M67400-18-R-0009-U0002.pdf

M6740018R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

Questions

1. Does the Government intend on providing NTE amounts/CLINs for travel?

Answer: There is no travel required in the PWS. All work will be performed at the respective Marine Corps Base. Local travel within a 50 mile commuting distance will not be reimbursed.

2. Does the Government intend on providing NTE amounts/CLINs for COLA?

Answer: No, this is a firm fixed price contract. Contractors will account for all costs under this monthly proposed price.

3. Will there be a requirement for personnel to work weekends?

Answer: Shift work is required to include weekends as required to meet the demands of operational tempo, special events, and other installation directed mandates.

4. Will there be a requirement for vehicles at any location?

Answer: Yes, contractors working in direct support of Range Control

Facilities shall provide appropriate transportation and may be authorized GOV license/operation to support the performance of their duties as designated in the individual task order.

5. Section L - Paragraph 1 (Page 72) stipulates "The contract will consist of a four-year ordering period", however Section B (CLIN structure) reflects a base year with four option periods. Would the Government please provide the correct ordering period?

Answer: Solicitation amended to reflect base year with (3) three, (1) one-year option periods, and (6) month extension.

6. There does not appear to be a requirement for personnel to support Task

5.3 (RCF Scheduling Services) in Kaneohe Bay (Hawaii), Camp Fuji (Japan), and

Iwakuni (Japan) per Attachment 1 - Base Contract Matrix. However CLINs are being provided under Section B. Request the Government to please remove the

CLINs that are not required, as the Base Matrix stipulates "Offerors are reminded that their pricing must include all requirements in the PWS".

Answer: These CLINs are not currently requirements and the offerors are not to submit pricing. They are reserved in scope for future consideration. The

CLIN for Task 5.3 (RCF Scheduling Service) is in support of MCB Butler. The other locations are not included under this CLIN.

7. There does not appear to be a requirement for personnel to support Task

5.4 (RCF Range Safety Services) in Iwakuni (Japan) per Attachment 1 - Base

Contract Matrix. However CLINs are being provided under Section B. Request the Government remove the CLINs that are not required, as the Base Matrix stipulates "Offerors are reminded that their pricing must include all requirements in the PWS".

Answer: See question 6

8. There does not appear to be a requirement for personnel to support Task

5.5 (Range Safety Inspection Services) in Okinawa (Japan) per Attachment 1 -

Base Contract Matrix. However CLINs are being provided under Section B.

Request the Government remove the CLINs that are not required, as the Base

Matrix stipulates "Offerors are reminded that their pricing must include all requirements in the PWS".

Answer: See question 6

9. Is there a current incumbent providing this service for these locations listed in the opportunity?

RCF, MCAS Kaneohe Bay, HI.

RCF, MCB Camp Butler, Okinawa Japan

CATC Camp Fuji, Japan

RCF, MCAS Iwakuni, Japan

Answer: This contract is not replacing another contract. It is a new requirement to fill gaps in services at each installation. RCF HI has a similar contract under contract (M6785418D7853) incumbent is Corps Solutions.

10. Would the government consider modifying the experience requirements listed in PWS task 5.2.11 and 5.4.7 to reflect the following?

One year of job-specific experience combined with five years of military experience.

Answer: One year job-specific experience with/or to include two years military experience / military occupational specialties of Infantry, Explosive Ordnance Disposal (EOD), Field Artillery, Engineer-Construction-

Facilities-Equipment, Military Police-Investigations-Corrections, Airfield

Services, and Air Control/Air Support/Antiair Warfare/Air Traffic Control

Additionally, Contractor must be able to attend and complete Government provided applicable billet specific training certification as courses become available and at a time determined by the Government. In addition to other

Government determined functional area specific training certification that supports the CTR in the performance of the individual task order. Training certification shall consist of, but is not limited to the following:

* Range Safety distance learning (MarineNet) Course

* Inter-service Range Safety Course

* RFMSS Course

* GIS for Ranger Managers Course (or RMTK Course)

11. Could the Government confirm as to whether the submission of proposals are due by 4:30PM EST or JST on Friday, June 29?

Answer: EST

12. Question 1: Please confirm the offeror is only providing two (2) key personnel resumes, one (1) 5.2 RCF Operations Services - Fire Desk and one

(1) RCF Range Safety Services Specialist, as part of proposal submission

Answer: Correct.

13. Question 2: For Key Personnel, request the Government eliminate the requirement to provide certifications for all relevant courses, and consider substituting experience in lieu of copies of certificates where applicable.

Answer: See answer to question 10

14. Is it the Government’s intent the offeror use Department of State published rates to calculate Cost of Living Adjustments (COLA) for OCONUS staff?

Answer: This is a firm fixed contract with a monthly price for services. The contractor determines the employee benefits plan to fill the requirements of the contract.

15. Will the government provide an updated table of Standard and Non-

Standard events for 1 calendar year of performance at the four (4) RCF

Service Locations relevant to this solicitation

Answer: Data is not currently available.

16. Please clarify the certification requirements for minimum qualifications. Paragraph ii. States all certifications are required then goes on to list US ARMY and USMC RFMSS Course. Are both Army and USMC RFMSS

Course Certifications required or will a certification from one branch suffice?

Answer: Certification from one branch suffices. Should read as "US Army or

USMC RFMSS Course". RFMSS courses are joint service and align with Range

Officer Professional Development Program (ROPD)

17. Please confirm that the Government Furnished Equipment for each of the

4 locations will be only one work station consisting of a desk, chair, NMCI government computer with internet access and other miscellaneous office furniture (e.g. storage cabinets, wardrobes/lockers, etc.). Will there be a contract dedicated office space at each service location for contractor personnel to perform work?

Answer: There will be no contractor dedicated office space. All other GFE will be provided in shared work space(s).

18. Will the GFE list include base approved radios for contractor use? If not, are radios cost reimbursable and will the Contracting Office assist with base approval of the radios after contractor purchase?

Answer: RCF radios shall be GFE to the contractors in the performance of their assigned duties depicted in the individual task order.

19. The RFP states, “Task Order 1 Matrix (Attachment 3) is provided for information purposes only.” Please confirm it is the Government’s intent that offerors will not price Task Order 1 as part of their overall price proposal since this is for information purposes only.

Answer: Task Order 1 will be priced according to the awarded base contract.

There will be no need to price this task order. This is the expected first task order to be released soon after award.

20. The Government notes that Service Contract Labor Standards only applies to MCAS Kaneohe Bay, HI. Is the current contract a Service Contract Act (SCA) incorporated contract? If so, what wage determination positions has the

Government currently mapped the Range Safety Specialist, Fire Desk Operators, and Scheduler positions to? With this contract being Firm Fixed Price (FFP) and an SCA incorporated contract for positions in HI, will the Government provide a seniority list to offerors so that we can appropriately price the current positions? The government notes a 1,960 productive hours year by FTE, does this take into account the current seniority list of current SCA covered personnel?

Answer: This is not a follow on contract. FAR 52.222-42 denotes the following seniority:

Range Safety Specialists/Inspectors GS07-11

Fire Desk Operators/Range Controllers GS09-11

Schedulers GS07-09

The FTE hours are based on the required staffing requirement. There are no incumbents filling this position.

21. Is there current contractor staff in place filling all of the identified positions in Attachment 1 – Base Contract according to the

Quantities and Labor Categories identified? If not, what are the current staffing levels of incumbent personnel by labor category?

Answer: There is no incumbent contract. This is a new requirement to support new RCF positions.

22. Does the contracting office have a preferred stateside (US) location to issue CAC Cards prior to sending personnel to OCONUS Locations?

Answer: The CAC issuing facility will be at each of the installations overseas. In processing instructions will be provided after award. For background check, the prospective CTR must, at individual or corporate expense, be fingerprinted by an approved Secure Web Fingerprint Transaction

(SWFT) fingerprinting entity. (approved providers can be found here:

https://psa.dmdc.osd.mil/psawebdocs/docPage.jsp?p=SWFT.)

23. For travel, there is no guidance in the solicitation. Due to the unknown airfare and travel costs for personnel over the next 5 years, will https://psa.dmdc.osd.mil/psawebdocs/docPage.jsp?p=SWFT the USG provide a plug number for travel as a cost reimbursable line item for the offeror to use in Attachment 2 “Pricing Worksheet”.

Answer: There is no travel reimbursement in this contract, to include employee relocation travel and in the local commuting area.

24. Section L.3, Proposal Content, states the factors in the following order: Volume I-Factor 1: Technical Approach, Volume II - Factor 2: Price and Volume II-Factor 3: Past Performance. However, Section M.2 states the factors in the following order: Factor 1-Technical Approach, Factor 2-Past

Performance and Factor 3-Price. Please clarify the factor number discrepancy between the Instructions and the Evaluation Criteria and indicate which factor numbers to be used on the proposal response.

Answer: There is no meaning to this order discrepancy. Solicitation amended to match Section L order: Technical, price, past performance

25. Will the Government provide a copy of the Exhibits (CDRLs) listed on page 69?

Answer: Yes

26. There was no font size identified for tables within the proposal. Will the Government consider a 9 or 10 point font size for items within a table?

Answer: Font size no less than 10

27. Will the Government accept a smaller font size in the headers/footers?

Offeror proposes a 9 point font size for headers/footers.

Answer: Smaller header font size of 9 is permissible

28. Section 2.4.6 Key Personnel Requirements states "Key Personnel" are

"those persons whose resumes were submitted for evaluation of the proposal and are listed in paragraph 2(c) below." We are unable to locate paragraph

2(c). Please Clarify

Answer: Solicitation paragraph 2.4.6 amended to:

2.4.6 Key Personnel Requirements. Certain experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These Key personnel are the RCF

Operations Services – Fire Desk and the RCF Range Safety Services described in paragraphs 5.2. and 5.4. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

29. We had hoped to compete for the subject Solicitation however, due to the following personnel requirement:

Range Safety experience minimum of 3 years.

ii. All of these relevant RCF certifications to include: US Army and USMC

RFMSS Course, Intermediate Level Range Safety Course, GIS for Range Managers, and the Range Safety Course Distance Learning.

Copies of all certifications shall be included with proposal.

Has there been any considerations to reducing the personnel requirement qualifications and whether resumes are required to be submitted with the

Proposal?

If there is going to be a reduction in personnel qualifications and resume requirement then an extension would also be helpful as we and other companies have counted ourselves out due to the above requirement.

ANSWER: See answer to question 10

Solicitation extended to 2200 EST on 5 July.

30. In the course of RFP analysis and discussions with other Offerors, we have identified and critical request for clarification/change to Section L that we believe is in the best interest of the Government to address. We appreciate your consideration and look forward to your response.

Section L, Page 74, Tab B, Letters A and B

“All of these relevant RCF certifications to include: US Army and USMC RFMSS

Course, Intermediate Level Range Safety Course, GIS for Range Managers, and the Range Safety Course Distance Learning. Copies of all certifications shall be included with proposal.”

A. The incumbent contractor has restricted their personnel from providing copies of these certifications to other Offerors. Limiting competition for this requirement is not in the best interest of the Government.

B. Exceptionally qualified personnel for this program such as former USMC

Range Control officers are unfairly eliminated from obtaining the key positions under Task Order 1 by 4 current certifications. We do not believe that it is not the Government’s intent to eliminate these exceptionally qualified veterans from employment consideration under this contract. These certificates are most often obtained on the job.

C. Non-management positions on this contract are protected by Executive

Order 13495 Non-displacement of Qualified Workers Under Service Contracts

(the successful contractor is required to offer incumbents the first right of refusal for the available positions). This mitigates the risk of loss of these personnel who have been restricted from providing copies of the certificates to Offerors.

D. This requirement was deemed not to be in the best interest of the

Government and was removed from the recent solicitation conducted by MCSC

Contracting Services (M67854-17-R-7903 Amendment E. The current solicitation language is identical to the language in the previous. The Government agreed that the Offeror should instead provide resumes, describe experience, and explain how certifications will be obtained if not already held.

Will the Government eliminate the requirement for Offerors to submit copies of certificates and instead required the Offeror to provide complete resumes demonstrating the requisite experience for the position?

ANSWER: See answer to question 10. Additionally, Executive Order 13495 Non-displacement of Qualified Workers Under Service Contracts and FAR 52.222-17, Nondisplacement of Qualified Workers do not apply, as this contract is not replacing a current contract.

31. Will the government provide a two week extension to the Proposal deadline?

ANSWER: Solicitation extended to 2200 EST on 5 July.

32. Dependent education expenses are not listed amongst the miscellaneous costs to be negotiated at the Task Order level. Unlike the other expenses, which are shared equitably by most staff, dependent education expenses are only used by those staff with school-aged dependents. Dependent education expenses are very high per child, and prohibitive to include in FFP labor cost, which has the unintended effect of discriminating against staff with dependents.

Would the government consider removing that portion of the price from the evaluated price by adding dependent education costs as a separate cost reimbursable CLIN?

ANSWER: No, cost will need to be factored into firm fixed price.

33. Requirement for a Progress, Status and Management Report is indicated under Section 2.4 Contract Administration , but is not listed under Section

6.0 Contract Deliverables. Will the government please clarify if a Monthly

Report is a required deliverable.

ANSWER: This is CDRL B004 and was erroneously omitted from the 6.0 deliverables table.

34. To assist in Phase-in planning, will the government provide applicable incumbent contract number(s), identify the incumbent contractor(s), and any active task orders?

ANSWER: This contract is not replacing another contract. It is a new requirement to fill gaps in services at each installation. RCF HI has a similar contract under contract (M6785418D7853) incumbent is Corps Solutions.

35. Will the Government confirm that all vehicles require in performance of the contract are to be contractor provided, in lieu of USG vehicles, and will be priced in individual Task Orders.

ANSWER: Contractors working in direct support of Range Control Facilities shall provide appropriate transportation and may be authorized GOV license/operation to support the performance of their duties as designated in the individual task order.

36. Will the government allow substitution of U.S. Marine Range Officer

Course and/or designation as a U.S. Marine Range Officer for the experience requirement in Range Control Facility (RCF) support?

37. Will the government allow experience in other TECOM activities to be substituted for the experience requirement in range control facility support?

38. Given the limited availability of several of the required courses, the requirement to provide certifications for key personnel with the proposal will drastically restrict competition, and provide the incumbent contractor providing MCICOM Range Control Facility support with an artificial advantage that is not in the best interest of the USMC. Request the government eliminate the requirement to provide certifications of all required courses at the time of proposal, and consider substituting experience in lieu of copies of certificates.

39. Given the limited availability of several of the required courses, the requirement to provide certifications for key personnel with the proposal will drastically restrict competition, and provide the incumbent contractor providing MCICOM Range Control Facility support with an artificial advantage that is not in the best interest of the USMC. Request the government eliminate the requirement to provide certifications of all required courses, and consider allowing offerors to meet minimum certification requirements within six months of award.

40. Section 3 "Proposal Content" states that offeror's Staffing Approach must “Include plan for meeting mission essential personnel requirements as required by the governing references.” However, Section 2.4.1 "Mission

Essentiality" states that “Contractors supporting this task are not “Mission

Essential.”

Will the Government please clarify whether a Mission Essential Personnel Plan is required in the proposal?

ANSWER: "Include plan for meeting mission essential personnel requirements as required by the governing references" is removed from the solicitation.

41. Para B.2 Ordering Period indicates Base plus Three Option Periods (with one 6 month extension), however Section B Items 0001 through 4004AD, Section

F Delivery Information CLIN 0001 through 40004AD, as well as spreadsheet in

Attachment 2 indicate Base plus Four Option Periods. Please Clarify.

ANSWER: Solicitation amended to reflect base year and three, one-year option periods.

42. Paragraph (a) states that "orders may be issued from the date of contract award through 48 months after-date-of-contract (ADC) award". Please clarify if this should state 60 months.

ANSWER: 48 months with option for 6 month extension.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Jun-2018 04:30 PM to 05-Jul-2018 10:00 PM EST.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Range Control Facilities (RCF) support services IAW the PWS.

To:

Range Control Facilities (RCF) support services in accordance with (IAW) the PWS.

CLIN 4001

(Ordering Period 5) RCF support services IAW the PWS. Option IAW FAR 52.217-8

Option 4001, 4002, 4003 and 4004, IAW clause 52.217-8, may extend the contract 6 months.

SUBCLIN 4001AA

(Ordering Period 5) IAW Paragraph 5.2 in the PWS. Option IAW FAR 52.217-8

This CLIN may extend the contract 6 months IAW FAR 52.217-8

SUBCLIN 4001AB

(Ordering Period 5) IAW Paragraph 5.3 in the PWS. Option IAW FAR 52.217-8

SUBCLIN 4001AC

(Ordering Period 5) IAW Paragraph 5.4 in the PWS. Option IAW FAR 52.217-8

SUBCLIN 4001AD

(Ordering Period 5) IAW Paragraph 5.5 in the PWS. Option IAW FAR 52.217-8

CLIN 4002

(Ordering Period 5) RCF Support Services IAW PWS. Option IAW FAR 52.217-8

Option 4001, 4002, 4003 and 4004, IAW clause 52.217-8, may extend the contract 6 months

SUBCLIN 4002AA

SUBCLIN 4002AB

SUBCLIN 4002AC

SUBCLIN 4002AD

CLIN 4003

SUBCLIN 4003AA

SUBCLIN 4003AB

SUBCLIN 4003AC

SUBCLIN 4003AD

CLIN 4004

SUBCLIN 4004AA

SUBCLIN 4004AB

SUBCLIN 4004AC

SUBCLIN 4004AD

The following have been modified:

B.2 ORDERING PERIODS

Ordering Period One (1) is defined as "Year One," Months 1-12 After Date of Contract (ADC); Ordering period

2018 through 2019.

Ordering Period Two (2) is defined as "Year Two," Months 13-24 ADC; Ordering period 2019 through 2020.

Ordering Period Three (3) is defined as "Year Three," Months 25-36 ADC; Ordering period 2020 through 2021.

Ordering Period Four (4) is defined as "Year Four," Months 37-48 ADC; Ordering period 2021 through 2022.

Option 4001, 4002, 4003 and 4004, in accordance with clause 52.217-8, may extend the contract (6) six months to include Months 49-54 ADC .

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

PWS

Performance Work Statement

Marine Corps Installations Pacific Range Control Facility Support Services

1.0 BACKGROUND

1.1 Introduction. Range Control Facilities (RCFs) are located on Marine Corps Installation Pacific’s

(MCIPAC’s) installations that contain Range and Training Areas (RTAs). Range Control Facilities manage processes and procedures for the control, regulation, and safe and effective utilization of RTAs. Range control functions include RTA scheduling, fire desk operations, RTA airspace management, range safety, and communications to execute range control.

The Government requires RCF support in the areas of Operations Services-Fire Desk, Scheduling Services, Range Safety Services and Range Safety Inspection Services.

1.2 Mission. Marine Corps Order (MCO) P3550.10 with Change 1, Policies and Procedures for Range and

Training Area (RTA) Management, establishes responsibilities and prescribes policies and procedures concerning range management, standards, and the operation and safety of Marine Corps RTAs.

1.3 Background. Range Facility Management Support System (RFMSS) is a USMC mandated program, and all range facilities are required to use this system. RFMSS automates the training facility management functions. Those functions include: scheduling, collecting and analyzing actual range usage data, comparing scheduled and actual activities for each range, collecting range maintenance data, collecting downtime data, collecting and summarizing range and training information.

Integrated Range Status System (IRSS) is an integrated range status system that displays a military and civilian air and ground picture in real-time, depicting range and training areas along with Special Use Airspace (SUA).

The system incorporates radar feeds, an air Position Location Instrumentation (PLI), a ground PLI System, and a RFMSS interface.

1.4 Scope. This effort will provide the RCFs with personnel to support MCIPAC operational and safety support services. Personnel operating under this contract will be required to work with existing staff, which includes

U.S. Government civilian and military personnel and, in some locations, other externally sourced contractor personnel. Tasks include: 1.) RFMSS support (Fire desk and scheduling operations (Detailed in paragraph 5.2 and 5.3)); and 2.) Range safety and inspection services (detailed in paragraph 5.4 and 5.5).

RCF Service Locations:

RCF MCB Camp Butler, Okinawa Japan

RCF MCAS Kaneohe Bay, HI

CATC Camp Fuji, Japan

RCF MCAS Iwakuni, Japan

1.5 Acronym List.

AV All Views

CIS Communications and Information Systems

DOD Department of Defense

FAA Federal Aviation Administration

GIS Geospatial Information System

GAO General Accounting Office

IRSS Integrated Range Status System

MAGTF Marine Air-Ground Task Force

M&S Modeling and Simulation

MCAGCC Marine Corps Air Ground Combat Center

MCCDC Marine Corps Combat Development Command

MCO Marine Corps Order

MCRD Marine Corps Recruit Depot

MCRWG Mission Capable Ranges Working Group

MCSC Marine Corps System Command

MIM Military Installation Map

MTSB MAGTF Training Simulations Branch

MWTC Mountain Warfare Training Center

OPNAV Office of the Chief of Naval Operations

OSD Office of the Secretary of Defense

OV Operational Views

PM TRASYS Program Manager, Training Systems

PWS Performance Work Statement

RCF Range Control Facility

RCNI Request Control Number Identifier

RTA Range and Training Area

RFMSS Range Facility Management Support System

RMTK Range Managers Tool Kit

RTAM Range and Training Area Management

SOP Standard Operating Procedures

SUA Special Use Airspace

SV System Views

TECOM Training and Education Command

TV Technical Views

2.0 GENERAL REQUIREMENTS

2.1 Non-Personal Services. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the Contractor's responsibility to manage its employees and guard against any actions that could be characterized as personal services, or convey the perception that personal services are being delivered. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, the Contractor shall immediately notify the

Contracting Officer Representative (COR).

2.2 Contractor Identification. Contractor personnel shall display distinguishing badges or other visible identification while performing under this task contract. Contractor employees shall identify themselves as

Contractor personnel by introducing themselves, or being introduced as, Contractor employees at Government meetings and other forums. In addition, Contractor personnel shall appropriately identify themselves as

Contractor employees in telephone conversations and in formal and informal written correspondence. All email correspondence shall clearly indicate the contractor’s status as a contractor, and shall contain a signature line to include full name, program supported, telephone number and company.

2.3 Business Relations. The Contractor shall integrate and coordinate its activities with Government operations to execute required tasks. The Contractor shall identify issues in a timely manner and present corrective action plans to resolve issues and/or Government concerns.

2.4 Contract Administration. The Contractor shall establish processes and assign appropriate resources to ffectively administer all task orders. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to all task orders. The Contractor shall have a single point of contact to represent the Contractor to the Government on all task orders. This individual shall have the authority to commit the Contractor to specific courses of action and accept direction from the

Contracting Officer or the Contracting Officer's authorized representatives. This individual shall coordinate all meetings between the Government and Contractor; shall immediately bring any conflicts in the Contractor's interpretation of the contract requirements to the Contracting Officer's attention (first by telephone verbal notification, to be followed by written notification); and shall bring to the Contracting Officer's attention any problems that could adversely affect the Contractor's ability to meet the contract quality, cost, production schedule, delivery schedule, or other performance requirements. The Contractor shall submit Progress, Status and Management Reports that include (a) all work accomplished and deliverables submitted during the month.

B004 Contractor's Progress, Status And Management Report

2.4.1 Mission Essentiality. Contractors supporting this task are not “Mission Essential” personnel during emergency or reduced operations. Contractors working within Government work spaces are allowed access during normal working hours if Government or military personnel are present.

2.4.2 Periods of Performance. TBD

2.4.3 Quality Program. The Contractor shall establish and maintain an effective quality control program ensuring services are performed in accordance with this PWS. The Contractor shall develop and implement a Quality Control Plan (QCP) containing procedures to identify and prevent defective services.

2.4.4 Federal Holidays. The Contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified in a Task Order. The Contractor is not considered essential personnel in case of base closures, such as due to inclement weather.

Federal Holiday Occurrence

New Year’s Day 1st day of January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th of July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December*

*When a Federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. Government. When a Federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

2.4.5 Enterprise-wide Contractor Manpower Reporting Application (ECMRA). The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the MCIPAC via a secure data collection site. Contracted services excluded from reporting are based on (Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom –

Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

2.4.6 Key Personnel Requirements. Certain experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These Key personnel are the RCF Operations Services – Fire Desk and the RCF Range Safety Services described in paragraphs 5.2. and 5.4. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

1) If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the Contracting Officer or an authorized representative, promptly replace personnel with personnel of equal ability and qualifications.

2) All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute, and any other information requested by the Contracting Officer.

The Contracting Officer shall promptly notify the contractor of approval or disapproval in writing.

If the Contracting Officer determines that suitable and timely replacement of Key Personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the contract, the Contracting Officer may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss or damage.

2.5 Post-Award Conference. A post-award conference will be conducted, at the Government's discretion, within fifteen business days after performance begins. The purpose of this meeting, at a minimum, is to:

a) Introduce key Government and Contractor personnel.

b) Review terms and conditions of the contract/task order.

c) Review PWS requirements, schedule and deliverables to ensure understanding between all parties.

d) Provide answers to Contractor questions.

e) Discuss any other items the COR or KO may deem appropriate to discuss

f) Address administrative items, such as invoicing, communication mechanisms, and access to

Government, etc.

g) Resolve any remaining Government System Authorization Access Request (SAAR) forms for Common Access Card (CAC) issuance.

2.6 Government-Furnished Mapping, Charting and Geodesy Property.

2.6.1 Definition. “Mapping, charting and geodesy (MC&G) property” means geodetic, geomagnetic, gravimetric, aeronautical, topographic, hydrographic, cultural and toponymical data presented in the form of topographic, planimetric, relief, or thematic maps and graphics; nautical and aeronautical charts and publications; and in simulated, photographic, digital, or computerized formats.

2.6.2 The Contractor shall not duplicate, copy, or otherwise reproduce MC&G property for purposes other than those necessary for performance of this task order.

2.6.3 At the completion of performance of the final task order the Contractor, as directed by the KO, shall either destroy or return to the Government all Government-furnished property not consumed in the performance of the contract.

2.7 Phase-out Requirements

2.7.1 To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have as many personnel as practicable to remain on board during the 30-day phase out period at the end of the final task order. The Contractor shall provide sufficient experienced personnel to ensure that the services called for by this contract are maintained at the required level of proficiency.

2.7.2 The Contractor shall prepare and deliver to the Government a Phase-Out Plan that facilitates its best efforts and cooperation to effect an orderly and efficient transition to a successor at the expiration of the final task order. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Government’s approval. The plan shall be submitted not less than 90 days prior to the expiration of the final task order. The plan should include:

A detailed methodology in logical sequence to ensure a smooth transition of tasks

A flexible and adaptive approach to accommodate the successor

Inventory of all services and materials required to fully perform the task order requirements

Actions required of the Government

CDRL A001, Phase-Out Transition Plan

3.0 APPLICABLE DOCUMENTS. The Contractor shall comply with all documents listed below, including any amendments or subsequent issuance, as mandatory in performance of this task order. All documentation listed below will be provided upon request. Send all requests to Marcus.Schnars@usmc.mil

3.1 Mandatory Compliance List:

RFMSS User Manual, Para. 3.3.4 v1.14

MCO 3550.9, Marine Corps Ground Range Certification and Recertification Program, dated 28

Jun 2004

Enclosure #1, MCO 3550.9, Outdoor Ground Range Certification Checklist, dated 28 Jun 2004

Enclosure #2, MCO 3550.9, Outdoor Ground Known Distance Range Certification Checklist, dated 28 Jun 2004

Enclosure #3, MCO 3550.9, Indoor Range Certification Checklist, dated 28 Jun 2004

Enclosure #4, MCO 3550.9, Explosive Training Range Certification Checklist, dated 28 Jun 2004

Enclosure #5, MCO 3550.9, Range Control Operations Checklist, dated 28 Jun 2004

MCO 3550.10 with Change 1, Policies and Procedures for Range and Training Area (RTA)

Management, dated 7 Jul 2005

MCO 3550.12, Operational Range Clearance Program, dated 21 Aug 2008

MCO 3570.1C, Range Safety, dated 30 Jan 2012

MCRP 8-10B.1, Operational Training Ranges Required Capabilities, dated 02 May 2016

Marine Corps Base Camp Smedley D. Butler Range Regulations (MCBB Range Regulations), dated 7 Jan 2013

Standing Operating Procedures for Marine Corps Base (MCB) Hawaii Ranges and Training Areas

(SOP for Ranges and Training Areas), dated 7 Nov 2013 mailto:Marcus.Schnars@usmc.mil

Combined Arms Training Center (CATC) Camp Fuji Range Control SOP dated 15 Feb 2012

4.0 SECURITY, SAFETY, CACs AND ON-BASE REQUIREMENTS

4.1 Security. The Contractor shall observe and comply with all security provisions in effect at each

Government Installation and Facility.

4.1.1 Contractor Background Check. Information provided to the Contractor will be unclassified and/or sensitive unclassified information. All Contractor personnel requiring access to U.S. Government sensitive unclassified information shall possess a completed Government background investigation (minimum of a

National Agency Check with Inquiries (NACI)) for these public trust positions. All personnel providing services in Japan shall meet the Status of Forces Agreement (SOFA) criteria for Japan. Information on

SOFA is available at www.usfj.mil.

4.1.2 Access to Confidential or Privacy Act Protected Information. A Privacy and Security Non-

Disclosure Statement is required. Work on task orders may require Contractor personnel have access to information protected by the Privacy Act of 1974, 5 U.S.C § 552a and applicable agency rules and regulations. The Contractor agrees to comply with the Privacy Act and agency rules and regulations issue under the Privacy Act. In addition, the Contractor shall not release or divulge any information about

Government files, data processing activities or functions, user IDs/Passwords, or any other knowledge that may be gained, to anyone who is not expressly authorized to have access to such information. It shall be the Contractor’s responsibility to ensure other persons have the proper authorizations for access to the information prior to its release. The Contractor and its subcontractors shall comply with FAR 52.224-3 (Alt

1) by which The Marine Corps Operations Security (OPSEC) Program [OPSECUS001] and Annual Cyber

Awareness / PII Training [CYBERM0000] shall be completed annually. The Contractor shall submit the certificate of completion for each training requirement to the COR for compliance validation. OPSEC and

Cyber Awareness / PII training is available at https://www.marinenet.usmc.mil/.

4.2 Safety. The Contractor and its subcontractors shall comply with all applicable laws including Public Law

91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall be responsible for ensuring the safety of their personnel along with any other personnel who should enter the worksite. Requirements for safety will be strictly adhered to as they pertain to contractor operations and as required by Industrial Safety and Health Law and Related Legislation of Japan and Marine Corps Order P5100.8F series Ground Occupational Safety and

Health Program.

4.3 Common Access Cards (CAC). Contractor employees performing on this task order will require Common

Access Cards (CACs) in order to perform their job functions. In accordance with Headquarters, USMC issued guidance relative to Homeland Security Presidential Directive - 12 (HSPD-12), all personnel must meet security eligibility criteria to be issued a CAC. In order to meet the eligibility criteria, all contractor employees must accurately appear in the Joint Personnel Adjudication System (JPAS) under their respective SMO Code. Each contractor employee's JPAS record must also reflect a favorably open Personnel Security Investigation (PSI) or at a minimum an open PSI. If a contractor employee's open investigation receives an unfavorably adjudication, the Contractor employee shall immediately return the CAC to the appropriate security manager for revocation.

Contractor CACs are issued with a "ctr.usmc.mil" e-mail account that the individual contractor shall keep active by logging in on a regular basis (at least twice a month), sending an e-mail and clearing unneeded e-mails.

Contractor employees shall not "auto-forward" .mil e-mail accounts to .com e-mail account.

4.4 On-Base Requirements. The contractor shall obtain identification cards and base passes for all employees and vehicles, as may be required. Application for such shall be coordinated through: Information and application details to be provided at the task order level.

http://www.usfj.mil/ https://www.marinenet.usmc.mil/ http://www.osha.gov/dcsp/vpp/index.html

4.5 Removal of Contractor Personnel. If Contractor personnel are denied access to or removed from the place of performance for any reason, the Contractor is still responsible for performance.

4.6 Contractor Vehicles. Contractors working in direct support of RCFs shall provide appropriate transportation as part of performance as designated in individual task orders. Contractors shall comply with all local, state, and installation vehicle rules, regulations, and laws.

5.0 SPECIFIC REQUIREMENTS

Applicable tasks and the corresponding support locations will be designated at the task order level. Unless otherwise stated, each task must be performed on-site and only one work station consisting of a desk, chair, NMCI government computer w/ internet access and other miscellaneous office furniture (storage cabinets, wardrobes/lockers, etc.) is available for contractor use at each location.

Range Control Facility (RCF) Services.

5.1 Meeting Agendas and Minutes. For requirements throughout Para. 5.0 the Contractor shall provide meeting agendas and meeting minutes in accordance with Contract Data Requirements List (CDRL) items B001 and B002. Other governing CDRLs are also listed throughout Para. 5.0. [See Para. 6.0 matrix of CDRL deliverables versus specific requirement paragraphs.]

CDRL B001, Conference Agenda

CDRL B002, Conference Minutes

5.2 RCF Operations Services – Fire Desk.

5.2.1 Using RFMSS and IRSS the Contractor shall track scheduled training units on the scheduled ranges and training areas (Ref. Chapter 3, RFMSS User Manual).

5.2.2 The Contractor shall update and post current range status in real-time during training operations in

RFMSS.

5.2.3 The Contractor shall track all range incidents and immediately initiate emergency procedures if required. The Contractor shall then fill out the checklist in RFMSS immediately after conclusion of the incident.

5.2.4 The Contractor shall alert the Officer in Charge, Range Safety Officer and Range Control personnel of any Cease Fire actions as they occur.

5.2.5 The Contractor shall track all downrange personnel in RFMSS (Ref. Chapter 3, RFMSS User Manual).

5.2.6 The Contractor shall enter range utilization data in RFMSS as units’ complete training and upon unit departures (Ref. Chapter 3, RFMSS User Manual).

5.2.7 The Contractor shall conduct the RFMSS End-Of-Day function as specified in RFMSS User

Manual, Para. 3.1.5.5 and enter any required missing data.

5.2.8 The Contractor shall update and maintain RFMSS Logs per the RFMSS User Manual. Logs are the

DA 1594 Journal

Airspace Activation/Deactivation

Status Change

Commo Check

Inspection

Downrange

Incident

No Show

Ammunition

Personnel

Vehicle

Aircraft

Utilization

Unit Check-In

5.2.9 The Contractor shall validate unit compliance with their approved range and training area request.

5.2.10 The Contractor shall deliver range operations reports in accordance with CDRL D001.

5.2.11 Minimum qualifications for operators are:

i. One year job-specific experience with/or to include two years military experience / military occupational specialties of Infantry, Explosive Ordnance Disposal (EOD), Field Artillery, Engineer-

Construction-Facilities-Equipment, Military Police-Investigations-Corrections, Airfield Services, and

Air Control/Air Support/Antiair Warfare/Air Traffic Control

Additionally, Contractor must be able to attend and complete Government provided applicable billet specific training certification as courses become available and at a time determined by the

Government. In addition to other Government determined functional area specific training certification that supports the CTR in the performance of the individual task order. Training

5.3 RCF Scheduling Services. The Range Control Scheduler is the interface between the Range Control facility and the customer, or using units via the RFMSS system (Ref. Chapter 2, RFMSS User Manual).

5.3.1 The Contractor shall manage the RFMSS scheduling module which includes the Two Week Calendar, Range Control Request Number Identification (RCNI) lookup, Range Bulletin, Request processing, Request

Templates, Communication Log, and Co-use agreements. (Ref. Chapter 2, RFMSS User Manual).

5.3.2 The Contractor shall review and provide a recommendation for Government approval in RFMSS of all training requests for range and training areas.

5.3.3 The Contractor shall schedule all training area maintenance activities in RFMSS in accordance with the

Range Control Officer’s maintenance schedule.

5.3.4 The Contractor shall resolve scheduling, safety, and environmental conflicts that are highlighted in

RFMSS in accordance with installation range SOPs.

5.3.5 The Contractor shall deliver range bulletins and scheduling reports in accordance with CDRL D001.

5.3.6 The Contractor shall utilize the RFMSS reports module (Airspace, Scheduling, Summary, Utilization, Down Range, Incident and Ad-Hoc reports) to meet RCF monthly reporting requirements in accordance with and delivered pursuant to CDRL D001.

5.4 RCF Range Safety Services.

5.4.1 The Contractor shall make recommendations to resolve range and safety conflicts for range requests not covered by the installation range SOPs to the Range Safety Officer. Non-standard events are training events not listed in the installation SOPs. The numbers of standard and non-standard events in calendar year

2017 are in the table below for informational purposes.

RCFs

RFMSS

Requests

(Standard)

RFMSS

Requests

(Non-Standard)

Total

1Oct – 31Sept 2017

MCB Camp Butler 2,912 17,447 20,359

MCB Kaneohe 6,188 0 6,188

Total 9,100 17,447 26,547

5.4.2 The Contractor shall conduct a semiannual review of RFMSS facility-to-facility conflicts, facility-to-event conflicts, facility-to-ammunition conflicts, and facility-to-environment conflicts (Ref. Chapter 6, RFMSS User Manual) against the installation range SOP.

CDRL A002 Test/Inspection Report

5.4.3 The Contractor shall review all updates to Installation Range SOPs and recommend the best way to reflect these changes in RFMSS administration tables. The Contractor shall input Range Safety Officer-approved Installation Range SOP changes into RFMSS in accordance with CDRL A002.

5.4.4 The Contractor shall develop a range safety inspection schedule supporting the range safety inspection plan at each installation and deliver the schedule to the Range Safety Officer for approval in accordance with CDRL A002.

5.4.5 The Contractor shall inspect ranges at each installation for safety violations and verify all ranges are in working condition in accordance with the installation range SOPs.

5.4.6 The Contractor shall deliver range incident reports from RFMSS ad-hoc reports module in accordance with CDRL D001.

5.4.7 Minimum qualifications are:

occupational specialties of Infantry, Explosive Ordnance Disposal (EOD), Field Artillery, Engineer-

Construction-Facilities-Equipment, Military Police-Investigations-Corrections, Airfield Services, and

Air Control/Air Support/Antiair Warfare/Air Traffic Control

Additionally, Contractor must be able to attend and complete Government provided applicable billet specific training certification as courses become available and at a time determined by the

Government. In addition to other Government determined functional area specific training certification that supports the CTR in the performance of the individual task order. Training

5.5 Range Safety Inspection Services.

5.5.1 The Contractor shall provide range safety inspection services in accordance with MCO 3570.1C, Range Safety, Installation Range SOPs, and Range Cards specific to corresponding ranges.

CDRL B003 QA Report

5.5.2 The Contractor shall conduct on-site inspections in accordance with the approved inspection schedule of the RTAs to confirm strict adherence by users to range safety regulations, ensure range area policing is performed, and report any range maintenance issues to the Range Control Safety Officer.

5.5.3 The Contractor shall monitor RTA’s training events as outlined in the Government approved training schedule.