MACC - T.O. Procedures.pdf

POST AWARD "T.O." PROCEDURES

1. DESCRIPTION OF WORK

The work to be acquired under the solicitation is for new construction and design/build for new construction, renovation, alteration, repair, and associated architecture/engineering work at Davis-Monthan AFB, Arizona and Luke AFB, Arizona. Types of structures may include, but are not limited to, administrative buildings, hospital and medical buildings, auditoriums, hangars, airfields, fire stations, garages, and prefabricated buildings.

This is an indefinite delivery indefinite quantity (IDIQ) contract with no pre-established fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his properly authorized representative, who will issue written Task Orders to the Contractor. Award of Task Orders will be based on a firm fixed price basis.

2.0 TASK ORDER PROCEDURES:

2.1 As requirements are identified, the government will issue Task Order Proposal Requests (TOPR) that will describe the services required, along with the required proposal response time. A site visit will be scheduled with the contractor(s) to verify measurements and elements of work. The performance period shall be determined during discussions, and incorporated into the Task Order. All Task Orders issued hereunder are subject to the terms and conditions of the contract. Note: It is the Government’s intent to issue Task Orders with an established firm fixed price.

2.2 After award of the initial ID/IQ contracts, contractors shall compete for all Task Orders; which will be evaluated using in the manner specified in each solicitation. Typically, the evaluation methods will correspond with the level of design or complexity of the proposal to be submitted. Contractors are highly encouraged to submit a proposal for every TOPR under the ID/IQ contract. The government may elect not to solicit to all awardees. Similarly, contractors may elect not to propose on all requirements. This restricted competition may be based on work requiring special skills or trades, or urgent and compelling schedules. Be advised, in order to maintain active participation on the ID/IQ contract; contractors shall propose on75% or more of the TOPRs that are (will be) issued during each year of the contract.

2.3 Proposal Procedures: All proposals shall be submitted in the format specified in the document titled, “Construction Proposal Requirements,” unless specifically waived from this requirement in an individual TOPR.

The following describes the procedures for each type of requirement the TOPR could present: Note: Proposal preparation fees will not be paid to any competing MACC contractors.

2.3.1 Design and Build (100%): The Task Order Proposal Request will contain a Statement of Objectives (SOO) that describes the required end product. Based on the SOW, the contractor shall perform all investigation and design services necessary to provide the Government up to a 35% design package (Statement of Work (SOW) and Drawings). The design percentage will be determined for each individual Task Order and stated in each TOPR. The design package shall describe how the contractor intends on meeting the requirements of the SOW, which, the Government will review for acceptability. The Government will either request price proposals based upon the acceptable design packages, or, issue a revised SOW and repeat the process. The Government will indicate which design packages(s) have been determined to be acceptable. Contractors with acceptable packages shall be asked to provide a price proposal to include a proposed performance period.

2.3.2 Minimal Design Build: The TOPR will contain a limited SOW that describes the work included. Based upon the SOW the contractor shall provide up to a 35% design, a priced proposal, and proposed performance period.

2.3.3 Construction: The TOPR will contain specifications and drawings for the contractor to propose pricing and performance period.

2.4 Proposal Submission: Proposals, design package and price proposal, shall be submitted electronically to all 355 CONS POC’s listed in the TOPR.

3.0 TERM OF CONTRACT

The basic contract period will be for 84 months beginning upon the simultaneous award of each respective contract.

3.1 Options: The contract contains a basic contract period of 60 months plus two (2) 12-month options for a total maximum duration of 84 months, or lifetime value of $350 million, whichever occurs first. The Government has the option to extend the term of the contract in accordance with the contract clause entitled “Option to Extend the Term of the Contract, FAR 52.217-9”. The Government may extend the term of this contract by written notice to the Contractor within the performance period specified in the Schedule, provided that the Government will give the Contractor a preliminary written notice of its intent to extend 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

4.0. MINIMUM/ MAXIMUM CONTRACT AMOUNTS

The only work authorized under this contract is that which is ordered via a Task Order. A minimum of $250.00 is guaranteed for each IDIQ issued. The Government makes no representation as to the number of Task Orders or actual amount of work to be ordered in excess of the minimum guarantees specified herein. The maximum aggregate amount of the MACC program, inclusive of all awarded MACC contracts, including options, shall not exceed $350,000,000.

5.0. COMMENCEMENT OF WORK

No work under this contract will commence until such time as the Contracting Officer issues a written Task Order and Notice to Proceed under the Task Order.

6.0. TASK ORDER PERFORMANCE PERIOD

FAR Clause 52.211-10, Commencement, Prosecution and Completion of Work will be incorporated into each Task Order identifying the construction schedule. The Government reserves the right to negotiate a performance period or impose a performance period for each Task Order.

7.0. PERFORMANCE EVALUATIONS

At the conclusion of each Task Order, the Contracting Office will complete a contractor’s performance evaluation and input into CPARS. The evaluation will take into account all aspects of the contractor’s performance.

Performance evaluations may be completed at any time the Contractor’s performance is considered less than satisfactory. Contractors will be provided a copy of the performance evaluation and an opportunity to discuss the evaluation. The performance evaluations will have an impact on the award of future Task Orders.

8.0. TASK ORDER ISSUANCE PROCEDURES

8.1 Work under this contract will be ordered by written Task Orders issued on DD Form 1155 (Order for Supplies or Services) to the contractor by the Contracting Officer.

8.2 Each award as a result of this solicitation will cite an individual contract number. Individual Task Orders will be placed in a sequential numbering system, which relate back to the basic contract and their assigned Task Order Number.

8.3 The Government will not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed Task Orders.

8.4 Task Orders will be firm fixed price and clearly define the specific services to be performed or the performance desired. Each Task Order will contain applicable clauses and provisions.

8.5 Task Order projects may be non-complex performance oriented tasks requiring minimal design, may be complex construction requiring design development for design-build construction, or a combination thereof. The Task Order may not have traditional plans and specifications but may include sketches, and requests for catalog cuts, and other submittals. The following describes the procedures for each type of requirement the Task Order could present:

8.5.1 Contractor-Provided Design – Minimal Design-Build: The Task Order Proposal Request will provide competing offerors a design-build statement of work (SOW) and supporting information necessary for the offeror to understand the project requirements in order to prepare their technical and price proposals. The essential elements of the SOW include:

8.5.2 Goals and Objectives: The RFP will state the overall goals and objectives of the facility. These may include general style and use of the proposed facility.

8.5.3 Project Description: The project description will provide general information about the type and size of the proposed facility, provide an overview of the design-build process, outline the proposed project schedule, and provide a narrative describing the A-E services required from the design-build contractor.

8.5.4 Drawings and specifications: A-Es should use restraint in the level of detail and number of drawings prepared. The table below outlines the appropriate level of detail for a design-build project of “normal” complexity.

8.5.4.1The Task Order Proposal Request will provide contractors with as much information as possible regarding the existing conditions of the site and any pre-existing structures. Examples include reports of geotechnical and environmental findings and as built conditions of facilities to be demolished. The design build contractor is fully responsible for an acceptable foundation.

8.5.4.2 MACC Contractors shall also provide a price proposal and a proposed performance period. The Government will evaluate submitted proposals as stated in the Task Order Proposal Request. Only the successful offeror will be required to proceed with subsequent design effort to the applicable level of the Task Order (as stated in each Task Order) and execute construction.

8.5.4.3 The MACC contractors will be provided a scope of work that defines the project and states the Government’s requirements. The scope of work may include criteria and preliminary design, budget parameters, and schedule or delivery requirements.

8.6 Task Orders may be modified by the Contracting Officer. Modifications to Task Orders will be issued on Standard Form (SF) 30 and cite the Task Order Number.

8.7 Task Orders shall be issued by Contracting Officers assigned to: 355th Contracting Squadron, Davis-Monthan AFB, Arizona or 56th Contracting Squadron, Luke AFB, Arizona.

9.0. COMPETITION

9.1 Only the contractors awarded contracts as a result of this RFP will compete for subsequent Task Orders. These contractors are encouraged to participate in all site visits and submit proposals. Failures by offerors to participate responsibly in site visits and submit proposals may result in the Government not exercising the option to extend the contract or exclusion of the contractor from further competition via off-boarding. Occasionally, (generally during the last quarter of the fiscal year), the government will solicit offers for projects for which funds are not certified nor readily available. Air Combat Command refers to these acquisitions as having Contract Authority”. The contracting officer may solicit offers from MACC awardees or other sources.

9.2 Unless the Contracting Officer applies the exceptions noted below, each Task Order will be awarded, as a result of competition to the contractor who offers the best value to the Government considering the criteria specified. The Contracting Officer’s decision as to the selection for award of a Task Order is not protestable unless the protest is on the grounds that the order increases the scope, period, or maximum value of the contract program.

9.3 The Contracting Officer reserves the right to award a Task Order without competition based upon a determination that:

9.3.1 The agency need for the supplies or services are so urgent that providing a fair opportunity would result in unacceptable delays;

9.3.2 Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services being ordered are unique or highly specialized;

9.3.3 The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

9.4 As imposed by 10 U.S.C. 2306(d) and 41 U.S.C. 254(b), note that for those Task Orders (excluding NAF Task Orders) requiring design effort (i.e., design-build), the contracting officer is restricted from negotiating a price or fee for the production and delivery of designs, plans, and drawings exceeding 6 percent of the estimated cost of construction.

10. DESCRIPTION OF SUBSEQUENT TASK ORDERS

Task Orders will range from $1,000 to $15,000,000, with most Task Orders falling in the range of $500,000 to $10,000,000. Task Order projects may require either a single discipline or multi-disciplined design services for all aspects of general building construction for new, renovation and addition type projects. Projects may also require comprehensive interior design, lead and asbestos abatement and incorporation of sustainable features. Some projects may require only minimal design.

11. SUBSEQUENT TASK ORDER EVALUATION CRITERIA

Subsequent Task Orders may be awarded on best value or low price technically acceptable. If the Government decides to issue the Task Order as a best value, award factors will vary depending on the unique requirements of each Task Order. One or more of the following criteria in addition to Price or Cost may be considered:

(a) Past Performance - Task Order past performance or prior past performance on other contracts

(b) Quality of Deliverables

(c) Ability to Meet Schedule Requirements

(d) Relevant Experience

(e) Cost Control

(f) Potential impact on other orders placed with the contractor

(g) Current workload

(h) Design

(i) The contractor’s technical understanding of the work.

(j) The most efficient and effective plan to accomplish the work.

(k) Rationale for proposed materials, type and quantities.

(l) Sustainable design features