | — |
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