Request for Proposal

INSTRUCTIONS: PLEASE FAX or EMAIL YOUR QUOTE TO:

Please help us with current pricing. Follow the form below; include tax and shipping if any. You may edit and email back.

Name: Purchasing Department

Department: Purchasing Department

Fax Number: 805 735 7628 purchasing@ci.lompoc.ca.us

Respond by: Thursday, April 30, 2026

Company Name: Authorized Representative Name (please print name)

Address: E-Mail Address

City, State, Zip: Web Page Address

Phone Number Date

Fax Number:

mailto:purchasing@ci.lompoc.ca.us

Request for Proposal No. RFQ/P NO. 3095

LIME SLAKER REPLACEMENT PROJECT

Bid Closing: Thursday, April 30, 2026 at 2:00 pm

The City of Lompoc is soliciting Bids/Proposals for LIME SLAKER REPLACEMENT PROJECT. Bids will be received per the attached specifications, until 2:00 pm on Thursday, April 30, 2026. Proposals shall be valid for 90 calendar days after the bid opening date.

Clearly mark the bid number and bid submittal deadline date on the outside and mail or deliver to:

City of Lompoc

Purchasing Division

100 Civic Center Plaza

Lompoc CA 93436

From the original issue date until the contract is awarded, the only authorized City contact will be the

Purchasing Officer, or the Purchasing staff listed below. Only information communicated by the

Procurement Officer or their designee shall be the official position of the City. Interested bidders or their representatives are not allowed to communicate with City staff regarding their solicitation. If any bidder is found to be in violation of their provision, the City reserves the right to reject their bid.

It is the responsibility of the bidder to see that any bid/proposal submitted shall have sufficient time to be received by the Purchasing Office prior to bid/proposal opening time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposal. Late proposals will be returned to the bidder unopened. All proposals must bear original signatures and figures. Proposals received will not be publicly read aloud. Proposals will not be accepted by telephone, email, or fax machine.

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof. Email inquiries to: purchasing@ci.lompoc.ca.us. Questions must be submitted before 4:00 pm on Tuesday, April 21, 2026.

Thank you, Purchasing Department

1. BACKGROUND

The City of Lompoc is located where California Hwy 1 and Hwy 246 meet: Fifty-five miles Northwest of Santa Barbara and ten miles Southeast of Vandenberg Air Force Base. Rolling hills surround the

Lompoc Valley in the north, south, and east. The Pacific Ocean is 9 miles to the west. The Santa

Ynez River (dry most of the year) runs east to west through the valley. A chaparral forest with sandy soil, named Burton Mesa, runs to the north.

Lompoc weather is broadly defined as a cool Mediterranean climate that is typical to most coastal areas in Southern California. In Lompoc, the summers are short, comfortable, dry, and mostly clear and the winters are cold, wet, windy, and partly cloudy. Over the course of the year, the temperature typically varies from 40°F to 72°F and is rarely below 32°F or above 82°F.

The City of Lompoc (City) has prepared this Request for Qualifications/Proposals (RFQ/RFP) for the upgrade of two Lime Slaker units at the City’s Water Treatment Plant (WTP) located at 601 East

North Avenue in the City of Lompoc, Santa Barbara County, California.

The City desires to select a qualified consultant to provide preliminary design services, and prepare

Proposal documents (plans, specifications, estimates) for the lime slaker replacement project. The

City also expects to have same consultant provide Proposal phase and construction phase services to see the Project through construction.

2. PROJECT DESCRIPTION

The City of Lompoc is looking for qualifications and proposals for the Upgrade of Two Lime Slaker

Units at the City’s Water Treatment Plant located at 601 East North Avenue.. These specifications represent features best suited to the intended use of the department. Judgment of the exceptions is to rest with City of Lompoc Purchasing.

As part of their proposal, Proposer must provide a “Deviations” page for any exception(s) taken to the scope of services. If exception(s) are not noted, the City will assume the bidder will meet all requirements and assume full responsibility to meet the specifications.

This project will be funded by Water Lime Slaker Account; and is subject to state and Federal rules & regulations.

The City will award this contract based on the best value to the City. Proposals will be ranked by the

City based on established ranking criteria. The top-ranked firm will then enter contractual and fee negotiations with the City.

A. INTRODUCTION

The City of Lompoc (City) has prepared this Request for Qualifications/Proposals (RFQ/RFP) for the upgrade of two Lime Slaker units at the City’s Water Treatment Plant (WTP) located at 601 East

North Avenue in the City of Lompoc, Santa Barbara County, California.

The City desires to select a qualified consultant to provide preliminary design services, and prepare

Proposal documents (plans, specifications, estimates) for the lime slaker replacement project. The

City also expects to have same consultant provide Proposal phase and construction phase services to see the Project through construction.

B. BACKGROUND

The City of Lompoc uses a conventional treatment process to ensure the safety and quality of drinking water to their 43,000 residents. The water supply comes from a number of groundwater wells throughout the City, and the treatment process consists of disinfection, coagulation, flocculation, sedimentation, and filtration with diatomaceous earth (DE). Constructed in 1964, the treatment plant was originally designed to treat approximately 6 million gallons per day (mgd). With some enhancements and additions of filters, the capability of the water plant today stands at approximately

10 mgd.

The City has two continuous-feed lime slaker units that feed calcium oxide (pebble lime) to the slaking mixing chamber. The reaction with water forms Calcium Hydroxide which is fed to the flash mixer for Flocculation and Sedimentation and needs to modernize and replacing the existing units.

Each existing lime slaker unit is capable of accommodating the full 10 mgd capacity of the WTP. The slaker units take pebble lime in dry form to prepare a slurry for feed into the flash mixer. The slaking process is exothermic, releasing heat as the quicklime and water mix and chemically combine. The water treatment plant process flow diagram is included in Exhibit 1.

Current Process Issues. Photographs of one of the two existing lime slaker units is included as

Exhibit 2. Some of the considerations for replacing the new lime slaker units include, but are not limited to:

• Some grit currently settles out in the mixing chamber as opposed to the grit chamber. This is a continued maintenance issue for operations staff.

• Improved process mixing control as a function of slurry viscosity, temperature and water feed rates.

• More precise control of lime feed from the hopper is desired (existing hoppers to remain).

• Pros and cons of batch versus continuous feed lime slaking.

3. SCOPE OF WORK

3.1. INFORMATION AVAILABLE

Consultants are encouraged to review current available project-related information electronically;

such documents will be made available by download at the City’s website, https://www.cityoflompoc.com/government/departments/utilities/water and also via OpenGov project site.

The following documents are available for review electronically:

a. Water Treatment Plant Record Drawings

b. WTP Operations and Maintenance Manual

c. Division of Drinking Water Permit

d. Existing SCADA System Format and Protocol

3.2. INQUIRIES DURING PROPOSAL PERIOD

Consultants must direct all inquiries to the City Purchasing Division, in writing, via email to Theresa

Hernandez, and/or uploaded to OpenGov. All inquiries will be responded to in writing. All inquiries https://www.cityoflompoc.com/government/departments/utilities/water must be received no later than Tuesday April 21, 2026, at 4pm. Inquiries received after this deadline will not be considered or responded to.

Each proposal team will be allowed one 1-hour web-based teleconference meeting with the City, separate from the pre-proposal meeting to get further acquainted with the project and City staff.

Arrangements can be made through the Purchasing Division at purchasing@ci.lompoc.ca.us.

Subconsultants may participate in the single web-based teleconference meeting.

3.3. ADDENDA TO RFP

Through the course of the proposal development, consultants may raise questions concerning the

RFQ/P, which may impact proposals. The City will issue addenda as necessary to further clarify the requirements and expectations of the RFQ/P. The City reserves the right to issue addenda up to 5 business days prior to the due date of the proposal, without time extension of the proposal due date.

At the time each addendum is issued, consultants shall acknowledge receipt by immediately replying to the email by which the addendum was transmitted

3.4. PROPOSAL REQUIREMENTS

A. Submit One Proposal. Prime consultants shall be limited to only one proposal per project team for the Project. Subconsultants, however, may be included in multiple proposals with various prime consultants.

B. Proposal Rejection or Withdrawal. Late proposals (submitted after the specified due date and time) shall be rejected by the City and returned unopened to the Proposer. The City reserves the right to accept or reject any or all proposals. Proposals may be withdrawn by a signed written request submitted to the City at any time before the hour set for opening. No proposer may withdraw their proposal after the time set for opening.

C. Project Manager. The Project Manager shall be the same person named as Project Manager in the Proposal and shall be dedicated to this Project as appropriate to execute the project in a timely and effective manner. Should the designated Project Manager not be able to fulfill this commitment during the course of the Project, the Consultant shall notify the City within 10 working days of proposed personnel change and shall submit the qualifications of the new proposed Project Manager, subject to approval by the City.

D. Agreement. The City’s Standard Agreement, including liability and insurance requirements, are included as “Attachment C”. The City will negotiate such requirements with the selected

Consultant. See Proposal Requirements for further information on providing comments to the standard Agreement. This Agreement and RFQ/P is for the design services and optional services for assistance during bidding and engineering support during construction.

E. Agreement Execution. The selected consultant shall execute the written contract with the City within 10 working days after notice of intent to award has been provided by the City. Failure to accept and execute the Agreement will cancel the notice of award, and the City will continue negotiations with the next highest ranked firm.

F. Proof of Insurance. Consultant shall provide proof of insurance in the form, coverages, and amounts specified in the Agreement within 7 working days following notice of contract award.

Such insurance proof shall be a pre-condition of contract execution.

3.5. PROPOSAL FORMAT

Proposals shall be prepared in accordance with the format specified in this section. Proposals that do not follow this format will be subject to rejection by the City. Provide proposals in the following format:

A. Provide your proposed fees in a separate sealed envelope, clearly marked with the proposer’s company name and address, and labeled “Proposed Fees for City of Lompoc Water

Treatment Plant – Lime Slaker Replacement Project.” Prime consultant fees shall be broken down by man-hours per task, in accordance with the labor classifications and rates specified, and per Section 5 of the Proposal.

See Paragraph J regarding submission to proposed fees.

B. Letter of Transmittal. Provide a brief letter (2 pages maximum) transmitting the proposal to the City.

C. Table of Contents

• Section 1. Project Understanding and Approach. Provide your team’s understanding and approach to the overall project. Discuss issues and concerns and express your ideas and methodology on how best to approach and execute the project. Include your approach to project management, teamwork, communications, quality assurance and control, and cost and schedule controls.

Describe your team’s experience with water treatment plant process design of similar nature to the City’s Project. Also discuss issues and concerns that Consultant may be aware of and discuss pros and cons of continuous feed versus batch lime slaker equipment, and considerations for enhancing lime feed control from the hopper via actuated valves or other means.

Provide a preliminary list of drawings envisioned to be prepared during detailed design.

• Section 2. Project Team/Qualifications. Provide an organization chart showing design team, organization lines of communication, and team member qualifications germane to this project.

Clearly state your proposed project manager and corresponding qualifications. The proposed

Project manager must be a California licensed Professional Engineer.

Include all subconsultants as part of the proposed team and describe your past working relationships with each subconsultant. Full resumes shall be placed in Appendix A. Team member references shall be included in Appendix B.

Provide a minimum of three references, two of which must be for the proposed Project

Manager. State the contact and agency name, brief title and description of project contact telephone number and email address.

Section 3. Relevant Project Experience. Provide your team’s relevant project experience as it relates to the nature of this project, including the experience of proposed Subconsultants.

Include design projects of similar nature, magnitude and complexity to this project. Where appropriate, include engineer’s estimate of construction cost, construction bid, final construction cost and percentage of change represented by change orders. Provide the year(s) the Work was performed and identify key team members and their roles on the project.

Projects listed should be specifically relevant to key aspects of the City of Lompoc Water

Treatment Plant – Lime Slaker Replacement Project.

• Section 4. Scope of Services. Provide a detailed scope of services for the project. Embellish on the scope outline in this RFQ/P. Provide a separate subsection describing Consultant’s proposed revisions to the City standard Agreement, if any.

• Section 5. Project Schedule. Provide a preliminary project schedule, in graphic format, along with written explanation of assumptions, or specific details, issues or concerns regarding the proposed schedule. Show graphically and clearly indicate all schedule components, including schedule items that require City and agency review, defined deliverables and other items as deemed necessary. Include in the schedule all anticipated time allotments for such reviews, and other schedule provisions. Clearly state all assumptions and basis for the proposed schedule.

• Appendix A. Team Member Resumes

• Appendix B. References

• Appendix C. Billing rates

3.6. Labor Estimate/Fees. PLACE IN A SEPARATE SEALED ENVELOPE.

Provide a labor estimate, broken down by hours and task, that demonstrates your understanding of the scope of work and level of effort required to accomplish all tasks.

Provide proposed consultant fees, using the same hourly rates proposed in Consultant’s billing rate schedule.

Provide the standard billing rate sheets for the prime consultant and each subconsultant and include such billing rate sheets in Appendix C above.

DO NOT PROVIDE THIS LABOR ESTIMATE/FEES AS PART OF THE PROPOSAL, AND DO NOT

PROVIDE PROPOSED FEES ON THE THUMB DRIVE. THE PROPOSED FEES SHALL BE

SEALED IN A SEPARATE ENVELOPE, CLEARLY MARKED AS SUCH, AND ENCLOSED WITHIN

THE ENVELOPE FOR THE HARD COPIES OF THE PROPOSALS ONLY. DO NOT UPLOAD FEE

ON THE OPENGOV WEBSITE.

3.7. PROPOSAL LENGTH.

The City has no required proposal length; however, the City requests Proposers to only include information germane to the Proposal.

3.8. OTHER REQUIREMENTS

The four hard copies of proposals shall be comb-bound or spiral bound. Minimum font size for text shall be 11-point, except for headers, footers, footnotes, etc.

3.9. OVERVIEW OF SCOPE OF SERVICES

Consultants shall prepare a scope of services to provide design services for the Lime Slaker

Replacement Project. The scope of services shall include services for the following:

• Project Management, QA/QC reviews, information collection, meetings, and Site visits/reviews.

Provide proposed scope of services to adequately address these items.

• Survey Services. Provide necessary services appropriate for the design of this Project.

• Preliminary Design with Design Memorandum.

• Plans, Technical Specifications, Estimates. Include process and instrumentation diagram(s) (P&IDs) that clearly show how the new lime slaker units will integrate with the WTP processes and process controls.

• Optional bid phase and construction phase engineering support services.

The design tasks shall include all surveying, plant piping, structural, mechanical, electrical, and instrumentation, SCADA, and SCADA Integration disciplines required for the City WTP upgrades described herein.

Project technical specifications shall be in CSI MasterFormat. Consultants shall anticipate that front-end documents will be prepared by the City. Consultant shall provide a complete set of stamped and signed technical specifications; the City will assemble the Project Manual including the “front end” specifications, general conditions (EJCDC General Conditions, 2018), and will append the provided technical specifications to the Project Manual to make a complete set of contract documents.

Optional Services: Provide optional tasks for bid phase support services, and engineering support during construction.

3.10. DELIVERABLES

This section describes a preliminary list of deliverables and the requirements thereof. Consultants shall embellish upon and/or modify as appropriate for the proposed scope of services.

All plans submitted shall be “D” size, 22” x 34” drawings. The City will provide their standard AutoCAD title block to be used for the drawings, including the City’s General Notes to be placed on the drawings (and edited as appropriate for the Project).

Final bid set drawings submitted to the City shall be on bond paper (no Mylar required) and electronically on PDF. The City shall also require final AutoCAD drawings for the Project. Consultant shall provide, at a minimum, the following deliverables:

A. Preliminary Design Report and Schematic Drawings (30 Percent Design):

• Schematic Drawings including preliminary P&ID, 1 full-size set, 2 half-size (11”x17”) sets, 1

PDF

• Preliminary Design Report, draft and Final, 1 hard copy, 1 PDF

B. 50 Percent Design:

• Drawings, 1 full-size set, 2 half-size (11”x17”) sets, one PDF

• List of Technical Specifications, 1 PDF

• 50% Engineer’s Estimate of Probable Construction Cost, 1 PDF

C. 90 Percent Design:

• Drawings, 1 full-size set, 2 half-size (11”x17”) sets, 1 PDF

• Technical Specifications, 1 hard copy set (spiral or comb-bound), 1 PDF

• 90% Engineer’s Estimate of Probable Construction Cost, 1 PDF

D. 100 Percent Design (Bid Documents):

• Drawings (stamped/signed), 1 full-size set on bond, 1 PDF

• Technical Specifications (stamped/signed), 1 PDF

• 100% Engineer’s Estimate of Probable Construction Cost, 1 PDF

4. NOTICE OF REGULATED COMMUNICATION RULE

Lompoc Municipal Code Section 3.36.175, paragraph B (1), Regulation of Communications during

Competitive Procurement—:

“No Proposer or Bidder shall initiate, engage in, or continue any communication to or with any elected official, and no elected official shall initiate, engage in, or continue any communication to or with any Bidder or Proposer, concerning or touching upon any matter which is the subject of a competitive procurement within the scope of their Section except as permitted in their

Section.”

5. WALK-THROUGH

A non-mandatory pre-proposal meeting will be held on Monday April 13, 2026, at 10am, in the City’s

Water Treatment Plant, located at 601 E. North Avenue, Lompoc, CA 93436. Attendance may be in-person or by Zoom / web-based meeting platform. The City will present an overview of the project and will review the proposal requirements. The City will answer any questions from attendees during the meeting. Consultants are encouraged to visit the project site immediately following this pre-proposal meeting to acquaint themselves with the project.

6. EXAMINATION OF SPECIFICATIONS AND SITE

A site visit may be conducted only during the day of the pre-proposal meeting. This site visit will be conducted with all consultants as a group; no individual site visits will be accommodated. Consultants must email Theresa Hernandez, Senior Buyer at purchasing@ci.lompoc.ca.us, to confirm attendance at the pre-proposal meeting.

A video conference call during the site tour will not be conducted; thus, Consultants desiring to participate in the site visit must attend the pre-proposal meeting in person.

7. UNKNOWN OBSTRUCTIONS

Should any known obstructions be encountered during the course of their contract, they shall be immediately brought to the attention of the department representative. The contractor shall be responsible for the protection of all existing equipment, furniture or utilities encountered within the work area.

8. REJECTION OF WORK

Proposer agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

9. SECURITY

Contractor shall provide a current list of employees, including sub-contractor employees.

10. MEASUREMENTS

It is the responsibility of the Proposer to make all measurements to determine their bid price. The

City will not be responsible for determining the quantities of materials necessary to complete the work specified.

11. BASIS OF AWARD

The City will award this contract based on the Lowest Responsive and Responsible Bidder: The bidder who fully complies with all the bid requirements and whose past performance, reputation, and financial capability is deemed acceptable, and who has offered the most advantageous pricing or cost benefit, based on the criteria stipulated in this bid package.

The City of Lompoc reserves the right to reject all proposals.

11.1. PROPOSAL RANKING CRITERIA

Proposals will be ranked by the City based on established ranking criteria. The value of each criterion is stated immediately following each criterion. Criteria and relative “point” values are as follows:

• Project Understanding and Approach, (30 points)

• Team Qualifications, (25 points)

• Project Schedule, (20 points)

• Responsiveness to RFP, (20 points)

• Local Presence, (5 points)

All proposals will be ranked on these criteria, and a short-list of three firms will be chosen.

If interviews are warranted, the City will select the interview times at random and will notify each team as to their respective time slots for interviews. The interviews will consist of a one-hour presentation

(possibly by Zoom or Teams Meeting, but to be determined by City after short-list is selected) by the project team, followed by a half-hour question and answer period. The top three candidates will be interviewed, and the top firm selected based on the outcome of the respective proposals and interviews.

The top-ranked firm will then enter contractual and fee negotiations with the City and should the City and top-ranked firm not satisfactorily negotiate the agreement, the second- ranked firm will enter negotiations, and so forth.

11.2. SCHEDULE OF DATES

Proposed Calendar which is subject to change:

Release Request for Proposal: March 26, 2026

Bid Advertising Lompoc Record: April 1, 2026

Pre-Bid Job-Walk (Non-Mandatory): April 13, 2026, 10:00am

Project location: Water Treatment Plant, 601 East North Avenue. Attendance may be in-person or by Zoom / web-based meeting platform.

Last day for Questions / Clarifications /

Corrections:

April 21, 2026, 4:00pm

Closing Date for Request for Proposal: April 30, 2026, 2:00pm

Evaluation of Proposals Start Date: May 1, 2026

Notice of Intent to Award * Tentative date:

May 18, 2026

Present to Council * Tentative date: June 2, 2026

11.3. PROPOSAL SUBMISSIONS

Proposal submissions shall be submitted on or before bid Closing Time and Date through the

OpenGov eProcurement Portal at https://procurement.opengov.com/portal/lompoc

AND

Submit one (1) original copy marked “ORIGINAL”, one (3) copies, and one (1) thumb drive in a sealed envelope marked RFQ/P No. RFQ/P NO. 3095, in person or by mail at the below address:

Theresa Hernandez, Senior Buyer

City of Lompoc Purchasing Division

100 Civic Center Plaza

Lompoc, CA 93436

** Fees are not to be included on the thumb drive or uploaded into OpenGov.

11.4. RESERVATIONS

This RFP does not commit the City to award a contract or to pay any costs incurred in the preparation of a proposal. The City reserves the right to accept or reject any proposal at the City’s sole discretion.

Although the City’s intention is to enter into contracts encompassing the scope of work contained herein, the City reserves the right to reduce or otherwise modify/negotiate the Scope of Work.

Program implementation is contingent upon City of Lompoc City Council approval

11.5. TERM OF CONTRACT and CONTRACT RENEWAL

The term of the contract shall commence upon notification of award and continue for a period of three

(3) years, plus any extensions granted by the City and agreed to in writing by the contractor.

https://procurement.opengov.com/portal/lompoc

At the option of the City, this contract may be renewed for two additional one-year terms under the same contractual terms and conditions and at the same price or price basis.

11.6. BUSINESS TAX LICENSE

All vendors who work within the City of Lompoc’s city limits are required to have a Business Tax

License. If you do not have a Business Tax License please contact the Lompoc City Clerk at (805)

875-8242

Do you conduct business in an office with a physical location within the City of Lompoc and therefore claim local vendor preference? Yes No

11.7. PUBLIC DOCUMENTS

All proposals submitted in response to this RFP shall become the property of the CITY and will be a matter of public record, subject to the State of California Public Records Act (California Government

Code Section 6250 et seq.). Proposers must identify, in writing, all copyrighted material, trade secrets or other proprietary information that it claims is exempt from disclosure under the California Public

Records Act (CPRA).

Any Proposer claiming such an exemption must identify the specific provision of the California Public

Records Act that provides an exemption from disclosure for each item that the Proposer claims is not subject to disclosure under the Act.

Please note that wholesale use of headers/footers bearing designations such as “confidential,”

“proprietary,” or “trade secret” on all or nearly all of a proposal is not acceptable and may be deemed by the City as a waiver of any exemption claim. The identification of exempt information must be more specific. The identification of exempt information must be more specific.

In addition to the requested copies under GENERAL CONDITIONS, all Proposers must supply one unbound, complete, duplicate copy of its proposal with those specific items claimed as exempt clearly marked (redacted). This copy must identify what specific information (if any) in their proposal that they claim, in good faith, is exempt from disclosure under the CPRA.

Any Proposer claiming such exemption must also state in the proposal the following: “The Proposer agrees to indemnify the City and its officers, employees, and agents, and hold them harmless from any claim or liability and will defend any action brought against the City for its refusal to disclose copyrighted material, trade secrets, or other proprietary information to any person making a request therefor.” Failure to include such a statement shall constitute a waiver of a Proposer’s right to exemption from disclosure.

11.8. PUBLIC RECORD (CPRA) EXEMPT ITEMS

Any Proposer claiming such exemption must also state in the proposal the following: “The Proposer agrees to indemnify the City and its officers, employees, and agents, and hold them harmless from any claim or liability and will defend any action brought against the City for its refusal to disclose copyrighted material, trade secrets, or other proprietary information to any person making a request therefor.” Failure to include such a statement shall constitute a waiver of a Proposer’s right to exemption from disclosure.

List any PUBLIC RECORD (CPRA) Exempt Items (Complete and return)

12. VENDOR QUESTIONNAIRE

1. Company Profile*

Please include your company's Name, Business Address, and a Brief History of the firm.

*Response required

2. Team Composition*

Please provide a listing of all resources who will be assigned to supervision of others during this project. Resources should be identified as follows:

A. A brief resume identifying each individual’s qualifications and experience.

B. As well as the number of years each individual has worked for the company and specific projects worked on.

*Response required

3. Does your company possess at least five (5) years' experience in performing work?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1. Experience*

Please provide related building construction experience during the last five years.

Bidding Contractor shall have a minimum of five (5) years’ experience.

*Response required

4. List of Subcontractors*

Please provide a list of Subcontractors that your company intends to use to help complete this project and designate the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor on their job.

Include:

• Company Name

• Contact Name

• The bidder is a/an (Corporation Partnership, or Individual) Organized and existing Under the laws of the State of:

• Business Address

• Telephone

• Fax

• Business Email

• Contractor License Number

• Designation

• DIR Registration Number

• Complete and sign Attachment B for each subcontractor and submit with bid

*Response required

5. Attachment B - Public Work - Prevailing Wage Job*

Please download the below documents, complete, and upload.

• B_Attachment_-_PUBLIC_WORK_...

*Response required

6. Do the references provided indicate their experience? *

☐ Yes

☐ No

*Response required

7. References*

Bidding Contractor shall provide a minimum of three references of related work completed within the last three years. Their information will be used in the overall evaluation of the bids.

References will be asked to rate vendor on a scale of 1-5, with 5 being the best, on the following areas:

A. Did vendor have the knowledge, experience, equipment, etc. to perform work for your Agency?

B. Did vendor strictly adhere to all Standards and/or Specifications of the job?

C. Were safety standards or requirements followed?

D. Was the job completed on time and on budget?

E. Would you rehire their vendor for additional work in the future?

F. How would you rate their vendor overall?

Please download the below documents, complete, and upload.

• BIDDER_REFERENCES.docx

*Response required

8. City Business Tax License*

All vendors who work within city limits of the City of Lompoc are required to have a Business Tax

License. If you do not have a Business Tax License, please contact the Lompoc City Clerk (805)

875-8242.

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Please include:

• City of Lompoc Business Tax License Number

• Business Name, within the City of Lompoc

• Business Address within the City of Lompoc

*Response required

9. Pricing Proposal*

All prices submitted will be considered as including any and all sales or use taxes. In case of a discrepancy between a unit bid price and total bid, the unit price shall prevail.

*Response required

10. Contractor's Affidavit*

Please download the below documents, complete, and upload.

• CONTRACTORS_AFFIDAVIT.docx

*Response required

13. GENERAL TERMS AND CONDITIONS

13.1. ISSUANCE OF BID

This bid request creates no obligation on the part of the City and the City reserves the unconditional right, at its option, to either reject all proposals or waive any irregularities or informalities therein.

13.2. PROPOSAL SUBMISSION

Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of

Proposer, Bid Title, and Date and Time of Opening. Prices shall be printed or typewritten.

Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the proposal. Proposers must complete and return the Exceptions to Specifications (Deviations) page of the specifications in order to be considered.

13.3. PROPOSAL VALIDITY/WITHDRAWAL

Prices shall remain valid for ninety (90) days from date of opening and be inclusive. Proposals submitted may be withdrawn by written request received BEFORE the hour set for opening. No bidder may withdraw their bid after the time set for opening.

13.4. QUESTIONS

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof.

Fax or email inquiries to: Theresa Hernandez, (805) 735-7628 t_hernandez@ci.lompoc.ca.us For more information, please call (805) 875-8000

13.5. SAFETY DATA SHEETS

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When applicable, Proposers shall conform to California Labor Code, Section 6360 and Title 8 CAC, Section 339 and 5194 and submit MSDS on hazardous substances with bid.

13.6. LOWEST APPARENT PROPOSER SUBMITTAL REQUIREMENTS

The lowest apparent bidder may be required to submit the following:

A. Proof of authorized license

B. A sample or demonstration of any product/unit offered. Samples and/or demonstration must be free of expense to the City.

C. City Business Tax number

D. PUC permit

E. Insurance requirements

F. References

13.7. COMPLIANCE WITH LAWS

All proposals shall comply with current federal, state and local laws relative thereto, including applicable Federal and State Occupation Safety and Health laws and that Seller will indemnify and hold the Buyer harmless for any failure to so conform.

13.8. CONTRACT LIMITATIONS

Any resulting contract shall be limited to all terms and conditions herein, including any general and special conditions and instructions, purchase order or other documents issued by the City.

13.9. NEW/UNUSED AND LATEST MODEL

Proposers shall provide pricing on new and unused items, material and/or units specified unless otherwise stated in specifications.

13.10. CANCELLATION

Any agreement resulting from an award may be canceled by either party at any time upon thirty (30) days written notice. The City may cancel any agreement WITH CAUSE within ten (10) days written notice to supplier.

13.11. LAWS GOVERNING CONTRACT

The contract shall be in accordance with the laws of the State of California and the County of Santa

Barbara is the only appropriate forum for any litigation. In the event a suit or action is instituted arising out of any contract, the prevailing party shall be entitled to receive, in addition to its cost, such sum as the court may adjudge reasonable as to attorney's fees and costs.

13.12. TAXES (FEDERAL EXCISE/SALES OR USE/LOCAL PREFERENCE)

The City is exempt from Federal Excise Tax. All taxes, if applicable, shall be shown on bid form page.

ALL TAXES; Sales, Use and Local Preference will be a consideration in bid evaluation.

13.13. MINORITY BUSINESS ENTERPRISES

It is the policy of the City that minority business enterprises shall have the maximum opportunity to participate in the City's bidding requirements.

13.14. EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the City to promote the full realization of equal employment opportunity.

13.15. BID PROTEST

Interested parties wishing to protest City solicitation documents may obtain a copy of Lompoc Code, Title 3, Chapter 3.36.170 by calling the Purchasing Office at (805) 875-8000 or on the City’s web site at: https://www.cityoflompoc.com/home/showdocument?id=656

13.16. SELL OR ASSIGN

Contractor shall not have the right to sell, assign or transfer any obligations resulting from the award without the specific written consent of the Purchasing and Materials Manager.

13.17. REASONS FOR AUTOMATIC DISQUALIFICATION OF PROPOSALS

A. Failure of bidder to fulfill all basic requirements will result in automatic bid rejection. A Letter of

Bid Disqualification is sent to bidder failing to meet any of the requirements. The checklist of reasons for rejection as follows:

B. Failure to sign proposal document.

C. Failure to ensure proposal was received by City of Lompoc Purchasing Offices on or before proposal opening date and time and the address specified in the RFQ/P.

D. Failure to provide bid security (if required and in the form and amount specified).

E. Failure to attend mandatory bidders' conference or mandatory site inspection. (This pre-proposal meeting and site visit are not mandatory)

F. Failure to provide information or other supplemental materials as specified in the RFQ/P.

G. Failure to bid on all items when specifically required.

These items are self-explanatory and are applied equally and irrevocably to all vendors and their proposals. Therefore, bidders must be conscientious in fulfilling all requirements in order to have their proposals considered for award.

13.18. ENTIRE AGREEMENT

Any Agreement resulting from this proposal will consist of the following documents, in order of precedence, and shall be the entire agreement between parties:

A. Contract Agreement

B. Purchase Order

C. CITY’s Request for Qualifications/Proposal

D. Attachments https://www.cityoflompoc.com/home/showdocument?id=656 https://www.cityoflompoc.com/home/showdocument?id=656

E. PROPOSERS proposal

13.19. TIME OF BID SUBMISSION

Bids or Proposals shall be submitted so as to be received in the office designated in the request for proposals not later than the exact time set for opening of proposals. Lompoc City Code Section

2603.E. reads "Bid Opening. No bid shall be considered which has not been received at the place, and at or prior to the time, stated in the invitation for proposals." The official time clock for their bid will be the “The Official NIST US Time”: https://www.time.gov/

Solicitations opening at 2:00 p.m. PDT will be considered late at 02:00:01 p.m. PDT and will not be accepted or considered. The Purchasing and Materials Manager Agent or their representative designated as the bid opening official shall decide when the time set for bid opening has arrived and so shall declare to those present. Proposals will not be publicly opened and read aloud.

13.20. Bid Submission

Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of Bidder, Bid Title, and Date and Time of Opening and uploaded in OpenGov.

☐ 1 Hard Copy labeled "Original", 1 Hard Copy labeled "Copy", 1 uploaded in OpenGov

13.21. INDEMNITY AND INSURANCE REQUIREMENTS

The City of Lompoc requires that you furnish and maintain current certificates of insurance for the duration and term of that contract within the scope and limits of the Indemnity and Insurance Requirements listed here. The certificates and endorsements are to be signed by a person authorized by the insurers to bind coverage on their behalf.

You must procure and maintain for the duration of the contract insurance against claims for Injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by you, your agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

A. Workers’ Compensation: As required by State of California Statutes, and Employer's Liability Insurance (including disease coverage) in an amount not less than $1,000,000 per occurrence.

B. Automobile Liability: ISO Form CG 00 01 covering any vehicle (Code 1), including those owned, leased or rented

(Code 8), or borrowed (Code 9).The limit shall be not less than $1,000,000 per occurrence for bodily injury and property damage.

C. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury. The limit amount for their insurance shall be not less than $2,000,000 per occurrence.

If a general aggregate limit applies, either the general aggregate limit shall apply separately to their project/location (ISO

CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Additional Insured Status: You are required to provide proof that the Commercial General Liability (CGL) insurance policy includes the City, along with its officers, officials, employees, and volunteers, as additional insureds. This coverage must apply to liability arising from work or operations performed by you or on your behalf, including the provision of materials, parts, or equipment associated with such work or operations.

https://www.time.gov/

General liability coverage can be provided in the form of an endorsement to your insurance (at least as broad as ISO Form

CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20

37 if a later edition is used).

Other Insurance Provisions: The insurance policies described above are to contain, or be endorsed to contain the following provisions:

Primary Coverage. For any claims related to their contract, the coverages shall be primary, at least as broad as ISO CG

20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. No other insurance or self-insurance such as may be utilized by the City shall contribute to a loss under these policies.

Notice of Cancellation. The policies shall not be canceled or materially altered without 30-days’ prior written notice to the

City.

Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said contractor may acquire against the City by virtue of the payment of any loss under such insurance. You agree to obtain any endorsement that may be necessary to affect their waiver of subrogation, but their provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions. Self-Insured retentions must be declared to and approved by the City. The City may require the contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current

A.M. Best’s rating of no less than an "A" policyholder's rating and a "VII" financial rating..

Please send insurance Certificates to: City of Lompoc, Purchasing Division 100 Civic Center Plaza; Lompoc CA 93436

Email to purchasing@ci.lompoc.ca.us

For more information, please call (805) 875-8000