Juvenile_Crime_Prevention_Community_Program.pdf

REQUEST FOR PROGRAMMATIC QUALIFICATIONS

JUVENILE CRIME PREVENTION COMMUNITY PROGRAM

(NO. 2026.052-RFPQ)

FOR

Washington County, Oregon

RELEASE DATE: May 1, 2026 DEADLINE FOR QUESTIONS: May 18, 2026

RESPONSE DEADLINE: June 4, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Juvenile Crime Prevention Community Program

1. Introduction

2. Project Details

3. Evaluation Criteria

4. Vendor Submissions

Attachments:

A - Appendices B - Personal Professional Services Contract, Rev 02.18.2026 C - Attachment C - Insurance Requirement Summary Form D - Attachment E - State Insurance Program Requirements E - Attachment F - Business Associate Agreement F - Attachment G - PREA Acknowledgement Form, 01.09.2024 G - Attachment L - Background Check H - Certification and Contract Offer

Juvenile Crime Prevention Community Program

1. 1. Introduction

1. 1.1. Summary

General work description: Provide specialized services targeting high-risk youth in middle and alternative schools for school districts across Washington County. It is expected that full time and part time staff positions will be supported with these funds and that services will be available to approximately 300 youth annually in all parts of Washington County. Liaison services are expected to be year round (to include summer and vacation periods). Projected length of time with each youth will be 3-6 months, based upon their individual needs and accountability factors. Participation by youth and their families that are not yet involved with the Juvenile Department will be on a voluntary basis. For youth who have been referred to the Juvenile Department for a delinquency offense, their participation is also voluntary, but if they do not participate they will be referred back to the Juvenile Department for a response. Eligible youth will have been identified at high risk of entering the juvenile justice system through the Oregon Juvenile Crime Prevention Screen and Assessment or will have been identified by the Juvenile Department as appropriate for early intervention services. It is expected that the program will serve male and female identified youth proportionally and youth from all cultural, ethnic and race populations in Washington County.

2. 1.2. Background

This RFP is part of a comprehensive strategy intended to reduce juvenile crime through a continuum of services. The portion of the Plan that applies to this RFP is known as the Juvenile Crime Prevention Plan. The Plan was last approved by the Washington County Board of Commissioners on June 24, 2025. Since 1999, the Oregon State Legislature allocated funds to support the Juvenile Crime Prevention Plan, which targets youth ages 10 to 17 who are at high risk of involvement with the Juvenile Department or to re-offend.

3. 1.3. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

Juvenile mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

Juvenile Crime Prevention Community Program

4. 1.4. Timeline

Release Project Date May 1, 2026

Pre-Proposal Meeting (Mandatory) May 12, 2026, 11:00am Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/245361630 022255?p=DVmMKao1kilw4m26Fu Meeting ID: 245 361 630 022 255 Passcode: rR2a9WV3

Question Submission Deadline May 18, 2026, 5:00pm

Proposal Submission Deadline June 4, 2026, 2:00pm

Contractor Selection Date June 18, 2026 https://teams.microsoft.com/meet/245361630022255?p=DVmMKao1kilw4m26Fu https://teams.microsoft.com/meet/245361630022255?p=DVmMKao1kilw4m26Fu

Juvenile Crime Prevention Community Program

2. 2. Project Details

1. 2.1. FUNDING OVERVIEW

It is estimated that up to $2,018,040 will be available through this Request for Proposals process for the period July 1, 2026 through June 30, 2031. Actual dollars available and/or allocated for contracting in any given fiscal year or biennium may be affected by State Legislative action.

Should available funds for Juvenile Crime Prevention substantially increase or decrease, this contract may be renegotiated to reflect the actual available funding.

Proposers should anticipate allocating expenses for the following periods:

July 1, 2026 to June 30, 2027 - $411,430

July 1, 2027 to June 30, 2029 - $803,305

July 1, 2029 to June 30, 2031 - $803,305

There is no guarantee that additional funds based on Consumer Price Index (CPI) changes will be allocated over this period. Proposer should budget in their proposal for their own CPI calculations within the total amount available.

2. 2.2. ELIGIBILITY

Any public or private organization is eligible to submit a proposal. Proposer must be able to demonstrate expertise in the provision of the proposed services.

3. 2.3. PROJECT SCOPE

A. This RFP is part of a comprehensive strategy intended to reduce juvenile crime through a continuum of services. The portion of the Plan that applies to this RFP is known as the Juvenile Crime Prevention Plan. The Plan was last approved by the Washington County Board of Commissioners on June 24, 2025. Since 1999, the Oregon State Legislature allocated funds to support the Juvenile Crime Prevention Plan, which targets youth ages 10 to 17 who are at high risk of involvement with the Juvenile Department or to re-offend.

B. Youth considered to be high risk have been identified as having three or more of the following risk factors:

1. Antisocial behavior

2. Poor family functioning

3. School failure

Juvenile Crime Prevention Community Program

4. Substance abuse

5. Negative peer association

C. Youths’ eligibility for the prevention plan programs is determined by using the Oregon Juvenile Crime Prevention Screen and Assessment. These high-risk youth demonstrated risk behaviors that have come to the attention of schools, community agencies, or law enforcement; or have demonstrated risk behaviors and been referred to the Juvenile Department; or have demonstrated risk behaviors and violated court ordered probation.

D. The primary goals of the Washington County Juvenile Department’s Juvenile Crime Prevention Plan are to prevent youth criminal referrals and to reduce recidivism of youth referred for new or repeat criminal offenses.

E. The funds identified to support these service strategies represent the County's best estimate of anticipated revenues at this time, and our clearest understanding of current state guidelines governing utilization of the funds offered. State Legislative action may affect actual dollars available. Change in allowable use of funds may broaden or constrict services defined below. Contractors’ budgets may be reduced and/or their contracts terminated due to funding reductions, or changes in the allowable use of contract funds.

4. 2.4. GENERAL CONDITIONS

A. The following general conditions apply to all the service strategies described in this RFP.

Where special conditions apply, they will be listed following the description of the service strategy:

1. Contracts resulting from this RFP process are based on the RFP and the proposer’s proposal, including any modifications agreed to by the proposer and the County.

Contracts will describe the specific services to be provided, the specific populations to be served, when, where, how often, and under what conditions services will be provided, the qualifications of those providing services, and what measurable outcomes the contractor expects to achieve. Contracts also define the role of collaborating agencies, the instruments to be used to measure program outcomes, the anticipated costs of providing the proposed services, progress and data reporting requirements, and the amount and method of payment. Services are expected to be provided as described in the contract, except where modifications are agreed to in writing by the County.

2. Contractors' indirect costs will not exceed 10 percent of the proposed budget.

3. The total funds available are defined in the agency’s contract with the County.

Contract funds are expected to be utilized as defined in the contract unless the County provides prior authorization in response to a written request. Unless otherwise specified, contractors will be reimbursed for true and actual monthly expenses defined by the contract.

4. Agency progress towards contracted utilization, performance, and outcomes will be reviewed quarterly. If contractor is less than 90% utilized at each fiscal quarter (full

Juvenile Crime Prevention Community Program utilization is defined as 25% by September 30, 50% by December 31, 75% by March 31, and 100% by June 30, unless defined otherwise in the contract), the County reserves the right to modify payment of county funds to reflect actual utilization levels. Similarly, the County reserves the right to modify or terminate the contract if agency performance and/or outcomes are less than 85% of those proposed.

5. Publicly funded services will be accessible to all potential consumers. To that end contractors will:

a. Ensure that services will be readily accessible to consumers living in all geographical areas of the County. If the proposer does not have multiple delivery sites readily accessible to all consumers, the proposer should indicate the plan for how to provide services county-wide. If the proposal does not describe a plan for assuring countywide access, the County may contract with multiple providers to create such access.

b. Demonstrate the capacity to provide services to Limited English Proficient consumers. Where the proposer does not have bilingual personnel, particularly those fluent in Spanish and Asian/SE Asian languages, in key positions, proposer will have a current, written list of readily available, qualified interpreters. Use of client’s friends or family members for interpreting services is strongly discouraged.

c. Have on file a written Americans with Disabilities Act (ADA) audit summary, a current corrective action plan detailing agency progress to date, tasks and timelines for the next steps, and describing the agency’s methods for accommodating clients and family members with disabilities. (Agencies can receive assistance in complying with the ADA by calling 1-800-949-4232.

Language appropriateness, and public accommodation (ADA) apply to personnel directly providing services, as well as to all points of contact between the agency and the community, including the service delivery site, telephone/reception, scheduling, and bookkeeping personnel, after-hours crisis response, agency intake and assessment forms, client hand-outs/informational brochures, advertising materials, community outreach efforts, waiting room art, music, and magazines, agency signage, etc.

5. 2.5. SERVICE OVERVIEW

A. Funds are available to provide specialized services targeting high-risk youth in middle and alternative schools for school districts across Washington County. It is expected that full-time and part-time staff positions will be supported with these funds and that services will be available to approximately 500 youth annually in all parts of Washington County.

Liaison services are expected to be year-round (to include summer and vacation periods).

Projected length of time with each youth will be 3-6 months, based upon their individual needs and accountability factors. Participation by youth and their families that are not yet involved with the Juvenile Department will be on a voluntary basis. For youth who

Juvenile Crime Prevention Community Program have been referred to the Juvenile Department for a delinquency offense, their participation is also voluntary, but if they do not participate, they will be referred to the Juvenile Department for a response. Eligible youth will have been identified as high risk for entering the juvenile justice system through the Oregon Juvenile Crime Prevention Screen and Assessment or will have been identified by the Juvenile Department as appropriate for early intervention services. It is expected that the program will serve male and female identified youth proportionally and youth from all populations in Washington County.

B. It is the intent of the initiative that all regions be served. Proposers may submit a collaborative proposal with another provider, and Washington County will entertain and may fund multiple proposals. However, if multiple proposals are funded it is expected that proposers will develop a coordinated and collaborative approach to ensure consistency and continuity in service. Selected providers must agree to participate in ongoing cross-agency planning and program development activities that will include school, county and agency staff. It is expected that provider(s) will serve multiple sites throughout the county. It is anticipated that there be close collaboration and cooperation among multiple providers to ensure effective services across all regions. Proposers must attach letters of agreement to participate from the school districts and from principals of middle and alternative schools to be served.

C. Delivery of services will be through collaboration with youth, parents/guardians, schools and the Juvenile Department. Program staff will coordinate referrals and linkages to community resources, address barriers to service access, and provide appropriate matching of resources with youth and family. Case management services should provide follow-up contact with parents, the Juvenile Department, school personnel, and community resources to ensure an interconnection of services. Case management should facilitate youth’s involvement with positive youth development program activities in school and community settings and should address accountability for any harm caused to alleged victims of crime.

D. It is expected that program staff will provide occasional on-site and/or home-based brief counseling and/or skill-building services to facilitate reduction in risk factors and stabilization in enrolled youth’s school and home environment.

E. It is expected that staff will participate, when appropriate, in school conferences, planning and/or youth service team meetings with youth and parents to assist in case evaluation and planning. Provider is expected to establish and maintain frequent, ongoing contact with youth and their families, advocate for youth within the school setting, assess youth and family needs for additional services, and facilitate successful referrals to community-based services when appropriate. Based on planning with provider and school personnel, additional services and consultation needs should be identified and addressed.

F. Proposers must describe their experience and skill in providing support services with high- risk youth and their families, providing liaison services with community resources and schools, providing cognitive-behavioral life skills education and training, their ability

Juvenile Crime Prevention Community Program to collaborate with school district and treatment personnel, their ability to collaborate with positive youth development programming and their ability to support youth in addressing the impact of their actions that have harmed others through a restorative justice methodology.

G. All subcontractors must be identified in the proposal and approved by the County prior to signing the contract.

H. The following are essential components proposers must address and describe:

1. How they will provide assessment and intervention services for high-risk youth in collaboration with schools and the Juvenile Department

2. How they will ensure that services are language appropriate and meets the needs of the clients in their life choices.

3. How they will provide services and responses that are trauma-informed

4. How they will provide services that focus on positive youth development principles

5. How they will provide services built upon the developmental model

6. How they will provide after school programs, mentoring, and affordable opportunities for families to explore and have fun

7. How they will provide school-based and/or connected programming that provides educational and vocational skill building able to meet needs of/accommodate youth behavioral needs

8. How they will provide or refer youth to job skill development programming

9. How they will provide family navigation services throughout systems of care inclusive of languages other than English

10. How they will provide restorative justice (victim assistance, community service, youth/parent skill building capacities) services for high-risk youth and victims of juvenile crime.

11. Proposers must describe how their program fits an evidence-based model, which program the model is sited on (e.g., SAMHSA, OJJDP), and the level or rating of program (e.g., exemplary, effective)

12. Proposers should describe how case management services will be coordinated, and how they will provide individualized outreach with youth and their families.

13. Proposers should describe case management services frequency and duration of contact with youth and their families

14. Proposers should describe how they plan to provide brief counseling interventions and support for youth and families in need of stabilization.

15. Proposers must describe how client information sharing with schools, the Juvenile Department and appropriate community resources will be done while maintaining appropriate safeguards to client confidentiality.

Juvenile Crime Prevention Community Program

16. Proposers must describe how they will serve multiple sites, including rural Washington County.

17. Proposers must describe how they will collaborate and function in a consistent manner with other providers serving different regions to ensure that the varied needs of youth and their families will be addressed.

18. It is expected that proposer will provide or assure access to cognitive-behavioral skill building education and training for youth and their parents/guardians.

19. Proposers need to describe models for education and training skill building for youth and parents.

20. Proposers must describe proposed model staff activities for school and non-school hours (summer and vacation periods)

6. 2.6. CORE SERVICES

A. Serve high-risk middle school students across the county, referred by both schools and the Juvenile Department

B. Provide strength/needs assessments of youth and develop individualized case plans.

C. Provide case management services to youth and their families.

D. Provide liaison services to youth and their families/guardians with schools, Juvenile Department and community resources to ensure a coherent case plan to address the needs of youth.

E. Facilitate referrals to community resources and address barriers to service access.

F. Provide cognitive-behavioral skill building education and training for youth and parents (communication, peer mediation, conflict resolution, anger-control, etc.).

G. Aid school personnel in identifying community resources for youth and their families.

H. Administer the Oregon Juvenile Crime Prevention Screen and Assessment at both the beginning of services and at end of service or 6 months follow up.

I. Provide appropriate language services and services that embrace the culture of the client.

J. Provide restorative justice interventions to address harm to victims and accountability for juvenile department referred youth

7. 2.7. MEASURABLE OUTCOME

A. Proposers must indicate their technical and staff capacity to track outcomes through utilization of the Oregon Juvenile Crime Prevention Screen and Assessment, Interim Review, and related online JCP Risk Assessment tracking tool, which measures outcomes in terms of changes in levels of risk in the five risk areas (school performance, peer relationships, substance abuse, family functioning, and antisocial behavior). The Juvenile

Juvenile Crime Prevention Community Program

Department provides training and technical assistance to support these measures, but proposers will need to demonstrate computer and data entry capacity to accommodate proposed number of youth to be served.

B. Proposers must address the following risk areas as targets for the proposed program (see Appendix B for relevant definitions and instructions).

1. Increase in school commitment

2. Improvement of school attendance, behavior or academic performance

3. Improvement of family functioning, communication, or parental support

4. Improvement of peer relationships

5. Increased positive peer contacts

6. Increased substance abuse resistance skills

7. Decreased substance use

8. Decreased antisocial behaviors

9. Improved decision-making and problem-solving skills

C. Proposer must agree to work with the Juvenile Department in designing a reporting structure for these outcomes, which reflect the risks identified by the Oregon Juvenile Crime Prevention Screen and Assessment.

D. Additionally, proposers are expected to specify how they will track the following for evaluation:

1. Frequency and type of family/guardian contacts (Parent involvement in school activities and conferences, parent involvement in parenting education and training)

2. Client satisfaction through youth and parent/guardian satisfaction surveys.

3. Student and family utilization of treatment and other community resources (tracking phone calls and determining follow through rate)

4. Positive youth development outcomes

8. 2.8. SPECIAL CONDITIONS

A. Proposals for these funds may be submitted by a service-providing agency. County will work with contract recipients to obtain agreement from the school district superintendents in accessing youth on site and having meeting or workspace, as needed.

B. Contractors must involve school district and Juvenile Department representatives to assist with ongoing program evaluation and planning.

C. Contractor agrees to work with Juvenile Department to secure letters of commitment from school districts to refer students and provide student baseline data for program involvement.

Juvenile Crime Prevention Community Program

D. These funds may not be used to supplant the salaries of current school personnel, or to pay for the use of school property.

E. Contractor agrees to collaborate with the Juvenile Department in ongoing development, implementation and evaluation activities that support the Juvenile Crime Prevention Plan and Programs.

F. Contractor agrees to participate in the State evaluation process.

G. Contractor agrees to be trained to use and train their staff in the use of the Oregon Juvenile Crime Prevention Screen and Assessment, Interim Review and Access Database.

H. Contractor agrees to participate in the Oregon Juvenile Crime Prevention Screen and Assessment data collection system, including the release of youth names and birth date to facilitate regular checks for recidivism in the Juvenile Justice Information System.

I. The contractor must comply with all applicable rules, regulations, statutes, and guidelines for maintaining client confidentiality.

9. 2.9. SUGGESTED PROGRAM DIRECTIONS AND APPROACHES

A. Case management services to high-risk youth that are frequent, link youth to other resources in the community, positive youth activities or programs, and are located in schools or have access to entering schools and working with school personnel.

B. Small group strategies that help parents of high-risk youth to understand normal child and adolescent development, and which actively assist parents to learn the most effective ways to interact with their children and create home conditions to support learning at each grade level. Small groups to provide parents with information about how to participate in their child’s school, how to help them at home, and understand the school environment, school practices and school reform.

C. Supports for high risk students transitioning from elementary to middle school and from middle to high school.

D. Linkage of parents/guardians with appropriate specialty service in the community (substance abuse treatment, parenting skill building education and training, peer support groups, etc.).

E. Assistance to schools with identifying and adopting successful, research- based drug and violence prevention program and strategies.

F. Life/social skills training for youth utilizing a cognitive and behavioral approach.

G. Parent education/parenting skills training utilizing a cognitive and behavioral approach.

H. Task-oriented family education sessions combining social skills training to improve family interactions.

I. Involving youth in community-based after-school, recreational, social and/or cultural activities.

Juvenile Crime Prevention Community Program

J. Comprehensive school change programs, including components to improve parent involvement, change classroom management and/or instructional style, and improve student participation and ‘school bonding’.

K. Classroom based media education to counter teen focused advertisement, particularly alcohol and tobacco advertising.

L. Restorative Justice Victim Offender Dialogue programming.

10. 2.10. 11. REPORTS AND AUDITS

A. Contractor must agree to maintain accurate fiscal records that conform to generally accepted accounting principles and to be in compliance with all County and State audit accounting procedures and requirements.

B. An independent audit is required of all contractors who receive more than $25,000 in contract funds from the County. An A-133 audit is required for all contractors receiving $300,000 or more in Federal funds.

C. Contractor will be required to submit complete progress reports describing utilization, performance and outcomes, financial reports, and client tracking forms on a quarterly basis as required by the State and County. In addition, all programs funded through this RFP must participate in the established evaluation and on-site monitoring processes

Juvenile Crime Prevention Community Program

3. 3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proposer Capability Proposer demonstrates the capacity to successfully manage and operate the program being proposed, and demonstrates experience in effectively delivering similar services to children, youth, and their families

0-5 Points 20 (20% of Total)

2. Program Design/Strategy Program design and strategies clearly reflect realistic, effective, and efficient mechanisms to address the needs of the target population identified. Demonstrates a clear rationale for the program design and cites research/evidence, which is indicative of the effectiveness of the proposed service strategies to address the needs of the target population, to prevent juvenile delinquency and to facilitate positive youth development. Clearly identifies target population and strategies to reach special populations.

Proposer provides clear, measurable program goals and service objectives, which provide specific and quantifiable measures of what the service is and how it will be delivered. Outcome objectives are specific, providing quantifiable and verifiable measures of the impact of the proposed service on the clients to be served.

0-5 Points 30 (30% of Total)

3. Services to Limited English Participants Proposer clearly identifies agency’s ability and has demonstrated capacity to provide equal services to Limited English Proficient participants. Answer reflects plans to continue training in these areas to provide for the needs of the clients regardless of language and life choices.

0-5 Points 20 (20% of Total)

4. Collaboration with other agencies and services Clearly describes how services will be coordinated and/or delivered in collaboration with other agencies. Demonstrates methods to identify other client needs and to facilitate clients’ access to community resources.

0-5 Points 10 (10% of Total)

Juvenile Crime Prevention Community Program

5. Budget Information Demonstrates cost effectiveness and balance in terms of personnel, materials/services costs, and indirect costs. Demonstrates capacity to secure and maintain additional revenue sources for the proposed program.

0-5 Points 10 (10% of Total)

6. Past Successful Performance of Similar Activities Data describing past utilization, performance, and outcomes of proposers who have contracted with the County previously will be reviewed. New proposers may include the names, addresses, and phone numbers of up to three references with whom the proposer has contracted to provide similar services.

0-5 Points 10 (10% of Total)

Juvenile Crime Prevention Community Program

4. 4. Vendor Submissions

1. 1. Solicitation Requirements* Proposer read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

2. 2. OFFER*

Proposer agrees that this offer will remain in effect at the rate(s) proposed for a period of not less than 180 calendar days from the date that proposals are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No *Response required

3. 3. Collusion and Discrimination* The proposer hereby certifies that this proposal is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The proposer hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

4. 4. Tax* The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

5. 5. Cooperative Purchasing* Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

Juvenile Crime Prevention Community Program

☐ No *Response required

6. 6. Resident Vendor* The proposer is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident vendor means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

7. 7. Certification and Contract Offer* Upload a signed copy of the Certification and Contract Offer uploaded as Attachment C

*Response required

8. 8. Proposal (without Fee Proposal)* Please Upload your Proposal except for any pricing information here. Upload fee proposal separately in the next step.

*Response required

9. 9. Separate Fee Proposal* Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

10. 10. Exceptions to Washington County Standard Terms and Conditions Per Section 8. Form of Contract, Firms taking exception to any of the contract terms should upload those exceptions here or the exceptions may be deemed waived.