Justification and Approval Brand Name_Redacted.pdf

U.S. Department of Homeland Security Justification & Approval for Other Than Full and Open Competition (JOFOC) Federal Emergency Management Agency (FEMA) February 2026

Tracking Number 26-108

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

(Cite authority, e.g., 10 U.S.C. 3204(a)(7) or 41 U.S.C. 3304(a)(7))

Pursuant to the requirements of the Competition in Contracting Act (CICA) as implemented by the Federal Acquisition Regulation (FAR) 6.103, FAR Class Deviation 25-11 and in accordance with the requirements of RFO 6.104, the justification for the use of the statutory authority under RFO 6.103 is justified by the following facts and rationale required under RFO 6.104-1 as follows:1

1. Agency and Contracting Activity. Department of Homeland Security, Acquisitions Operation Division, Incident Support section, proposes to enter into a purchase order on a basis other than full and open competition.

2. Nature and/or Description of the Action being Approved. This is a Firm Fixed Price Delivery Order that will be solicited in GSA ebuy.

(a) FEMA intends to procure one (1) Tennant T12 Walk Behind Floor Scrubber in GSA ebuy.

Delivery of requested commodities in working conditions along with technical installation and setup from a certified technician. Competition is limited to resales schedule holders of the Tennant T12 Walk Behind Floor Scrubber.

(b) TBD.

(c) Contract type: Firm Fixed Price

(d) Estimated total value ( ). Provide breakdown as shown below:

Period Unit Price Total

Base Year

120 Days from date of award

1 In this document, citations to RFO Part 5, RFO Part 6, RFO Part 8, RFO Part 10, RFO Part 15, RFO Part 25, and HSAR Part 3006 are citations specifically to Federal Acquisition Regulation (FAR) Class Deviation 25- 17 for FAR Part 5, FAR Class Deviation 25-11 for FAR Part 6, FAR Class Deviation 25-20 for FAR Part 8, FAR Class Deviation 25-06 for FAR Pary 10, FAR Class Deviation 26-08, Revision 1, for FAR Part 15, FAR Class Deviation 26-09, Revision 1, for FAR Part 25, and Homeland Security Acquisition Regulation (HSAR) Class Deviation 25-01 for HSAR Part 3006, which were issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025.

U.S. Department of Homeland Security Justification & Approval for Other Than Full and Open Competition (JOFOC)

Tracking Number 26-108

Note: If the products or services under the justification were previously awarded under another contract, also provide the period of performance end date for that contract(s). N/A

(e) Type of funding: Fund Code 6R funds approved

(f) Year of funding: Fiscal Year 2026

(g) Solicitation number: 70FB7026Q00000013

(h) Background information about the requirement.

3. Description of Supplies/Services. The Federal Emergency Management Agency (FEMA) is seeking to procure one (1) Tennant T12 Walk Behind Floor Sweeper-Scrubber, allow Distribution Center Greencastle to maintain their operational readiness by creating a safe and efficient work environment. Since FEMA is tasked with responding to disasters with minimal launch time, it is always essential that FEMA has the equipment needed to create a clean, safe, and efficient work environment to facilitate the loading and unloading of lifesaving and life-sustaining disaster commodities during disaster operations.

4. Identification of Statutory Authority Permitting Other Than Full and Open Competition.

The statutory authority permitting other than full and open competition is RFO 6.103- 1(c)(2)(i)(ii) entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

5. Identification of Exception to the Buy American Statute. N/A

6. Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited. When the scrubber model was initially purchased, the acquisition process was conducted through full and open competition, ensuring that all qualified vendors had an equal opportunity to submit offers. Technical specifications are limited to the Tennant T12 Walk Behind Floor Sweeper-Scrubber. This has been established as a Brand Name requirement to maintain uniformity with current on hand floor scrubbers which will reduce training cost and time as well as reduce pricing of related parts and equipment as well as reducing parts storage space. Tennant is also required as there is no other brand can provide maintenance. Same brand products use similar operating mechanisms which will reduce the training time required for Powered Support Systems Mechanics to become proficient in using the equipment. Reducing training requirements saves the Government both time and money. Uniform mechanical parts will also save the Government money from needing to purchase different parts when servicing the sweeper. An award to any other vendor would require a duplication of parts, increase time and money on training, and increase storage footprint. By posting this requirement on GSA eBuy, we are providing savings as described in 6.103-1(c)(2), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

U.S. Department of Homeland Security Justification & Approval for Other Than Full and Open Competition (JOFOC)

7. Description of Efforts Made to Ensure that Offers are Solicited from as Many Potential Sources as is Practicable. This requirement is intended to be posted on GSA eBuy to promote competition amongst the resellers of the Tennant T12 Walk Behind Floor Sweeper-Scrubber.

8. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable. The contracting officer determines that the anticipated price(s) will be fair and reasonable based on the GSA price schedule list.

9. Description of Market Research. The Market Research was performed from April 15, 2026 through May 5, 2026 by performing online searches using Google and GSA commercial sources in addition to using commercial catalogs and pricing lists. Sources showed a host of vendors able to provide the Tennant T12 Walk Behind Floor Sweeper-Scrubber.

10. Any Other Facts Supporting the Use of Other Than Full and Open Competition. N/A

11. A Listing of the Sources, if Any That Expressed, in Writing, an Interest in the Acquisition.

N/A

12. A Statement of the Actions, if Any, the Agency May Take to Remove or Overcome Any

Barriers to Competition Before Any Subsequent Acquisition for Supplies or Services Required. N/A

13. Contracting Officer’s Certification. I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

Contracting Officer Date

14. Technical/Requirements Personnel Certification. I certify this requirement meets the

Government’s minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.

Technical Representative Date

APPROVAL:

Contracting Officer Date

U.S. Department of Homeland Security Justification & Approval for Other Than Full and Open Competition (JOFOC)

Note: The Contracting Officer is the final approving official when the action does not exceed $900K.