Life_Extension_for_Deerhaven_Unit_1_Transformers.pdf

2026-093

LIFE EXTENSION FOR DEERHAVEN UNIT 1 TRANSFORMERS

Gainesville Regional Utilities

301 SE 4th Avenue

Gainesville, FL 32601

Attachments:

A - Oil_Analysis_T62_20260105 (1) B - Power_Transformer_Maintenance_Checklist_Unit_1 (2) C - T61_T62_Cabinet_Wiring_Diagram (1) D - T61_T62_Outline_Drawing E - Oil_Analysis_T61_20260105 (1) F - T61 G - T61_ H - T61___ I - T61_Nameplate J - T62 K - T62_ L - T62___ M - T62_Nameplate

Request For Proposal #2026-093 Title: Life Extension for Deerhaven Unit 1 Transformers

N - T65 O - T65_ P - T65_Nameplate

1. Instructions

It is the bidders responsibility to read and understand all instructions in this section.

1.1. Definitions for Instructions

• Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

• Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

• Best and Final Offer (BAFO): The final proposal submitted after competitive negotiations are completed that contains the Responders most favorable terms.

• Bid: The written response to a Solicitation.

• Due Date: The date the response is due.

• Non–Responsive: A response that does not meet the material requirements of the solicitation.

• Redacted: The censoring of part of a Response.

• Respondent: An individual or business entity that submits a response to a Solicitation.

• Response: A written document submitted by a Respondent in reply to Solicitation..

• Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid, Request for Proposal, Request for Quotation, or Request for Statement of Qualifications.

• Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

1.2. Responsible/Responsive Bidder

A responsible bidder has the capability to perform the contract requirements in all respects, including the experience, integrity, reliability, capacity, facilities, equipment, and good credit, which will help assure good faith performance. A bidder’s qualifications may be considered in making an award recommendation. GRU has the right to verify the qualifications of a bidder as GRU deems appropriate either before or after the bid opening.

A responsive bidder has submitted a bid which fully conforms in all material respects to the solicitation’s requirements, as determined solely by GRU. “Material” respect refers to factors of importance which help to ensure that the bidder will adequately comply with the prerequisites of the solicitation by performing the work in the manner specified, or providing equipment or goods meeting specifications.

If GRU determines either that a bidder is not responsible, or the bid submitted is nonresponsive, written notice will be sent by the Purchasing representative to the bidder, setting forth the basis of the finding.

The failure of a bidder to promptly supply such information to support their company’s capabilities as may be requested by the Purchasing representative may be grounds for GRU to determine that the bidder is not responsible. Similarly, the failure of a bidder to promptly supply information in connection with an inquiry may be grounds for a determination of non-responsiveness.

GRU may, in the exercise of its sole discretion, require a prequalification process in connection with any bid. In such case, a prequalification form is sent to bidders to complete which helps GRU assess the bidder’s qualifications and experience. Bidders are notified whether or not they qualify to participate in the solicitation. The form may also be modified for submittal with the bid response based on the type of goods or services needed. If a prequalification process is not used, GRU may also elect to award the solicitation based on an evaluated process.

1.3. Notice

SOLICITATION FOR: Life Extension for Deerhaven Unit 1 Transformers

SOLICITATION NO.: 2026-093

CLOSING DATE AND TIME: Monday, August 17, 2026 at 2:00 pm

GRU NEEDS: Gainesville Regional Utilities (GRU) is seeking to procure Life Extension for Deerhaven Unit 1 Transformers

WHERE TO SUBMIT BIDS: Bids shall be submitted online on the OpenGov website prior tot the closing date and time. OpenGov can be accessed by the following: https://produrement.opengov.com/signup

BID BOND REQUIRED: Yes

1.4. Timeline

Release Project Date: July 17, 2026

Pre-Proposal Meeting (Mandatory): August 7, 2026, 9:30am

Deerhaven Generating Plant, 10001 NW 13th

St., Gainesville, FL 32653

Question Submission Deadline: August 14, 2026, 4:00pm https://produrement.opengov.com/signup

Response Submission Deadline: August 17, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/246216434

349344?p=xR22vONt35RJeU0xKh

Meeting ID: 246 216 434 349 344

Passcode: kP2ep3tT

Need help? | System reference

Dial in by phone

+1 352-554-8008,,561241325# United States, Gainesville

Find a local number

Phone conference ID: 561 241 325#

For organizers: Meeting options | Reset dial-in

PIN

Evaluation Meeting (Public) (Non-Mandatory): August 19, 2026, 12:30pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/268227217

068784?p=6D6ppHHlG8zR3wPIV5

Meeting ID: 268 227 217 068 784

Passcode: J2ra9xh9

Need help? | System reference

Dial in by phone

+1 352-554-8008,,974595312# United States, Gainesville

Find a local number

Phone conference ID: 974 595 312#

For organizers: Meeting options | Reset dial-in

PIN

Intent to Award: August 21, 2026

1.5. Questions & Answers Process

Questions are to be submitted to the https://procurement.opengov.com/portal/gru/projects/277464 portal no later than Friday, August 14, 2026 at 4:00 pm.

https://teams.microsoft.com/meet/246216434349344?p=xR22vONt35RJeU0xKh https://teams.microsoft.com/meet/246216434349344?p=xR22vONt35RJeU0xKh https://teams.microsoft.com/meet/268227217068784?p=6D6ppHHlG8zR3wPIV5 https://teams.microsoft.com/meet/268227217068784?p=6D6ppHHlG8zR3wPIV5 https://procurement.opengov.com/portal/gru/projects/277464

Respondents shall submit all inquiries regarding this bid via GRU e-Procurement Portal, located at https://procurement.opengov.com/portal/GRU. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on GRU e-Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

Addenda Notification and Acknowledgement Addenda Notification:

Respondents are required to register for an account via GRU e-Procurement Portal hosted by OpenGov.

Once the respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU.

1.6. Contact Information

The contact for this project is Keith Harrison. Procurement Specialist III can be reached at (352) 393- 1252 or harrisonkl@gru.com.

1.7. Solicitation Response

Bids may be received up to but no later than 2:00 pm on Monday, August 17, 2026 via GRU e- Procurement Portal located at https://procurement.opengov.com/portal/GRU. GRU e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Gainesville Regional Utilities strongly recommends completing your response well ahead of the deadline. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Responses will be electronically unsealed and publicly opened at the time and place indicated in the Solicitation and will be available for inspection upon notice of award or intended Award, or within thirty

(30) calendar days after the opening of Responses, whichever occurs first. Prices may be publicly disclosed on GRU’s eProcurement Portal at the sole discretion of GRU Procurement.

The Respondent’s Certification Form must be submitted with the Response. If required, a Bid Bond and other documents must be provided with the Response. If a Bid Bond is required by the Solicitation and not included the response will be deemed non-responsive.

A “No-Bid” Response can be submitted for those who choose not to participate in the Solicitation. This designation can be submitted in GRU’s eProcurement Portal:

https://procurement.opengov.com/portal/gru/projects/277464

1.8. Mandatory Pre-Bid Meeting

A mandatory meeting will be held on Friday, August 7, 2026 beginning at 9:30 am at Deerhaven Generating Plant, 10001 NW 13th St., Gainesville, FL 32653. Those interested in attending the Pre- Bid/Proposal Meeting must inform the Procurement Specialist III. Those needing special accommodations must contact the GRU Representative at least two (2) business days prior to the scheduled meeting. Responses will only be accepted from companies that had a representative in attendance at the Pre-Bid/Proposal meeting. The purpose of a mandatory or non-mandatory pre-bid meeting is to help potential bidders to determine if they are capable of performing the work.

Attendees must show government-issued photo identification (driver’s license) for entry into secured facilities.

https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/GRU

Representatives arriving to the Pre-Bid/Proposal Meeting more than 10 minutes late will not be allowed to participate in the meeting.

Personal protection equipment will be required for site visit (hard hat, closed shoes, mask, hearing protection, etc.) GRU will not furnish these items.

1.9. Examination of Solicitation Documents and Work Site

Prior to responding to the Solicitation, Respondents are responsible for the following: (a) examining the Solicitation thoroughly, (b) if applicable, visiting the work site to become familiar with local conditions that may affect the cost, progress, performance of furnishing the Work, (c) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the Work, (d) studying and carefully correlating Respondent’s observations with the Solicitation, and (e) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to GRU Procurement at least seven (7) business days prior to the Response due date.

1.10. References

A contact person listed as a reference shall be someone who has personal knowledge of the Firm's performance for the specific project listed. The contact person shall have been informed that they are being used as a reference and that GRU may be contacting them. The references shall be a principal, owner or a representative of the owner of the project that is listed by the Firm in its list of prior experience. Contractors or sub-contractors who will provide services for the Project shall not be accepted as references. Do not list principals or officers who will not be able to answer specific questions regarding the projects listed under prior experience. Failure of references listed to respond to GRU's inquiries may negatively impact the responsiveness of the Firm's response to this solicitation.

1.11. Key Personnel

The firm must list in its response, the Project Manager, Project Engineer, Quality Assurance Supervisor and other key personnel that will be assigned to this Project. The listing will need to include their biography, years of service in the industry, years of service with the Firm and their role in the Project.

If this is for engineering services, the Project Manager and Project Engineer must be two different individuals. They shall be a Professional Licensed Engineer in the State of Florida. Other Key Personnel must be clearly identified on the organizational chart submitted with the proposal.

1.12. Interpretations and Addenda

All questions about the meaning or intent of the Solicitation are to be directed to the Procurement Representative, unless stated otherwise in the Solicitation. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda sent to all parties recorded as having received the Solicitation. Questions received less than seven (7) business days prior to the Response due date/time may not be answered by the Procurement Representative. Only questions answered by formal written Addenda will be binding.

Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement Representative.

Addenda issued by GRU prior to the Solicitation due date/time are considered binding as if written into the original Solicitation. Respondents are responsible for ensuring that all addenda have been received prior to submitting their Response.

1.13. Response Preparation

a. The Pricing Response Form is included in the Solicitation and should be used to submit pricing information, providing a price for all items listed on the form, unless noted otherwise.

b. The Respondent’s Certification Form must be legibly completed in ink (computer printed, typed or handwritten).

o A Response submitted by a corporation must be executed in the corporate name by the president, a vice-president, or other corporate representative and accompanied by a document showing authorization of such person’s authority. Include the physical address and state of incorporation. A Response submitted by a partnership must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the physical address of the partnership must be shown below the signature.

o The names of individuals included on the Respondent’s Certification Form must be legibly printed below signatures (computer printed, typed or handwritten).

o Respondent must acknowledge receipt of all addenda using the space provided on the

Respondent’s Certification Form.

a. Costs for developing a response to the Solicitation are the sole obligation of the Respondent.

1.14. Price

The price stated on the Pricing Response Form is firm. Any additional charges that were not included in the Response will not be paid by GRU unless approved in writing by an authorized GRU representative.

Subsequent to contract formation, pricing inconsistencies on invoices may be grounds to cancel the contract.

If the Respondent offers discounted pricing, such as prompt payment discounts or volume discounts, it must be clearly stated and explained on the Pricing Response Form. Such discounts, if applicable, will not be used in determining award of the Solicitation.

1.15. Deviations from Specifications

Any deviation from this Solicitation must be provided and explained in detail with the Response.

Deviations must be explained on a separate page labeled “Exceptions and Clarifications” and included with the Response. Each exception and clarification must correspond to the specific referenced section in the Solicitation. Otherwise, the Response will be considered in strict compliance with the Solicitation and the selected Respondent will be held accountable for compliance with the Specifications.

GRU reserves the right to waive exceptions and clarifications to the Solicitation if determined by GRU to be in GRU’s best interest.

1.16. Exceptions and Clarifications

While a responsive bid meets all material requirements of the solicitation, GRU may waive non-material requirements. Some requirements cannot be waived without adversely impacting the competitive bid process. If, during bid evaluation, there is any doubt as to the materiality of any exception or clarification, Utilities Procurement and/or the Utilities Attorney shall be consulted before acceptance of a bid. Similarly, a bid will not be rejected without such consultation.

1.17. Distribution of Information

GRU requires electronic submission of bids and proposals. Submit electronic responses via GRU e- Procurement Portal: https://procurement.opengov.com/portal/GRU. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The OpenGov portal allows the following:

a. Access procurement documents and related information.

b. Receive automatic and instant notifications of government opportunities.

c. Download solicitation documents and specifications online.

d. Submit your bids and proposals online.

e. See all the forms and documents you need to complete in one place.

f. Receive and respond to government requests for quotes immediately.

g. Automatic notification of awards.

For more information about OpenGov, visit https://procurement.opengov.com.

Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU. Vendor failure to retrieve available, required procurement information and include the appropriate documentation and information in solicitation responses may result in disqualification.

1.18. Cancellation of Solicitation

Procurement may determine, at its sole discretion, that it is in GRU's best interest to cancel a solicitation before the bid due date, either for the purpose of reissuing the solicitation or because there is no longer the need for the equipment, materials or services. Any responses to the solicitation received by Procurement will not be opened but will be maintained pursuant to the State of Florida’s Records Retention Schedules, as may be modified from time to time.

1.19. Modification or Withdrawal of a Response

Changes to a vendor’s bid submittals in GRU's eProcurement Portal can be made up to the deadline date for the bid submittal.

After responses have been opened, corrections to the response are permitted only to the extent that:

a. Respondent can show by clear and convincing evidence that there was a material and substantial mistake in the preparation of its Response;

https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/ https://procurement.opengov.com/portal/GRU

b. the nature of the mistake is evident; and

c. the intended pricing is evident.

1.20. Cancellation of Award

Cancellation occurs when an issued purchase order or executed contract is voided, rescinded or terminated, or the delivered goods or work are rejected. If defective goods are received, an order is incorrect, or work is not performed in accordance with specifications, the user department shall contact Procurement before taking any action. In addition, departments must contact Procurement for assistance with canceling any purchase order or contract.

Even after a bid has been awarded, Procurement may cancel the award or executed contract based on a bid error and may take action to reject performance when appropriate. If the contract is canceled at the request of the vendor, the vendor may be required to reimburse GRU for the difference between its bid and the next low bid.

1.21. Bid Bond

A Bid Bond is required. Responses must be accompanied by a Bid Bond using the Bid Bond form provided and made payable to the City of Gainesville, d/b/a Gainesville Regional Utilities, in the amount of five percent (5%) of the price submitted. The Bid Bond amount will be paid to GRU if the successful Respondent fails to execute a Contract with GRU or accepts the receipt of the purchase order within fifteen (15) calendar days after award notice.

1.22. Terms of Award

Award will be made to the best evaluated Respondent(s) for Response(s) based on price; compliance to specifications; schedule; experience with similar work; safety record and references for each individual line item, or any combination of line items, as GRU determines to be in its best interest.

a. GRU reserves the right to reject any and all Responses, or any part thereof, to waive any and all informalities or irregularities, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Responses. A responsible Respondent and any selected subcontractors, suppliers, other persons, and/or organizations proposed to perform or furnish the Work have the capacity in all respects to fully perform the Contract requirements and the experience, integrity, reliability, capacity, facilities, equipment, and credit to ensure good faith performance, such capacity and responsibility to be determined solely by GRU. GRU may conduct such investigation as GRU deems necessary to establish the responsibility, qualifications and financial ability of Respondent(s), proposed subcontractors, material suppliers, individuals, or entities to perform the Work in accordance with the Contract. Such information may include, but shall not be limited to, current financial statements, bank records, verifications of availability of equipment and personnel and past performance records.

b. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

c. If the Contract is awarded, GRU will give the successful Respondent a Notice of Intent to Award within sixty (60) calendar days after the Solicitation due date. All Responses must remain valid for sixty (60) calendar days from the Solicitation due date.

d. Respondent must sign the Contract, attachments, and required Bonds (if applicable) within fifteen (15) calendar days. GRU will ultimately provide a fully signed contract to the Respondent.

e. Failure on the part of the successful Respondent to execute a Contract within fifteen (15) calendar days after the notice of acceptance may be just cause for annulment of award.

f. GRU may then accept the Response of the next lowest, responsive, responsible Respondent or re-advertise the Solicitation. If the next lowest, responsive, responsible Response is accepted, this acceptance will bind such Respondent as though it was the original successful Respondent.

g. Protests in respect to the intended award must be filed within three (3) calendar days of notice for purchases that do not require prior approval of the Gainesville Regional Utility Authority

(GRUA), and within seven (7) calendar days for purchases that require prior approval of the

Gainesville Regional Utility Authority (GRUA). It is the Respondent’s duty to be informed of the intended award and GRU’s protest procedures.

1.23. Discussions and Best and Final Officer

It is anticipated that the evaluation committee may have discussions based on written proposals received by responsive Respondents. GRU reserves the right to waive discussions should it be deemed unnecessary.

GRU may, at its sole discretion, conduct a Best and Final Offer (BAFO) round to this solicitation. Should this round be conducted, the Procurement Representative will issue a request to include instructions, deadline, and addenda as applicable.

1.24. Notification of Award

Purchasing will notify bidders of the recommended award of the contract with reasonable promptness.

The notification will be through an award letter, issuance of a purchase order, execution of a contract or other appropriate means of communication. Purchasing will be responsible for obtaining required submittals from the successful bidder such as the insurance certificate, bonds, purchase order acceptance or contract, as required.

1.25. Multiple Awards

If bid documents provide for award to more than one bidder, multiple awards may be made to bidders under one solicitation. The provision to make multiple awards should be considered when it appears likely that the equipment, materials, or services available from a sole bidder will not meet the needs of GRU or it is in the best interest of GRU to purchase from multiple vendors.

1.26. Lobbying

To ensure fair consideration and consistent and accurate dissemination of information for all proposers, GRU prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the contact person. During the blackout period no person may lobby, as defined herein, on behalf of a competing party in a particular procurement process, GRU officials or employees except the Procurement designated staff contact in the Procurement Department. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred. Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by GRU officials and employees, except as authorized by procurement documents.

1.27. Blackout Period

Respondents to this solicitation or persons acting on their behalf may not contact any GRU employee, officer, or board member between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays. The only exception is in writing to the Procurement Specialist or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

1.28. Collusion

Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered for this Solicitation. Submission of more than one response may result in the rejection of all responses from the Respondent.

Respondent, by signing the Respondent’s Certification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any GRU officer or employee to secure favorable treatment with respect to being awarded this Contract.

1.29. Debarment/Suspension/Termination

The Procurement representative is authorized to suspend a vendor from consideration for award of contracts if there is probable cause to believe that the vendor has engaged in activity which might lead to debarment. The suspension shall be for a period not to exceed three months. After reasonable notice to the vendor involved and reasonable opportunity for that vendor to be heard, the Procurement representative, after consulting with the GRU Attorney, is authorized to debar a vendor for cause from consideration for award of contracts. The debarment shall be for a period of not more than three years.

The causes for debarment include:

a. Conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract, within five years of a proposed award;

b. Conviction under State or Federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty which currently, seriously, and directly affects responsibility as a GRU contractor, within five years of a proposed award;

c. Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals, within five years of a proposed award;

d. Violation of contract provisions, as set forth below, of a character which is regarded by the

Procurement representative to be so serious as to justify debarment action, within five years of a proposed award:

i. Deliberate failure without good cause to perform in accordance with the specifications or within the time limit provided in the contract; or

ii. A record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts; provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered to be a basis for debarment.

e. For any provision of, or offer, gift or agreement to provide, any gratuity, kickback or offer of employment to any current or former GRU employee in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase requisition, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal, within three years of a proposed award;

f. For any payment, gratuity, kickback or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order, within three years of a proposed award;

g. For retaining a person or soliciting or securing a GRU contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business, within three years of a proposed award;

h. During the period of a contract with GRU, employing, or offering employment to, any current

GRU employee participating directly or indirectly in the procurement process, within three years of a proposed award;

i. Any other cause the Procurement representative determines to be so serious and compelling as to affect responsibility as a GRU contractor, including debarment by another governmental entity for any cause listed in this Section.

1.30. Rejection of Bids/Termination of Contract

Previously solicited and/or accepted bids may be rejected or acceptance revoked prior to beginning of performance upon discovery by GRU that the bidder or its affiliates have committed any act which would have been cause for debarment, or were on the convicted vendor list prepared under the provisions of F.S. 287.133, as amended, at or prior to the acceptance of the bid.

If GRU discovers, after a contract is awarded and performance has begun, that the bidder or its affiliates have committed any act subsequent to or prior to award or acceptance which would have been cause for debarment had it been discovered prior to award or acceptance, GRU may consider such to be a material breach of the contract and such shall constitute cause for termination of the contract.

2. Technical Specifications/Scope of Work

2.1. General

Gainesville Regional Utilities (GRU) requests your company (contractor) to submit a firm proposal for the supply of goods and services, as outlined in this document for the project known as:

Project Name: Life Extension for Deerhaven Unit 1 Transformers

GRU plans to extend the life of Unit 1 transformers at Deerhaven for another five years. There are three

(3) transformers associated with Unit 1 (T-61, T-62 and T-65).

Observed current condition of transformers T-61 and T-62 include the following.

• The radiators are at end of life. There is significant rust and paint bubbling / cracking. Signs of oil leaks are present.

• Many of the existing radiator fans are not OSHA compliant

• The transformer components frequently provide false alarms due to the condition of the wiring between the transformer cabinet and each component.

• The CT cables are run in a channel behind the radiators. For ease of access, it is recommended that replacement occurs while the radiators are removed.

• Transformer T-62 has a significant nitrogen leak

• At a minimum, the winding temperature gauge on T-62 will need replacement

• The DETC (De-energized Tap Changer) on T-61 is damaged and should not be touched!

• Many of the cables leaving the transformer cabinets have jackets that are known to contain asbestos. These cables should not be disturbed!

Transformer T-65 has no known concerns.

At a minimum, each contract shall quote based on the scope described within this specification. The scope associated with transformers T-61 and T-62 shall include the procurement and replacement of the radiators, wiring between the transformer cabinets and transformer components, and testing of each transformer. The scope associated with transformer T-65 shall be limited to testing. Detailed technical requirements can be found in the “Scope of Work” section of this document.

Contractors are encouraged to provide alternate scopes based on the site visit along with justifications of how a proposed alternate scope will better achieve a 5-year life extension of these units.

Basic nameplate information for each transformer is below. Nameplate photos have also been included at the end of this specification.

Transformers T-61 & T-62

• Three phase transformer

• 138 kV Grd. Wye / 13.8 kV Delta

• 35/46.67 MVA @ 55C, 52.267 MVA @ 65C

Transformer T-65

• Three phase transformer

• 13.8 kV Delta / 4.16 kV Wye

• 7,500 kVA @ 55C, 8,400 kVA @ 65C

This work is intended to be turnkey unless specified otherwise.

2.2. Project Location

Deerhaven Power Plant

10001 NW 13th Street

Gainesville, FL 32653

2.3. Schedule

Unit 1 outage dates are 2/27/27 to 5/3/27. Contractor actual start date will be coordinated with the GRU Representative. There will be a mandatory safety orientation that must be completed prior to the contractor start. Refer to the “Safety Requirements” section of this document for additional details. Please plan to have all work completed no later than April 23, 2027 (Friday).

GRU normal business hours are Monday through Friday 7:00 AM to 5:00 PM. Contractor may perform the work outside business hours only with prior approval from the GRU contact.

All bidders who attend Mandatory Pre-Bid Meetings will be required to wear the below PPE (personal protective equipment) during the site visit.

• Hard hat

• Safety glasses

• Natural fiber clothing or FR clothing

• Closed toe footwear

2.4. Referenced Scope Documents

ITEM DESCRIPTION

1 T61_T62 Outline Drawing

2 T61_T62 Cabinet Wiring Diagram

3 Oil Analysis T61_20260105

4 Oil Analysis T62_20260105

5 Power Transformer Maintenance Checklist Unit 1

2.5. Radiator Details for Transformers T61 & T62

The contractor shall be responsible for the procurement and replacement of the radiators associated with transformers T61 & T62. This shall include, but not limited to the following:

• Procurement and installation of new radiators and installation materials

• Procurement and installation of new OSHA compliant fans

• Removal / disposal of existing radiators and fans

The existing radiators are associated with two identical Westinghouse transformers. The overall header length of the radiators will be fixed due to bus duct that is adjacent to one of the transformers. Each vendor shall be responsible for confirming radiator dimensions and providing a final installed solution. Photos can be found at the end of this document.

Existing transformer information:

• Manufacturer: Westinghouse

• Serial Numbers: 7001632 & 7001633

• Instruction Book: LAM528-12

• Manufactured in 1970

Existing radiator information (contractor shall be responsible for verifying radiator details)

• Flange thickness – ¾ inches

• Flange height – approximately 7 inches

• Flange width – 8.5 inches

• Bolt hole center to center vertical – 5 3/8 inches

• Bolt hole center to center horizontal – 7 ¼ inches

• Bolt hole diameter – ¾ inches

• Center to center of mounting headers – 126 inches

• Overall header length – 61 1/8 inches

• Header outside diameter – 5 inches

• Plate width – 11.5 inches

• Total number of plates per radiator – 36

2.6. Component Cabling for Transformers T61 & T62

The contractor shall be responsible for replacement of the wiring between the transformer cabinet and the transformer components associated with transformers T61 & T62. This shall include, but not limited to the following:

• Radiator fans

• Pressure relief device

• Sudden pressure device

• Liquid level gauge

• Temperature gauges

• Current transformers

Basic wire jacket requirements and wire sizes.

• primary insulation jacket of all wiring shall be 600-volt, 90°C or higher temperature, flame retardant, and moisture, heat, and oil-resistant

• control wiring shall be #12 copper at minimum

• current transformer wiring shall be #10 copper at a minimum

Contractor shall be responsible for recommissioning all of the above components. All alarm functionalities shall be verified with GRU personnel. Test all CT’s (each winding for multi-ratio). Current transformer commissioning shall be completed alongside a GRU relay technician.

2.7. Isolation of Transformers T-61, T-62 & T-65

a. GRU to switch out transformers

b. Contractor to install grounds on transformers. The low side of T-61 & T-62 will be grounded by

GRU. The low side of T-65 utilizes grounding balls. GRU can provide jumpers to attach to the grounding balls.

c. Contractor shall remove leads from low side and high side bushings of each transformer. Low side bushings for T-61, T-62 and T-65 are enclosed within bus duct. High side bushings for T-65 are also within a bus duct. Refer to photos at the end of this specification for additional details.

2.8. Re-gasket and Testing of Transformers T-61 & T-62

a. Contractor shall pre-test the transformers prior to draining oil. Provide preliminary results to

GRU.

i. Winding resistance

ii. Power factor and capacitance test on windings

b. Contractor shall perform the following visual inspections and include the results in a report to

GRU

i. Tank ground condition

ii. Paint condition

iii. Oil leaks

iv. Inspect control cabinet

v. Verify correct liquid level in tanks and bushings

c. Contractor to test for nitrogen leaks. Any leaks shall be identified prior to removing oil.

d. Contractor to remove transformer oil

e. Contractor to provide and replace all existing radiators

f. Contractor to provide and replace all existing fans with OSHA compliant fans

g. Contractor to provide and replace all existing component wiring.

h. Contractor to provide and replace all transformer gaskets.

Transformer gaskets to be replaced shall include gaskets associated with the following (but not limited to):

i. All bushings

ii. Radiators

iii. Manholes

iv. Sudden pressure relay

v. Pressure relief device

vi. Drain and fill valves (include rebuilding valves or replacement if needed)

i. Contractor shall take a photo of each newly installed gasket including location and date. Photos to be provided to GRU rep at the end of the project on a USB flash drive.

j. Contractor to process the transformer oil. Process the oil to a level of virgin mineral oil and pull vacuum on the transformer.

i. The main tank and radiators of each transformer have 6,500 gallons of oil.

ii. Oil storage on site will be by contractor

iii. Contractor shall utilize either a double walled oil tanker or oil berms for on-site oil storage.

iv. Pull a vacuum on transformer for 24 hours after you reach one (1) Torr.

v. Process the oil until the oil moisture gets below 4 PPM. Oil shall also be degassed.

vi. The most recent fluid analysis reports for the transformer have been included as an attachment to this specification.

k. Contractor to inform GRU of any visible oil leaks and work with GRU to develop corrective measures.

l. Contractor to refill transformer oil under vacuum. Add or remove oil as necessary to ensure proper oil level

m. Contractor to place the transformer under positive nitrogen pressure to verify there are no nitrogen leaks. GRU to witness leak test.

2.9. Transformer Testing Requirements

a. Contractor shall clean the below items as needed. Cleaning products must be approved by GRU prior to use. Current approved products include Mean Green, Simple Green and Purple Power.

i. Tank

ii. Bushings

iii. Control Cabinet

iv. Radiators

b. Contractor shall perform the following testing on each transformer. Do not move or adjust the

DETC (De-energized Tap Changer).

a. Record necessary pre-test readings

1. Ambient temperature

2. Winding temperature

3. Top oil temperature

b. Perform PF and capacitance test on windings

c. Perform PF on bushings

a. C1 and C2

b. Hot collar, if applicable

d. Perform excitation tests

e. Perform PF on insulating fluid

f. Perform winding resistance test

g. Perform TTR test

c. Contractor shall perform the following component testing on each transformer. All contact operations must be coordinated with GRU relay technician to confirm operation of alarms and lockout relays.

a. Test winding temperature gauge by slowly heating up the temperature probe.

a. Verify gauge calibration

b. Record contact set points and temperatures that contacts change state.

b. Test top oil (liquid) temperature gauge by slowly heating up the temperature probe.

a. Verify gauge calibration

b. Record contact set points and the temperatures that contacts change state.

c. Verify operation of liquid level alarm

d. Verify operation of pressure relief device

e. Inspect the pressurized inert gas system

a. Check for nitrogen leaks using Snoop or equivalent liquid leak detector solution.

b. Drain sump cylinder located within nitrogen cabinet. The sump is a collection point for any moisture or oil that may accumulate within the system.

f. Verify operation of fans

g. Verify “loss of AC” alarm

h. Test sudden pressure relay (coordinate with GRU relay tech)

d. Contractor shall provide Doble test files to GRU. GRU utilizes DGA 8.3 (*.dtax). Contractor shall provide files in a compatible format. A pdf copy of the test results shall also be provided.

e. Contractor shall complete the “GRU power transformer maintenance checklist” and provide to

GRU prior to project completion.

f. Contractor shall reinstall leads from low side and high side bushings of each transformer.

g. Contractor to remove grounds from transformer

h. Contractor shall review results with GRU contact prior to demobilization

i. GRU to switch in transformer

Notes

*Contractor must bring own lock(s) for lock out tag out with Deerhaven power plant.

**Under no circumstances shall the DETC be moved or adjusted!

2.10. Labor Provided By GRU

• GRU will perform all required switching needed to isolate the transformers.

• A GRU representative will be onsite during the project

2.11. Materials Provided By GRU

• none

2.12. Safety Requirements

The Deerhaven plant will require subcontractors to go through a safety orientation prior to starting work.

A safety hard hat sticker is required for all personnel on the Deerhaven plant site. After attending the safety orientation, hopefully the same day, you’ll get a contractors hard hat sticker. The sticker is good for 2 years and at any of our three facilities including Deerhaven, JR Kelly and South Energy Center should you get work in any of the other locations.

3. General Terms and Conditions

3.1. Definitions

• Agreement: A written Contract between two or more Parties [“GRU” and “Contractor”].

“Contract” and “Agreement” are synonymous.

• Deliverable: The completion of a milestone or the accomplishment of a task associated with the

Work.

• Free on Board (FOB) Destination: The Contractor is responsible for delivery of materials to a specified delivery point. The risks of loss are borne by the seller or consignee. Title passes when delivery is received by the buyer at destination. Seller has total responsibility until shipment is delivered.

• Specification: A description of the physical or functional characteristics of goods or services as defined in the Solicitation.

• Work: Activity involving effort done in order to achieve a purpose or result requested in the scope.

3.2. Compliance with Referenced Specifications

All Work, materials, systems, or operations specified by reference to standard trade or manufacturer’s published specifications shall comply with the requirements, except as modified by the Contract or Purchase Order. The specifications used must be the latest published edition that is in effect on the effective date of the Contract or Purchase Order unless a particular edition is specified. In the event of a conflict, the specifications that contain the more stringent requirements will govern.

3.3. Change Orders

GRU shall pay Contractor for Work at the price[s] stated in the Contract or Purchase Order. No additional payment will be made to Contractor except for additional work stated on a valid change order and issued by GRU prior to the performance of the added work. A change order may be issued without invalidating the Contract , if

• made in writing;

• signed by the authorized representative(s), and

• accepted by Contractor

Change orders may constitute changes to the following:

• Statement of Work,

• Schedule

• administrative procedures not affecting the conditions of the Agreement, or

• the Agreement price

3.4. Notices

Notices to Contractor shall be deemed to have been properly sent when delivered to Contractor's physical address and/or email.

Notices to GRU are deemed to have been properly sent when emailed to purchasing@gru.com, mailed to P.O. Box 147117 Station A105, Gainesville, FL 32614 or delivered to Utilities Procurement Division, 301 SE 4th Avenue, Gainesville, Florida 32601 and GRU acknowledges receipt.

3.5. Compliance with Laws and Regulations

All City, County, State and Federal laws, regulations and/or ordinances shall be strictly observed. Contractor is responsible for taking all precautions necessary to protect life and property.

3.6. Governing Law, Venue, Attorney's Fees, and Waiver of Right to Jury Trial

This Contract shall be governed and construed pursuant to the laws of Florida and may not be construed more strictly against one party than against the other. In the event of any legal proceedings arising from or related to this Contract :

• venue for any state or federal legal proceedings shall be in Alachua County Florida;

• each Party shall bear its own attorneys’ fees except to the extent that Contract agrees to indemnify GRU as described in Supplemental Conditions, including any appeals; and

• for civil proceedings, the Parties hereby waive the right to jury trial

3.7. e-Verify

The Contractor shall comply with all applicable requirements of Section 448.095, Florida Statutes, including but not limited to:

• the Contractor shall register with and use the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees of the Contractor during the term of this Agreement; and

• the Contractor shall expressly require any subcontractors performing work or providing services pursuant to this Agreement to likewise register with and use the U.S. Department of Homeland

Security’s E-Verify system to verify the work authorization status of all new employees of the subcontractor during the term of this Agreement.

3.8. Sovereign Immunity

Nothing in this Contract shall be interpreted as a waiver of GRU’s sovereign immunity as granted pursuant to Section 768.28 Florida Statutes.

3.9. Severability

If any provision of this Contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected; and the rights and obligations of the Parties shall be construed and enforced as if this Contract did not contain the particular provision held to be invalid.

3.10. Assignment

GRU or Contractor shall not assign or transfer, in whole or in part, any right or obligation pursuant to this Contract, without the prior written consent of the other Party.

3.11. Audit of Records

Contractor shall maintain records sufficient to document completion of the scope of services pursuant to this Contract. At all reasonable times, these records shall be made available to review, inspect, copy and audit by persons duly authorized by GRU. These records shall be kept for a minimum of three (3) years after termination of this Contract. Records that relate to any litigation, appeals or settlement of claim arising pursuant to the performance of this Contract shall be made available until a final disposition has been made of such litigation, appeal, or claim.

3.12. Nonexclusive Remedies

Except as expressly set forth in this Contract, the exercise by either Party of any of its remedies under this Contract shall be without prejudice to its other remedies under this Contract or otherwise.

3.13. Advertising

Contractor shall not publicly disseminate any information concerning the Contract without prior written approval from GRU, including but not limited to, mentioning the Contract in a press release or other promotional material, identifying GRU as a reference, or otherwise linking Contractor’s name and either a description of the Contract or the name of the GRU in any material published, either in print or electronically, to any entity that is not a party to Contract, except potential or actual authorized distributors, dealers, resellers, or service representative.

3.14. Modification of Terms

This Contract constitutes the entire agreement between the Parties. No oral agreements or representations shall be valid or binding upon GRU or Contractor. No alteration or modification of this Contract, including substitution of product, shall be valid or binding unless authorized by GRU.