Invitation to Bid

INVITATION TO BID

State Entity (Owner): Wiregrass Georgia Technical College

Bid Event Title: Water Cooler & Fountain Replacement Bid Event Number: 84800-VTC0000036

Invitation to Bid Revised 04/21/20 1 of 2

GENERAL OVERVIEW

The Technical College System of Georgia is accepting sealed bids on behalf of Wiregrass Georgia Technical College (WGTC) for the replacement of their existing Water Coolers and Water Fountains in strict conformity with the Scope of Work and bidding documents associated with this project. The Main Campus is located at 4089 Val Tech Road, Valdosta, GA 31602.

MANDATORY PREBID & SITE VISITS

Wiregrass Georgia Technical College will be hosting an onsite Mandatory Prebid Conference and Mandatory Site Visits at each campus associated with this project. Review the details below for more information. Failure to participate in the Mandatory Prebid Conference and/or site visit will automatically result in disqualification from the bid process. TCSG and the College reserves the right to disqualify a potential bidder for failure to be in attendance at the Prebid conference by the scheduled time.

Conference & Site Visit: WGTC Valdosta Campus Date & Time: November 2, 2021 at 9:00 a.m. EST Conference Location: Wiregrass Georgia Technical College Conference Address: 4089 Val Tech Road, Valdosta, GA 31602 Conference Room: Morris Hall Auditorium, Building 700, 1st Floor Lobby Area The Valdosta Campus Site Visit will take place after the meeting.

Site Visit Location: WGTC Ben Hill-Irwin Campus Site Visit Date & Time: November 8, 2021 at 9:00 a.m. EST Site Visit Address: 667 Perry House Road, Fitzgerald, GA 31750 Conference Room: Dorminey-Mixon Hall, Red Room

Site Visit Location: WGTC Coffee County Campus Site Visit Date & Time: November 8, 2021 following Ben Hill-Irwin Site Visit Site Visit Address: 706 West Baker Highway, Douglas, GA 31533 Conference Room: Meet in the front lobby of the building

Please review the Mandatory Prebid Conference document attached to the Bid Notice on the Georgia Procurement Registry and the Bid Event within Team Georgia Marketplace for more information about this meeting.

PROJECT INTERPRETATIONS & CLARIFICATIONS

All questions regarding the scope of work, bidding documents, the bidding process, substitution requests, and Team Georgia Marketplace (TGM) must be submitted in writing to the contracting officer listed below in order to be accepted. Only written responses will be binding.

Contracting Officer: Octavia Thorpe, GCPM Officer Title: TCSG Procurement Officer Mailing Address: 1800 Century Place, NE, Suite 550, Atlanta, GA, 30345-4304 Email Address: othorpe@tcsg.edu Office Phone: (404) 679-1754 mailto:othorpe@tcsg.edu

INVITATION TO BID

State Entity (Owner): Wiregrass Georgia Technical College

Bid Event Title: Water Cooler & Fountain Replacement Bid Event Number: 84800-VTC0000036

Invitation to Bid Revised 04/21/20 2 of 2

From the date that this Invitation to Bid (ITB) is issued until a bidder is selected and the selection is announced, there shall be no communication for any reason between a bidder and any state employee other than the contracting officer regarding this ITB. TCSG and the College reserves the right to reject any bid for violation of this provision.

TEAM GEORGIA MARKETPLACE (TGM)

This project has been posted as an electronic bid event within the Team Georgia Marketplace bidding system.

Project Plans are available at no charge and may be downloaded directly from the bid event. All bid submission documents must be completed, executed and uploaded to the bid event by the closing date and time in order for them to be considered. TCSG will not accept paper bids or bid documents submitted by any other means.

Review the document titled Registration & Bid Submission on the GPR bid notice for instructions on how to register and submit bid documents. It is highly recommended that all companies complete the registration process and review the project plans attached to the bid event prior to attending the Mandatory Prebid Conference.

BID SUBMISSION DOCUMENTS

Bidders must upload a completed copy of the following documents to the bid event within Team Georgia Marketplace prior to the bid closing date and time. The notary seals must be legible on the uploaded copies.

(1) Bid Proposal Certification Form attached to the Bid Event within Team Georgia Marketplace

(2) Reference Form attached to the Bid Event within Team Georgia Marketplace

(3) Contractor Everify Affidavit attached to the Bid Event within Team Georgia Marketplace

(4) Tax Compliance Form attached to the Bid Event within Team Georgia Marketplace

(5) Addendum(s) attached to the Bid Event in Team Georgia Marketplace

BID TIMELINE

The Bid Timeline will be as follows:

(1) The bid was posted to TGM on October 21, 2021.

(2) The Mandatory Prebid & Site Visits will be held on November 2 and November 8 at 9:00 a.m. EST.

(3) The deadline for submitting Project Questions will be November 12, 2021 by 5:00 p.m.

(4) The last addendum will be posted on or before November 16, 2021 by 5:00 p.m.

(5) The bid proposals are due on November 19, 2021 by 2:00 p.m.