LACOE Preapplication Webinar.pdf

Homeownership Division:

Language Access &

Community Outreach and Engagement

Request for Applications (RFA) #S-91400-00016009

(OHCS #9186)

Disclaimer: Statements made during this Pre-Application Webinar are not binding upon OHCS.

Contact Information

Single Point of Contact (SPC):

Joshua Ratliff, Procurement & Contracts Specialist 971-398-5945

Joshua.RATLIFF@hcs.oregon.gov

Please do not contact program staff directly with any questions. All questions should go directly to the SPC listed above.

Housekeeping

• This webinar will be recorded and added on the Homeownership, Technical Advisories, News and Updates page.

• Please submit questions in the “chat.”

• If we cannot address all the questions during the webinar, we will follow up by posting the questions and responses to RFA #9186 in OregonBuys.

• Please remain muted unless speaking.

Disclaimer: Statements made during this Pre- Application Webinar are not binding upon OHCS.

Homeownership Division

Agenda

• Grant overview

• Key dates

• Applicant eligibility

• Reporting and invoicing

• OregonBuys

• Application

• Evaluation criteria

• Insurance requirements

• Questions

Grant Purpose & Objectives

The high-level goals and objectives of this RFA include:

• Assist eligible organizations with the cost of facilitating language access to homeownership assistance programs and services;

• Expand community outreach and engagement efforts to reach Oregon’s Communities of Color and other Underserved Populations with a shortage or obstacles to homeownership services; and

• Tailor homeownership assistance programs to be more culturally and community responsive.

Schedule and Key Dates

Event Date Time

Pre-Application Webinar 2/26/26 2 p.m.

Last day for application questions / requests for clarification 3/12/26 4 p.m.

OHCS answers to questions / requests for clarification issued (approximate)

3/13/26

Opening (applications due) 3/31/26 4 p.m.

RFA Protest Period ends 4/15/26 4 p.m.

Additional rounds of competition TBD (optional at agency’s discretion)

Issuance of notice of intent to award (approximate) 5/1/26

Award protest period ends (approximate) 5/15/26 4 p.m.

Applicant Eligibility

Organizations must be:

• A nonprofit organization established under ORS Chapter 65;

• A housing authority established under ORS

456.055 to 456.235;

• A local government as defined in ORS 197.015;

or

• A federally recognized Indian Tribe that owns land in this state;

And must sponsor or manage homeownership programs that assist households with incomes at or below 120% of the area median income in Oregon.

Grant Terms

• One year grant period, with contracts estimated to start in June 2026.

• The maximum amount of each grant is anticipated to be $70,000.

• Administrative costs are up to 15% of awarded amount.

• All goods and services must be received by 6/30/27.

• This includes any subscriptions paid with these funds, subscriptions should only be through 6/30/2027 to be eligible.

Eligible Activities

Language Access:

• Translating program and outreach materials for homeowner and homebuyer services into any non- English language spoken by community members in Applicant’s Service Area.

• Providing interpretation services for any language spoken by community members in Applicant’s Service Area, including ASL, to facilitate access to homeownership services and activities.

• Informing the public about the availability of language assistance services to ensure persons with limited English proficiency are aware of the services.

• Developing or updating a Language Access Plan for Applicant’s organization or Applicant’s homeownership programs.

• Other

Eligible Activities

Community Outreach and Engagement

• Promote homeownership services through community and culturally responsive marketing campaigns or community events.

• Offering community or culturally responsive homeownership services, in locations and formats that are meaningful, familiar, and easily accessible to Communities of Color, people with disabilities, and other Underserved Populations.

• Purchasing or developing homeownership curriculums and educational materials that incorporate the cultural values of the diverse communities in Applicant’s Service Area.

• Building and strengthening relationships with Underserved

Populations and Communities of Color to facilitate and increase their access to Applicant’s homeownership services and opportunities.

• Increasing Applicant’s knowledge and skills to do

Community Outreach and engage meaningful and effectively with Communities of Color, individuals with limited English proficiency or communication needs due to a disability, and other Underserved Populations.

• Other

Reporting Requirements

• Midpoint and final reports include:

• Activity and expense report including documentation such as receipts, paid invoices, copies of contracts, service agreements, etc.

• Summary report including program updates and progress, outcomes, barriers, etc.

• Midpoint Review: Review of fund usage across grantees

• Grantee shall expend 50% of total grant funds by the midpoint review.

• In cases where Grantee has not utilized 30% of the first 50% of grant funds by the mid-point report, Agency will work with grantee to reassess grantee’s ability to complete the activities as planned.

Invoices

First invoice is for 50% of awarded funds due within 30 days of any executed agreement date.

Subsequent request must also include Exhibit D (LACOE Expenditure Report

Template) and should be made when submitting the midpoint report, or when 80% of the first 50% of Grant Funds have been expended.

Grantee’s final request for disbursement must be received no later than 45 days before the expiration or termination of this Grant.

Application Part 1

Please note: The application was just updated today. Be sure to use the newest documents posted in OregonBuys.

Project Overview and Alignment (60 points), 400 words max per question

A) Which Underserved Population(s) do you plan to target? What is your agency’s track record of serving these Underserved Population(s)?

B) Provide an overview of your proposed project including key activities and intended impact on your community.

C) How do the proposed activities align with your agency mission, services, and strategy?

D) How do you know this work is needed? Please describe how you developed the project plan and how this plan was informed by the community members that you seek to serve.

E) Describe your agency’s capacity to do this work. How will your staff perform this work? What prior experience makes this staff qualified to undertake these efforts?

F) What does success look like for this project? How will you collect data (quantitative and/or qualitative) and how will that be used to improve support to underserved populations?

Application Part 2

Workplan and expected outcomes

Budget estimates

Proposed Activities Related to Objective

(1, 2, or both)

Target Population(s)

Timeline Expected Outcomes

Activity/Item Unit Cost Total Cost Notes

Evaluation Criteria

There are 110 possible points. OHCS will consider each Applicant’s:

• Project Overview and Alignment

• Workplan and Expected Outcomes

• Estimated Budget

Attachment D shows the scoring guide that OHCS will use to evaluate the applications.

Before Applying

• Register as a supplier in OregonBuys.

• Consult the OregonBuys Supplier Bid Solicitation Response in Section 4.5 of the RFA for detailed instructions.

• Ask for registration assistance:

suppliersupport@periscopeholdings.com 1-855-800-5046

(Monday – Friday, 7 a.m. – 6 p.m.)

OHCS website: Find Procurement Opportunities Links for help and registering https://www.oregon.gov/das/ORBuys/Document s/OrBuysSupplierRegistrationSteps.pdf https://oregonbuys.gov/bso/ https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf mailto:suppliersupport@periscopeholdings.com https://www.oregon.gov/das/ORBuys/Documents/OrBuysSupplierRegistrationSteps.pdf https://www.oregon.gov/das/ORBuys/Documents/OrBuysSupplierRegistrationSteps.pdf

Insurance Requirements

Insurance coverage is required to execute a grant agreement. If you apply for a grant, please be prepared to obtain the required insurance as required by Exhibit B of the Sample Grant Agreement (Attachment A of

RFA).

Automobile Liability Insurance:

Grantee shall provide Automobile Liability Insurance covering Grantee’s business use including coverage for all owned, non-owned, or hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and property damage.

Insurance Requirements

Directors, Officers, and Organization Liability:

Required

• Grantee shall provide Directors, Officers and Organization Liability Insurance covering the Grantee/Recipient’s Organization, Directors, Officers, and Trustees actual or alleged errors, omissions, negligent, or wrongful acts, including improper governance, employment practices and financial oversight - including improper oversight and/or use of grant funds and donor contributions which includes state or federal funds - with a combined single limit of not less than $1,000,000 per claim.

Crime Protection Coverage: Employee Dishonesty or Fidelity Bond:

Required

• Grantee shall provide Employee Dishonesty or Fidelity Bond coverages for dishonest acts of an employee of the Grantee/Recipient. Coverage limits not less than $70,000.

Insurance Requirements

Additional Insured:

All liability insurance, except for Workers’ Compensation, Professional Liability, Directors and Officers Liability and Network Security and Privacy Liability (if applicable), required under this

Grant Agreement must include an Additional Insured endorsement specifying the State of

Oregon, its officers, employees, and agents as Additional Insureds, but only with respect to

Grantee/Recipient’s activities to be performed under this Grant Agreement. Coverage shall be primary and non-contributory with any other insurance and self-insurance.

Regarding Additional Insured status under the General Liability policy, Agency requires

Additional Insured status with respect to liability arising out of ongoing operations and completed operations, but only with respect to Grantee/Recipient's activities to be performed under this Grant Agreement. The Additional Insured endorsement with respect to liability arising out of Grantee/Recipient’s ongoing operations must be on, or at least as broad as, ISO Form CG 20 10 and the Additional Insured endorsement with respect to completed operations must be on, or at least as broad as, ISO form CG 20 37.

Remember to:

✓Use Attachment C to apply.

✓Stay within the word limit for each question.

✓Have the organization’s authorized representative sign the application.

✓Apply by the deadline 3/31/26 via email to the SPC, or electronically through OregonBuys.

✓Continue checking OregonBuys for any addenda and all question responses.

Questions

Single Point of Contact

Joshua Ratliff

Procurement & Contracts Specialist 971-398-5945

Joshua.RATLIFF@hcs.oregon.gov

Please do not contact program staff directly with any questions. All questions should go directly to the SPC listed above.