UET_PWS_6_Mar_2017.pdf

M67854-17-R-7800 13 January 2017

Attachment J.1v1

FOUO, Procurement Sensitive IAW FAR 3.1

Underwater Egress Training (UET) Contractor Logistical Support (CLS) Performance Work Statement (PWS)

Version 1.0

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

1.4 Definitions

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Subcontract Management

2.3.3 Contract Administration

2.3.4 Personnel Administration

2.3.5 Contractor Personnel Training

2.3.6 Employee Access

2.3.7 Trainer Access

2.3.8 Transportation

3 Performance Requirements

3.1 Management Plan

3.1.1 Business and Technical Plan

3.1.2 Organizational Structure Plan

3.1.3 Personnel Plan

3.1.4 Quality Control Plan

3.2 Health and Safety Plan

3.2.1 3.2.1 Personal Protective Equipment

3.2.2 3.2.2 Site Control

3.2.3 3.2.3 Logs, Reports and Record Keeping

3.2.4 3.2.4 Accident Prevention

3.2.5 3.2.5 Accident Reporting

3.3 Travel / Temporary Duty (TDY)

3.4 Transition Out Plan

3.4.1 Joint Turnover Inventory of GFP

3.4.2 Transition Inspection of Government Provided Facilities

3.5 Mobilization

3.5.1 Joint Mobilization Inspection and Inventory

3.6 System Operation

3.6.1 System Functionality

3.6.2 Normal Operating Window

3.6.3 Surge Requests

3.6.4 Daily Operations

3.7 Training

3.7.1 Training Curricula

3.7.2 Scheduling

3.7.3 Academic Training

3.7.4 Trainee Readiness

3.7.5 Practical Device Utilization

3.7.6 Continuous Improvements

3.7.7 Completion

3.7.8 Train the Instructor(s), Operator(s), and Maintainer(s)

3.8 Locations

3.9 Maintenance

3.9.1 Maintenance Support Plan

3.9.2 Preventive Maintenance

3.9.3 Corrective Maintenance

3.9.4 Engineer Change Proposal

3.9.5 Trainer Maintenance Certifications

3.9.6 Modular Facility Maintenance

3.9.7 HVAC Repair by Replacement

3.9.8 Material Disposal

3.10 Government Furnished Property (GFP)

3.10.1 Annual Inventory

3.10.2 Support and Test Equipment

3.10.3 Air Compressors and Fill Stations

3.10.4 Consumables

3.10.5 Warranty Items

3.11 Training System Modifications

3.12 Technical Data

3.13 Configuration Management

4 Special Requirements

4.1 Post Award Conference (PAC)

4.2 Program Management Review (PMR) Meetings

4.3 Other Meetings

4.4 Environmental Requirements

4.4.1 Hazardous Materials and Waste

4.5 Applicable Directives

4.6 Security

4.7 Common Access Card (CAC) Requirement

4.8 Quality Assurance Surveillance Plan (QASP)

5 Deliverables

5.1

Appendix A

Appendix B

Appendix C

Performance Work Statement (PWS) Underwater Egress Training Program (UET)

1 Introduction This Underwater Egress Trainer (UET) Performance Work Statement (PWS) defines the requirements for Contractor Logistical Support (CLS). The UET PWS provides the requirements for systems operations, supply and maintenance support, and successfully conducting UET Programs of Instructions (POIs).

1.1 Mission

The mission of the UET program is to train Marines and other authorized personnel how to egress from sinking or submerged platforms (i.e., aircraft, amphibious, and ground vehicles), including the use of life support equipment, e.g., Supplemental Emergency Breathing Devices (SEBDs) and Life Preserver Units (LPUs) to increase survival rates. Without this training, Marines could be rendered non-deployable.

1.2 Background

The purpose of the UET is to enhance operator and passenger survivability, regardless of platform or the causal factors that result in a rollover or submersion incident. The UET provides a coordinated physical environment, in which the mental processes taught, during the academic portion of the training curriculum, can be applied and practiced. This serves to make an otherwise "unfamiliar” situation "familiar” should it be encountered. The UET training systems include the following:

• The Modular Amphibious Egress Trainer (MAET) is an UET trainer with a generic fuselage section representing specific aircraft cockpits and cabin emergency escape exits. The MAET functions closely to the general characteristics of a "ditched aircraft.” The MAET is designed to be lowered into a pool, and capable of being turned up to 180 degree rotation on its longitudinal axis. Its lifting systems (hoist, gantries) provide, at a minimum, a two speed rate of descent and retraction. The students are able to practice underwater egress from the MAET as it is in an upright position (zero degree rotation), an inverted position (180 degree rotation), or in any position in between zero and 180 degrees. Current systems are able to simulate CH-46, CH-53 and MV-22 configurations and are adaptable to future platforms.

• The Submerged Vehicle Egress Trainer (SVET) has the same modular core and rotational capabilities as the MAET, but dedicated for ground vehicle simulation. It is equipped with modules for the High Mobility Multi-purpose Wheeled Vehicle (HMMWV) and a generic Amphibious Assault Vehicle platform (AAV).

• The Shallow Water Egress Training (SWET) is an individual seat-type device used prior to and in conjunction with MAET and SVET to introduce water submersion and the proper use of current SEBD and Survival Egress Air (SEA).

1.3 Scope

This UET PWS defines the requirements for a logistics support contract to provide the Operations, Maintenance, Material and Supply Support of UET training devices, and delivery of Government-approved training Programs of Instruction (POI) to students. This PWS describes the requirements for supporting the UET training program at four (4) sites: Camp Lejeune, NC;

Camp Pendleton, CA; Okinawa, JPN; and Kaneohe Bay, HI.

The logistical support provided by this UET Contractor Logistics Support (CLS) contract includes:

Systems operations

Training and instruction

Maintenance

Corrosion prevention and control

Inventory management and control, and

Warranty and configuration management

1.4 Definitions

Administrative Delay Time – Time associated with processes or tasks not directly involved in restoration or repair activities, such as processing of requests, short-term non-availability of repair facilities, or delays due to establishment of higher priorities.

Ao - The percentage of time that a system or group of systems within a unit are operationally capable of performing an assigned mission and can be expressed as uptime/(uptime+mean downtime).

Availability - A measure of the degree to which equipment is in an operable and committable state at the start of a mission, where the mission is called for at an unknown (random) time.

Specifically, availability is the ration of time that the equipment is operable and committable to the total time under consideration.

Beyond Economic Repair (BER) - Equipment found to cost more than 65% of the replacement cost in order to repair. Final BER can only be determined by the COR.

Consumable Item - An item of supply that is normally expended or used up beyond recovery in the use for which it is designed or intended; which loses its identity or changes its physical properties when used in operating or maintaining the system.

Contracting Officer Representative (COR) - An individual who is designated and authorized in writing by the Contracting Officer (KO) to perform specific contract administration or technical functions on contracts or task/delivery orders.

Corrective Maintenance - All actions performed because of a failure to restore an item to a specified condition. Corrective maintenance can include any or all of the following steps:

localization, isolation, disassembly, interchange, reassembly, alignment, and checkout.

Degradation - Lowering of quality, performance, or status; also a gradual impairment in the ability to perform.

Mean DownTime (MDT) - The average Total Downtime required to restore an asset to its full operational capabilities. MDT includes the time from reporting of an asset being down to the asset being given back to operations / production to operate. MDT includes administrative time of reporting, logistics and materials procurement and lock-out/tag-out of equipment, etc., for repair or preventive maintenance.

Preventive Maintenance - All actions performed in an attempt to retain an item in a specified condition by providing systematic inspection, detection, and prevention of incipient failures.

Ready For Training (RFT) – The condition in which the system is able to perform its function.

Training System Availability – The number of training systems available at a given training facility versus the number of training systems required. This metric is measured in hours.

Training System Availability equals the Number of Training System Hours Required divided by the Number of Training System Hours Available. This is calculated per system per site.

Uptime – The total time the device is considered operational without degradation over a calendar month during scheduled training hours

2 General Requirements The contractor shall provide sufficient manpower, technical expertise, logistics support, and management oversight to satisfy the requirements to conduct the UET POIs. The contractor shall provide all labor, materials, consumables, equipment (other than GFP), tools and test equipment, and transportation in order to operate and maintain the UET training devices, facilities and GFP in a RFT Condition. All training devices and equipment will be maintained through the completion of preventive maintenance and/or corrective maintenance activities.

The contractor shall ensure all requirements of this UET PWS and appendices are fulfilled, to include at a minimum:

• UET training systems scheduled for training are RFT prior to all scheduled training events

• Contractor workforce is properly trained and equipped to complete required tasks

• GFP is maintained, inventoried, and accountability documented, and

• All UET training systems and devices are restored to RFT at the completion of all maintenance tasks.

The below sub-sections provide details for this effort.

2.1 Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will not assign tasks, nor prepare work schedules for individual contractor employees. The contractor shall manage its employees and guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute, personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall coordinate all activities needed to successfully perform all PWS requirements. The contractor shall manage the timeliness, completeness, and quality. The contractor shall provide timely identification of issues, and effective management of subcontractors. The contractor shall ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall maintain continuity and communications between the support operations (sites), the contractor's corporate offices, and the Contracting Officer Representative (COR), TRASYS Liaison Offices (TLO), and/or Alternate COR (ACOR).

2.3.2 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this PWS and shall be responsible and accountable for all subcontractor performance in support of the UET effort.

2.3.3 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively perform the contract.

The contractor shall provide the necessary office equipment including phone/fax, computers/Internet connectivity, audiovisual, and any other equipment, services and supplies it deems necessary to maintain administrative offices and training materials. All utilities within Government installations will be provided by the Government except phone and Internet service.

The contractor shall provide all necessary communications equipment and commercial telephone service for communication with the Government at each training location.

The contractor shall be responsible for maintaining assigned spaces. All safety and fire requirements shall be complied with to avoid any unsafe conditions or fire hazards. All other areas the contractor temporarily occupies shall be left in the same physical and orderly condition as before the contractor occupied or used the area. The contractor shall provide all cleaning materials and supplies required to maintain assigned spaces.

2.3.4 Personnel Administration

The contractor shall maintain the qualifications of their employees by providing initial and refresher training as required to meet all PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support the PWS. Local policies and base procedures shall be followed for delayed opening, location closures, and early release.

2.3.5 Contractor Personnel Training

The contractor shall ensure personnel possess and maintain minimum position specific training, certifications as defined in Appendix B. The contractor shall ensure currency and proficiency in program prerequisite position qualifications by providing initial and refresher training during Mobilization, training resulting from Government/contractor changes/modifications, and training of replacement personnel. The contractor shall maintain instructor certifications In Accordance With (IAW) the Train the Instructor(s), Operator(s), and Maintainer(s) POIs (Attachment 3). The contractor shall be responsible for all training costs of training contractor employees.

The contractor shall maintain training records on-site containing all training information and certifications. The contractor shall provide a status of training and certification dates of all personnel to the COR upon request. Electronic copies of the records are acceptable in lieu of paper copies.

2.3.6 Employee Access

Contractor employees shall be on an approved Government access list before entering any access controlled area. The COR and designated local Government representative shall be notified, in writing, within twenty-four (24) hours of the names and positions of all contractor or subcontractor personnel added to, or removed from, the access control list. (Appendix C).

At any time during the term of this contract, should any contractor or subcontractor employee fail to meet base, state, federal or local access requirements, the contractor shall immediately revoke the employee’s access, retrieve any Government provided access cards, and notify designated local Government representatives, COR, and PCO within twenty-four (24) hours of access revocation. The contractor shall continue to ensure that the requirements of this PWS are met despite the revocation of employee access.

If an employee’s presence is determined by the Government to be detrimental to the safety, security, or work conditions, the employee can be denied access. If an activity investigation determines that an employee has committed a serious security violation, base security clearance will be revoked and access will be denied. Replacement of the employee will be at the contractor’s expense.

Contractor instructors are lifeguard trained and therefore will be the first to respond to an emergency within their area. Emergency contacts will be posted as required by each location.

Contractor shall coordinate with the local (responding) Emergency Medical Services activity to ensure they understand the type of training being conducted and potential injuries.

The contractor shall maintain an emergency contact list including base medical services and the closest hospitals.

At Contract Award (CA), the contractor shall notify the designated local Government Representative and COR in writing of the names and positions of all contractor or subcontractor personnel requiring access to the training areas.

The contractor shall ensure that employees are on the access control list before entering any access-controlled area.

2.3.7 Trainer Access

The contractor shall establish and implement methods of accounting and tracking ensuring that no key/key card issued to the contractor is lost or misplaced, or used by an unauthorized person. All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan (CDRL B001). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall report in writing to the Government within (1) hour any occurrence of a lost or duplicate key/key card to the designated local Government Representative and COR.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may require the contractor to replace the affected lock or locks or perform re-keying with Government oversight at the contractor’s expense. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced with Government oversight at the contractor’s expense.

The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor or subcontractor. The contractor shall prohibit the opening of locked areas by contractor or subcontractor employees to permit entrance of persons other than contractor or subcontractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the designated local Government Representative.

(CDRL B001 / DI-MGMT-80227)

2.3.8 Transportation

The contractor shall be responsible for furnishing all local transportation for the contractor (including subcontractor) personnel and material between all points of business requiring the contractor’s services in the execution of this PWS (e.g., relocation of SWET chair). The contractor is responsible for the relocation of the load test equipment between bases. The contractor is responsible to obtain any Federal, State or local licenses or certification for transportation purposes. The contractor shall not transport Government personnel at any time.

3 Performance Requirements This section specifies Performance Requirements for the contract.

3.1 Management Plan

The Management Plan includes all sub-paragraphs below. The contractor shall develop, provide, and maintain the plans for the activities necessary to meet the requirements of the UET PWS. Once plans have been accepted by the Government, contractor shall perform and execute in accordance with the accepted management plans.

(CDRL B001 / DI-MGMT-80227)

3.1.1 Business and Technical Plan

The contractor shall provide a Business and Technical Plan that clearly describes and illustrates the contractor’s overall plan to manage, coordinate, distribute staffing, manage risk, and administer the UET POIs; and maintain communications internally and with the Government.

3.1.2 Organizational Structure Plan

The contractor shall provide and maintain a description and graphical illustration detailing the contractor’s organizational structure to support this UET contract. The organizational structure shall include corporate personnel, description of the functional relationships, and responsibilities of corporate Points of Contacts (POCs) as they relate to the UET program. The organizational structure shall describe and illustrate the contractor’s UET primary POCs and detail the areas of responsibility for those identified personnel and communication between the site, corporate office and the Government. The contractor shall provide one primary POC who shall be responsible for direct interaction with the COR and for the performance of all work defined in support of this PWS.

3.1.3 Personnel Plan

The contractor shall provide and maintain a Personnel Plan that describes the management actions and policies that will be used to provide a trained and qualified work force. This plan shall include how the contractor shall provide technical training (initial, cross-training, and recurring) and how personnel will be acquired (if needed) during the term of the contract. The Personnel Plan shall provide the breakout of the allocation of resources by location (as defined in Section 3.8).

3.1.4 Quality Control Plan

The contractor shall provide a Quality Control Plan (QCP) for each site to meet all the requirements of this PWS. The QCP shall be updated to reflect changes to the POI, changes to maintenance procedures, or as the Government directs.

The contractor’s QCP shall apply to all independent contractors and subcontractors performing work for the contractor. The QCPs shall include:

• An inspection system (Attachment 3) covering all services required by the contract. It shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the titles of individuals performing the inspection (trend analysis, storage and inventory preservation, training, documentation, and reports).

• Methods for identifying, preventing, and correcting deficiencies in quality of service performed prior to it becoming unacceptable.

• Files containing all inspections conducted and corrective actions taken.

3.2 Health and Safety Plan

The contractor shall develop, and after Government approval, implement Site Specific Health and Safety Plans (SSHSP) per International, federal, state, and local base requirements for each UET training location IAW (CDRL A001 /DI-MISC-80508B). The level of detail provided shall be tailored to the type of work, complexity of operations to be accomplished, and the hazards anticipated. The SSHSP shall include checking and maintaining the chemical balance of the pools associated with the UET program if not maintained by the base.

The contractor shall provide all necessary safety equipment for conducting underwater egress training and ensuring safety while in the classroom and pool.

The contractor shall utilize the Government provided topside communication GFP as the primary source of communication while conducting in water training. The contractor is not responsible for transporting personnel to emergency medical facilities in case of an accident or incident.

(CDRL A001 /DI-MISC-80508B)

3.2.1 3.2.1 Personal Protective Equipment A Personal Protective Equipment (PPE) Program shall be included in the SSHSP. The program shall address applicable elements of 29 CFR 1910 (CDRL A001). Minimum levels of protection necessary for each task/operation to be performed at each site shall be based on probable site conditions, potential occupational exposure, and the hazard analysis/risk assessment required above. The SSHSP shall include specific types and materials for protective equipment and respiratory protection.

(CDRL A001 /DI-MISC-80508B)

3.2.2 3.2.2 Site Control The contractor shall describe site control measures which include site maps, the work zone delineation and access points, the on/off site communication system, general site access controls, and security procedures (physical and procedural) shall be specified in the SSHSP.

(CDRL A001 /DI-MISC-80508B)

3.2.3 3.2.3 Logs, Reports and Record Keeping Record keeping procedures for training logs, daily safety inspection logs, employee/visitor registers, medical surveillance records and certifications records shall be specified in the

SSHSP.

(CDRL A001 /DI-MISC-80508B)

3.2.4 3.2.4 Accident Prevention The contractor shall IAW Appendix A provide safety oversight during in-water training to mitigate injuries. The contractor shall assign an Instructor for all training evolutions as part of a daily operations checklist.

All personnel employed by the contractor entering the Government activity shall conform to all safety, security, and work condition regulations and procedures that may be in effect and shall be subject to such checks as may be deemed necessary to ensure that no violations occur. A memo shall be provided to the COR when a violation occurs describing what corrective action has been or will be taken.

3.2.5 3.2.5 Accident Reporting The contractor shall report all on-site accidents. Reports shall include any conditions or circumstances that could be reasonably expected to be of interest to the Government; such as damage to Government property, accidents involving trainees, and/or contractor employees.

Verbal report by individual site shall be submitted to the COR, Unit Training Representative, and to the designated local government representative within one (1) hour. A written report shall follow each verbal report within twenty-four (24) hours. This report shall describe in detail the incident, probable causes, and remedial action taken and shall be in compliance with applicable instructions. The MCSC Form 5102/1 08 2013 Mishap and Near Miss Report (Attachment 7) IAW Base SOP.

The contractor will notify base first responder (911) immediately after an injury or accident. First responder will transport any casualty if necessary.

3.3 Travel / Temporary Duty (TDY)

During the performance of this contract, travel to other Government facilities or other contractor facilities may be required. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR, and are on a strictly cost reimbursable basis. The contractor shall not submit invoices (Attachment 11) for expenses unless consistent with the provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Costs for travel shall be billed in accordance with FAR 31.201-2, determining allowability, and the regulatory implementation of Title II of Public Law 99-234 through FAR 31.205-46 Travel Costs.

The Travel Cost Contract Line Item Number (CLIN) will not be authorized for local travel reimbursement or Contract Management Oversight. The contractor shall provide a trip report IAW the Contractors Progress Status and Management Report (CDRL B001).

(CDRL B001 / DI-MGMT-80227)

3.4 Transition Out Plan

The contractor shall provide and maintain a Transition Out Plan describing how they shall retain all responsibilities and maintain the same level of support during the last sixty (60) days of the base contract Period of Performance (PoP) without degrading performance (CDRL B001). The contractor shall develop this plan as if they will not be selected for any follow-on support contract. The Transition period shall not exceed sixty (60) days. The contractor shall discuss how GFP inventories, facilities inspections, trainer operational conditions, and completion of repair/maintenance requirements will be completed prior to the end of the UET contract term.

The contractor shall adhere to the approved Transition Out Plan and keep the Government fully informed of status throughout the transition period. During the transition period, the contractor is still required to successfully complete all requirements to the acceptable quality levels, no exceptions, until the final day of the PoP, including all extensions and options. Failure to successfully provide services may result in a withholding of all or portion of unpaid invoices, and result in a negative Contractor Performance Assessment Reporting System (CPARS).

The contractor shall provide reasonable and cooperative support to the successor contractor to ensure an orderly transition, while minimizing impact to the operational readiness of UET training systems and meeting all training requirements. As a minimum, the contractor shall provide the successor contractor access to all sites, training systems, equipment, materials, technical documentation, and publications. The contractor shall also provide as On-the-Job Training (OJT) to the successor contractor throughout the Transition period, at a minimum to provide over-the-shoulder or shadowing opportunities during the performance of all required maintenance, operation and support tasks. The contractor shall provide the OJT, on a not-to-interfere basis. In addition, the contractor shall provide Government approved Train the Instructor(s), Operator(s), and Maintainer(s) POI training to the successor contractor staff at no additional cost to the Government.

(CDRL B001 / DI-MGMT-80227)

3.4.1 Joint Turnover Inventory of GFP

The final transition inventory will be conducted with the designated local Government representative and with incoming contractor present IAW CDRL D001. The turnover inventory will be conducted within the last 5 days of the end of the final PoP. The Government will notify the contractor of the turnover date of inventory responsibility. The inventory will be documented and submitted IAW Equipment Inventory Records.

(CDRL D001 / DI-ILSS-81251).

3.4.2 Transition Inspection of Government Provided Facilities Within the last 5 days of the end of the final PoP, the contractor shall schedule and perform a joint inspection with the designated local Government representative of the provided Government facilities. After the joint inspection has been completed, the Government will take possession of the GFP. The contractor shall be liable for ALL repairs or replacement of items and materials that are not considered normal wear and tear.

3.5 Mobilization

The Mobilization period shall afford the contractor the opportunity to complete all tasks necessary to assume full contract performance responsibilities at completion of Mobilization.

The Mobilization period is no more than thirty (30) days starting at contract award. During the Mobilization period, the contractor shall complete all activities necessary to inventory, operational check, and ensure sufficient staffing and management of the UET PWS requirements at completion of Mobilization. During the Mobilization period, the contractor shall provide weekly updates to the COR which includes the weekly progress of work, status of Mobilization significant tasks, and identification of any potential problems. The update shall be provided by 1300 (ET), each Friday during the Mobilization period in the IAW Report, Record of Meeting Minutes (CDRL B003).

During Mobilization, the contractor shall staff personnel, obtain access for personnel, conduct training for their personnel and perform all other tasks as required to assume full performance of duties at the end of the Mobilization period. During this period, the contractor may observe all operations and maintenance being conducted by the incumbent on a not to interfere basis.

The contractor shall assume custody of all GFP, including available spare/repair parts, via a signed custody receipt. The inventory shall be available for review by the COR or designated local Government representative.

(CDRL B003 / DI-ADMIN-81505)

3.5.1 Joint Mobilization Inspection and Inventory

During Mobilization, the designated local Government representative and incumbent contractor shall perform a joint physical inspection and inventory of GFP with Government oversight.

3.5.1.1 Joint Mobilization Inspection

A joint Government/contractor inspection shall be conducted in order to establish and document the baseline condition of each UET training site and associated training facility (CDRL F001).

Written test procedures will be utilized, which may include Acceptance Test Procedures (ATP), Trainer Test Procedures, or Daily Operational Readiness Tests inspection checklists. Normally, this inspection is conducted with both the incoming and outgoing contractors and the designated local Government representative; whereas the results of the inspection document the operating condition of the training system, status of all associated training assets, condition of training facilities, and status of any outstanding supply or maintenance issues that could potentially impact the incoming contractor to fully perform their responsibilities. All deficiencies for the baseline inspections must be verified by an approved Government representative.

Such areas to be inspected include, but not limited to, corrosion, operational readiness, configuration management, record keeping, maintenance status, security, safety, facilities, and cleanliness inspections. (CDRL F001)

(CDRL F001 / OT-17-45004)

3.5.1.2 Joint Mobilization Inventory

During Mobilization, the Government and the contractor shall perform joint inventories and serviceability inspections of all assets. Actual turnover of custody of the GFP and UET training systems will be accomplished at the end of the Mobilization period to align with custodial accountability of the assets. A joint inventory will be signed by the incoming and witnessed by the designated local Government representative and approved by the COR. Once finalized, depending on the results, the GFP list may be updated. Turnover from the incumbent contractor shall be completed at the end of the Mobilization period. The inventory shall be documented IAW Equipment Inventory Records

(CDRL D001 / DI-ILSS-81251).

3.5.1.3 Mobilization Discrepancies

If any discrepancy cannot be corrected within the Mobilization period, the contractor shall submit to the COR a written plan of action for each discrepancy including milestones for completion.

3.6 System Operation

The contractor shall operate the UET training systems IAW the applicable OEM operations/user manuals (Attachment 4) and approved Government Furnished Information (GFI) (e.g., POI) to include equipment operations, trainer orientation, and utilization and issuance of supplemental training equipment (i.e., mock SAPI plates, training rifles, goggles, etc.) as defined in this PWS.

The contractor shall support these requirements by providing sufficient manpower, technical expertise, logistics support, and capable management supervision.

3.6.1 System Functionality

The contractor shall verify the training systems and component parts are RFT IAW all the equipment maintenance manuals (Attachment 4). Operational deficiencies shall be documented and resolved by the contractor to maintain specified Operational Availability (Ao) (CDRL F001) (See PWS Section 3.9.3). The contractor shall identify the deficiency, whether the repair was done onsite, and parts requiring repair and report this information within the Contractor's Progress, Status, and Management Report (CDRL B001). If the contractor’s on-site personnel are unable to correct maintenance problems on any of the training systems or equipment, it is the contractor’s responsibility to seek third party resources to complete repairs. Any cost must be approved by the COR prior to incurring them in order to be reimbursed by the government.

(CDRL B001 / DI-MGMT-80227)

(CDRL F001 / OT-17-45004)

3.6.2 Normal Operating Window

The normal operating window for all practical training devices for each site is forty (40) hours in a (7) day week (Sunday - Saturday). Hours to complete the Academic Training are not included in the Normal Operating Window. The contractor is not responsible for providing any training support when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

3.6.3 Surge Requests

The Government reserves the right to request surge support, per site, in the event of unforeseen and extenuating circumstances.

Surge requests will be submitted to the contractor at least fifteen (15) calendar days prior to the requested date of the surge support. Surge Support shall be provided in lots of 8 hours per lot, and shall be able to support the Student-to-Instructor (S:I) ratios (Appendix A).

In the event Surge Support is necessary, the Government will submit a notice of intent to exercise (portion or whole) the optional Surge Support CLIN on the contract. The contractor shall determine whether it can relocate personnel from low throughput sites could satisfy the surge requirement. If relocating employees is not possible, the contractor shall notify the Government via written notice three days after receipt of intent. Any cost must be approved by the COR prior to incurring them in order to be reimbursed by the government.

(CDRL B001 / DI-MGMT-80227)

3.6.4 Daily Operations

Safety inspections shall be done in accordance with the Daily Operations checklists (Attachment

3) by an individual who has successfully completed the Train the Operator(s) POI prior to conducting practical device training. The completed inspection checklists shall be maintained in a binder onsite and the results shared with all instructors. The inspection results shall identify any issues and/or safety concerns. Any issues and/or safety concerns shall be corrected prior to conducting training and shall be reported to the COR via written notification within 24 hours of occurrence (CDRL A001). Written notification shall also provide mitigation steps taken. If issue cannot be mitigated, the practical device training shall be cancelled.

(CDRL A001 /DI-MISC-80508B)

3.7 Training

3.7.1 Training Curricula

The contractor shall conduct required underwater egress training following approved Government provided POIs utilizing the provided training devices and systems. The contractor shall meet the required S:I ratios per instructional event delineated in the UET POIs IAW Minimum Training Standards for Personnel Ratio (Appendix A). The S:I ratio pertains to the instructor in the water only. The instructor on the pool deck is never considered in this ratio.

The instructors shall be responsible for training in and out of the training pool. The contractor shall be responsible for operating equipment, and gear associated with this PWS in support of the academic and practical POIs.

As per Appendix A at no point shall the training exceed the S:I ratio. The contractor shall be required to operate the SWET in conjunction with the MAET/SVET simultaneously pending pool size limitations and ensuring S:I ratios are maintained when scheduled. At no time shall the MAET and SVET be used for practical training simultaneously due to safety limitations.

The contractor shall conduct training on the following Government-approved UET POIs:

• Assault Amphibious Vehicle UET Course

• Helicopter UET Course

• Submerged Vehicle Egress Trainer UET Course

• Shallow Water Egress Trainer UET Course

• Combined UET Course

POIs consist of two segments: academic and practical device training. The Government will provide the curricula to be used for both the academic and practical device training portions for trainees. The Government may provide updated versions of the curricula at any time.

The contractor shall administer the POIs to U.S. Military and COR approved trainees.

3.7.2 Scheduling

The designated local Government representative will provide the contractor with a practical device initial training schedule at each location by close of business on Tuesday of the prior work week (work week defined in section 3.6.2).

Once the practical device initial training schedule has been submitted, the Government reserves the right to request additional practical device training if all 40 hours of the Normal Operating Window are not utilized. Any request to supplement the practical device initial training schedule will be provided at a minimum 3 days prior to the planned exercise. The contractor has the right to decline the additional requests, but if rejected the contractor shall provide reasoning as to why rejected via written communication with the designated local Government representative.

Walk-ins shall only be allowed if there is a previously scheduled practical device training that can be “piggybacked” and the scheduled unit approves of the walk-in. Further, all walk-ins must meet all medical and academic training requirements. As such, if the scheduled training unit has performed the academic training portion in the days prior to the practical device training, walk-ins cannot be accommodated.

3.7.3 Academic Training

Academic training shall occur NO MORE THAN THREE (3) days prior to the practical device training. Academic training shall be scheduled, coordinated, and conducted (in accordance with Government provided curricula) by the contractor based on the advanced training schedule submitted (scheduling will be location specific). There is no limit to class size for the academic portion.

The Government reserves the right to modify delivery method of academic training in order to increase practical training throughput (e.g., computer based training).

3.7.4 Trainee Readiness

The training unit will ensure a designated representative (not participating in the training) is poolside to monitor, deal with students unwilling to participate, and oversee the successful completion of practical device training. It is up to the training unit representative if to allow a trainee to drop the course during training.

Prior to practical device training, the contractor shall verify that each student has been declared able to conduct training in accordance with the UET Screening Form (Attachment 6), and possess a valid, current Marine Corps Water Survival Training Program (MCWSTP) Water Survival Basic (WSB) qualification. The contractor shall not allow any personnel to participate in any training conducted within the pool if a valid and current MCWSTP WSB qualifications cannot be verified by the training unit.

The contractor shall create a roster by recording the name, unit and date of training for each verified individual. Upon creating the roster, the contractor shall shred the training screening form(s) immediately. The roster shall be provided to the Government upon request.

While student certifications are being verified, the contractor shall provide a verbal safety familiarization review of the egress basics prior to entering the training pool. This review shall identify the practical training that will occur during the training evolution and any relevant safety related information from the academic curriculum.

At a minimum, the contractor shall inform the students of the following:

• The student will be participating in the practical device training portion of the UET POIs.

• This practical training will involve the student being submerged under water in various orientations while belted into a seat.

• The student will be fully dressed with simulated gear to include helmets, mock Small Arms Protective Insert plates and simulated weapons.

• The students will have to successfully egress from the simulator unassisted to pass the practical device training portion of the UET POIs.

• The student may be subjected to several evolutions of the underwater test to fully expose the student to various potential egress scenarios.

3.7.5 Practical Device Utilization

The contractor shall report training usage for each practical device training for each of the training sites in a single monthly report IAW Trainer Utilization Report (CDRL F001). Success and Failure criteria is provided within the respective practical device POI (Attachment 3).

In the event that a scheduled unit cancels practical device training or fails to show for the scheduled practical device training, the contractor shall annotate in (CDRL F001) as “Unit No Show” and provide the rationale for the “Unit No Show,” if known. In these instances the “Unit No Show” will not be utilized in the calculation of the success rate. In the event a unit shows no more than 1 hour late, and the arrival does not conflict with an already scheduled training event and does not require a trainer to work outside a FTE workweek (i.e., 40 hours) the contractor will accommodate and annotate in (CDRL F001) as “late.”

(CDRL F001 / OT-17-45004)

3.7.6 Continuous Improvements

The contractor shall distribute and collect an end of course survey, Attachment 8 (UET Student Surveys), for each student who participate in the training.

The contractor shall provide to the Government recommended training curricula updates based on Student Survey feedback one month prior to the scheduled bi-annual Program Management Review (PMR) IAW (CDRL B001). The contractor shall provide recommendations to Government-provided training materials as part of continuous improvement practices and keeping up with requirements evolution. Contractor recommended curricula updates will be reviewed, approved, and incorporated into the curricula by the Government prior to use.

(CDRL B001/DI-MGMT-80227)

3.7.7 Completion

The contractor shall provide a completion card to each student who successfully completes the practical device training (Attachment 3). The contractor shall ensure that the course survey is completed prior providing the student their completion card.

At the completion of training, the contractor shall provide both the designated training unit representative and COR (CDRL F001) with the trainee roster updated to denote the following per trainee:

successfully completed;

med dropped; and dropped on request.

(CDRL F001 / OT-17-45004)

3.7.8 Train the Instructor(s), Operator(s), and Maintainer(s) The contractor shall update and maintain, as necessary, the curriculum for the Train the Instructor(s), Operator(s), and Maintainer(s) POIs (Attachment 3).

All contractor developed procedures, techniques, approaches, data, tests, diagnostics, findings, notes, or other information ("collective efforts") for performing preventive or corrective maintenance, including isolating malfunctions and operational halts, once approved by the Government, shall be incorporated into the Train the Instructor(s), Operator(s), and Maintainer(s) POIs. This info shall be provided to the Government as Government Purpose Rights, as the Government may distribute to other contractors.

Updated Train the Instructor(s), Operator(s), and Maintainer(s) POIs shall be submitted IAW Training Conduct and Support Package (CDRL F002). The Government must approve all updates to the Train the Instructor(s), Operator(s), and Maintainer(s) POIs prior to them be implemented permanently into the Train the Instructor(s), Operator(s), and Maintainer(s) POI curriculum.

(CDRL F002 / DI-PSSS-81523C)

3.8 Locations

Government furnished facilities, pools, and storage facilities will be provided for the contractor at each site as follows:

MCB, Camp Hansen (Okinawa, JPN), is located at Building (Bldg.) 2431, the Marine Corps Community Services (MCCS) 25m Training Pool, G-3 MCB Butler Training Pool, adjacent to the gymnasium and workout facility. This pool is a dual use facility (MCCS - swimming). A maintenance space and a trainee resting space are provided in the main building, and storage (small) space for equipment and supplies is located at Bldg. 2431 "A” on the pool deck. Office space is located in Bldg. 2354.

MCB, Kaneohe Bay, HI, is located at the base pool (main side). This pool is a dual use facility (Morale, Welfare, and Recreation - swimming) and has administrative space in Bldg. 222.

A storage building and an adjacent shed are located on the site to the north end of the pool, and a commercial container located on the exterior of the pool complex provides sufficient storage space for all diving equipment, maintenance equipment, and special equipment used in training. An additional storage building for the SVET is also on site.

MCB, Camp Pendleton, CA, is located in Camp Horno (Area 53). This pool is a dual use facility (Marine Corps Community Services).

MCB, Camp Lejeune, NC, is located on Main Side in Area 2. Administrative space is provided by the MCB in the Combat Training Pool Bldg. 234. An additional storage building for the SVET is also on site.

The Government will provide an operating hard-wired emergency telephone on the pool deck at each site for safety purposes.

3.9 Maintenance

The contractor shall conduct maintenance in accordance with their approved Maintenance Support Plan in order to maintain the UET systems and all other material, equipment and gear used to support training and operations to meet the Ao requirements.

3.9.1 Maintenance Support Plan

The contractor shall provide and maintain a comprehensive Maintenance Support Plan that details how and where preventive (to include corrosion) and corrective (to include situations requiring immediate attention due to failure) maintenance shall be scheduled, performed, and documented for all UET training systems (MAETs, SVETs, and SWETs), the hoists, the gantries, and all other equipment and gear used to support training and operations in accordance with Original Equipment Manufacturer (OEM) Maintenance Manuals (Attachment 4) specifications and the UET Safety Assessment Report (SAR) (Attachment 5). The contractor shall include the management of all material to include inventory, tracking, replenishment/procurement, locating, storage, and shipment. Repair data shall be included in the Maintenance Support Plan and shall include at a minimum, frequency of repair/replacement, mean down time, cause of the repair/replace, impact to training and any identified long lead repair/replace items discovered.

The contractor shall annotate in their Maintenance Support Plan their proposed methods for taking all reasonable precautions to protect training devices, equipment, and gear from damage due to adverse weather, including, but not limited to: tropical storms, fires, flooding, and landslides. The contractor shall be aware of and adhere to all Marine Corps Base instructions and directives concerning preparation and recovery for natural disasters and occurrences.

(CDRL B002 / DI-ILSS-81225)

3.9.2 Preventive Maintenance

The contractor shall perform preventive maintenance IAW the UET OEM equipment maintenance manuals (Attachment 4) and the Maintenance Support Plan. Preventive maintenance shall include, but not limited to, corrosion prevention and control, oil changes, filter changes, lubrication of doors/joints and inspections for…