M00264-25-Q-0007- 00003.pdf

M000865789264

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication is to clarify that vendors are required to submit Standard Form (SF) 1149 as part of their response, and to formally acknow ledge receipt of Amendment 00001-0003.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Aug-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026425Q0007

X 9B. DATED (SEE ITEM 11)

24-Jul-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Aug-2025

CODE

MCINCR - RCO

2010 HENDERSON ROAD ANA ROSA C. MANAVI

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026425Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

GENERAL INTENTION. Marine Corps Installations National Capital Region (MCINCR) has a requirement for

Navy – Marine Corps Naval Correspondence Training Seminars.

CUSTOMER: Human Resources and Organizational Management (HROM) is seeking a qualified Service-Disabled

Veteran-Owned Small Business (SDVOSB) to deliver instructor-led Effective Navy–Marine Corps Correspondence

Training courses to civilian employees within the Marine Corps National Capital Region (MCNCR). The intent of this training is to reinforce and standardize the preparation and management of official correspondence in accordance with Department of the Navy guidelines.

Contact information will be provided at time of award

This requirement is in accordance with FAR Part 12 and FAR Subpart 13. Required specifications are listed in

Schedule of Supplies/Services within this solicitation. ONLY OPEN MARKET QUOTES WILL BE

ACCEPTED.

PROCUREMENT APPROACH: The Contractor’s quoted item descriptions shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in the Schedule of Supplies/Services and IAW with the Performance Work Statement (PWS). A single firm-fixed price award will be issued, and it is the

Government’s intent to award on an “all-or-none” basis to satisfy this requirement. The Government reserves the right to issue no award at all resulting from this solicitation.

This requirement is a 100% set-aside for Disabled Veteran-Owned Small Businesses (SDVOSB). Only quotes submitted by SDVOSB-certified businesses will be accepted by the Government. Quotes from contractors that do not qualify as SDVOSB-certified will not be considered for award.

PAYMENT TERMS: NET 30. Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006 which is included in this solicitation.

REQUIRED DELIVERY/PERIOD OF PERFORMANCE: The Government requires a one (1) seven (7) month base period of performance, beginning at the date of award. The anticipated base period of performance is as follows:

CLINs Period of Performance

0001-0006 22 September 2025- 23 April 2026

TECHNICAL COMPLIANCE.

To ensure technical compliance:

a) To ensure technical compliance the quoter must clearly demonstrate that they can meet the solicitation a. To ensure technical compliance the quoter must clearly demonstrate that they can meet the solicitation requirements and IAW with the Performance Work Statement (PWS) for Naval Correspondence

Training or comparable government writing or policy-based training. A mere statement that the quoter will meet the Government’s requirement in NOT sufficient.

b) Clearly state whether the quoter can meet the requested delivery date for all classes. Vendors who cannot meet the required period of performance will not be considered technically acceptable.

c) Vendors must hold a current and active registration in SAM.gov, including completed representations and certifications in order to be awarded a contract.

d) Vendors must demonstrate relevant experience in delivering Naval Correspondence Training or equivalent training within their capability statement.

QUESTION ANSWER(Q&A) DEADLINE: Vendors have until 31 July 2025 at 10:00am Eastern Time to ask questions. All questions should be submitted to Ana Manavi: anarosa.manavi@usmc.mil and Joy Hughes at joy.hughes@usmc.mil. Questions and comments regarding this requirement will be accepted, reviewed and answered if the Government determines responses are warranted.

SUBMISSION OF QUOTES. Quotes shall be submitted no later than the time and date specified on

Block 8 of page 1 of the SF1449 solicitation (see below as well). The RFQ response shall not exceed 6 pages.

Please submit your completed package via email in PDF format to, no later than 11August 2025 at

10:00 AM Eastern Standard Time (EST)

• Ana Manavi: anarosa.manavi@usmc.mil

• CC: Joy Hughes: joy.hughes@usmc.mil

Note: Vendors are required to submit Standard Form (SF) 1149 as part of their response, and to formally acknowledge receipt of Amendment 00001-0003.

Vendors are responsible for ensuring their quotes have been to the Contracting Office by the date and time specified in Block 8 on Page 1 of this solicitation. Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

CONFIDENTIAL INFORMATION: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes/proposals submitted to federal agencies. If a Quoter’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the Quoter should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information

Act. Material considered privileged or confidential on such grounds is contained on page(s).”

(End of Addendum)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Contract for Navy – Marine Corps Correspondence Training in Support of

Human Resources and Organizational Management (HROM) Branch mailto:anarosa.manavi@usmc.mil mailto:joy.hughes@usmc.mil mailto:anarosa.manavi@usmc.mil mailto:joy.hughes@usmc.mil

1. Background

The Human Resources and Organizational Management Branch (HROM) seeks a qualified Contractor to deliver

Effective Navy – Marine Corps Correspondence courses for the Civilian employees in the Marine Corps, National Capitol Region (MCNCR), Washington, DC area. These courses are designed to ensure uniform standards for management and preparation of official correspondence that take place within the Department of the Navy.

2. Scope/ Objective:

HROM requires an experienced instructor and/or vendor to deliver several comprehensive courses on Naval

Correspondence for its Civilian Marine workforce.

Trainings shall be strictly educational in nature and delivered exclusively in a group format. The

Contractor/Vendor and/or Instructor(s) is/are expressly prohibited from offering individualized consulting, strategic planning, or personalized advisement to any participant. Additionally, the Contractor shall not advertise, promote, or provide follow-up services after the completion of the training, nor shall such services be discussed or mentioned during the seminar sessions.

3. Task Requirements:

3.1. The Contractor shall furnish all labor, materials, supplies, and transportation for the instructor as necessary to deliver comprehensive Naval Correspondence Training seminars to the Civilian Marine employees and their supervisors within the Marine Corps National Capital Region (MCNCR). These seminars shall provide participants with a detailed understanding of Naval Correspondence procedures.

3.2. Each training module shall include, but not be limited to, instruction in the following subject areas:

• Review the Navy Correspondence Manual (NCM) and understand how formatting, routing, and style conventions vary from civilian writing.

• Explore techniques and best practices for reader-centric writing, including plain language and the Seven

Traits of effective writing.

• Apply a four-step writing process and reader analysis for more complete, effective, and efficient written communications.

• Review techniques for writing strong e-mails with correct grammar, punctuation, and capitalization.

• Express correct military dates, time, abbreviation and acronyms and understand applicable privacy laws.

• Write and format memos, papers, MARADMIN, and letters of instructions.

• Demonstrate proficiency in proofreading correspondence.

4. Place of Performance:

For onsite training, HROM will provide approved audio-visual equipment and designated training facilities for use by the Contractor in fulfilling the requirements of this contract. Government-Furnished

Equipment (GFE) will be available at, or within five miles of, the following locations:

- Pentagon: Room 2D247A, Washington, D.C. 20350 (actual location: Arlington, VA)

- Mann Hall: Room 110A, 2004 Barnett Avenue, Marine Corps Base Quantico, VA

5. Materials:

5.1. The Contractor shall deliver all required training materials to the Government no later than three (3) business days prior to the scheduled training date. Presentation materials that require digital screening and formatting for Government-Furnished Equipment (GFE) use will be processed by the HQMC Training

Officer before the class begins.

5.2. Contractors are strictly prohibited from bringing any computer-related hardware or accessories onto federal property, including but not limited to USB drives, external hard drives, CDs, DVDs, or similar devices.

5.3. The Contractor shall provide printed copies of the seminar training materials to all participants on the day of each scheduled training session. Any supplemental publications intended for distribution must also be provided at that time. The Contractor is fully responsible for the preparation and duplication of all training materials, as on-site copier machines or printing services will not be available for contractor use.

6. Contractor/Vendor Responsibilities:

a. Training shall be strictly educational in nature and delivered exclusively in a group format. The Contractor is expressly prohibited from offering individualized consulting, strategic planning, or personalized retirement advisement to any participant. Additionally, the Contractor shall not advertise, promote, or provide follow-up services after the completion of the training, nor shall such services be discussed or mentioned during the seminar sessions.

b. The Contractor shall ensure that all training materials intended for use with Government-Furnished

Equipment (GFE) are submitted to the Government no later than three (3) business days prior to the scheduled training date. Any materials requiring digital screening or formatting for compatibility will be prepared by the HQMC Training Officer. Contractors are strictly prohibited from bringing removable media—such as thumb drives, USB devices, memory sticks, CDs, or DVDs—into any government facility.

However, the instructor may bring a personal laptop with HDMI capability to display content using government-provided audio-visual equipment.

c. The Contractor shall provide an experienced and knowledgeable instructor, fully capable of delivering accurate, relevant, and up-to-date content aligned with the seminar’s objectives.

d. On the day of each training session, the Contractor shall provide each participant with a printed copy of all training materials, along with any applicable supplemental publications. As copier machines or duplicating equipment will not be made available by the Government, the Contractor is fully responsible for the preparation and delivery of all materials in advance.

7. Government Responsibilities:

If required, the HQMC Training Officer will be responsible for screening and formatting all submitted presentation materials to ensure compatibility with Government-Furnished Equipment (GFE). This process will be completed no later than seven (7) calendar days prior to the scheduled training date to facilitate contractor use during the seminar.

8. Deliverables:

All onsite seminars shall be conducted in person to ensure direct engagement and effective delivery. However, if the Government determines—due to health-related concerns (e.g., a public health emergency such as a pandemic outbreak) or other operational necessities (e.g., a temporary base lockdown, emergency maintenance at the venue, or a shift in force protection condition levels)—that a scheduled onsite seminar at the Pentagon or

Marine Corps Base Quantico must be transitioned to a virtual format, the Contractor shall accommodate this change in delivery platform without any adjustment to the contract price.

If by chance a class needs to be switched from Onsite to Virtual the vendor can submit the materials electronically to their Project Officer Liaison, and the Human Resources Office will make sure that the participants receive the materials electronically.

The maximum number of participants per seminar shall not exceed the following limits, based on location:

• Pentagon, Arlington, VA: 18 participants

• Mann Hall, MCB Quantico, VA: 20 participants

The seminar dates outlined below are considered "on or about" and may be adjusted at the Government’s discretion, including transitions from onsite to virtual delivery, as needed and as noted above.

Seminar Schedule Summary (FY25-FY26)

CLIN# Date (s) Location Max Participants

0001 22-23 Sep 2025 Mann Hall, MCB Quantico, VA 20

0002 24-25 Sep 2025 Pentagon, Arlington, VA 18

0003 9-10 Feb 2026 Mann Hall, MCB Quantico, VA 20

0004 11-12 Feb 2026 Pentagon, Arlington, VA 18

0005 20-21 Apr 2026 Pentagon, Arlington, VA 18

0006 22-23 Apr 2026 Mann Hall, MCB Quantico, VA 20

9. Performance and Quality Standards:

a. Seminar Schedule: Onsite seminars held at the Pentagon or MCB Quantico shall run from 0830 to 1600.

The instructor is expected to arrive no later than 30 minutes prior to the scheduled start time to allow for potential delays related to facility access.

b. Access Coordination for Pentagon Classes: Instructors assigned to teach at the Pentagon must obtain prior clearance. They are responsible for contacting the HQMC Training Officer at least one (1) week prior to their scheduled session to confirm and coordinate access requirements.

c. Lunch Break: Marine Corps civilian employees typically observe lunch from 1130 to 1230. Instructors should plan the seminar schedule accordingly to accommodate this standard break period.

d. Hourly Rest Breaks: To maintain participant engagement and instructor pacing, a 5- to 10-minute break is recommended each hour.

e. Participant Feedback: Seminars should consistently receive feedback indicating that the content delivered was relevant, accurate, and current. The Contractor is encouraged to review and incorporate participant evaluations to maintain high instructional standards.

10. Government Point of Contact:

Primary TPOCs:

TBD

11. Period of Performance:

The period of performance shall be established in accordance with the terms of the negotiated agreement. All contracted deliverables must be completed no later than April 23, 2026.

12. Contract Type:

This is a Firm Fixed Price (FFP) requirement.

13. Travel:

Travel and per diem expenses shall be priced separately under a designated Travel Contract Line-Item Number

(CLIN). The Contractor is responsible for calculating all travel-related costs in accordance with the Federal

Travel Regulation (FTR), including transportation, lodging, meals, and incidental expenses. These costs must be reasonable, allowable, and directly related to the performance of onsite seminar services.

The Contractor shall provide a detailed breakdown of anticipated travel expenses as part of their pricing proposal. Travel costs will be reimbursed only for pre-approved trips associated with scheduled training events and must be supported by appropriate documentation. The Government reserves the right to review and approve all travel estimates prior to authorization, and any changes to travel plans must be coordinated in advance with TBD

14. Contractor Qualifications and Personnel Requirements:

14.1. The Contractor shall demonstrate subject matter expertise and deliver accurate, relevant, and up-to-date training across the following content areas:

• Naval Correspondence Management

• Naval Correspondence Standards and Procedures

• Naval Correspondence Format and Requirements o Margins o Font o Sender’s Symbols o Classified Correspondence o CUI o “From” Line o “To” Line o “Via” Line o “Subject” Line o “Reference” Line o “Enclosure” Line o Text o Paragraphs o “Signature” Line o “Copy To” Line o Page Numbering o Enclosures

• Endorsements

• Memorandums

• Business Letters

• The Contractor/Vendor/Instructor shall be able to interpret and clearly explain the Department of Navy

Correspondence Manual and the Marine Corps Supplemental.

https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/5216.5%20%20CH-1.pdf https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/Forms/AllItems.aspx

14.2. The Contractor/Vendor shall:

a. Demonstrate experience delivering instruction to federal civilian audiences.

b. Information presented must be accurate, current, and clearly communicated.

c. The Contractor shall apply effective adult learning strategies, such as:

- Individual and group exercises

- Case studies and self-assessments

- Dialogue, facilitated discussion, and guided lectures

- Multimedia content (e.g., electronic presentations, videos)

14.3. The Contractor must be familiar with the culture and policies of the Department of Navy and U.S. Marine

Corps Civilian Marine community and be prepared to confidently answer participant questions.

14.4. The Contractor shall provide appropriate documentation that substantiates their qualifications, experience, and instructional capabilities. These materials shall be made available to both the Government and seminar attendees as needed.

14.5. Vendors must demonstrate relevant experience in delivering Naval Correspondence Training or equivalent training.

14.6. It is the Vendor’s responsibility to develop the training based off the Navy Correspondence Manual and the

Marine Corps Supplementals, then provide a Knowledgeable/Experience Instructor to conduct the training at the time and location for the six (6) seminars.

15. Other Personnel Considerations:

All personnel assigned by the Contractor to perform work under this contract shall be deemed acceptable to the

Government with respect to personal conduct, professional behavior, and technical qualifications.

If any Contractor personnel are determined by the Government to be in conflict with its interests, the

Government will formally notify the Contractor and request the immediate removal of the individual from the assignment. The Contracting Officer (CO) will provide a written justification for the removal within ten (10) business days of the notification.

Upon receipt of such notice, the Contractor shall initiate replacement actions without delay. The qualifications of replacement personnel must be equal to or exceed those of the individual being replaced. Employment or staffing constraints will not serve as a valid justification for missed deliverables or schedule delays.

16. Restrictions and Standards of Conduct:

https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/5216.5%20%20CH-1.pdf https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/Forms/AllItems.aspx

The Contractor and its personnel shall engage exclusively in activities directly related to the performance of this contract during any period of performance funded by the Government. No other business or personal endeavors shall be conducted during such time or on Government property.

Furthermore, Contractor employees assigned to this contract are strictly prohibited from soliciting any business—whether related to this contract's scope or otherwise—while present on Government premises.

17. Physical Security:

The Contractor shall be fully responsible for the proper use, safeguarding, and maintenance of all Government-furnished equipment, information, and property provided for use under this contract. This includes taking all necessary precautions to prevent loss, damage, unauthorized access, or misuse. All Government assets shall be used exclusively in the performance of contract requirements and returned in satisfactory condition upon contract completion or as otherwise directed by the Government.

18. Base Access:

Instructors must comply with the following location-specific access procedures to ensure timely and secure entry to all training sites:

a. Pentagon – Arlington, VA

• All instructors must obtain Visitor’s Access to the Pentagon prior to arrival.

• Instructors shall contact the HQMC Training Officer— TBD—no later than two (2) weeks prior to the scheduled class to review Pentagon access requirements.

a.1. The Training Officer will provide:

• A pre-screening link for background check initiation

• Instructions and guidance for entering the Pentagon facility

b. Marine Corps Base (MCB) Quantico – Quantico, VA

• Entry requires registration in the Defense Biometric Identification System (DBIDS) and possession of a valid form of identification.

• Approved forms of identification and registration details are available at: 🔗 https://www.quantico.marines.mil/Info/Base-Access/

Additional access instructions will be provided by TBD

19. Attachment- Price List:

The following Price List applies to the period of performance from 22 September 2025, through 23 April 2026.

Date(s) Location Course

Duration

Max

Participants

Unit Price Total Price

22-23 Sep 2025

Mann Hall, MCB

Quantico 2 days 20

24-25 Sep 2025

Pentagon, Arlington, VA 2 days 18

09-10 Feb 2026

Mann Hall, MCB

Quantico 2 days 20

11-12 Feb 2026

Pentagon, Arlington, VA 2 days 18

20-21 Apr 2026

Pentagon, Arlington, VA 2 days 18 https://www.quantico.marines.mil/Info/Base-Access/

22-23 Apr 2026

Mann Hall, MCB

Quantico 2 days 20

22 Sep 2025-23

Apr 2026

Travel Cost (NTE)

Total Cost

(End of Summary of Changes)