JPMC Service Contracts Usage 05-06-26~63.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Plumbing by Region S
- Solicitation number
- 27-416CMS-BOPM4-B-52719
- Issued by
- St. Clair County, Illinois
About this file
This is a usage guidelines document for Joint Purchase Master Contracts (JPMC) for plumbing repair and maintenance services established by the Illinois Department of Central Management Services (CMS) in agreement with the Chief Procurement Officer for General Services (CPO-GS). The document outlines procedures for state agencies utilizing multiple-award JPMC service contracts for Regions 8, 9, and 10 in the South Territory, with Business Enterprise Program (BEP) requirements associated with Region 8 only. State agencies must contact the designated Primary Vendor first and request an estimate of hours and materials required for work, with labor hours broken down by basic/journeyman and foreman classifications according to contract pricing.
The guidelines establish a tiered vendor selection process wherein agencies may move to Secondary, Tertiary, and Quaternary vendors only when the Primary Vendor declines work, cannot meet time constraints, or fails to acknowledge requests for estimates within the specified timeframe. Vendors must supply detailed quotes with material listings, and agencies retain the right to request copies of vendor material invoices to verify no markup and to challenge quotes that appear excessive compared to industry standards. Notably, hourly rates alone are not grounds for moving between vendors in the hierarchy. All communications with awarded vendors, including declined work correspondence, must be attached to the requisition when transitioning to subsequent vendors. If all JPMC vendors are exhausted through this process, agencies may conduct their own solicitation while maintaining documentation requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Pre-Bid Conference Information B-52719.docx | DOCX document | |
| BEP Vendor Listing Region 8.xlsx | XLSX spreadsheet | |
| BEP Utilization Plan B-52719 v.26.1.pdf | ||
| Vendor Disclosure B-52719.docx | DOCX document | |
| Offer to the State B-52719.pdf | ||
| IPG Active REgistered Vendor Disclosure B-52719.docx | DOCX document | |
| Prevailing Wages by County Plumbing B-52719.xlsx | XLSX spreadsheet | |
| Standard Illinois Certifications B-52719.pdf | ||
| Multiple Award Percentages B-52719.xlsx | XLSX spreadsheet | |
| Instructions for IFB JPMC Plumbing S B-52719.docx | DOCX document | |
| IFB Contract JPMC Plumbing by Region S B-52719.docx | DOCX document |
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Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor declines the work, or B) Vendor cannot meet the time constraints of the work required (I.E. year-end date), or C) Outside of Emergency Requests - Vendor does not acknowledge the request for an estimate within the time frame outlined in the contract or the time frame outlined by the agency in the request for quote, whichever is longer.
The same process will be used down the line to Tertiary and Quaternary.
3. All communications with awarded vendors, including emails sent and not answered, emails stating they are declining the work, etc. shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: A) If both the Primary and Secondary Vendor decline the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
4. Vendor should supply the quote with labor hour broken out by basic/journeyman and foreman hours as per contract pricing.
5. Vendor should provide a listing of materials that will be required for the repair. Per the contract, Agencies have a right to request a copy of the Vendor’s material pricing (invoices/quotes) for verification of no mark-up.
6. Per the contract, Agencies have the right to verify quotes if the hours quoted or required materials appear to be extremely high compared to industry standard.
7. Hourly rates are NOT a reason to move from Primary to Secondary and so on down the line.
8. If all JPMC Vendors have been exhausted through the above means, then the agency may do their own solicitation; however, they must still attach all required items above to the new REQ.
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