M67400-18-R-0013_Amend_2_Instruction_to_offerors.docx

SECTION L:

INSTRUCTIONS TO OFFERORS

1. GENERAL

The government intends to issue a Single Award Indefinite Delivery Indefinite Quantity (IDIQ) contract with established pricing, and subsequent FFP delivery orders. Proposed term of the contract is one year with four option years.

Each Offeror’s proposal shall clearly and concisely describe its response to the solicitation’s requirements. Offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal. Statements such as “we understand” “will comply” “standard procedures will be used” or “noted and understood” without supporting narrative to define compliance are generally insufficient responses. Further, a proposal that merely “parrots back” the objectives of the solicitation, but fails to provide the required approach to meeting the solicitation’s objectives, is not acceptable. Moreover, the Government will generally not assume that an Offeror possess a capability, understanding or commitment that is not specifically delineated and supported in its proposal. Offerors shall not submit more than one proposal responding to this solicitation.

0. Confidential Information Offerors submitting information that they believe should be withheld from Freedom of Information Act (FOIA) requests on the grounds that the information contains “trade secrets and commercial or financial information” (Title 5 U.S.C. § 552(b)(4)) should mark the information as follows:

On the title page: “Some parts of this document, as identified on individual pages, are privileged or confidential trade secrets, commercial information, or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds appear in page(s).”

Individual privileged or confidential item: “The data or information is privileged or confidential and is not subject to mandatory disclosure under the Freedom of Information Act.”

0. Questions Offerors shall submit all questions via email to marcus.schnars@usmc.mil NLT 10 May 2018 at 1300 EST.

2. PROPOSAL SUBMISSION

2.1 Compliance

Offerors must prepare proposals in accordance with these instructions. Proposals not in accordance with these instructions may be unacceptable and therefore ineligible for award. The Contracting Officer will screen each Offeror’s submission upon receipt to ensure completeness and compliance with the instructions contained in the solicitation. The Government reserves the right to reject any offer that does not comply with the preparation and submission instructions of this section or that takes exception to any terms and conditions of the solicitation. Elimination is at the sole discretion of the Contracting Officer.

0. Submission Each Offeror’s proposal shall consist of three volumes: Volume I –Technical Approach, Volume II – Past Performance, and Volume III – Price. Proposals must be received no later than Thursday, July 5, 2018 10:00 p.m., Eastern Standard Time/ Friday, July 6, 2018, 1100 a.m., Japan Standard Time.

The following proposal submissions are acceptable:

0. Via email to Marcus.Schnars@usmc.mil

0. Via transmission through AMRDEC SAFE website; https://safe.amrdec.army.mil/safe.

0. Hand delivered to MCIPAC RCO BLDG 355, Camp Foster, Okinawa, Japan

Offerors shall prominently mark all electronic and manual submissions with the following statement:

REQUEST FOR PROPOSAL – SOLICITATION M67400-18-R-0013

Offerors shall coordinate hand deliveries of proposals at least 24 hours prior to delivery by contacting Marcus Schnars Marcus.Schnars@usmc.mil. Only authorized Government personnel are able to accept deliveries.

0. Format The proposal’s text and graphics shall be readable by Adobe Reader or MS Word 2007 or earlier. Spreadsheet data shall be readable by MS Excel 2007 or earlier. All Offerors shall submit proposals in accordance with the below format:

1. Single-spaced typed lines;

1. One inch margins on all sides;

1. 11 or 12 point font, using Arial, Courier, or Times New Roman

1. Include page numbers in the footers and the RFP number on each page in the header;

1. Graphics and drawings must be clear and legible and use at least an 8 point font;

1. No outside hyperlinks or external materials.

0. Page Limitations The Government will not evaluate proposal contents beyond the below page limitations. The page count includes graphs, charts, and tables. The page count does not include:

2. Transmittal/Cover letter

2. Table of contents

2. Glossary of abbreviations & acronyms

2. Matrix or organizational chart

2. Past performance questionnaires

2. Copies of certifications submitted with resume extracts (resume extracts are included in the maximum page count)

2.5 Intent to Incorporate Contractor’s Proposal

The Government may wholly or partially include language from the successful Offeror’s proposal in any contract or delivery order resulting from this solicitation. Nothing contained in the successful offeror’s proposal constitutes a waiver to any contract requirement.

3. PROPOSAL CONTENT

The proposal volumes shall include a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter shall identify all enclosures, only transmit the proposal, and contain no other information. The first title page shall be in accordance with FAR 52.215-1(c)(2).

3.1 Volume I – Technical Approach

The Technical volume of the proposal shall be submitted as Volume I to include the following and shall be no more than 30 pages; plus an executive summary of no more than one (1) page.

The offer must include, but is not limited to, the following:

Tab A – Statement Of Work A Statement of Objectives (SOO) is provided in section C to the solicitation. This SOO represents the Government's overall objectives for the Armory Storage Solution(insert program name). The offeror shall use the SOO to propose a Statement Of Work (SOW), also known as Contractor Statement Of Work (CSOW), which expands upon these objectives to the extent necessary to conduct this acquisition. The proposed CSOW shall define the tasks required for the Armory Storage Solution (insert program name) ensuring all objectives of the Government provided SOO have been addressed. The proposed CSOW, when accepted by the Government, will be incorporated, in whole or in part, to any resulting contract at award.

Tab B – Technical Documentation The contractor shall provide an electronic copy of any Technical Documentation that supports the proposed solution described in the SOW. This shall include, but is not limited to, the following:

1. Product Literature such as existing catalog data and/or technical specifications of product lines currently available for purchase.

1. Information about manufacturing process, testing and inspection processes and quality assurance practices that will be utilized to provide the required equipment.

1. Technical Assumptions, Conditions or Exceptions Technical Approaches shall include all (if any) assumptions, conditions, or exceptions with any of the requirements or terms and conditions of the Statement of Objectives. If not noted in this section of the proposal, it will be implied that there are no assumptions for award, and that the Contractor agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions.

The Government reserves the right to reject any quote that includes any assumption that impacts or affects the Government’s requirements.

The technical proposal shall not contain any pricing information.

Each technical proposal shall enable Government evaluation personnel to make a thorough evaluation and arrive at a sound determination as to whether or not the proposal will provide a viable solution to the government’s storage solution needs.

Each technical proposal shall be specific, detailed, and complete as to clearly and fully demonstrate that the prospective contractor has a thorough knowledge and understanding of the requirements and has valid and practical solutions to technical problems stated in the statement of objectives. Statements that paraphrase requirements or attest that "standard procedures will be employed” are inadequate to demonstrate how the proposal complies with the requirements.

3.2 Volume II – Past Performance

The Offeror shall submit no more than three summaries of contracts similar in size, scope, and complexity with performance that occurred within 36 months of the submission deadline. Past performance as a prime or as a subcontractor as well as past performance by a proposed subcontractor for this effort is acceptable for consideration.

The Offeror shall also provide each reference the attached past performance questionnaire (Attachment 2) and ensure it is submitted to the Government no later than the closing date of this solicitation. Should any of the identified past performance efforts be registered in the Contract Performance Assessment Reporting System (CPARS), the Offeror may notify the Government to evaluate the CPARS report in lieu of a questionnaire. The questionnaires are not included in the page count for Volume II.

While the Government may contact past performance reference POCs in order to obtain any necessary clarification on performance feedback information that the Government has received, it will not take additional action to obtain past performance feedback information in cases where the Offeror provides no information. The Offeror maintains the burden of providing thorough and complete past performance information and feedback.

3.3 Volume III – Price

Pricing information shall only appear in Volume III.

Non-price related information not expressly required to be included in the Price Volume will not be reviewed.

Price submissions should sufficiently demonstrate a fair and reasonable price, itemized to support a price analysis.

Tab A – Pricing Scheme Price proposals shall establish the offeror’s pricing scheme, defining the pricing basis from which the offeror will formulate its Firm Fixed Price (FFP) quotes for subsequent orders for various armories. The offer shall specify its pricing elements under each CLIN using separately identifiable line items as defined in DFARS 204.71. Alternate CLIN structures may be submitted in accordance with DFARS 252.204-7011, Alternative Line Item Structure.

EXAMPLE:

CLIN

DELIVERY

Tab B – Sample Order Pricing (Attachment 3) depicts several armories for which the government may place immediate order(s). Offerors shall propose pricing for each separate armory using its proposed pricing scheme. These price proposals will be used as the basis for the government’s price evaluation.