LBNF-357400-SH RFP.pdf

Request for Proposal Number LBNF-357400-SH

For

LBNF/DUNE-US South Dakota Transportation Services

This Request for Proposal consists of a model subcontract in Sections A through J and Request for Proposal Sections K through M.

Subcontract Number ____TBD________ for

South Dakota Transportation Services

Table of Contents Section A - Award

A1. Identification of Parties

A2. Subcontract Issued Under Prime Contract

A3. Relationships

A4. General Purpose of the Subcontract

A5. Period of Performance

A6. Order of Precedence

A7. Agreement

A8. Signature

Section B - Supplies or Services and Prices

B1. Standards of Performance

B2. Total Estimated Cost

B2. Time and Materials (T&M)

B3. Total Sum Allotted

Section C - Description of Work

C1. Technical Reports

C2. Conduct of Employees

C3. Statement of Work Statement

Section D - Packaging and Marking

D1. Packaging and Marking

Section E - Inspection and Acceptance

E1. Inspection and Acceptance

Section F - Deliveries or Periods of Performance

F1. Deliveries or Period of Performance

Section G - Subcontract Administration Data

G1. Subcontract Administration

G2. Notification of Potential Changes

G3. Invoices

G3.1 General Invoice Requirements

G3.2 Additional Invoice Documentation Required for Cost Type Subcontracts

G3.3 Special Invoice Requirements

G4. Payment Schedule

G5. Closeout

Section H - Special Subcontract Requirements

H1. FRA Furnished and Subcontractor Acquired Property

H2. Insurance

H3. Supervision

H4. Additional Requirements

Section I - Subcontract Clauses

I1. General Clauses

Section J - List of Documents, Exhibits, and Other Attachments

J1. Incorporated Documents

Section K – Representations and Certifications

K1. Incorporated Documents

Section L—Instructions, Conditions, and Notices to Offerors

L1. Proposal Response and Due Date and Time

L2. Inquiries and Questions

L3. Explanation to Prospective Offerors

L4. Minimum Offer Acceptance Period

L5. Evaluation of Proposals

L6. Service Contract Act Wage Determination

L7 Acknowledgment of Amendments to Solicitations

L8. Responsible Offerors

L9. Reserved

L10. Submission of Proposals

L11. Late Submissions, Modifications, and Withdrawals of Proposals

L12. Requirements for Proposal

L12.1 Proposal Format for Criterion 1:

L12.2 Proposal Format for Criterion 2

L12.3 Proposal Format for Criterion 3

L12.4 Proposal Format for Criterion 4

L13. Certified Cost or Pricing Data

L14. Exceptions

L15. Release of Claims, Liability, and Preparation Expenses

L16. Award of Subcontract

L17. Subcontracting

L18. Summary

Section M – Evaluation Factors for Award

M1. Basis for Subcontract Award

Section A - Award

A1. Identification of Parties

This Subcontract is between Fermi Research Alliance, LLC (“FRA”) and the party identified below as the Subcontractor (“Subcontractor”).

A2. Subcontract Issued Under Prime Contract

This Subcontract is issued under Prime Contract No. DE-AC02-07CH11359 between the

United States Government (“Government”), represented by the Department of Energy

(“DOE”), and FRA for the management and operation of the Fermi National Accelerator

Laboratory (“FNAL or Fermilab”) and the performance of research and development work.

A3. Relationships

Nothing in this Subcontract shall be deemed as creating any relationship between FRA and

Subcontractor other than that of contractor and subcontractor or buyer and seller.

Subcontractor shall not interpret any clause contained herein as being binding or purporting to bind the United States Government, its officers, or its agents.

A4. General Purpose of the Subcontract

The general purpose of this Subcontract is for transportation requirements from South

Dakota Steel Storage and Warehouse Services located at 1313 E. Saint Patrick St., Rapid

City, SD 57701 to deliver to LBNF/DUNE-US materials and equipment to Ross Complex at the Sanford Underground Research Facility (SURF) at 100 Ross St., Lead, SD 57754.

A5. Period of Performance

The period of performance of this Subcontract is from December 01, 2024, through

November 30, 2025 unless the Subcontract is extended by the exercise of Options by FRA in accordance with paragraph B1.2

A6. Order of Precedence

Any inconsistency in this Subcontract shall be resolved by giving precedence in the following order: Section A, B, D, E, F, G, H, I, C, J.

A7. Agreement

The parties agree to perform their respective obligations in accordance with the sections, terms and conditions, the documents referenced or incorporated herein, which constitute the entire Subcontract and shall supersede all prior negotiations, representations, or agreements, whether verbal or written.

A8. Signature

The parties have caused this Subcontract to be executed by their duly authorized agents by their signatures below.

SUBCONTRACTOR Fermi Research Alliance, LLC (FRA)

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

Section B - Supplies or Services and Prices

B1. Standards of Performance

The Subcontractor shall perform the work under this Subcontract by using its best efforts and know-how and its performance shall be accomplished in a workmanlike manner by qualified, careful, and efficient personnel, in accordance with professional standards of care.

B2. Total Estimated Cost

The Subcontractor shall provide the supplies or services at the total estimated cost shown below as calculated by attached Pricing sheet (J-3).

SUBCONTRACT

LINE ITEM

NUMBER (SLIN)

DESCRIPTION

TOTAL ESTIMATED

COST

1 Logistics Support Services TBD

B2. Time and Materials (T&M)

The Subcontractor shall provide supplies and services at the fixed unit prices shown in

Section B1.1. Fixed unit prices are all-inclusive (i.e., include costs for labor, supervision, material, equipment, overhead, profit, etc.). The Subcontractor shall not exceed the Ceiling

Price for the base year, or any option year shown in the clause B1 Prices.

B3. Total Sum Allotted

The funding presently allotted for payment to the Subcontractor, pursuant to FAR 52.232-22

Limitation of Funds, is ___TBD____. FRA’s obligation under this Subcontract is contingent upon the availability of appropriated funds from which payment for Subcontract purposes can be made. No legal liability on the part of FRA for any payment may arise until funds are made available.

Subject to FAR 52.232‐22 Limitation of Funds, the funding presently allotted for payment to the Subcontractor is $__________. This funding is expected to cover work through _____, 20__

Section C - Description of Work

C1. Technical Reports

The Subcontractor shall prepare and submit to the FRA Technical Representative and/or distribute, as directed by the FRA Technical Representative, such reports concerning technical aspects of work under this Subcontract, in such quantity and form (including detail) and at such times, as may be specified in this Subcontract, or as may otherwise be specified by the FRA Technical Representative.

C2. Conduct of Employees

The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. The Subcontractor shall immediately remove from the work under this Subcontract any employee of the

Subcontractor who, in the sole discretion of FRA, is found to be unsatisfactory in technical performance or personal conduct.

C3. Statement of Work Statement

The Subcontractor shall perform the work in accordance with the Statement of Work in

Attachment J-1.

Section D - Packaging and Marking

D1. Packaging and Marking

Unless otherwise stated in the Subcontract, the Subcontractor shall adequately package and mark all material, drawings, or other items required under this Subcontract to prevent damage during shipment to FRA.

Section E - Inspection and Acceptance

E1. Inspection and Acceptance

Inspection and acceptance shall be in accordance with the Statement of Work in Attachment

J-1.

Section F - Deliveries or Periods of Performance

F1. Deliveries or Period of Performance

The deliveries or period of performance of this Subcontract is from December 1, 2024, through November 30, 2025.

SLIN DESCRIPTION PERIOD OF PERFORMANCE

1 Base Year – Logistics Support Services December 01, 2024 – November 30, 2025

2 Option Year 1 – Logistics Support Services December 01, 2025 – November 30, 2026

3 Option Year 2 – Logistics Support Services December 01, 2026 – November 30, 2027

4 Option Year 3 – Logistics Support Services December 01, 2027 – November 30, 2028

5 Option Year 4 – Logistics Support Services December 01, 2028 – November 30, 2029

Section G - Subcontract Administration Data

G1. Subcontract Administration

a. FRA’s Procurement Specialist for this Subcontract is shown below. The FRA Procurement

Specialist or their designate is the only person authorized to make changes in the terms, conditions and requirements of this Subcontract or make modifications to this Subcontract including changes or modifications to the Statement of Work. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the Procurement Specialist at the following address:

FRA Procurement Specialist Attention: Sharlene Horton Email: shorton@fnal.gov Phone: 630-840-2407

Fermi Research Alliance LLC Attn: Sharlene Horton Kirk Road & Wilson Street P.O. Box 500 – Mail Station #123 (WH 13E)

Batavia, IL 60510-0500

b. Any notices and approvals required by this Subcontract from FRA to the Subcontractor shall be issued by the FRA Procurement Specialist.

c. FRA’s Technical Representative for this Subcontract is shown below. The Technical Representative is the person designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Technical Representative is not authorized to make changes to the work or modify any of the terms and conditions, including the schedule and the pricing of this Subcontract.

FRA Technical Representative Attention: Mike Pfaff Email: mpfaff@fnal.gov Phone: 630-840-5389

South Dakota Services Division Fermi National Accelerator Laboratory Attn: Mike Pfaff 206 Ellison Court Lead, SD 57754

d. Unless otherwise stated in the Subcontract, reports required by the Subcontract shall be submitted to the FRA Procurement Specialist and the FRA Technical Representative.

Unless otherwise stated in the Subcontract, the reports shall be submitted by email.

G2. Notification of Potential Changes

The Subcontractor shall provide notification to FRA of potential changes to this subcontract.

The primary purpose of this clause is to obtain prompt reporting by the Subcontractor of circumstances or FRA actions that the Subcontractor considers to constitute a change to this Subcontract. The Subcontractor shall notify the FRA Procurement Specialist in writing of any actions, inactions, or communications by FRA that the Subcontractor regards as a potential change to the Subcontract. This notice requirement does not apply to formal change orders identified as such in writing and signed by the FRA Procurement Specialist pursuant to the Subcontract’s Changes clause. The Subcontractor shall provide the notice promptly, but no later than ten calendar days from the date that the Subcontractor identifies the potential change. Based on the most accurate information available to the Subcontractor, the notice shall state:

a) The date, nature, and circumstances of the conduct regarded as a change.

b) The name, function, and activity of each FRA individual and Subcontractor official or employee involved in or knowledgeable about such conduct.

c) The identification of any documents and the substance of any oral communication involved in such conduct.

d) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose; and

e) The elements of Subcontract performance for which the Subcontractor may seek an equitable adjustment under this clause.

G3. Invoices

All invoices shall be emailed to apinvoices@fnal.gov with a copy to the FRA Procurement

Specialist at shorton@fnal.gov.

The subject line of the email shall state the Subcontractor’s name and the Subcontract number.

If the Subcontractor is unable to submit an invoice by email, it may submit the invoice to the following address:

FRA Accounts Payable Fermi National Accelerator Laboratory P.O. Box 500 – Mail Station 112 Batavia, IL 60510

G3.1 General Invoice Requirements

Invoices shall be sent electronically to APINVOICES@FNAL.GOV.

Invoices shall contain the following information:

a) Subcontractor name as stated in the Subcontract.

b) Remittance address.

mailto:apinvoices@fnal.gov mailto:shorton@fnal.gov mailto:APINVOICES@FNAL.GOV

c) Telephone number and/or email address of person requesting payment.

d) Subcontractor's statement that the invoice is correct.

e) FRA purchase order/subcontract number.

f) Invoice number.

g) Invoice date.

h) Total invoice amount.

i) Description, incurred cost, and quantity of material, property, or services delivered or completed.

j) A detailed description of services provided and dates of service.

k) Payment terms.

l) Other documentation as required by the Subcontract.

G3.2 Additional Invoice Documentation Required for Cost Type Subcontracts

All invoices for labor shall indicate the labor classifications furnished, and the consolidated

All invoices for labor shall show the classifications furnished and the consolidated number of hours worked by each classification. Time shall be charged to the tenth of an hour.

Consolidated invoices for labor and other costs submitted for payment shall indicate the number of hours worked by date. Subcontractor shall maintain detailed, complete, and accurate accounting records.

G3.3 Special Invoice Requirements

a. Invoices shall be submitted for two-week periods every other week.

b. All invoices shall be emailed to apinvoices@fnal.gov and to the FRA Procurement

Specialist at shorton@fnal.gov. The subject line of the email shall state the

Subcontractor’s name and the Subcontract number.

c. All invoices shall include: Subcontract number; SLIN; Subcontractor’s name

(including business heading or logo); invoice date; unique invoice number; and remittance address; and should sufficiently identify and support the payment requested.

d. FRA shall pay the Subcontractor, upon the submission of proper invoices, and in accordance with Attachment J‐3, FRA General Terms and Conditions. FRA shall reimburse the Subcontractor for the reasonable cost as documented in the performance of the Subcontract.

mailto:apinvoices@fnal.gov

G4. Payment Schedule

FRA shall pay the Subcontractor, upon the submission of proper invoices in accordance with any requirements from the clauses referenced in Section I, the prices stipulated in this Subcontract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this Subcontract.

G5. Closeout

The Subcontractor shall, as a condition of full payment, assist FRA after the completion of the work in accomplishing the administrative closeout of this Subcontract, including, as necessary or required, the furnishing of documentation and reports, the disposition of property, the disclosure of any inventions, the execution of any required assignment or release documents, the performance of any audits, and the settlement of any interim or disallowed costs.

Section H - Special Subcontract Requirements

H1. FRA Furnished and Subcontractor Acquired Property

Attachment J-5 lists the Government and 3rd party Property to be loaded onto

Subcontractor’s equipment during the period of performance. Notwithstanding any provision to the contrary in the FRA General Terms and Conditions for Services Performed at SURF, Subcontractor is responsible for risk of loss for Government Property in its care, custody, and control.

H2. Insurance

The insurance requirements for this Subcontract are as shown in Attachment J-5. In addition, to the minimum insurance requirements stated in Attachment J-5, Subcontractor is required to maintain insurance coverages as required by the laws of the state in which it operates.

H3. Supervision

FRA employees shall not direct or supervise Subcontractor's employees, either directly or indirectly. The Subcontractor is solely responsible for directing and supervising its employees.

H4. Additional Requirements

Subcontractor compliance with all the orders, regulations, plans, manuals, and other directives listed in the Statement of Work and in the incorporated documents is a material term of this Subcontract.

Section I - Subcontract Clauses

I1. General Clauses

The general terms and conditions for this Subcontract are as listed in Attachments J-2 through J-5. The clauses listed in those Attachments shall be applicable to this Subcontract as stated therein based on the value of the Subcontract, the status of the Subcontractor, and the nature and location of the work. The Subcontractor shall flow down to sub-tier subcontractors the clauses as specified in those Attachments.

Section J - List of Documents, Exhibits, and Other Attachments

J1. Incorporated Documents

The following documents are incorporated as a part of this Subcontract.

NUMBER DESCRIPTION/ TITLE DATE

J-1 Statement of Work for LBNF/DUNE-US South

Dakota Transportation Services R2 March 14, 2024

J-2 FRA General Terms and Conditions for Services

Performed at SURF March 2024

J-3 Price Sheet June 2016

J-4 SDWF Volume and Schedule March 2024

J-5 Insurance Requirements for FRA Subcontract Work at SURF Risk Category 3 June 2022

J-6

U.S. Department of Labor Service Contract Act Wage

Determination No. 2015-5377, Revision 26 –

Lawrence County South Dakota

July 22, 2024

J-7

U.S. Department of Labor Service Contract Act Wage

Determination No. 2015-5367, Revision 26 –

Pennington County South Dakota

July 22, 2024

Section K – Representations and Certifications

K1. Incorporated Documents

The following documents are incorporated as a part of this Subcontract.

NUMBER DESCRIPTION/ TITLE DATE

K-1 PURR-466 Proposal Certifications (PUR-466) October 14, 2021

K-2 Subcontractor Annual Representations & Certifications (SARC) March 14, 2024

K-3 Organizational Conflicts of Interest Certification & Assessment (FL-11) August 17, 2021

Section L—Instructions, Conditions, and Notices to Offerors

The following requirements must be adhered to for the Offeror’s submission of Proposals to

Fermi Research Alliance (FRA) in support of this specific requirement:

L1. Proposal Response and Due Date and Time

Proposals shall be submitted via email to Sharlene Horton at shorton@fnal.gov no later than 5:00 p.m. Central Daylight Savings Time on October 17, 2024.

Representations and Certifications must be:

Submitted on the forms furnished by FRA or on copies of those forms, which have been manually signed and scanned.

The person signing the Representations and Certifications must initial each erasure or change appearing on a completed form.

The Offeror’s Representations and Certifications shall be signed by an authorized representative of the company.

Submit an email with 1 scanned pdf copy of the Technical Proposal volume and 1 scanned pdf copy of the Price/Contractual Proposal volume.

L2. Inquiries and Questions

Direct all price/contractual and technical questions that you may have concerning this RFP in writing via email to shorton@fnal.gov. All inquiries and questions regarding this solicitation must be received no later than October 10, 2024, in order to allow FRA sufficient time to respond prior to the proposal due date. Offerors shall reference the solicitation number in the subject line of the email correspondence. The person designated below shall be the only contact for all inquiries regarding any aspect of this RFP and its requirements.

Fermi Research Alliance, LLC

LBNF Procurement Specialist Phone: 630.840.2407 Email: shorton@fnal.gov

Responses to written questions, which involve an interpretation or change to this RFP, will be issued in writing by an RFP amendment and mailed to all parties recorded by FRA as having mailto:shorton@fnal.gov received a copy of the RFP. All such amendments issued by FRA prior to the time that FRA receives proposals shall be considered part of the RFP.

Companies receiving this RFP other than directly from FRA Procurement are responsible for notifying the FRA contact for RFP inquiries that they are in receipt of an RFP package, and for providing a company name, contact name, and email address in the event an amendment is issued.

Only additional information provided by formal written amendment shall be binding. Oral and other interpretations or clarifications are not binding on FRA.

L3. Explanation to Prospective Offerors

Any explanation desired by a prospective Offeror regarding the meaning or interpretation of the solicitation, drawings, specification, etc., must be requested with sufficient time to allow for a reply to reach all prospective Offerors before submission of their offers. Any information given to a prospective Offeror will be furnished to all prospective Offerors if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Offerors.

Direct any question concerning RFP in writing to:

Sharlene Horton Procurement Specialist shorton@fnal.gov 630.840.2407

L4. Minimum Offer Acceptance Period

“Acceptance period,” as used in this provision, means the number of calendar days available to FRA for awarding a Subcontract from the date specified in this RFP. Once awarded a

Subcontract, the Offeror agrees to perform in compliance with the Subcontract terms.

FRA requires a minimum acceptance period of 90 calendar days.

An offer allowing less than FRA’s minimum acceptance period may be rejected.

L5. Evaluation of Proposals

An Evaluation Team will evaluate the proposals. Offerors should be prepared to respond to requests by the Evaluation Team for responses and/or site visits deemed necessary to assist in the detailed evaluation process.

Failure to complete any section of the Proposal may render the proposal insufficient, and it may not be evaluated. All items requested herein will be considered in the evaluation process.

FRA may conduct negotiations with any Offeror to resolve inadequacies or clarify issues in submittals.

Proposals will be evaluated in accordance with this RFP.

FRA shall evaluate proposals for award purposes without considering any conditions or contingencies. Negotiations may be conducted with those Offerors submitting technically acceptable proposals.

L6. Service Contract Act Wage Determination

The U. S. Department of Labor (DOL), Register of Wage Determination under the Service

Contract Act, Wage Determination Number 2015-5377 Revision 26 dated 07/22/2024 and

Wage Determination Number 2015-5367 Revision 26 dated 07/22/2024, are hereby incorporated as the current DOL Wage Determination used for this scope of service within the

Subcontract if the offeror is in Lawrence County or Pennington County (respectively) in South

Dakota. Should an offeror’s location be outside of Lawrence or Pennington Counties, the appropriate wage determination for that county shall be applicable. Wage Determinations associated with surrounding areas are provided with the RFP. The most current Wage

Determination effective at the time of award will be incorporated in the resultant Subcontract and will be replaced with a current determination with each subsequent option period.

L7 Acknowledgment of Amendments to Solicitations

Offerors shall acknowledge receipt of any amendment to this solicitation (a) by signing and returning the amendment; (b) by e-mail to shorton@fnal.gov; or (c) by completing the

Representations, Certifications and Acknowledgments (Form SARC). FRA must receive the acknowledgment by the time and at the place specified for receipt of offers.

L8. Responsible Offerors

FRA reserves the right to award a Subcontract only to a responsible Offeror. A responsible Offeror is defined as a company that demonstrates the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform the Subcontract. FRA determination of whether an Offeror is responsible is at FRA’s sole discretion.

L9. Reserved

L10. Submission of Proposals

The Offeror’s written proposal shall be submitted electronically to the e-mail address listed below: The subject, title, or description line of all email correspondence shall include the RFP number.

shorton@fnal.gov

Procurement Specialist

Subject: LBNF-357400-SH

The cover page of an electronic Proposal shall list the solicitation number, due date and time, and the name and address of the Offeror. Facsimile offers will not be considered.

L11. Late Submissions, Modifications, and Withdrawals of Proposals

Any proposal received at the email designated in the solicitation after the exact time specified for receipt will not be considered unless it is in the best interest of FRA to evaluate it, and it is received before award is made.

L12. Requirements for Proposal

L12.1 Proposal Format for Criterion 1:

Provide a Corporate Summary that showcases the past five (5) years performance of hauling loads consistent with sensitive electronic equipment and structural steel/steel components or other heavy machinery with weights ranging from one (1) ton to nine (9) tons, Include your facility’s physical address, standard hours and days of operations and identify observed holidays. The summary shall address all the Service Requirements outlined in

Attachment J-1, (SOW), Section D, Service Requirements and Section E, Furnished

Equipment & Materials.

L12.2 Proposal Format for Criterion 2

Provide list of available trucks and trailers for use. Indicate if the vehicles are owned, leased, and/or ability to rent. (J-1 SOW Section E.2)

Type Min Quantity

Semi-Truck 4

Flatbed Trailer 4

Drop-deck, Step-desk, or Double Drop Trailer 4

Hotshot Gooseneck Flatbed Trailer 4

Dry Van 4

Conestoga or Side Curtain Van 2

L12.3 Proposal Format for Criterion 3

Provide a corporate safety plan and include last three (3) years of Experience Modification

Rate (EMR). EMR must be less than one (1).

L12.4 Proposal Format for Criterion 4

Provide a minimum of three (3) references from previous employers relating to transportation work.

L13. Certified Cost or Pricing Data

Offerors are not required to submit certified cost or pricing data with their offers; however, such data may be requested at a later date.

L14. Exceptions

FRA warns Offerors that taking exceptions to any term or condition of this RFP (including submitting any alternate proposals that requires relaxation of a requirement) may make an

Offeror ineligible for subcontract award. If exceptions are taken, Offerors shall identify the section or attachment of the RFP and paragraph or clause designation which the Offeror is taking exception to. The reason for any exception(s) shall be clearly stated in the Offeror’s proposal.

L15. Release of Claims, Liability, and Preparation Expenses

This RFP does not commit FRA to pay for any costs incurred in the preparation and submission of an offer or for any other such costs incurred prior to the execution of a Subcontract.

L16. Award of Subcontract

Unless specified otherwise elsewhere in this Request for Proposal, the Subcontract will be awarded to the responsible Offeror whose offer represents the best value, total cost of the acquisition and other factors considered.

FRA reserves the right to reject any or all offers and to waive informalities and minor irregularities in offers received.

Except as may otherwise be provided in the Request for Proposal, FRA may accept any item or group of items of any offer, unless the Offeror qualifies the offer by specific limitations.

FRA may accept within the time specified therein, any offer (or part thereof, as provided in (c) above), whether or not there are negotiations subsequent to its receipt. If subsequent negotiations are conducted, they shall not constitute a rejection or counteroffer on the part of the FRA.

It is FRA’s intent to award based on initial offers. Accordingly, each offer should be submitted on the most favorable terms, from a price and technical standpoint that the Offeror can submit.

However, FRA may allow for proposal revisions if FRA deems it necessary.

L17. Subcontracting

Unless otherwise specified, the successful Offeror shall be responsible for performance of any lower-tier subcontractor that may perform work under this Subcontract. Performance by a lower-tier subcontractor employee is subject to FRA consent and will be considered in FRA’s evaluation.

The FRA Subcontractor must ensure that any lower-tier subcontractor abides by all terms and conditions and requirements of the FRA Subcontract.

L18. Summary

The prospective Offeror is hereby reminded to review all attachments and terms and conditions of this solicitation prior to submitting their written proposal. All proposals must be submitted in accordance with this Request for Proposal and with all related requirements, representations, and certifications.

Proposals shall include the following submittals:

• Technical Proposal

• Price/Contractual Proposal

• PUR-466 Proposal Certifications Form

• Subcontractor Annual Representations & Certifications (SARC)

• Subcontractor Safety Plan

• Subcontractor QA Plan

• Small Business Subcontracting Plan (if applicable)

• References to current or past experience in similar business circumstances.

Section M – Evaluation Factors for Award

M1. Basis for Subcontract Award

a. FRA expects to award a Subcontract to an Offeror who is deemed responsible, whose proposal conforms to this solicitation’s requirements, and will be most advantageous to FRA, cost or price, and other factors, specified elsewhere in this solicitation, considered.

b. FRA expects to award only one Subcontract as a result of this solicitation.

However, FRA may reject any or all proposals and not make any award based on this solicitation.

c. FRA may waive any informality or minor irregularity in proposal(s) received at its sole discretion. At its discretion, FRA may accept a proposal not conforming to the prescribed format if FRA determines that it is in the best interest of FRA and the DOE.

d. FRA reserves the right to award without discussions with Offerors. Accordingly, Offerors should submit their best proposals.