SOW JBMDL and West Point O_M - Amendment 1.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

Lakehurst and Westpoint Operations and Maintenance Services

For the

Finance and Facilities Division

Statement of Work

06/17/2025

Amendment 1 – 6/18/2025

1 Scope The FBI requires facilities maintenance services to include facility Operations and Maintenance (O&M) and janitorial services to maintain facilities located at Joint Base McGuire Dix Lakehurst and The United States Military Academy at West Point Firearms Range Complex #9. The building equipment and facilities that require O&M and janitorial services are identified in Attachment 1 - O&M asset listing. The contractor shall furnish all management, labor, tools, material, equipment, and insurance necessary to perform these services for these locations:

Joint Base McGuire Dix Lakehurst o Hangar 8

Fort Dix Firearms Range o Hangar Firearms Range 13 o Hangar Firearms Range 17

The United States Military Academy at West Point Firearms Range Complex #9 o Admin Building o Range Tower

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

The contractor shall inspect, test and maintain with an applicable service agreement all equipment and associated components listed in Appendix 1. This contract will require the contractor to provide emergency repairs, unscheduled maintenance repairs and scheduled routine preventive maintenance on all the listed equipment. The emergency repair requirement is intended to address unscheduled, (any after hours and emergency services) equipment failures within a 6-hour response time. This will be used to get the failed equipment systems back in operation to minimize the possibility of further component failure and minimize the disruption to operations and personnel.

This contract also will require the contractor to provide janitorial services to clean the facilities using standard methods of wiping, dusting, vacuuming, mopping, cleaning windows and emptying trash. The intent is for the contractor to provide all services to maintain a satisfactory facility condition and present a clean, neat, and professional environment. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, instructions, commercial practices, and this SOW.

The Contractor and the COR or designee must make a complete and systematic initial inspection together during the transition phase of the contract that shall include all mechanical, electrical, fire protection, and utility systems and equipment, windows, doors, and other structural features for which maintenance and repairs are covered by this Statement of Work. The purpose of this inspection shall be to discover and list all deficiencies that may exist in the equipment and systems covered by this Statement of Work, as well as the Contractor's itemized price (including, but not limited to labor, materials, overhead, and profit) for correcting each deficiency. This inspection, and subsequent report, shall be conducted by personnel qualified to inspect and assess building system conditions, able to recommend projects and operational improvements, and prepare accurate estimates of the proposed projects. The report shall result from on-site inspections of facilities in addition to any historical reports or data that the Contractor deems important to their review.

1.2 Background

The FBI’s mission is to protect and defend the United States against terrorist and foreign intelligence threats, to uphold and enforce the criminal laws of the United States, and to provide leadership and criminal justice services to federal, state, municipal, and international agencies and partners; and to perform these responsibilities in a manner that is responsive to the needs of the public and is faithful to the Constitution of the United States.

The Real Programs Office manages the FBI Owned Facilities at Joint Base McGuire Dix Lakehurst and the United States Military Academy at West Point. Hangar 8 at Lakehurst, Firearms Ranges 17 and 13 on Fort Dix and the West Point Admin Bldg. and Firearms Range are used by the New York, New Jersey, and Philadelphia Divisions to conduct training and mission related functions.

The facilities located on Joint Base McGuire Dix Lakehurst and West Point require preventive maintenance in order to maintain operational readiness for the three FBI divisions.

2 Applicable Documents

The Contractor shall provide a detailed report of all work performed on equipment and/or systems, to include the total number of Operational and Maintenance tasks assigned and completed as well as reporting on any discrepancies and non-completed assignments for that month. The report’s format is at the discretion of the Contractor, but at a minimum, it shall be in Microsoft Word or Excel and shall be segmented by Building, floor and equipment. This can be adjusted as agreed upon by the COR and the Contractor’s program manager. This requirement shall be met by the 10th calendar day of each month. The Contractor shall maintain a comprehensive reference library to include all records, plans, and data generated in the performance of this contract. This information must be made available to the Government when requested and is considered to be the property of the Government. The Contractor shall safeguard this information as Sensitive but Unclassified Building Information (SBU).

3 General Requirements The Finance and Facilities Division of The Federal Bureau of Investigation require(s) the following services:

Joint Base McGuire Dix Lakehurst Hangar 8 Provide equipment inspections, testing, preventative maintenance, grounds maintenance, semi-annual roof inspections, and provide Unscheduled and Emergency Services both during and after duty hours.

Fort Dix Firearms Range Hangar 17 Provide generator inspections and servicing as well as provide Unscheduled and Emergency Services both during and after duty hours.

Fort Dix Firearms Range Hangar 13 Provide Unscheduled and Emergency Services both during and after duty hours.

The United States Military Academy at West Point Firearms Range Complex #9 Admin Building and Range Tower Provide preventative maintenance for facilities and equipment. Provide janitorial services to maintain and clean the administration building and tower facilities. Provide Unscheduled and Emergency Services both during and after duty hours.

3.1 Scheduled Services / Preventative Maintenance

The Contractor shall provide sufficient Maintenance Technicians who are responsible for performing preventive maintenance operations. The contractor must agree to provide at a minimum one preventive maintenance (PM) visit per quarter over the course of a year, at which the said visit shall include work deemed necessary to assure long-term performance and reliability. Some equipment may require more frequent PM visits based on the manufacturer’s recommendations and/or the criticality of the specific equipment to the FBI’s mission. The equipment preventive maintenance schedule will be developed by the contractor and approved to the FBI CO/COR for concurrence and approval. Malfunctioning systems will receive corrective service at this time.

3.1.1 Joint Base McGuire Dix Lakehurst

Contractor will:

Verify that all equipment data is accurate and complete on the attached “asset list”.

Review manufactures’ recommended operations and maintenance procedures of all installed equipment.

Perform an initial test and inspection of all equipment listed in the “asset list” to develop a “baseline” of operation and ensure all equipment operates properly at the Lakehurst Hangar #8 and the generator at firearms range #17. This “baseline” will be the standard of comparison for future service and level of operation.

Perform monthly, quarterly, semiannual and annual maintenance as required by manufacture to maintain optimal performance standards.

Identify any equipment repairs needed and provide a proposal for repairs and to include parts and labor.

The contractor shall provide the manpower, equipment, and materials to conduct roofing preventative maintenance and repair operations for all roofing on FBI buildings and structures identified as being part of this statement of work. The Contractor shall perform annual inspections of all roofs to identify its condition and need for replacement or repair. These findings shall be coordinated with the FBI CO/COR.

The contractor shall provide response and completion of service orders to evaluate and correct pest problems that are a threat to mission, health, safety, and to prevent property damage classified as emergency or routine based on pest type. Includes venomous arthropods (e.g., spider, scorpions, bees, and wasps); non-venomous arthropods (e.g., cockroaches and ants); vertebrate pests (e.g., rats, mice, & snakes); and wood destroying insects and fungi. This includes, annual surveillance and control of termites and other wood destroying pests and animal control by trapping, netting, applying toxicants for removal of snakes, squirrels, skunks, bats, starlings, or other pests as requested.

The contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, transportation, and facility management necessary to operate, maintain, and repair the HVAC system and associated distribution systems, facilities, and equipment. This work also includes record keeping of operations and conditions, analysis of records to correct non-optimal practices, monitoring warranties, testing operations and periodic operation and inspection of idle equipment, purchasing of supplies (other than fuel), and cleaning, preservation, lubrication, and adjustment of plant equipment. The Contractor shall create and maintain a complete set of written operating procedures. These procedures, including revisions, shall be provided to the Government, both soft and hardcopies. The Contractor shall keep heat transfer surfaces free of mineral scale or other deposits. If mineral scale or other deposits are found, the Contractor shall chemically and/or mechanically clean the equipment as needed at the Contractor’s own expense.

The Contractor shall ensure the prevention of corrosion to piping and associated equipment and components.

The HVAC systems shall be operated and maintained per manufacturer specifications and warranty requirements to ensure seasonal temperature range (70-75 degrees Fahrenheit), and air quality are provided in all areas, as indicated below:

All HVAC systems serving normally occupied areas shall be maintained and operated in accordance with the latest edition of ANSI/ASHRAE Standards. All HVAC systems shall provide ventilation in accordance with the latest edition of ASHRAE Standards.

Qualifications

Contractor shall provide licensed/certified skilled personnel capable of performing the type of work requested on the equipment to be in compliance with the base, local, state and federal regulations. All equipment shall be maintained in accordance with manufacturer certified/factory recommended service providers. This will ensure that any work performed is in accordance with manufacturer’s specifications and will not void any warranty.

3.1.2 United States Military Academy at WestPoint

The Contractor shall provide equipment maintenance and janitorial services to clean the combined five thousand- two hundred and fifty (5,250) square feet of administrative office space and classrooms, restrooms and range tower.

The equipment maintenance shall follow manufacturers’ recommendation on service type and intervals (i.e.

monthly, quarterly, annually). The cleaning shall be performed twice a week on a weekly basis.

Equipment Maintenance

Verify that all equipment data is accurate and complete on the attached “asset list”.

Review manufactures’ recommended operations and maintenance procedures of all installed equipment.

Perform an initial test and inspection of all equipment listed in the “asset list” to develop a “baseline” of operation.

The contractor shall provide the manpower, equipment, and materials to conduct roofing preventative maintenance and repair operations for all roofing on FBI buildings and structures identified as being part of this statement of work. The Contractor shall perform annual inspections of all roofs to identify its condition and need for replacement or repair. These findings shall be coordinated with the FBI CO/COR.

The contractor shall provide response and completion of service orders to evaluate and correct pest problems that are a threat to mission, health, safety, and to prevent property damage classified as emergency or routine based on pest type. Includes venomous arthropods (e.g., spider, scorpions, bees, and wasps); non-venomous arthropods (e.g., cockroaches and ants); vertebrate pests (e.g., rats, mice, & snakes); and wood destroying insects and fungi. This includes, annual surveillance and control of termites and other wood destroying pests and animal control by trapping, netting, applying toxicants for removal of snakes, squirrels, skunks, bats, starlings, or other pests as requested.

The contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, transportation, and facility management necessary to operate, maintain, and repair the HVAC system and associated distribution systems, facilities, and equipment. This work also includes record keeping of operations and conditions, analysis of records to correct non-optimal practices, monitoring warranties, testing operations and periodic operation and inspection of idle equipment, purchasing of supplies (other than fuel), and cleaning, preservation, lubrication, and adjustment of plant equipment. The Contractor shall create and maintain a complete set of written operating procedures. These procedures, including revisions, shall be provided to the Government, both soft and hardcopies. The Contractor shall keep heat transfer surfaces free of mineral scale or other deposits. If mineral scale or other deposits are found, the Contractor shall chemically and/or mechanically clean the equipment as needed at the Contractor’s own expense.

The Contractor shall ensure the prevention of corrosion to piping and associated equipment and components.

The HVAC systems shall be operated and maintained per manufacturer specifications and warranty requirements to ensure seasonal temperature range (70-75 degrees Fahrenheit), and air quality are provided in all areas, as indicated below:

All HVAC systems serving normally occupied areas shall be maintained and operated in accordance with the latest edition of ANSI/ASHRAE Standards. All HVAC systems shall provide ventilation in accordance with the latest edition of ASHRAE Standards.

The contractor shall perform an inspection, maintain, and repair the gasoline, diesel, and natural gas generators and the combustible engines for generators identified in the Appendix in accordance with manufacturer recommendations, industry standards, and also any requirements mandated by the installation i.e. air permits or any other regulatory guidelines from the installation Environmental Office The contractor shall also perform load testing and operation of the transfer switch operation as required by the equipment manufacturer.

The Contractor shall perform (1) annual service visit per year. Generator maintenance visits will be performed during normal business hours (Monday through Friday). The contractor must contact the FBI to schedule appointments, the FBI is responsible for scheduling appointments and must be present during visits.

Equipment or parts in need of replacement or repairs will be brought to the FBI’s attention for the appropriate actions.

During the annual service visit the contractor will perform at the minimum the following services:

Change engine oil Change engine oil filter Check valves (adjust if needed) Inspect air filter (replace if needed)

Inspect spark plugs (replace if needed) Inspect fuel system Inspect exhaust system Inspect enclosure and ensure all openings are unobstructed Check battery (terminations, connections, and water level) Check all connections (electrical and mechanical) Check operation of battery charging equipment Simulate temporary loss of power from utility company and observe proper operation (generator start, power transfer and shutdown).

Conduct load bank testing to simulate an actual load to ensure the generator is operating at its highest

Capacity, Check generator voltage and Hz (adjust if needed) Identify any equipment repairs needed and provide a proposal for repairs and to include parts and labor.

Perform monthly, quarterly, semiannual and annual maintenance as “recommended” by the manufacture to maintain optimal performance standards.

Identify any equipment repairs needed and provide a proposal for repairs to include parts and labor.

Remove and properly dispose of any and all waste generated during maintenance and repair of the equipment.

Janitorial Services

The contractor shall perform the following at West Point: Sweeping and Mopping, Vacuuming, Dusting, Restroom Cleaning, Garbage Removal. This includes the following:

Sweep and damp and/or wet mop all floor areas.

Chairs, trash receptacles, and easily movable items shall be moved to maintain floors underneath these items.

All moved items shall be returned to their proper position when all operations have been completed.

After being mopped, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film debris, or standing water. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area.

Vacuum all carpeted areas regardless of occupancy. All carpeted areas shall be vacuumed and free of all visible lint, litter, soil, and imbedded grit. Vacuum/clean interior and exterior walk-off mats Dust all furniture, picture frames, windowsills, window tracks, AC/Heating vents, window blinds, televisions, computers (CPU and Monitor), doorframes, hallways, stairways, and entrance foyers.

All horizontal surfaces, such as windowsills, window tracks, window blinds, handrails, wood strips, door frames, exposed piping, light fixtures, covers and diffusers, ceiling, and walls within eight feet from the top of the finished floor shall be free of lint, dust, dirt, cobwebs, marks, fingerprints, smudges, and other accumulated soils.

Items on furniture tops are to be dusted and replaced.

Upholstered furniture shall be free of dust, dirt, lint, other stains, and discoloration and shall be kept free of all visible lint, liter, soil, and imbedded grit.

Deep clean and disinfect all surfaces of the wash bowl, toilet bowl and seat, shower, dispensers, plumbing fixtures, doors, walls, partition dividers, polished exposed piping, mirrors, and other such surfaces, using germicidal detergent.

After cleaning, receptacles shall be left free of deposits, dirt, smudges and streaks, soap film, dust, soils, scum, and odors.

All bright metal finishes such as faucets, pipes, fittings, and hardware shall be kept in a bright and clean condition.

After sweeping and mopping the floor, the entire surface shall be free from litter, dust, and foreign debris, including grout. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirls, marks, detergent residue, or any evidence of soil, stain, film, or standing water. Easily moveable items shall be tilted or moved aside to sweep and damp mop underneath.

The Contractor shall ensure that the bathrooms are properly stocked with toilet paper, paper towels, and hand soap. Remove the trash from all areas of the building. All trash receptacles shall be emptied and returned to their initial location with Government provided plastic liners. All debris or liquids remaining in a trash receptacle due to a leaky plastic trash bag shall be removed. Trash shall be disposed of in a secured plastic bag.

The contractor shall pick up any trash that may fall onto the facility or grounds during the removal of such trash collection. All refuse collected shall be disposed of in the appropriate trash dumpster and/or recycle dumpster. Dirty trash receptacles shall be washed inside and out and shall be odor free.

General Supplies Contractor will supply all equipment (such as vacuum cleaners, janitorial supplies, brooms, rakes, mops, tools, etc.)

in good and proper working condition, cleaning supplies, fluids, lubricants, chemicals, and all labor necessary to perform the tasks as specified in this statement of work.

The Contractor shall ensure that the bathrooms are properly stocked with contractor supplied toilet paper, paper towels, and hand soap.

Custodial Services to be Provided

Service Frequency Bathroom Cleaning/Resupply 4 x per week

Trash Removal 2 x per week Clean Drinking Fountains 4 x per week

Sweeping/Vacuuming 2 x per week

Spot Clean (includes glass doors, mirrors, walls, etc.) 2 x per month Clean Entry Ways 4 x per week

Wet Mop Floors 2 x per month

Dusting 1 x per month Strip/Finish Floors 1 x per year

Clean/Shampoo Carpet 1 x per year Kitchen Areas 4 x per week

Position Qualifications The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract.

Personnel shall be fully knowledgeable of all requirements associated with the work they perform. The contractor shall be licensed, certified and adhere to all standards and regulations as required by federal, state and local authorities having jurisdiction on chemical and cleaning agents as required to perform this type of work.

3.3 Unscheduled Services / Corrective Maintenance

Unscheduled Services / Corrective Maintenance are NOT considered to be, nor do they fall into the Scheduled Services / Preventative Maintenance line of this contract.

All Items and Locations included on the Asset Lists are encompassed under the Unscheduled Services / Corrective Maintenance Line.

The Contractor must submit a request to the Contracting Officer (CO) identifying the specific unscheduled services required and itemized pricing as appropriate. The CO will issue an authorization for work to proceed after review and acceptance.

The Contractor shall provide sufficient Maintenance Technicians who are responsible for performing maintenance operations. If during normal maintenance operations or in the case of a component catastrophic failure, the technicians identify equipment or equipment components that are inoperable and need to be replaced or repaired, they will be required to develop a corrective maintenance plan and inform the FBI COR of actions that they recommend be taken.

Replacement of parts, equipment, and materials shall be of a like kind when possible. If a like kind cannot be obtained, the Contractor shall propose an equivalent or alternative to the COR and gain approval prior to proceeding with the replacement.

3.4 Emergency Services

Emergency Services are NOT considered to be, nor do they fall into the Scheduled Services / Preventative Maintenance line of this contract.

All Items and Locations included on the Asset List are encompassed under the Emergency Services Line.

The Contractor must submit a request to the Contracting Officer (CO) identifying the specific materials/parts, repair services, and labor category with number of hours as appropriate. The CO will then issue an authorization describing the manner in which the emergency services work will proceed.

The Contractor shall provide sufficient Maintenance Technicians who are responsible for performing multifaceted maintenance operations. In the case of a critical component catastrophic failure during normal duty hours or in some cases outside normal duty hours, the technicians must quickly identify equipment or equipment components that are inoperable and need to be replaced or repaired, they will be required to rapidly develop a corrective maintenance plan and inform the FBI COR of actions that they recommend be taken.

Replacement of parts, equipment, and materials shall be of a like kind when possible. If a like kind cannot be obtained, the Contractor shall propose an equivalent or alternative to the COR and gain approval prior to proceeding with the replacement.

3.5 Compliance

The Contractor shall comply with all codes, regulations, and requirements of Federal, State, Local and representative authorities, and in accordance with established OEM service schedules for each component of equipment. The Government reserves the right to increase, modify or decrease service schedules as needed. Contractor is encouraged to make recommendations on cost control to ensure the level of effort is equal to proposed levels while not reducing quality

Safety and Security

Safety Requirements: The Contractor shall comply with safety and health regulations established by the local, State and Federal occupational safety and health and environmental protection agencies. The Contractor shall comply with the FBI Safety and Health Requirements Manual, EM 385-1-1 (dated 30 September 2014), and Mold Remediation in Schools and Commercial Buildings, EPA Publication 402-K-01-001, (dated September 2008).

Accident Reporting: Any accident or other damage involving any person, vehicle, equipment and/or Government property shall be reported verbally to the COR or delegate the same day of the incident. Contractor personnel will be provided OSHA-300 forms for reporting incidents by the COR. The forms are for furnishing information that will include, but not limited to, the following:

Time and date of occurrence.

Place of occurrence.

List of persons directly involved, and any injuries sustained.

List of vehicles, equipment and/or property damage incurred.

Narrative description of the incident that includes a chronological order of the incident and circumstances.

Emergency Medical Services: No emergency services exist on either site. First Aid kits with limited supplies and equipment are located throughout the facilities. In the event of a medical emergency while on site, the Contractor staff shall call 9-1-1 and respond to the emergency as the first priority. Immediately afterward, the Contractor shall notify the FM and the COR of the emergency, and the actions taken. The Contractor may need to notify Security of the incident as well per Government guidance. The Contractor shall provide appropriate medical care for its employees per OSHA guidance.

Health and Safety: The Contractor shall have all safety consultations performed by a certified safety manager. The health and safety of Contractor personnel as well as that of the Government are very important areas of this program.

The Safety person shall be authorized by the Contractor to implement immediate corrective action and enforce the standards as needed or as safety issues/violations arise. The Contractor safety representative shall oversee Contractor personnel and subcontractors only. The FBI safety representative will have the authority to oversee all personnel and the site.

Life Safety Logbook: The Contractor shall maintain a life safety logbook containing information and guidance on the management of systems and all service records.

Quality Control

The Contractor shall be responsible for the Quality Control (QC) of its work. The Contractor shall maintain positive QC to ensure the best results for all work activities. All Contractor employee work activities are subject to review by the COR or designated individual for Government Quality Assurance (QA). Remedies for corrective actions by the contractor shall not incur additional cost to the Government. The Contractor may recommend adjustments to the quality control plan as needed, and as a minimum once per quarter to adjust inspection / evaluation / approval criteria for QC approvals.

Planned Outages The Contractor shall schedule any utility or equipment outage with the FM and the COR thirty (30) calendar days in advance of the outage. This includes any deviation from normal operating conditions. An EXCEPTION to this shall only be those changes/outages necessitated by emergency conditions that if left unattended would create a hazard to personnel, equipment, and/or the facility or as approved by the FM and the COR.

Spare Parts and Equipment The Contractor shall acquire, maintain, and/or have access to an inventory of spare parts, tools, calibration and diagnostics equipment. This includes licenses, as applicable, items that are contained in the OEM’s commercially available spare parts, and other high consumption rate items necessary to properly and efficiently maintain/repair/alter the equipment covered under this contract.

Meetings The Contractor shall meet with Government representatives and the COR as directed by the COR at no additional cost to the Government. Meetings may be held in any of the facilities covered by this SOW or via Microsoft Teams or Teleconference to review schedules, planning and performance.

4 Key Personnel The contractor shall maintain and provide upon request a current listing of employees. The list shall include employee’s name, social security number, and level of security clearance. Failure to maintain a trained and certified workforce with the technical proficiency to perform required work in this work statement shall constitute grounds for any remaining contract options not to be exercised or for termination of this contract. Contractor shall provide licensed/certified skilled personnel capable of performing the type of work requested on the equipment to be in compliance with the base, local, state and federal regulations. All equipment shall be maintained in accordance with manufacturer certified/factory recommended service providers. This will ensure that any work performed is in accordance with manufacturer’s specifications and will not void any warranty

Identification of Contract Personnel Security requirements will require that all contract personnel, to include employees and subcontractors, wear identification badges when at the Government facility on contract start or employment start date. The ID badge shall be made of nonmetallic material, easily readable, and include employee’s name, contractor’s company name, functional area of assignment, and color photograph. contract personnel shall wear their company ID badge; a Government-provided ID badge; or both, as directed by regulations and procedures in effect at any specific Government facility, at all times when performing work under this contract, to include attending Government meetings and conferences. Each employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when local regulations, safety, or health reasons prohibit such placement.

When attending meetings and working in facilities where their status is not obvious to third parties, contract employees are required to identify themselves as such to avoid creating an impression that they are government officials. These procedures will be in addition to other security requirements as set forth in this contract.

The Contractor is responsible for following all federal Occupational Safety and Health Administration (OSHA), state and local regulations, and FBI policies as they pertain to safety and health. The Contractor shall provide any information on their safety programs as requested by the CO or COR. The Contractor is responsible for providing and training any Personal Protective Equipment, monitoring devices, or other specialty equipment to perform their job in a safe manner while on FBI property. The Contractor is open for inspection, at any time, by the FBI Safety Staff while on site.

The Contractor is responsible for following all federal, state, and local regulations as they pertain to the Environment. All applicable Environmental Protection regulations and procedures shall be followed. Any information pertaining to environmental compliance can be requested by the CO or COR. The Contractor shall attempt to reduce any environmental impact due to the procedures and chemicals used while working on FBI property and determine the need for and provide any personal protective items required for the safe performance of work.

Note: Any hazard waste generated by contractor performing these services must properly disposed of by the contractor. No hazard waste will be stored or disposed of on site without prior approval by the Contracting Officer Representative (COR)

5 Place of Performance The primary place of performance will be at the Joint Base McGuire Dix Lakehurst Hangar #8, Fort Dix Range # 17 & 13 and the West Point Firearms Range Complex #9.

6 Deliverables The Contractor shall provide monthly status reports to the Contracting Officer (CO) and the Contracting Office Representative (COR). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing Summary, Hours and Labor performed, Current Management and Administrative problems, and Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date

Kick Off Meeting Agenda and Presentation Materials No more than 10 calendar days after award Inspection and Test Report Within 2 weeks of work completion Detailed written report of service delivered Quarterly

Proposed schedule of dates for performing services As required Safety Plan Within 30 days of contract award Environmental Submittal Plan Within 30 days of contract award Draft Invoices Submitted within 5 days of completed services Final Invoice Submittal After COR approval

7 Electronic Invoicing Requirements The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

The first email contains the initial administrative IPP User ID

The second email, sent within 24 hours of receipt of the first email, contains a temporary password

You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

•For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8 Government Furnished Equipment or Information N/A

9 Personnel Availability Onsite work hours/days shall be Monday through Friday, 7:00 am – 4:00 pm, excluding weekends and Federal Holidays. Flexibility within the normal workday shall be coordinated with the COR

10 Security Requirements The Limited Access Request (LAR) (formerly the Limited Background Investigation (LBI)) process is designed to ensure personnel without clearances requiring escorted access to FBI space are properly vetted through the FBI. Personnel that undergo a LAR may be permitted to work maintenance issues, construction projects, teach unclassified seminars or provide other services to the FBI on a limited basis. To be clear, persons provided an LAR have no greater privileges than anyone else being escorted into FBI space - they are not authorized to view or be exposed to Classified or Sensitive But Unclassified information, nor have system access, nor be left unescorted at any time. The value of the LAR is to ensure we are not allowing known criminals, those with open warrants, etc. access to FBI space.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

The LAR is a requirement for anyone who does not have a clearance and is not entering the FBI as a family member. The limited exception is for persons attending unclassified meetings in sanitized spaces under escort. If meetings become more frequent than once or twice per year, the LAR may become a requirement.

Persons with active clearances are not eligible for the LAR and must pass their clearances via official channels for any type of FBI space access.

The Process Upon award of the contract/work order, all personnel involved in the process must have a completed LAR consisting of checks from the Data Integration and Visualization System (DIVS), National Crime Information Center (NCIC)/Interstate Identification Index (III), Sentinel, and the Treasury Enforcement Communication System (TECS). The following forms must be accurately completed and furnished to the OSO at least 45 workdays prior to the arrival of contract individual to FBI space (or as early as possible).

• SF-85 - Questionnaire for Non-Sensitive Positions (fill-in gray areas only)

• Completion Guide

• Spanish Completion Packet

• Authorization for Release of Information (page 6 of SF-85)

• FD-285 - Fingerprint Application Card

• FD-857a - Sensitive Information Non-Disclosure Agreement

Failure to allot enough time to conduct the checks can result in access delays that cannot be waived.

11 Government Representatives

The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes. The COR for this contract is Eric Hill.

Contact information will be provided to the awardee.

11.2 Contracting Officer

This contract will be administered by:

Maureen Murdock

Contact information will be provided to the awardee

12 Travel and Other Direct Costs No travel will be required nor will be reimbursed by the Government.