190415_-_PC_Gen_III_Soft_Armor_Section_L.DOCX

Section L - Instructions, Conditions and Notices to Bidders

SECTION L

Section L

PC Gen III Soft Armor

L.1 GENERAL INSTRUCTIONS

To be considered for award, each Offeror shall submit its proposal in accordance with these Section L instructions. Failing to adhere to these instructions may result in the Government removing the proposal from further consideration in the source selection process. Offerors may ONLY submit one proposal in response to this solicitation. Proposals shall remain valid until 6 June 2020 and shall not contain classified information.

L.2 PROPOSAL SUBMISSION

L.2.1 Proposal Delivery Address:

Written Proposals shall be delivered to the following address:

Marine Corps Systems Command 2201A Willis Street Quantico, VA 22134-6050 Attn: Keane Butts, RFP: M67854-19-R-1566

L.2.2 Proposal Submission Date Proposals are due no later than 1:00PM Eastern Local Time on 7 June 2019.

L.2.3 Package Labeling All packages and boxes responding to this solicitation shall contain the following information on the address label:

· Solicitation Number: M67854-19-R-1566

· A statement: "TO BE DELIVERED UNOPENED TO KEANE BUTTS”

· The volume and copy number of the written material in each package/box

· The Source Selection Sample quantity and sizes

L.3 PROPOSAL PREPARATION INSTRUCTIONS

L.3.1 General Proposal Format Offerors shall submit technical, past performance, small business participation, and business proposals as separate volumes in loose-leaf three ring binders and CDs in accordance with Table 1 – Proposal Submission Requirements. Both the Original and Copy volumes shall be in loose-leaf three ring binders. Each volume (original and copies) shall have a cover sheet marked with the copy number (e.g. Copy 1 of 2), title (e.g. Volume I – Technical Proposal), RFP number (M67854-19-R-1566), classification (i.e., PC GEN III SOFT ARMOR), and Offeror's name. Each CD shall be marked with the title, RFP number, classification, and Offeror’s name. Offerors shall apply all appropriate markings, including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Offerors shall also stamp all documents “For Official Use Only and Source Selection Sensitive - See FAR 2.101 and 3.104.” Offerors shall submit all information for Government consideration in a clear, coherent, and concise manner sufficient to demonstrate an understanding of the contract requirements. The Government will remove and not evaluate as part of the proposal any pages exceeding the specified page limit. Evaluation teams will not receive for evaluation any aspect of a proposal the Government removes for having exceeded page limits and, therefore, may consider the excluded aspects as missing or non-existent in the proposal. All printed pages count against the page limit. A page printed on both sides will be counted as two pages. Pages containing text shall be on 8 ½ x 11 inch paper. Drawings or other graphics should be reduced to the extent legibility is not lost. Each page shall be single-spaced with a minimum of 12 point font and one-inch margins. All pages shall contain appropriate numbering and contain the complete company name, date, and solicitation number in the header or footer. CD Requirements: Offerors shall use Microsoft Office 2000 software or higher to create the required .xls, .ppt and .doc files as well as Adobe Acrobat Version 7.0 or higher to create .pdf files. Table 1 below details the proposal submission requirements:

Table 1: Proposal Submission Requirements

· Source Selection Samples

· Design and Workmanship

· Areal Density

· Manufacturing

(1) Original

(4) Duplicative Copies

(1) Electronic Copy - CD 30 pages (only the first 30 printed pages of the written portion of the Technical Proposal will be considered)

(1) Duplicative Copy

(1) Electronic Copy-CD No page limit

(1) Electronic Copy -CD No page limit

(1) Original

(1) Electronic Copy -CD No page limit

L.3.2 Specific Proposal Instructions

L.3.2.1 Source Selection Samples (Evaluated in Section M.1 Go/No Go Criteria; M.3.1.1 Subfactor 1, Fragment Ballistic Performance; M.3.1.2 Subfactor 2, Design and Workmanship; M.3.1.3 Subfactor 3: Pistol Ballistic Performance; M.3.1.4 Subfactor 4: Areal Density) Offerors shall provide source selection samples in accordance with Table 2: Source Selection Samples. The samples should contain a removable label that includes the Solicitation number, unique identifier (e.g., serial number) and the Offeror’s Name.

Table 2: Source Selection Samples

L.3.2.2 Volume I – Technical Proposal

The Technical Proposal shall contain NO proposal price information.

L.3.2.2.1 Fragment Ballistic Performance (Evaluated in Section M.3.1.1 Subfactor 1: Fragment Ballistic Performance) Offerors shall submit the specified source selection sample shoot packs (as outlined in Table 2: Source Selection Samples) for the Government to conduct ballistic testing in order to evaluate the fragment ballistic performance of the proposed solution.

L.3.2.2.2 Design and Workmanship (Evaluated in Section M.3.1.2 Subfactor 2: Design and Workmanship) Offerors shall submit the specified source selection samples for the Government to conduct an evaluation of the design and workmanship of the proposed solution.

L.3.2.2.3 Pistol Ballistic Performance (Evaluated in Section M.3.1.3 Subfactor 3: Pistol Ballistic Performance) Offerors shall submit the specified source selection sample shoot packs (as outlined in Table 2: Source Selection Samples) for the Government to conduct ballistic testing in order to evaluate the pistol ballistic performance of the proposed solution.

L.3.2.2.4 Areal Density (Evaluated in Section M.3.1.4 Subfactor 4: Areal Density).

Offerors shall propose a claimed areal density in the written proposal.

L3.2.2.5 Manufacturing (Evaluated in M.3.1.5 Subfactor 5: Manufacturing) The Offeror shall submit:

1. Written documentation detailing the Offeror’s Quality Management System (QMS).

1. A list of equipment, available personnel, and manufacturing capacity addressing the ability to produce at least 6,000 base vest inserts, 6,000 side plate pocket inserts, and 600 cummerbund inserts per month by 120 days after FAT approval. Offerors may assume FAT approval 150 days after contract award.

1. A Supply Chain Management chart demonstrating the use of Berry Amendment compliant materials for constructing the PC Gen III Soft Armor as well as the complete physical address for each supplier. The Supply Chain Management chart must include the manufacturer/supplier name, the material provided, and the manufacturing location. The chart may be incorporated into the final contract and become a quality assurance reference.

1. Self-Certification: Offerors shall submit the below signed self-certification within the 30-page limitation in the technical proposal in order for its offer to be compliant. The self-certification counts against the 30-page limit. The certification must be from the Offeror and must not contain any alternative wording.

I, (sign name here), in submitting this offer under solicitation number M67854-19-R-1566, affirm that only products compliant with the Berry Amendment (10 USC 2533a) will be delivered to the Government. As such, all items delivered, either as end products or components, will be grown, reprocessed, reused, or produced in the United States (as defined in DFARS 252.225-7012(b) included by reference herein). This certification covers all materials (including those of all components) and components supplied by subcontractors at any tier, and all labor (including that of all intervening processes), whether performed by the Offeror or any of its subcontractors at any tier.

L.3.2.3 Volume II – Past Performance (Evaluated in Section M.3.2, Factor 2: Past Performance) Offerors shall submit up to three contracts (prime and major subcontracts in performance or awarded) during the past five years that are relevant to this solicitation’s requirements.

Past performance information shall include:

a. Contract Number including the associated Delivery Order in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements;

b. Government contracting activity, current address, Procuring Contracting Officer's name, email address, telephone and fax numbers;

c. The contractor’s place of performance, CAGE Code and DUNS Number. If the Offeror performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, current address, email address, telephone and fax numbers);

d. The Government’s technical representative/COR, current email address, telephone and fax numbers.

e. The Government contract administration activity and the Administrative Contracting Officer's name, his or her current email address, telephone and fax numbers;

f. The Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.));

g. The awarded price or cost;

h. The final or projected final price/cost;

i. The original delivery schedule, including start and completion of work dates; and

j. The final, or projected final, delivery schedule, including start and completion of work.

(2) Section 2 – Offeror’s Narrative Offerors shall provide a narrative explanation of each contract listed in Section 1 describing the objectives with specificity and detailing how the effort is relevant to the solicitation requirements.

(3) Section 3 – Contract Performance

1. The Offeror’s narrative for each contract shall address all of the questions and information in the attached Past Performance Questionnaire.

1. For any contracts that failed to meet original schedule or technical performance requirements, provide a brief explanation of the reasons for the shortcomings and any corrective actions taken to avoid recurrence.

1. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters they received for any contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor.

1. The Offerors shall indicate if any of the contracts listed were terminated including the type and reasons for the termination.

1. The Offeror shall provide evidence of compliance with the requirements of FAR 52.219-8, “Utilization of Small Business Concerns,” and 52.219-9, “Small Business Subcontracting Plan,” in prior contracts containing the clause.

NOTICE: The Government may use data provided in the Offeror’s proposal and data obtained from other sources, to include the Contractor Performance Assessment Reporting System (CPARS). Because the Government may not necessarily interview all of the sources provided by the Offerors, it is incumbent upon the Offeror to explain the relevance of the data provided. While the Government may consider data it obtains from other sources, the Offeror maintains the burden of proving acceptable past performance.

(4) Section 4 – Past Performance Assessment Questionnaire For all contracts identified in Section 1, Offerors shall complete Part I of the Past Performance Assessment and email the questionnaire to either the Government contracting activity, technical representative responsible or the prime contractor (if the Offeror is a subcontractor) for the associated contract. POC shall electronically complete Part II of the questionnaire and email the entire questionnaire to the Contract Specialist no later than the closing date and time of this solicitation. The POC should send completed questionnaires via e-mail to keane.butts@usmc.mil. The POC list shall be in Word for Windows Table Format and include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC Email Address; Date Emailed to POC (month/day).

L.3.2.4 Volume III – Small Business (SB) Participation (Evaluated in Section M.3.3 Factor 3: SB Participation Plan) The cover page for the Offeror’s Small Business Participation volume shall summarize the Offeror’s SB Participation goals and SB Subcontracting percentage goals for the total requirement using the below format:

Table 6: Template for the Summary Table

SB Participation Plan

Total

All Offerors regardless of size shall submit a Small Business Participation Plan presenting percentages in terms of total dollars of work for each SB category, divided by the total contract value.

The Offeror shall identify the extent and nature of participation of SB, WOSBs, HUBZone SBs, and SDVOSBs in the performance of the proposed contract. Participation includes subcontractors or material suppliers to the prime contractor or subcontractors. Offerors shall include in the percentages their own participation as an SB, WOSB, HUBZone SB or SDVOSB.

The plan shall include:

a. The name and DUNS number (or CAGE code) of each of the firm(s) included in the plan;

b. A copy of the System for Award Management (SAM) profile for each of the firm(s) included in the plan;

c. Discussion of the specific components to be produced or services to be performed by each firm;

d. Identification of the North American Industry Classification System (NAICS) code (appropriate to the principal nature of the planned subcontract) supporting each firm’s size status;

e. The estimated total dollar value subcontracted to each firm;

f. The estimated total dollar value subcontracted to each SB category;

g. The percentage of total contract value subcontracted to each firm; and

h. The percentage of total contract value subcontracted to each SB category.

i. Evidence of any enforceable commitments in place between the Offeror and the participating small businesses. Each participation percentage shall be accompanied by detailed supporting documentation regarding the individual commitments.

j. If applicable, for each category in which the Offeror’s SB Participation Plan contains goals below those described below, a detailed explanation as to why.

SB Participation Plan Objectives.

The Government’s Participation objectives for this acquisition are:

Small Business: 5.25% Small Disadvantaged Business: 0.4% Women-Owned Small Business: 0.4% HUBZone Small Business: 0.4% Service-Disabled Veteran-Owned Small Business: 0.4%

L.3.2.5 Volume IV – Business Proposal (Evaluated in Section M.3.4, Factor 4: Price) Offerors seeking any exception to the solicitation’s terms and conditions shall clearly explain the exception and its basis in their cover letter. Exceptions, however, may render the Offeror’s proposal unacceptable. Provisions in the hard copy marked “original” in the Business Proposal govern in the case of any conflicts between the hard copy and the electronic version.

L.3.2.5.1 The Offer The Business Proposal shall include a completed, signed copy of the entire solicitation with all appropriate “fill-in” sections completed as follows:

· Section A: An official having the authority to bind the Offeror contractually must sign the SF33. If the individual is not an officer of the company, the proposal should include written evidence of the individual’s authority to bind the Offeror under contract to a particular course of action, such as a written delegation of authority signed by an officer of the company.

· Section B: Follow the below instructions for particular Contract Line Item Number (CLIN) pricing:

· Offerors shall propose a single blended unit price for all sizes of each item. For example, CLINs 0002 through 0009 are all sizes of the Base Vest Insert. Offerors shall propose the same single price for CLINs 0002 through 0009.

· Offerors shall enter the unit prices and total amounts for each CLIN.

· Offerors shall include their overall proposed price at the end of the Schedule of Supplies/Services section. The overall proposed price will be the sum of all CLINs. Failing to fill in the total price for each CLIN or failing to provide an overall proposed price may render the Offeror’s proposal non-responsive and may be grounds for disqualification. Electronic copies in Microsoft Excel format shall include all applicable calculations in the individual cells.

· The pricing for each CLIN shall remain valid for the duration of the five-year contract ordering period.

· Section I: Complete all required fill-ins.

· Section K: Complete all required certifications, representations, and acknowledgments for the prime contractor and subcontractors, as applicable.

· Amendments: Offerors shall acknowledge amendments to this solicitation with signature upon a completed SF30, or appropriate annotation on the SF33, from an official having the authority to bind the Offeror contractually.

L.4 INCORPORATION OF TECHNICAL PROPOSAL

The Government may incorporate all or part of the successful Offeror’s technical proposal in any contract resulting from this solicitation. Additionally, the PC Gen III Soft Armor Performance Specification in the ultimately awarded contract will reflect all above-minimum performance levels or capabilities for which the Government gave evaluation credit during source selection. Nothing contained in the successful Offeror’s technical proposal shall constitute a waiver to any other requirement within the contract. The Order of Precedence clause governs in instances of conflicts between the successful Offeror’s technical proposal and any other requirement of the contract.

The successful Offeror shall provide, as necessary, any updated technical proposal changes reflecting the results of any clarification or discussion. If the Government discovers after award that the awardee did not incorporate changes into the contract resulting from any clarification or discussion, such changes to the Contractor’s documents shall be administrative in nature, and the Government may unilaterally modify the contract accordingly at no change in contract price or other terms and conditions.

L.5 PRE-AWARD SURVEY

The Government may conduct a Pre-Award Survey to examine the Offeror's technical ability, production capacity, quality control plan, management structure, financial capability, labor resources, performance record, and ability to meet required schedules.

L.6 PRE-CONTRACT COSTS

Pre-contract costs are NOT authorized.

L.7 QUESTIONS REGARDING THE SOLICITATION

Offerors should carefully read this solicitation’s terms and conditions and refer any questions in writing to the Contract Specialist, Keane Butts, via email at keane.butts@usmc.mil with Peggy Smith at peggy.l.smith1@usmc.mil copied no later than 1:00 PM Eastern Local Time on 8 May 2019. The Government may not address any questions, comments, concerns it receives after that time. The Government will post responses via published amendment to the solicitation.

L.8 OFFER ACCEPTANCE PERIOD

Offerors must hold prices firm until 6 June 2020.

L.9 REQUEST FOR SAMPLES

The Government will provide a package of the following sample items, as requested by the Offeror, no later than 5 days after receipt of request:

Ballistic Insert Sleeve (used to confirm fitment of insert)

The Offeror’s request shall include Offeror Name, Cage Code, Point of Contact (name, email address, phone number), Shipping Address. Send all requests via email to Keane Butts at keane.butts@usmc.mil with Peggy Smith at peggy.l.smith1@usmc.mil copied. Offerors shall return all items provided as samples 15 days after RFP close date.