Amend 002 PWS 5-16-08 Revision.doc

Amendment 002

5/16/2008

DRIVER TRAINING SUPPORT SERVICES

Performance Based Statement of Work

FEDERAL LAW ENFORCEMENT TRAINING CENTER

DRIVER SUPPORT SERVICES

PERFORMANCE-BASED STATEMENT OF WORK, AMENDMENT 002

5/16/2008 Work Statement / Descriptions / Specifications No.

Clause Title

Page No.

1.

Overview

1.1 Scope of Work

1.2 Location of Work

1.3 Hours of Operation

1.4 Drivers Licensing

1.5 Telecommunications

1.6 Performance Evaluation Meetings

1.7 Priority Assignment

1.8 Projected Workload

1.9 Definitions

1.9.1 Downtime

1.9.2 Emergency Road Service

1.9.3 Fair Wear and Tear

1.9.4 Minor Repair

1.9.5 Out of Service

1.9.6 Preventive Maintenance Services

1.9.7 Safe and Serviceable

1.10 List of Acronyms

2.

Government Furnished Property and Services

2.1 Government Furnished Vehicles

2.2 Computer and Services

2.3 Supplies and Property

2.4 Facilities

2.5 Parking

2.6 Other items/Services/Materials/Supplies

2.6.1 Keys

2.6.2 Schedules

2.6.3 Emergency Spill Response Kits

2.6.4 Telephones

2.6.5 Generator

2.6.6 Wet Vac

2.6.7 Pressure Washer

2.6.8 Air Compressor

2.6.9 Battery Jump Starter

2.6.10 Forklift

2.6.11 Minor Repair and Maintenance Items

2.6.12 Emergency Medical Care

2.6.13 On-Center Mail and Distribution Services

2.6.14 Refuse Collection

2.6.15 Custodial Service

2.6.16 Grass Cutting

2.6.17 Waste Oil Collection and Disposal

2.6.18 Training

2.6.19 Fuel

3.

Contractor Furnished Property and Services

3.1 Paint Requirements

3.2 Uniform Requirements

3.3 Disposable Wipes

3.4 Paper Cups and Dispensers

3.5 Cleaning Equipment & Supplies

3.6 Officer Furniture and other Incidentals

3.7 Safety Items

3.8 Services

3.9 Project Manager

3.10 Alternate Project Manager

3.11 Quality Control Representative

3.12 Equipment Issue Window Hours

3.13 Pest Control

3.14 Training

4.

Specific Tasks

4.1 Fleet Management Services

4.1.1 Vehicle Requirements

4.1.2 Vehicle Preparation

4.2 Scheduled Training

4.3 Other Mission Support

4.3.1 Vehicle Replacement

4.3.2 Tow Responsibilities

4.3.3 Vehicle Transport

4.3.4 Fuel Tanker

4.3.5 Hazmat Spill

4.3.6 Vehicle Fueling

4.3.7 Vehicle Repairs

4.3.8 Vehicle Record keeping

4.3.9 Vehicle Identification

4.3.10 Vehicle Cleaning

4.4 Equipment Issue

4.4.1 Equipment Requirements

4.4.2 Equipment Sign-out

4.4.3 Weapon Storage

4.4.4 Property Custodian

4.4.5 Equipment Issue Room

4.5 Range Maintenance

4.5.1 Range Scheduling

4.5.2 Equipment Placement

4.5.3 Range Condition

4.5.4 Safety Equipment

4.5.5 Range Towers

4.5.6 Water Coolers 19

4.5.7 Water Sprinklers

4.5.8 Cones and Barricades

4.5.9 Painting

4.5.10 Severe Weather

4.5.11 Movement of Large Items

4.5.12 Range Training Items

4.6 On Call Services

4.6.1 Saturday Service

4.6.2 Vehicle Decontamination Service

5.

General Information

5.1 Facility Descriptions

5.1.1 Location

5.1.2 Description

5.2 Projected Workload

5.2.1 Performance Requirements

5.2.2 FLETC Holidays

5.2.3 Access

5.2.4 Work Scheduling

5.3 Reference Information

5.3.1 Forms and Technical Documents

5.4 Personnel Requirements

5.4.1 Contractor Employees

5.4.2 Security Requirements

5.4.3 Contract Personnel Conduct

5.4.4 Employee Roster

5.4.5 Employee Training

5.4.6 Key Personnel

5.5 Government Performance

5.5.1 Supplement Performance Due to Labor Strike

5.5.2 Supplement Performance Due to Disasters/Acts of God

5.5.3 Use of Contractor Furnished Property

5.5.4 Contractor Not Entitled to Payment under This Clause

5.6 Reports and Schedules

5.7 Health, Safety, and Security

5.7.1 Physical Security General Requirements

5.7.2 Access to FLETC Facilities by Contractor Employees

5.7.3 Identification Badges and Vehicle Passes

5.7.4 Completion of the Contract

5.7.5 Review of Access and Suitability Determinations

5.7.6 Information Technology and Data Security

Requirements

5.7.7 Federal, State, and Local Requirements

5.7.8 Safety Plan

5.7.9 Fire Prevention

5.7.10 Medical Treatment

5.7.11 Equipment, Tools, and Gear

5.7.12 Electrical Safety

5.7.13 Hazardous Operations

5.7.14 Spraying and Chemical Applications

5.7.15 Hazardous Material/Waste Storage, Use, and Disposal

5.7.16 Accident Reporting

5.7.17 Traffic Regulations

5.7.18 Weapons

5.8 Contractors Quality Control Program

5.8.1 Quality Control Plan

5.8.2 Inspection Records

5.8.3 Monthly Summary/Trend Analysis

5.8.4 Inspection Assistance

5.9 Government Quality Assurance Program

5.9.1 Government Surveillance

5.9.2 Nonconforming Services

5.9.3 Performance Information/Documentation

5.9.4 COTR Duties and Responsibilities

5.10 Environmental Protection, Utilities, and Conservation

5.10.1 Environmental Protection

5.10.2 Utilities

5.10.3 Conservation

OVERVIEW

Support the Driver and Marine Division (DMD) of the Federal Law Enforcement Training Center (FLETC), Glynco, Georgia as follows:

1.1 Scope of Work.

The Contractor shall furnish all supervision, equipment, supplies and labor not identified by the Government as ‘Government provided’ to satisfactorily perform the requirements necessary to provide, Driver Training Support Services (DTSS) as necessary to support the student training mission at FLETC. The required services will include fleet management, equipment issue and range maintenance and various ancillary support services as described herein for the FLETC. The Contractor shall provide these services to support students, staff, role players, and authorized partner organizations.

1.2 Location of Work

The DTSS, to include fleet management, range maintenance, and ancillary functions, will be accomplished primarily in Buildings 210, 205, 101, the DMD Compound, Range Sets 6,5,8,9, Van Non-Emergency Vehicles Operations (NEVO), and Bus NEVO, which are located at FLETC, 1131 Chapel Crossing Road, Brunswick, GA.

1.3 Hours of Operation.

Normal Operating Hours.

Normal operating hours are from 6:30 a.m. – 11:30 p.m., Monday – Friday, and 6:30 a.m. – 4:30 p.m. on Saturday (based on the schedule), excluding Federal holidays. The Contracting Officer (CO) or the Contracting Officer’s Technical Representative (COTR) will advise the Contractor if they are needed to work beyond 6:30 p.m. This request will also be dependent on the scheduled classes requiring support.

Project Manager Hours.

The Project Manager (PM) or Alternate Project Manager (APM) shall be available between 6:30 a.m. to 11:30 p.m. Monday through Friday. After hours, to include Saturdays, Sundays and Holidays, the PM shall be available within one hour by telephone, pager, or cell phone.

1.4 Drivers Licensing.

Contracting personnel operating vehicles in performance of this contract shall possess a valid Georgia State License for the vehicle size and type to be driven, (e.g. Class A, Class B, Class C, a valid Georgia Commercial Driver’s License (CDL), Class B, Endorsement P) with HAZMAT certification and shall meet the applicable qualification of 49 CFR Part 391, Federal Motor Carrier Safety Regulations. There is no requirement for clerical employees to possess a CDL or HAZMAT certification. A copy of all licenses must be made available to the CO/ COTR upon request.

Contractor employed vehicle drivers shall have no physical impairment to safely operate designated vehicles. An annual certificate to this effect, on stationery bearing a physician’s letterhead, signature and date, shall be maintained by the Contractor and be made available upon request by the CO/COTR.

Contractor shall enroll new employees, and any employee that has not been certified to operate a forklift to the DMD “Forklift Operator” training program before allowing them to operate the Government-furnished forklift.

1.5 Telecommunications.

Contractor shall supply each employee with a Sprint/Nextel compatible “Direct Connect” telephone to be able to communicate with the COTR in regard to emergency situations.

1.6 Performance Evaluation Meetings.

The CO will require the PM to meet with the CO, COTR, and other Government personnel as deemed necessary. The Contractor shall request a meeting with the CO when a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract file and signed by the PM and the CO. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO within 5 business days following receipt of the minutes.

1.7 Priority Assignment.

The Government reserves the right to assign priorities for the work to be performed under this contract. The Contractor shall accept such priorities and shall assign or reassign personnel as required to perform the work. Nothing in this paragraph shall be construed by the Contractor as authorizing a change in the tasks or requirements of this contract without specific authorization of the CO.

1.8 Projected Workload.

The Government will provide the Contractor with a number of schedules located on the FLETC/DMD Training Management System (TMS) on the FLETC L:drive, which the Contractor shall use in projecting his/her requirements under this contract. The Contractor is responsible for supporting any Government changes made to the posted schedule in Bldg. 210/A-2. Due to the flexibility of range and personnel requirements, the schedule may change with very little notice; therefore, the posted schedule in Bldg. 210/A-2 is the ‘Official Schedule’.

The projected workload for this contract is delineated in the form of historical data (see TE #1). The workload volume is subject to variance due to the fluctuation in training programs and requirements.

1.9 Definitions.

Definitions and acronyms as used throughout the contract, or in material referenced in the contract, shall have the following meanings.

1.9.1 Downtime.

Downtime is the time that a vehicle or other equipment is out of service for repairs, maintenance, or awaiting parts. The workweek used to compute downtime is based on a 24-hour day and a 365 day year (no exceptions for holidays). Vehicles and equipment that are out of service due to safety recalls are included in the downtime computations. Downtime begins when the vehicle is removed from service and ends when the user is notified that the vehicle is ready to return to service.

1.9.2 Emergency Road Service.

Emergency road service is a response necessary to retrieve, provide services, or repair of a vehicle or equipment.

1.9.3 Fair Wear and Tear.

Fair wear and tear is loss or impairment of appearance, effectiveness, worth or utility of an item that has occurred solely because of normal and customary use of the item for its intended purpose.

1.9.4 Minor Repair.

Minor repair is a maintenance function which restores individual parts, components, or assemblies of an equipment unit to a safe, serviceable condition by adjustment, replacement of component parts or materials.

1.9.5 Out of Service.

An out of service vehicle is any vehicle that is not available for dispatch for any reason at any given time. Out of service vehicles will include those that are awaiting or undergoing repair for equipment faults and those that are awaiting or undergoing scheduled preventive maintenance or safety services. Out of service time will continue while the vehicle awaits or receives maintenance until the repair of service is completed and the vehicle is returned to operations for dispatch.

1.9.6 Preventive Maintenance Services.

Preventive Maintenance Service is the care and servicing for the purpose of maintaining equipment and facilities in a satisfactory operating condition by providing for systematic inspection, detection and correction of incipient failure either before they occur or before they develop into major defects.

1.9.7 Safe and Serviceable.

Safe and serviceable is the satisfactory operating and physical condition of the vehicle which is achieved only through such maintenance necessary to ensure dependable and mechanically efficient motor transport service. Only vehicles that have been inspected per the DMD Vehicle Inspection Check Sheet (TE #2) and passed are considered safe and serviceable.

1.10 List of Acronyms.

DHS

Department of Homeland Security

DMD

Driver and Marine Division

FLETC

Federal Law Enforcement Training Center

CO

Contracting Officer

COTR

Contracting Officer’s Technical Representative

PO

Partner Organization

FMD

Facilities Management Division

GFE

Government Furnished Equipment

GFP

Government Furnished Property

GSA

General Services Administration

SOP

Standard Operating Procedure

VMIS

Vehicle Management Information System

PBSOW

Performance Based Statement of Work

PM

Project Manager

EVS

Environmental and Safety Division 2.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1 Government Furnished Vehicles.

The Government will provide the Contractor with a list of Government furnished vehicles. The Contractor will be responsible to know what programs these vehicles are being issued to and what ranges they have been assigned to. List of vehicles are provided in TE #3.

2.2 Computer and Services.

The Government will provide a Government computer and monitor with limited network access, email account, and access to the Vehicle Management Information System (VMIS) program. This equipment and access is limited to be used only for official government business.

2.3 Supplies and Property.

The Government will provide a list of Government furnished supplies and property. See TE #4, Asset Inventory By Custodial Org. Report.

2.4 Facilities.

The Government will provide an Equipment Issue Room, G22, in Building 210 and a Conex box for Contractor for use in performance of this contract.

The Contractor shall assume responsibility for safekeeping those portions of the facility provided for their use and shall take necessary precautions to prevent fire hazards, odors, accumulation of toxic fumes, and vermin. Upon completion of the contract, these facilities shall be returned to the Government in the same condition except for reasonable fair wear, and tear.

At the end of the contract, the Contractor shall correct damages to the facility other than fair wear and tear noted during the contract start joint inventory. If the discrepancies are not corrected the cost of correcting the discrepancies shall be deducted from the final payment to the Contractor.

The Contractor shall coordinate directly with the Facilities Management Division (FMD) and Environmental and Safety Division (EVS), if applicable, for oil, gas, and water leaks or power failures that may affect the safety of personnel or Government property. The emergency repair number is extension 2413, during normal business hours. All after hour emergencies shall be referred to the FLETC Security, extension 2461.

The Contractor shall submit all other facility work requirements in TE #5, Work Order Request FTC-FMD-1 (10/04), to the CO/COTR for approval, prior to submission to FMD. Facility repair is a government furnished service. The Contractor shall correct all deficiencies noted during safety, fire, and other inspections or visits, which can be corrected without facility modification. The Contractor shall use these facilities for performance of this contract only.

The Contractor shall receive approval from the CO before making alterations to Government furnished facilities. Alterations will be provided at no additional expense to the Government.

The Contractor shall utilize the space provided for contract management and administration, vehicle dispatch, and preventive maintenance.

The Contractor shall account for the keys issued by the Government for the facilities and vehicles.

2.5 Parking.

The Government will furnish parking spaces for the Contractor employee’s privately owned vehicles and visitor parking as close to the DMD area as practical. POV parking inside the DMD compound is prohibited.

2.6 Other Items/Services/Materials/Supplies Provided by the Government.

The Government retains the right to utilize any and all Government furnished property whenever necessary.

2.6.1 Keys.

The government will issue a set of keys to the Contractor for facilities and vehicles.

2.6.2 Schedules.

The Government will provide numerous schedules, procedural documents and correspondence requesting services in a variety of methods, i.e. established schedules, class schedules, special requests, phone, fax, walk-in, FLETC/DMD Training Management Schedule.

2.6.3 Emergency Spill Response Kits.

The Government will provide an emergency spill response kit, absorbent pillows and authorized containers for storing such supplies.

2.6.4 Telephones.

The Government will provide telephone communication services consisting of one telephone line to conduct official business. The telephone line will not allow for long distance calling. It will be the Contractor’s responsibility to provide a telephone to be used for long distance calling.

2.6.5 Generator.

The Government will provide a Government 2000 Watt Honda Generator FLETC # 42112, which can be used to operate any electrical equipment necessary to clean or vacuum vehicles when an electrical outlet is not available.

2.6.6 Wet Vac.

The Government will provide Rigid Pro Pack Wet Vac MDL WD45500 Serial # 06088C0821, which can be utilized to vacuum vehicles.

2.6.7 Pressure Washer.

The Government will provide a Husky 1500 PSI pressure washer serial number 0406415802, which can be used to clean the exterior of the vehicles in the car wash bay at Bldg 101 in the event the automatic car wash is down.

2.6.8 Air Compressor.

The Government will provide Rigid Air Compressor Serial # GP90135A FLETC# 425046, which can be utilized to maintain the proper air pressure in tires on the vehicles comprising the training fleet.

2.6.9 Battery Jump Starter.

The Government will provide a JNC 950 Battery Jump Starter FLETC #425819, which can be utilized to jump start discharged batteries in training vehicles.

2.6.10 Forklift.

The Government will provide 2008 JCB TLT30D Teletruck Forklift Serial # JCBTLT30P81156168, FLETC # 425655, which shall be utilized to move vehicles, pallets, and any other heavy items that can safely be moved by the forklift.

2.6.11 Minor Repair and Maintenance Items.

The Government will provide preventive maintenance and minor repair parts stock on hand, to include re-refined oil, manufacturer specified oil, and other fluids and lubricants.

2.6.12 Emergency Medical Care.

FLETC will not provide health care services for contract personnel except in emergency situations.

2.6.13 On Center Mail and Distributions Service.

The Government will provide, through a separate contractor, mail distribution service for on center mail.

2.6.14 Refuse Collection.

The Government will provide, through a separate contractor, garbage dumpsters and garbage pickup for no-controlled waste.

2.6.15 Custodial Service.

The Government will provide through separate contractor, custodial services for the Porta-Potties utilized on DMD ranges.

2.6.16 Grass Cutting.

The Government will provide through separate contractor, grass cutting services for the DMD area.

2.6.17 Waste Oil Collection and Disposal.

The Government will provide through separate contractor, authorized containers for collection and disposal of controlled waste and waste petroleum, oil and lubricant products. The Contractor shall comply with EPA 40 CFR and all Federal, State, County Regulations and FLETC polices and Directives governing Environmental compliance for accumulating, storing, and disposing of such products.

2.6.18 Training.

The Government will provide periodic and refresher training in accordance with FLETC’s policy on: Property Management, Spill Control and Countermeasures, Pollution Prevention, Environmental Management System, Hazardous Waste Management, Computer and Network Security, Forklift Operator, at no cost to the Contractor. The Contractor will be given five (5) workdays notice prior to the training being conducted. Contractor’s employees, whose responsibilities are applicable to the training being offered, shall attend scheduled training with no additional cost to the Government.

2.6.19 Fuel.

The government will provide all the fuel required to fuel all training vehicles, as well as the Fuel Tanker Truck.

3.

CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall furnish all property and services not specifically identified in Section 2 as Government furnished, but which are necessary to perform the requirements of this contract, including:

3.1 Paint Requirements.

Appropriate colors and quantities of traffic surface paints to maintain range markings (approved by Environmental and Safety Division (EVS).

3.2 Uniforms Requirements.

Uniforms and protective clothing and equipment for contractor employees shall be of a style and color approved by the CO. Uniform shall be long pants or shorts in Navy, Black or Khaki and polo shirts, in color of Contractor’s choice with the exception of Light Blue, or Navy Blue. Contractor shall embroider the Contractors company name and logo on the polo shirt in a contrasting color to readily identify a contractor employee. If approved by the CO, alternate uniform colors and styles may be provided at no additional cost to the Government. The following shall apply to all uniform styles: Uniforms must present a neat, clean and uniform appearance. Shorts, if worn, shall be walking length, cotton or twill fabric, and zip front with side elastic inserts, if preferred. Pull on, denim, or shorts more than 3 inches above the top of the kneecap are not allowed.

3.3 Disposable Wipes.

Contractor shall provide disposable, sanitary wipes to swab and clean interiors of safety helmets issued to students, VIPs, and staff.

3.4 Paper Cups and Dispensers.

Disposable paper cups and appropriate dispensers for use with the water coolers used on the ranges.

3.5 Cleaning Equipment and Supplies.

Cleaning equipment and supplies for routine housekeeping of the Equipment Issue Room, Bldg. 210/G-22.

3.6 Office Furniture and Other Incidentals.

All collateral office furniture and equipment necessary to conduct office operations for this contract. Additional computer hardware and software, calculators, facsimile machine, additional telephone lines and other incidentals, not provided by the Government, are the responsibility of the Contractor. Any computers or periphiels furnished by the Contractor will not be allowed to connect to the FLETC Network.

3.7 Safety Items.

All equipment, tools, materials, safety clothing, eye protection and equipment, consumable cleaning supplies, to perform preventive maintenance, minor repairs, and safety inspections.

3.8 Services.

The Contractor shall provide all specific requirements described in the PBSOW and included in this specification.

3.9 Project Manager.

Provide a Project Manager (PM) who is qualified to conduct the duties of a Training Equipment/Range Specialist, and primarily on site at the DMD complex. The DMD complex is defined as the area consisting of Bldg. 210 and within the perimeter fence of the DMD ranges.

3.10 Alternate Project Manager.

Appoint an Alternate Project Manager (APM) whenever the PM is absent.

3.11 Quality Control Representative.

Provide a Quality Control Representative (QCR) that shall not be the same individual as the approved PM or APM.

3.12 Equipment issue Window Hours.

Provide personnel to man the equipment issue window to sign property in and out of Bldg. 210 Room G-22 from the hours of 7:00 a.m. – 8:00 a.m., 11:00 a.m. – 1:00 p.m., and 3:30 p.m. – 5:00 p.m., and additional hours approved by the CO/COTR.

3.13 Pest Control.

Provide rodent, bug, and pest control for any area assigned for Contractor use, i.e. Bldg. 210/G-22; Contractor Conex Box.

3.14 Training

All applicable safety training shall be provided by the Contractor for their employees.

4.

SPECIFIC TASKS

4.1 Fleet Management Services.

4.1.1 Vehicle Requirements.

Contractor shall identify from the posted DMD schedule (located in Bldg 210/A-2) the required fleet assets needed to support the scheduled training sessions and other FLETC mission needs, and inspect and provide those assets where required.

4.1.2 Vehicle Preparation.

Contractor shall prepare all the required vehicles for use, including the fuel tanker, per the Vehicle Inspection Checklist (TE #6).

4.2 Scheduled Training.

Contractor shall place all required vehicles on the appropriate range ready line at least fifteen minutes before the start of scheduled training session. Vehicles not at the scheduled range area will be placed in single file, parallel parked, or diagonally parked, ready to convoy to the assigned range. Vans will be marked by magnetic sign indicating assigned range and made ready to transport students to assigned ranges, unless otherwise directed by the CO/COTR.

4.3 Other Mission Support.

4.3.1 Vehicle Replacement.

Contractor shall, when notified by staff or authorized user, obtain replacement vehicles from the DMD training fleet, to replace vehicles that have acquired mechanical problems, rendering the vehicle unsafe to operate. For scheduled training, the contractor shall deliver the replacement vehicle to the appropriate range within 10 minutes after being notified that a replacement vehicle is required. The 10 minute performance time shall be consistently met unless a replacement vehicle is not available due to a Government caused delay. The CO/COTR and the range instructor shall be immediately notified if a vehicle can not be replaced.

4.3.2 Tow Responsibilities.

Contractor shall, contact the FLETC Motor Pool Contractor at 265-2468 to dispatch a tow truck to tow disabled motor vehicles that are unsafe to operate.

4.3.3 Vehicle Transport.

Contractor shall transport DMD vehicles to and from various FLETC locations (e.g. DMD Garage, Motor Pool, Car Wash Detail Shop, and Motor Pool Gas Pumps), and other locations on and off the FLETC property in order to meet mission requirements.

4.3.4 Fuel Tanker.

Contractor shall operate a fuel tanker to and from a fuel supply depot located off of FLETC property. Monitor loading and off-loading of tanker, conduct and document weekly inspections of truck tank. Driver, before operating the tanker, will make sure there is a Government-furnished spill kit on the tanker. Their driver will keep the tanker free of all debris and personal items. Contractor will make certain all employees who operate the tanker are CDL certified. (See Section 1.4 for driver licensing requirements).

4.3.5 Hazmat Spill.

Contractor shall, whenever a HAZMAT spill occurs, take immediate action using Government furnished spill kits. The Contractor will immediately notify the EVS and the CO/COTR of the spill.

4.3.6 Vehicle Fueling.

Contractor shall fuel vehicles in the training fleet using fuel from the fuel tanker so that no vehicle in the training fleet has less than ¾ of a tank. If the fuel tanker is inoperable, contractor shall transport and fuel the vehicles at the Motor Pool and notify the CO/COTR immediately.

4.3.7 Vehicle Repairs.

Contractor shall fill out Vehicle Repair Requests (TE #5) or input required information into the VMIS program. This shall be accomplished for vehicles needing service at the DMD Garage. The Contractor shall transport the vehicle needing repair/service to the DMD garage within four hours from when the vehicle is identified as needing service. The Contractor shall transport vehicles within four hours of being notified that the vehicle has been repaired and can be returned to the DMD compound.

4.3.8 Vehicle Record Keeping.

Contractor shall daily, record on the inspection sheet (TE 2) by tag number, fuel and other fluids (i.e., motor oil, power steering fluid, transmission fluid, and brake fluid) dispensed to training fleet vehicles using Government approved procedures and systems. The aforementioned requirement shall be required to be inputted into VMIS per established procedures, if required by Property Management Division (PMD).

4.3.9 Vehicle Identification.

Contractor shall daily place Government supplied magnetic numbers (or any other approved method or equipment to identify vehicles) on each vehicle for each discipline (i.e., Skid, Non-Emergency Vehicle Operations [NEVO] and Emergency Response [ER], prior to the start of each class. The magnetic numbers are to be placed on the rear doors on each side of the vehicle.

4.3.10 Vehicle Cleaning.

Contractor shall clean the vehicles to include vacuuming carpeted and non-carpeted areas in the interior of the vehicle, wiping down the dash and seats, door panels, and cleaning the exterior and interior windows, and any additional areas that require cleaning, and running the vehicle through an existing car wash. Use an existing wash rack for any additional areas requiring cleaning.

4.4 Equipment Issue.

4.4.1 Equipment Requirements.

Contractor shall identify from the training schedule, with input from DMD instructors, or as directed by the CO/COTR, the training equipment and clothing requirements for the scheduled training sessions. Contractor shall issue helmets, portable radios, rain gear, safe weapons, cameras, first aid kits, laptop computers, radar guns, radar speed signs, pursuit termination strips, and any other training equipment to DMD training staff, students, role players and official guests.

4.4.2 Equipment Sign-out.

Contractor shall, for every issuance of clothing or equipment, record the issue and return of all items for accountability.

4.4.3 Weapon Storage.

Contractor shall properly store and account for all safe weapons (i.e. red-handled weapons, Simunition ® weapons, etc.) and ammunition.

4.4.4 Property Custodian.

Contractor shall assign a “Property Custodian” to maintain and record the inventory of Government –owned property per Government Regulations, FLETC Handbook 70-03.A (TE#12).

4.4.5 Equipment Issue Room.

Contractor shall perform janitorial work in the Equipment Issue Room (G-22) [e.g. vacuuming carpet, emptying trash, and ensure all items stored are clean and free of debris] to present a professional and orderly appearance.

4.5 Range Maintenance.

4.5.1 Range Scheduling.

Contractor shall identify from the training schedule the ranges needed for the scheduled training sessions. These ranges and any equipment required shall be prepared for use by the Contractor. The Government will provide access to schedules.

4.5.2 Equipment Placement.

Contractor shall make sure all cones, barricades, and other markers and other range equipment are in their designated positions as indicated by range markings or as provided by Government designated diagrams.

4.5.3 Range Condition.

Contractor shall inspect all ranges for pot-holes or hazards and report any conditions to the CO/COTR that would effect training or cause an unsafe condition.

4.5.4 Safety Equipment.

Contractor shall visually inspect all fire extinguishers, and all Government approved range safety items, and immediately report any discrepancies to the CO/COTR.

4.5.5 Range Towers.

Contractor shall remove trash, debris, and inspect range and instructor towers for hazards so that the towers are safe for training. All hazards shall be reported to the CO/COTR.

4.5.6 Water Coolers.

Contractors shall no earlier than two hours and no later than 15 minutes prior to training, clean and fill water coolers with fresh, iced drinking water and place the coolers and a supply of disposable drinking cups at a designated area at each scheduled range.

4.5.7 Water Sprinklers.

One hour prior to scheduled training or when directed by the CO/COTR, the Contractor shall turn on water sprinklers on the designated ranges and at conclusion of training, manually turn the sprinklers off. When the National Weather Service forecasts freezing weather, the contractor shall make sure that all sprinkler systems are left partially open to prevent the pipes from freezing. The following morning, or when directed by the CO/COTR, the Contractor shall turn off the sprinklers.

4.5.8 Cones and Barricades.

Contractor shall store unused cones (new and used) in areas designated by the CO/COTR. Cones are to be stored utilizing Government provided materials according to cone size. For each scheduled range, the Contractor shall inspect all Government supplied cones for the following conditions: faded, scuffed, marred, torn, or weather beaten, and replace as needed by direction of the CO/COTR.

4.5.9 Painting.

Contractor shall monthly touch-up painted apex markers on range surfaces and apply reflective tape, numbers or collars to cones.

4.5.10 Severe Weather.

Contractor shall during severe weather conditions at the direction of the CO/COTR secure the ranges and pick up all cones, barricades and portable devices. These items shall be stored in an area designated by the CO/COTR.

4.5.11 Movement of Large Items.

Contractor shall operate a forklift to move vehicles that are being cleared from areas used for ramming, palettes of cones, barrels, and large items that are designated safe to move.

4.5.12 Range Training Items.

Contractor shall assemble certain training items for use on the various driving ranges. An example would be the assembly of stop signs on portable sign posts, and portable bases to those sign posts.

4.6 On Call Services.

All orders of additional services listed below in Sections 4.6.1 and 4.6.2 will be placed by the Government by issuance of Optional Form 347 “Order for Supplies Services” (See TE 12). Optional Form 347 will describe the service to be provided and will establish the maximum number of hours and costs. These ceilings shall not be exceeded without the written approval of the CO. As a general rule, the Government will provide 24-hour advance notice whenever possible for these services. There are no guaranteed minimums for on call services.

4.6.1 Saturday Service 7:30 A.M. to 4:30 P.M.

The Contractor shall provide full Fleet Management, Range Management, and Equipment Issue services as required for any classes that have been rescheduled from a Monday – Friday scheduled class to a Saturday scheduled class.

4.6.2 Vehicle Decontamination Service.

Contractor shall clean and decontaminate any area of a vehicle that has been subjected to vomitus and/or any other potentially infectious material in accordance with FLETC FM 70-09 Annex K, Bloodborne Pathogen Exposure Control Program, (TE #8). This service when required will be accomplished by the labor hour rate.

5.

GENERAL INFORMATION

5.1 Facility Descriptions.

The Federal Law Enforcement Training Center (FLETC) or "the Center" is host to approximately 82 participating agencies/bureaus and responsible for providing certain core instructional law enforcement programs as well as a variety of support services. The Center has on-campus housing for approximately 1500 students.

5.1.1 Location.

The Federal Law Enforcement Training Center (FLETC) is located approximately six (6) miles north of the City of Brunswick, in southeastern Georgia. The city is located off U.S. Interstate 95 and U.S. Highway 17.

5.1.2 Description.

The FLETC encompasses approximately 1500 acres of Government real property, including firing ranges and 300+ buildings. The Center has limited access with a security controlled gates. The Contractor may experience a delay in entering the Center due to increased security requirements, vehicle inspection, registrations, failure to present proper identification, non-use of seat belts, etc. No price adjustments will be made for any delays resulting from gate controls.

5.2 Projected Workload.

5.2.1 Performance Requirements.

This Performance Based Statement of Work is provided as a “performance based” requirement description, therefore, an estimated number of occurrences (frequency) will not be provided for each performance element. The Government focus will therefore be centered on the performance objectives provided in the Performance Requirements Summary, Performance Based Statement of Work, Technical Exhibit 5. New and renovated facilities at the FLETC will be completed and occupied during the course of this contract. Work required to support new or changed facilities will be included within the contract, as needed, by contract modification in accordance with the Changes Clause.

5.2.2 FLETC Holidays.

The Federal Holidays listed below are holidays granted to Federal Employees. In the event that any of these holidays occur on a Saturday or Sunday, they shall be observed by the Contractor per the practice observed by the Government. The Contractor shall refer to the individual wage determination for actual holidays to be allowed for contract employees. Occasionally, Federal Holidays will be declared normal training days and full Contractor support will be required. The Contractor shall not receive premium rates for any special declared holiday for Federal employees (e.g. national day of mourning for a former president.)

New Years Day

Labor Day

Martin Luther King’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

5.2.3 Access.

Due to the nature of training on the Center, the Contractor shall be aware that access to certain areas ( e.g. ATF Range, Mock Port of Entry, Bunkers, Special Use Areas) cannot be guaranteed during normal work hours (i.e. Monday through Friday 5:00 a.m. to 5:00 p.m.). The Contractor shall schedule his manpower requirements around site. This may be accomplished at any time during daylight hours, i.e. sunrise to sunset, seven days a week, after coordination with the CO/COTR, so long as no additional expense to the Government is incurred.

5.2.4.

Work Scheduling.

The Contractor shall control and perform all work so as not to cause interference with Government business and training or work being performed by other Contractors. The Government may award other contracts for additional work at or near the site of work under this contract. The Contractor shall fully cooperate with the other Contractors and with Government employees, and shall carefully adapt scheduling and performing work under this contract to accommodate the additional work, heeding any directions that may be provided by the CO/COTR. The Contractor shall not commit, or permit, any act that will interfere with the performance of work by another Contractor or by Government employees. The Contractor shall promptly notify the CO/COTR when it appears that Government activities or personnel, or other Contractor’s projects are hindering the effective execution of his work efforts.

5.3 Reference Information.

5.3.1 Forms and Technical Documents.

Upon request, the Government will furnish all required forms and publications which are not available by electronically or provided as an attachment to the solicitation. Contractor personnel shall be briefed as to the requirements outlined in the FLETC Directives; these documents shall be acquired and maintained in the Technical Library accessible to all Contractor personnel.

5.4 Personnel Requirements.

5.4.1 Contractor Employees.

1.

All employees assigned by the Contractor to the performance of work under this contract shall be capable and experienced in the type of work they are assigned under this contract or be given on-the-job training by the Contractor without Government reimbursement for such costs. All Contractor employees shall be physically able to perform their assigned work. All Contractor employees shall be able to read, write, speak and understand English. The Contractor shall ensure that each employee is in uniform and wearing proper identification at all times while the employee is working on the Center. The uniform worn by Contractor employees must be approved by the CO fourteen days prior to performance of the contract.

2.

The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to his employees as may be necessary. The Contractor shall advise the CO/COTR of any civil or internal disciplinary actions taken. Note: No Government employee may directly or indirectly supervise or direct a Contractor employee.

3.

The Contractor shall not employ persons identified as a potential threat to the health, safety, security, general well being or operational mission of the Center or its population. The Contractor shall remove from the site any individual whose continued employment is deemed by the CO to be contrary to public interest or inconsistent with the best interest of the Government.

4.

The Contractor shall not employ any person who is an employee of the United States Government without the consent of the CO. The CO will determine if the employment of that person would create a conflict of interest.

5.4.2.

Security Requirements.

1.

General Requirements.

a.

Prime Contractors and all personnel employed by the Prime Contractor, including subcontractors, in the performance of this contract, or any representative of the Prime Contractor entering the FLETC shall abide by all FLETC security regulations which may be in effect during the contract period. Any such individual(s) shall be subject to those security inspections which may be deemed necessary by the FLETC to ensure that no security violations occur during the course of the contract. It shall be the Prime Contractor’s responsibility to ensure that each applicant who is expected to be employed on FLETC facilities or that requires routine access to FLETC facilities shall provide specific information on specific forms in order to undergo a suitability determination, and when so deemed, a security background investigation as required for access to the FLETC, and in some cases a security clearance.

b.

The FLETC reserves the right and prerogative to deny and/or restrict the facility and information access of any Contractor employee whose actions are in conflict with the standards of conduct, 5 CFR 2635.

(1) At the discretion of the FLETC Director, and in accordance with FLETC Manual 51-01, Access Control, individuals may have their access to the FLETC denied if they have a felony conviction; multiple misdemeanor convictions; an active “habitual offender” classification for any violation of the law; any conviction for drug sales and trafficking activity; violence against law enforcement officers; disdain of legal authority; violation of moral turpitude (e.g. child brutality, child molestation, rape, wrongful death of another, etc.); other crimes of violence; an active arrest warrant for any of the aforementioned crimes; or past incidents that would reflect badly on the FLETC in the eyes of the public or that would otherwise pose a threat to the safety and security of FLETC personnel or property.

(2) Prime Contractors, through the respective CO, shall report to the FLETC Chief Security Officer (CSO) any adverse information coming to their attention concerning their contractor employees during the course of the contract. The report shall include the employee’s name and social security number, along with the adverse information being reported. If this information results in the subsequent termination of the employee’s access to the FLETC, it does not obviate the requirement to submit this report.

c.

Costs, delays and other hardships that result from a Contractor employee being denied access to the FLETC shall be borne entirely by the Prime Contractor. Denial of access for any contractor employee to the FLETC by the CSO shall not be subject to the Contract Disputes clause and cannot be the basis for any claim under the contract. FLETC security regulations regarding physical security access are found in the most recent versions of FLETC Directive and Manual Number 51-01, Access Control; FLETC Directive and Manual Number 51.00B, Identification Badges, Credentials and Shields; and FLETC Directive and Manual Number 51-11, Building/Area Security and Access.

d.

Determination of a contractor employee’s physical Security access requirements must be coordinated with the CO. Contractor employees are subject to specific access requirements as defined herein.

e.

In addition to the requirements specified in sections 2, 3, and 4 of this clause, contractor employees who are neither citizens of the United States nor legal permanent residents of the United States, must meet additional requirements described below in section

6.

f.

The Prime Contractor shall manage the submission of their employees’ and sub-contractors’ requests for access and the submissions of documents for background investigations. The Prime Contractor shall conduct a pre-screening to ensure that the documents are complete and correct. The Prime Contractor shall also complete a pre-screening for suitability. This shall include a National Crime Information Center (NCIC) check and follow up on any derogatory information found. The Prime Contractor shall evaluate the findings using the same standards the FLETC applies (Suitability factors as identified in 5 CFR 531.202 and FD 51-01). The Prime Contractor shall submit to the CO only those contract employees who successfully complete this screening. In summary, the Prime Contractor shall:

(1) Furnish to the prospective contractor employees under this contract with the necessary forms for requesting access to the FLETC;

(2) Review the completed forms for completeness and accuracy (Note: No review is necessary for form submitted via the E-quip system.).

(3) Initiate and complete a NCIC check on each employee, reviewing the results and resolving any derogatory issues;

(4) Submit completed forms and NCIC report documents to the CO for processing.

(5) Submit only those prospective employees that meet FLETC security access criteria.

2.

Access to FLETC Facilities by Contractor Employees to be Employed for a Period of Six (6) Months or Longer or IT Security Positions of Any Time Length. In addition to the above, the Prime Contractor, for contractor employees that are to be employed on the FLETC for a period of 6 months or longer (note: does not apply to temporary/intermittent employee) in a position identified by the FLETC Information Systems Security Manager (ISSM) as low or moderate risk based on the FLETC IT standards and identified by the CSO/ISSM as low or moderate shall undergo a background investigation performed by the Office of Personnel Management. (OPM). The background investigation will either be a National Agency Check with written Inquiries (NACI) for low risk individuals or a Minimum Background Investigation (MBI) for moderate risk individuals. In order to complete these investigations, the Prime Contractor shall:

a.

Provide to the CO a FLETC FTC-SEM 15a Badge Application, a Standard Form 85P – Questionnaire for Public Trust Positions, and a Form I-9 –Employment Eligibility Verification on each contractor employee. All forms must be completed in their entirety. Contractors must submit required forms at least 15 business days in advance of the contractor employee’s first day of needed access of the FLETC IT systems or facilities, except as provided in section 6 of this clause.

b.

Upon notification from FLETC Security staff, each contractor employee will be required to appear in person before an authorized FLETC representative for the purpose of verifying the contractor employee’s identity in accordance with Federal Information Processing Standards Publication 201, Personal Identity Verification (PIV) of Federal Employees and Contractors. Verification of the contractor employee’s identity requires the individual to present, in person, (a) a picture identification card issued by either a state of the United States or the United States Federal government and (b) one other form of identification identified on Form I-9. Upon verifying the contractor employee’s identity, the contractor employee shall be fingerprinted and photographed.

c.

At the discretion of the CSO and following the receipt of favorable results of a fingerprint check, the FLETC may elect to approve interim access to the facility while the rest of the suitability investigation is being completed.

3.

Access to FLETC Facilities by Contractor Employees to be Employed for a Period of Less Than Six (6) Months in Other Than IT Security Positions. The Prime Contractor, for contractor employees who will require access to the FLETC for more than 3 days, but less than 6 months, shall provide a completed FTC-SEM-15a Form. Contractors shall submit the form to the CO a minimum of 10 business days in advance of the contractor employees’ first day of needed access, except as provided in section 5 of this clause. The Prime Contractor shall also provide evidence that a NCIC was conducted in accordance with Paragraph 1.

Upon notification from the FLETC Security staff, each contractor employee will be required to appear in person before an authorized FLETC representative for the purpose of verifying the individual’s identity. Verification of the contractor employee’s identity requires the individual to present, in person, (a) a picture identification issued by either a state of the United States or the United States Federal government; and (b) one other form of identification specified on the FTC-SEM-15a Form. Upon verifying the employee’s identity, the contractor employee shall be photographed. The contractor employee shall also submit to being fingerprinted upon request.

4.

Foreign National Contract Employees. When selecting and hiring contract employees who are neither U.S. Citizens nor legal Permanent Residents of the United States, Contractors must be aware that all such foreign nationals must be vetted through the FLETC Internal Security Program. In order to meet this requirement, the contractor must first vet the contract employee through the Systematic Alien Verification for Entitlements (SAVE) Program and provide evidence of the results. The Prime Contractor must also provide an electronic submittal of specific information about the employee at least 30 days in advance to the needed date of approval for employment. (Note: The foreign national vetting process takes up to 30 days to complete.) The electronic submittal must be in a specified electronic format which can be obtained from the CO. Applications from foreign national applicants whose contractors have not submitted the required information electronically within 3 days of the application will be automatically disapproved.

5.

Review of Suitability Determinations.

a.

Suitability Determinations. When adverse information is developed in the course of a suitability investigation, the scope of the inquiry will normally be expanded only to the extent necessary to obtain such additional information as may be required to determine whether the contractor employee may be granted unescorted access to FLETC facilities…