JOC_for_Roadway_Repair_and_Maintenance.pdf

CITY OF TUCSON

REQUEST FOR QUALIFICATIONS

230010

JOC FOR ROADWAY REPAIR AND MAINTENANCE

Due Date: Monday, November 21, 2022

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/16913

PUBLISH DATE: October 24, 2022 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR QUALIFICATIONS NO. 230010

BUSINESS SERVICES DEPARTMENT Page 2 of 66 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Andrew Klos

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-6685

Attachments:

A - OFFER AND ACCEPTANCE.RFQ

B - DBE Program Provisions C - SBE Provisions F - Sample Spot Work Agreement

G - HUD SECTION 3

H - HUD 5369

I - HUD 5369-A

J - HUD 5370

K - HUD 4010

L - HUD 92554m - SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION M - Anti-Kickback Act N - Prevailing Wage Language

BUSINESS SERVICES DEPARTMENT Page 3 of 66

A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR QUALIFICATIONS NO 230010

JOC for Roadway Repair and Maintenance

The City of Tucson is conducting a competitive One-Step Process to retain up to five (5) contractors for a Job Order Contract (JOC) to provide JOC for Roadway Repair and Maintenance. Individual job orders should not exceed eight-hundred thousand dollars ($800,000) and the estimated budget for the first year is two-million dollars ($2,000,000). The term of this contract will be one year with FOUR (4) one-year renewal options. Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Contractor’s services will be required.

COT invites interested firms to submit written Statements of Qualifications (SOQ’s) relating to this solicitation. A Screening Committee will evaluate firms’ qualifications and experience with similar projects.

SUBMITTAL DUE DATE: Monday, November 21, 2022 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE: Tuesday, November 8, 2022

TIME: 11:00 am LOCAL AZ TIME

LOCATION: Microsoft Teams https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0 ?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d

QUESTIONS SHALL BE DIRECTED TO: Andrew Klos

(520) 837-6685 andrew.klos@tucsonaz.gov

Publication Dates: Monday October 24, 2022 and Monday October 31, 2022

Posted Date: Monday, October 24, 2022

BUSINESS SERVICES DEPARTMENT Page 4 of 66

B. INTRODUCTION

B.1. Summary

The City of Tucson (COT), hereinafter referred to as “COT” is conducting a competitive ONE-STEP process to award multiple contracts for roadway repair and maintenance in accordance with Sec. 34- 603 of the Arizona Revised Statues for the City’s Water Department. Some projects may be funded by the Housing and Urban Development Department (HUD). For those projects, the HUD requirements contained herein will be applicable.

Services will be requested on an as-needed, if-needed basis and the resultant contracts are neither exclusive nor a commitment by COT that the Contractors' services will be required.

B.2. Background

Job Order Contracting is an alternative delivery method for construction of public works projects. JOC’s differ from the standard project-specific, low bid contracts in that they are indefinite-quantity contracts, which can be awarded on the basis of qualifications. Best value may be considered in awarding the JOC or in awarding job orders under the JOC contract.

During the term of the JOC, work is performed by way of individual job orders. Each job order, initiated by the City, is defined cooperatively by the City and contractor. Scope, schedule, price, and liquidated damages (if applicable) are agreed upon in an executed Notice to Proceed letter prior to proceeding with the work.

B.3. Contact Information

Andrew Klos Senior Contract Officer 255 W Alameda St Tucson, AZ 85701 Email: andrew.klos@tucsonaz.gov Phone: (520) 837-6685 Department:

Water Department

B.4. Timeline mailto:andrew.klos@tucsonaz.gov tel:(520)837-6685

BUSINESS SERVICES DEPARTMENT Page 5 of 66

Posted Date October 24, 2022

Pre-Submittal Conference (Non- Mandatory)

November 8, 2022, 11:00am Microsoft Teams https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00 ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40threa d.v2/0?context=%7b%22Tid%22%3a%22d21e 59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff 040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d

Question Submission Deadline November 10, 2022, 12:27pm

Question Response Deadline November 14, 2022, 4:00pm

Submittal Due Date November 21, 2022, 2:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjE1ZWRhZTktNjNmZS00ZWE3LTg1MjgtYzJlNWE1MzYxN2U4%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22fff040e8-bcd1-4d29-8b9d-10b00d0af182%22%7d

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C. SCOPE OF WORK

C.1. SECTION 1: DESCRIPTION OF SERVICES

A. Crack Seal

B. Microsurfacing, Type II

C. Microsurfacing, Type III

D. Slurry Seal, Type II

E. Slurry Seal, Type III

F. Fog Coat

G. Chip Seal

H. Asphalt Pavement Patching

I. Asphalt Rubber Scrub Seal

J. Asphalt Rubber Chip Seal

K. Manhole, Water Valve, and Survey Monument adjustments if required

L. Traffic Control

M. Temporary Painted Markings, 3-1/2”

N. Permanent Thermoplastic Painted Markings, 4”

O. Legends, Arrows

P. Raised Pavement Markings (RPM’s)

Q. Asphalt Rejuvenator – Reclaimite or approved equal

C.2. SECTION 2: STANDARD DETAILS FOR ABOVE-STATED SERVICES

All work shall be performed to the 2003 City of Tucson / Pima County Standard Specifications and Details, or any future updated version, except as identified by the Engineering Project Manager. Detail designs will be provided, on an individual job order basis, and the contractor will be expected to perform the work in accordance with all applicable federal, state, and local guidelines and standards.

City of Tucson / Pima County Standard Specifications and Details for Public Improvements

(including traffic, water, and wastewater standard specifications and details)

County-City Public Works Building

201 N. Stone Avenue - 3rd Floor, North

Tucson, Arizona 85701

Cost: Standard Specifications - $15.00

Standard Details - $20.00

BUSINESS SERVICES DEPARTMENT Page 7 of 66

City of Tucson Standard Waterworks Specifications and Details

Tucson Water Department

310 W. Alameda Street – Room 107

Tucson, Arizona 85701

Cost: Contact this agency for more details

Pima County Wastewater Management Manual of Engineering Standards and Details

Pima County Wastewater Management

201 N. Stone Avenue – 5th Floor

Tucson, Arizona 85701

Cost: Contact this agency for more details

C.3. SECTION 3: SPECIAL PROVISIONS FOR ABOVE-STATED SERVICES

GENERAL REQUIREMENTS

Projects will be assigned to the contractors on an as-needed basis, and will range in complexity. There will be a mix of small and large projects; however, there is no assurance that the average project will be either small or large. Unless proven to be a safety issue not normally associated with typical roadway construction projects, all proposed job orders shall be accepted by the Contractor.

There will be a Field Meeting scheduled to review the scope of individual job orders and to review the project limits. Contractors are expected to attend these Field Meetings to visualize the entire scope of the work before submitting any written estimate. Upon receiving a job order request from the City, the Contractor shall provide a proposal and work schedule for same within two (2) workdays. All projects will have a specific time frame approved by the Project Manager (start and end dates).

A lead time of five (5) working days (from receiving approval of a job order request) will be allowed to begin construction for each project, unless agreed to otherwise and approved in writing. Blue stake for construction shall be included in the five-day lead time.

Liquidated damages will be assessed per Section 108-9 of the Standard Specifications for Public Improvements for each day beyond the allowed number of days for completion as identified in the Notice To Proceed for an Individual Job Order. The Contractor shall request in writing, justified time extensions for each job order.

The two (2)-year warranty for each project shall be from the date of final acceptance for that project.

C.4. SECTION 104 – SCOPE OF WORK

104-11 Public Notification Requirements: is hereby added:

The contractor shall hand-deliver construction notices (provided by the City) of the upcoming work to all properties fronting on affected streets at least three (3) work days in advance of the work for each segment. The notices will not be left in mailboxes but can be left in doorways.

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There shall be no separate payment for distribution of construction notices of the upcoming work. The cost shall be included in the overall cost of the project.

C.5. SECTION 701 - MAINTENANCE AND PROTECTION OF TRAFFIC

701-1 Description: of the Standard Specifications is modified to add:

All work shall be performed during daylight hours unless a written program from the Contractor is received and approved by the City Engineer. If night work is approved, all other specifications, such as temperature requirements, must be met. Night work shall consist only of those items specifically approved by the City Engineer.

If night work is approved, the City Representative may terminate all, or any portions, of the night work at any time. The remaining portion of this section shall further restrict all work, including night work.

Traffic Control Plan

No less than 5 working days prior to commencement of any work on any site included in this project, the Contractor shall submit for approval a detailed traffic control plan. The traffic control plans shall be on paper reproducible on a copier or blueprint machine (maximum paper size for copier prints is 8-1/2" x 14"). The plans shall be submitted to the Project Administrator/ Manager, Field Engineering Section, located in the County/City Public Works Center, 201 North Stone Avenue, 4th floor.

No separate payment shall be made for the traffic control plans. The costs shall be included in the overall cost of the project.

Traffic Control/Lane Closures must be in accordance with the Manual on Uniform Traffic Control Devices as amended by the State of Arizona and the 2005 edition of Additions by the City of Tucson, available at the City of Tucson Traffic Engineering Division, located in the County/City Public Works Center, 201 North Stone Avenue, 5th floor, and at http://dot.ci.tucson.az.us/traffic3/pdfs/City%20Additions%209-1-05.pdf.

No Arterial or Collector Street restriction between 7-9 a.m. and 4-6 p.m., Monday through Friday.

The Contractor must obtain permission a minimum of three (3) days in advance, except in an emergency, before closing or barricading any street or public right-of-way.

Barricading shall be in accordance with the approved barricading plan.

701-2 Materials: of the Standard Specifications is revised to add:

(A) Conformance:

Except as specified herein, all equipment, procedures used by workers, devices and facilities shall conform to the requirements of the MUTCD and associated Traffic Engineering Supplement.

(B) Safety:

(1) General Requirements:

All traffic control devices listed below as Category I and Category II devices shall meet the evaluation criteria for Test Level III per NCHRP (National Cooperative Highway Research Program) Report 350.

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At the pre-construction conference the contractor shall submit a letter certifying that all such traffic control devices to be used on the project will meet the above-referenced criteria. The certification shall contain the following:

(a) A list of all Category I and II traffic control devices to be used on the project.

(b) The project number.

(c) A statement verifying that these devices, and their application, meet the requirements of NCHRP Report 350 Test Level III.

(d) The name, title and signature of a person having legal authority to bind the manufacturer or supplier of the Category I and II devices. The binding authority shall be in accordance with Subsection 106-5.02 (5).

If additional Category I or II devices are required at a later date, the contractor shall provide an amended certification letter to the Engineer specifying that such devices also comply with the requirements of NCHRP Report 350 Test Level III.

For all Category I and Category II devices used on the project, the contractor shall also acquire or have access to reports which verify that such devices meet the above-referenced criteria. The reports shall contain the name and model of the tested traffic control devices, detailed drawings or product literature of each, and under what conditions the devices passed. The traffic control devices detailed in the report shall be the complete warning devices, including warning lights, flags, ballast and any other auxiliary attachment allowed. Reports for Category II devices are prepared by the Federal Highway Administration (FHWA). For Category I devices, the supplier is responsible for testing the product and providing a report which verifies that the device meets the criteria of NCHRP Report 350, Test Level III. If requested by the Engineer, the contractor shall provide copies of such reports within one working day.

(2) Category I Devices:

Category I devices are low-mass traffic control devices that will not cause an appreciable change in speed of an impacting vehicle, nor is it likely that any part of the device will intrude into the passenger compartment. The following traffic control devices will be considered Category I devices: rubber or plastic traffic cones, rubber or plastic tubular markers, single-piece plastic drums, plastic or fiberglass delineators. No warning lights, signs, flags or other auxiliary devices are allowed on Category I devices.

Should any of these attachments be added to a Category I device, the Category I device will be considered a Category II device. Ballast at the base, such as a rubber tire, is an acceptable attachment to Category I devices. The single-piece plastic drum refers to the construction of the body of the drum exclusive of a separate base, if any.

(3) Category II Devices:

Category II devices are low-mass traffic control devices that will not cause a significant change in speed of an impacting vehicle. The following traffic control devices will be considered Category II devices:

type I, II, and III barricades with or without warning lights; vertical panels with or without warning lights;

signs and sign stand (all types) with or without warning lights and/or flags; drums, other than those listed in Category I, with or without warning lights; and any Category I devices with attached warning lights.

701-2.03 Temporary Concrete Barrier: of the Standard Specifications is revised to read:

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Temporary concrete barrier shall conform to the requirements of Subsections 910-2 and 910-3 of the standard specifications for precast sections except that the dimensions of the connecting pin shall be 1 ¼ inch diameter by two feet five inches in length.

701-2.04 Temporary Pavement Markings: is revised to read:

Paint for temporary striping shall be white or yellow in accordance with the Manual on Uniform Traffic Control Devices. Temporary striping shall be 3-1/2 inches in width. The finished line shall have well defined edges and be free from waviness. Lateral deviation of the temporary stripe shall not exceed 1 inch in 100 feet.

Symbols (such as arrows) and legends (such as only) shall not be applied as temporary installations.

701-3.01 General: of the Standard Specifications is modified to add:

Traffic control does not include any devices or services used solely for the convenience of the Contractor, or to protect the Contractor's work. Excluded from Traffic Control (for the convenience of the Contractor) is the use of devices and services (flagpersons and uniformed officers) which serve only to save the Contractor time and/or expense in his daily operations.

An example would be the use of flagpersons to control traffic at an equipment crossing in the construction zone in order to provide the right-of-way to construction equipment. Another example is the use of barricading devices around excavations in lieu of backfilling the excavation. Similarly, when a permanent below ground structure, which is to be surrounded or protected by a permanent device such as a wall or fence, is completed to the point where the permanent protection could be installed, the continued use of temporary protection [barricades, temporary concrete barriers (new installation), etc.] is for the Contractor's convenience.

701-3.02 Basic Maintenance and Protection of Traffic is modified to add:

The contractor shall provide and maintain, at all times, safe and adequate, emergency access lane for all affected directions at arterial and collector intersections. This lane shall be used for emergency vehicles only and will be adequately signed.

Should it become impossible to maintain an emergency access lane, a point control by a police officer will be provided to wave emergency vehicles through. The contractor shall notify the affected parties (police, fire, ambulance, hospitals, etc.) a minimum of 24 hours in advance of the disruption of the emergency access lane. The emergency access lane shall be restored as soon as possible.

701-3.06 Temporary Concrete Barriers: of the Standard Specifications is modified to add:

The Contractor shall provide temporary concrete barriers any time that traffic is adjacent to an open trench.

701-3.11 Flagging Services: of the Standard Specifications is modified to add:

The Contractor shall furnish verification to the Engineer that all civilian flaggers have completed a recognized training and certification program. Flaggers certified by the American Traffic Safety Services Association (A.T.S.S.A.) or by the National Safety Council shall be acceptable. Certification through other programs offering flagger training must be approved by the Engineer. Flagger certification must be current. Training and certification shall be required at least once every two years.

701-3.14 Traffic and Work Restrictions: is added:

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It shall be the Contractor's responsibility to contact the adjacent and/or impacted property owners and tenants one week prior to construction. The City will furnish the written communication to be delivered by the Contractor (to be hand-delivered or left at doorway).

The Contractor shall provide vehicular access to property owners/tenants unless absolutely impossible to do so. Accessibility will be provided at the first opportunity.

There shall be no separate pay item for the cost of the resident notification and shall be included as a part of the overall project.

701-4.02 Construction Area Elements: of the Standard Specifications is modified to add:

The Agency will reimburse the contractor for the work under this section on the basis of bid prices or the predetermined reimbursement rates as specified in the Pima County/City of Tucson Specifications Guide.

(A) Elements of Work (Complete-in-Place): The elements of work listed under this subsection will be measured for payment upon the satisfactory completion of the initial installation or obliteration. Except as hereinafter specified under Basis of Payment, no subsequent measurements will be made:

Element of Work Unit Rate($)

Temporary Concrete Barriers (Installation & Removal) L.F. 5.00

Temporary Impact Attenuation (Sand Barrel)

(Installation & Removal) Each 5.00

Specialty Sign Invoice + 10%

Preformed Pavement Marking (Type II) L.F. 1.60

Preformed Pavement Marking (Type III) L.F. 1.00

Temporary Pavement Marking (Painted Line) L.F. 0.13

Pavement Marking, Preformed (Type I), Legend Each 125.00

Pavement Marking, Preformed (Type I), Single Arrow Each 100.00

Pavement Marking, Preformed (Type I), Merge Arrow Each 115.00

Obliterate Pavement Marking L.F. 0.25

Obliterate Pavement Legends Each 25.00

Obliterate Pavement Arrows (Single, Double or Merge) Each 22.00

Delineator (ADOT Std. Dwg. 4-M-4.01)(Temporary) Each 20.00

Reflective Raised Pavement Marker (Temporary) Each 4.00

Reflective Raised Pavement Marker (Permanent)

(Used as Temporary) Each 4.50

Non Reflective Raised Pavement Markers (Temporary) Each 2.50

Remove Raised Pavement Markers Each 1.00

Chip-Seal Pavement Marker (Single Capped) Each 2.00

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Chip-Seal Pavement Marker (Double Capped) Each 3.00

Embedded Sign Post (Installation, Use & Removal) Each 35.00

(B) Elements of Work (In-Use) and Flagging: The elements of work listed under this subsection will be measured for payment from the time at which the element is put into active use on the project and accepted by the Engineer until such time that the Engineer determines that the element is no longer required. Individual flags and sandbags used in conjunction with the traffic elements of work shall be considered incidental items. No separate payment shall be made for flags or sandbags and their cost shall be included in their respective elements of work. The work shall also include all maintenance, cleaning, and repair of all elements. The Engineer must also approve the use of Flagging Services.

Flagging Services will be paid as indicated in this subsection.

Element of Work Unit Rate($)

Temporary Concrete Barrier (In Use) L.F./Day 0.04

Temporary Impact Attenuation (Sand Barrel)(In-Use) Each/Day 0.20

Flashing Arrow Panel Each/Day 96.00

Hour 5.00

Pilot Truck and Driver Hour 30.00

Attenuator Truck and Driver Hour 42.24

Vertical Panels Each/Day 0.50

Traffic Cones (18 inch) (450mm) Each/Day 0.10

Traffic Cones (28 inch) (710mm) Each/Day 0.15

Barricade (Type II) Each/Day 0.50

Barricade (Type III) Each/Day 0.75

Flashing Warning Light (Type A) Each/Day 0.25

Flashing Warning Light (Type B) Each/Day 2.50

Steady-Burning Warning Light (Type C) Each/Day 0.80

Standard Intensity Reflective Sheeting:

Small Sign (Less Than 10 S.F.) (0.9m2) Each/Day 0.50

Large Sign (10 S.F. or more) (0.9m2) Each/Day 0.80

Portable Sign Stand (Spring Type) Each/Day 2.10

Portable Sign Stand (Large Sign, 10 S.F. or more) (0.9m2) Each/Day 1.00

Portable Sign Stand (Small Sign, Less Than 10 S.F.) (0.9m2) Each/Day 0.70

High Level Flag Tree Sign Stand Each/Day 0.40

Drum (18” x 36”) (450mm x 900mm) Each/Day 1.20

Orange Safety Fence (4ft. min. by 50 ft.) (1.2m min. x 15m) Each/Day 1.50

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Changeable Message Board (Pre-approved) Each/Day 100.00

Chain Link Fence L.F./Day 0.04

Flagging Services (Civilian) Hour 15.18

Flagging Services (Uniformed Officer)(Off Duty) Hour Invoice + 10%

Official Police Vehicle (Off Duty) Hour Invoice + 10%

701-4.04 Flagging Services is modified to add:

Overtime hours will be converted to straight times for measurement.

701-5 Basis of Payment is modified to add:

The traffic control bid item (Construction Area Traffic Control Elements) in the proposal is for bidding purposes only. Traffic Control will be paid according to the predetermined reimbursement rates listed herein.

701-5 Basis of Payment: of the Standard Specifications is modified to add:

The Contractor is responsible for the proper placement/maintenance of all traffic control elements in accordance with MUTCD requirements. The Basic Maintenance and Protection of Traffic Control Elements item shall be paid for at a lump sum as bid (Item 7010001).

701-5.02(A) General is modified to add:

The Agency will reimburse the Contractor for the work of providing and maintaining traffic control elements on the basis of the predetermined reimbursement rates for the Elements of Work listed in Section 701-4.02 (A) and (B) as listed herein. (Amount shown on Item 7010006 is for bidding purposes only.)

Until determined otherwise, the City of Tucson, Department of Transportation will pay for Traffic Control elements of work according to the schedules listed herein.

IV. SPECIAL CONSIDERATIONS:

A. Project Pricing

When possible, the City intends to solicit proposals from all Job Order Contractors upon identification of a project. Individual job orders will be awarded based on the proposed cost and consideration of the firm’s ability to complete the work expeditiously. When quoting individual job orders is impracticable, the City reserves the right to award job orders as it deems to be in its best interest.

B. Award of individual Job Orders

Scope, schedule, price, and liquidated damages (if applicable) are agreed upon in a fully executed Notice to Proceed letter prior to Contractor beginning the work. Each individual job order shall not exceed $250,000 unless a waiver is requested of and approved by the Director of Procurement prior to services being rendered. For any individual job order $100,000 or greater, contractor shall submit an SBE plan for review, per SBE program requirements outlined herein.

C. Miscellaneous

All correspondence and data submitted by the Contractor under this contract shall reference the contract number, title, and full purchase order number.

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D. Permitting:

The contractor is responsible for submitting and securing all necessary City and County permits. The City is responsible for the City required permit fees, including traffic control plan review fees and barricading permits. The contractor is responsible for any Pima County fees, such as Pima County Wastewater fees.

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D. INSTRUCTION TO OFFERORS

D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION:

For purposes of this solicitation and subsequent contract, the following definitions shall apply:

City (COT): The City of Tucson, Arizona

Contract: The legal agreement executed between the City and the Contractor/Contractor.

Contractor/Contractor: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City.

Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's performance under this Contract.

Director of Business Services: The contracting authority for the City, authorized to sign contracts and amendments thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

Offeror: The individual, partnership, or corporation who submits a proposal in response to a solicitation.

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a substantive requirement, may, at the City’s sole discretion, result in the rejection of a proposal as non-responsive.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the proposal without the information.

D.2. PRE-SUBMITTAL CONFERENCE:

If scheduled, the date and time of a Pre-submittal conference is indicated in Notice. Attendance at this conference is not mandatory. Written minutes and/or notes will not be available, therefore attendance is encouraged. If an Offeror is unable to attend the Pre-submittal Conference questions may be submitted in writing. Offerors are encouraged to submit written questions, via electronic mail or facsimile, at least five days prior to the Request for Qualifications due date to the Contract Officer listed above. The purpose of this conference will be to clarify the contents of this Request for Qualifications in order to prevent any misunderstanding of the City's position. Any doubt as to the requirements of this Request for Qualifications or any apparent omission or discrepancy should be presented to the City at this conference. The City will then determine the appropriate action necessary, if any, and may issue a written amendment to the Request for Qualifications. Oral statements or instructions will not constitute an amendment to this Request for Qualifications.

D.3. INQUIRIES:

Any question related to the Request for Qualifications shall be directed to the Contract Officer whose name appears above. An offeror shall not contact or ask questions of the department for whom the requirement is being procured. The Contract Officer may require any and all questions be submitted https://secure.procurenow.com/portal/tucson-az/projects/16913?section=124120

BUSINESS SERVICES DEPARTMENT Page 16 of 66 in writing. Offerors are encouraged to submit written questions via electronic mail, at least nine days prior to the submittal due date. Any correspondence related to a solicitation should refer to the appropriate Request for Qualifications number, page and paragraph number. Oral interpretations or clarifications will be without legal effect. Only questions answered by a formal written amendment to the Request for Qualifications will be binding.

D.4. AMENDMENT OF REQUEST FOR QUALIFICATIONS:

The Offeror shall acknowledge receipt of a Request for Qualifications Amendment by signing and submitting the document through the City’s online bidding system by the specified due date and time.

D.5. FAMILIARIZATION OF SCOPE OF WORK:

Before submitting a statement of qualifications, each Offeror shall familiarize itself with the Scope of Work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of contract requirements. The submission of a statement of qualifications will constitute a representation of compliance by the Offeror. There will be no subsequent financial adjustment, other than that provided by the subsequent Contract, for lack of such familiarization.

D.6. PREPARATION OF STATEMENT OF QUALIFICATIONS:

A. All submittals shall be on the forms provided in this Request for Qualifications package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered.

B. At a minimum, your statement of qualification should include the signed Offer form, signed copies of any solicitation amendments and your response to all evaluation criteria.

C. The Offer page shall be signed by a person authorized to submit an offer. An authorized signature on the Offer Page, solicitation Amendment(s), or cover letter accompanying the submittal documents shall constitute an irrevocable offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement.

D. The authorized person signing the submittal shall initial erasure, interlineations or other modifications on the submittal.

E. It is the responsibility of all offerors to examine the entire Request for Qualification package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a response. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

F. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this solicitation.

G. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included.

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D.7. SUBMITTAL FORMAT:

A statement of qualifications should be submitted on the forms and in the format specified in the solicitation. Any information that the offeror requested to be held as confidential shall be clearly marked as such. The material should be in sequence and related to the solicitation. The sections of the submittal should be organized, clearly identifiable, and should include a minimum of the following sections: the completed Offer Form, all signed amendments, and the offeror’s response to the Evaluation Criteria. Failure to include the requested information may have a negative impact on the evaluation of the offeror's submittal.

D.8. EXCEPTIONS TO CONTRACT PROVISIONS:

A response to any Request for Qualifications is an offer to contract with the City based upon the contract provisions contained in the City's Request for Qualifications, including but not limited to, the specifications, scope of services and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language in their submittal. However, the provisions of the Request for Qualifications cannot be modified without the express written approval of the Director or his designee.

Proposed modifications or exception to the indemnification language herein shall not be considered. If an offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Director or his designee, the contract provisions contained in the City’s Request for Qualifications shall prevail.

D.9. PUBLIC RECORD:

All statements of qualifications submitted in response to this Request for Qualifications shall become the property of the City and shall become a matter of public record available for review subsequent to the award notification.

D.10. CONFIDENTIAL INFORMATION:

The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a submittal, offer, specification, protest or correspondence contains information that should be withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written determination to designate specified documents confidential or the request may be denied. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection.

D.11. CERTIFICATION:

By signature on the Offer page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offeror certifies:

A. The submission of the offer did not involve collusion or other anti-competitive practices.

B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law.

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C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer.

D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract.

D.12. WHERE TO SUBMIT STATEMENT OF QUALIFICAITONS:

Statement of Qualifications for the specified material or service shall be received electronically by the Business Services Department in the e-Procurement Portal until the date and time cited.

Offerors shall submit their statement of qualifications to the Business Services Department on or before the day and hour set for the Submittal Due Date identified above, as may be modified by amendments to this solicitation. Responses to this solicitation shall only be accepted via electronic submission through the City’s e-Procurement Portal.

D.13. LATE SUBMITTALS:

Late submittals will be rejected.

D.14. OFFER PERIOD:

In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the submittal due date and time.

D.15. OFFER & EXECUTION

Offerors shall submit the Offer page located in this RFQ with their submittal, acknowledging (i.e.

signature) their intent to enter into negotiations on this solicitation. In addition, Offerors are reminded that if awarded a contract they will be required to agree to the JOC Terms and Conditions and the General Conditions of the Contract as outlined in the Construction Services Agreement. As such, any exceptions to the Terms and Conditions shall be identified in the Offerors submittal.

D.16. WITHDRAWAL OF SUBMITTAL:

At any time prior to the specified solicitation due date and time, an offeror may formally withdraw the submittal by a written letter, facsimile or electronic mail from the Offeror or a designated representative. Telephonic or oral withdrawals shall not be considered.

D.17. CONTRACT NEGOTIATIONS:

At the completion of the evaluation process, the City may enter into negotiations with the top ranked Offeror to determine fees, and to negotiate any other portion of the Contract deemed by the City to be necessary. In the event that the City is not able to negotiate successfully with the top ranked Offeror, the City shall cease negotiations with that Offeror and either begin negotiations with the next ranked Offeror or may choose to cancel the solicitation in its entirety. In the event that the City is not able to negotiate successfully with the next ranked Offeror, the City shall cease negotiations with that Offeror

BUSINESS SERVICES DEPARTMENT Page 19 of 66 and either begin negotiations with the third ranked Offeror or may choose to cancel the solicitation in its entirety. Award shall be made to the Offeror whose submittal and subsequent negotiation is most advantageous to the City

D.18. VENDOR APPLICATION:

Prior to the award of a Contract, the successful offeror shall register with the City’s Business Services Department. Registration can be completed at http://www.tucsonprocurement.com/ by clicking on Vendor Services. Please note that email notifications of newly published solicitations and amendments will be provided to those vendors that select email as their preferred delivery method in their vendor record.

D.19. CITY OF TUCSON BUSINESS LICENSE:

It is the responsibility of the Contractor to have a City of Tucson Business License throughout the life of this contract or a written determination from the City's Business License Section that a license is not required. At any time during the contract, the City may request the Contractor to provide a valid copy of the business license or a written determination that a business license is not required.

Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791-4566 or email at tax-license@tucsonaz.gov.

D.20. UPON NOTICE OF INTENT TO AWARD:

The apparent successful offeror shall sign and file with the City, within five (5) days after Notice of Intent to Award, all documents necessary to the successful execution of the Contract.

D.21. AWARD OF CONTRACT:

Notwithstanding any other provision of the Request for Qualification, the City reserves the right to:

A. waive any immaterial defect or informality; or

B. reject any or all proposals, or portions thereof; or

C. reissue the Request for Qualifications.

A response to this solicitation is an offer to enter into negotiations and contract with the City based upon the terms, conditions, and specifications contained in the City's solicitation. Submittals do not become contracts unless and until they are executed by the City's Director of Business Services and the City Attorney. All of the terms and conditions of the solicitation shall be incorporated in the Contract, unless any of the terms and conditions are modified by a solicitation amendment, a contract amendment, or by mutually agreed terms and conditions in the final contract documents

D.22. SUBMITTAL RESULTS:

The name(s) of the successful offeror(s) will be posted on the Business Services Department’s Internet site at http://www.tucsonprocurement.com/ upon issuance of a Notice of Intent to Award or upon final contract execution.

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D.23. PROTESTS:

A protest shall be in writing and shall be filed with the Director of Business Services. A protest of a Request for Qualification shall be received at the Business Services Department not less than five (5) working days before the Request for Qualification due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a notice of intent to award, as applicable. A protest shall include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. Identification of the Request for Qualification or Contract number;

D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and

E. The form of relief requested.

D.24. EVALUATION PROCESS OVERVIEW:

All submittals shall be evaluated in accordance with Arizona Revised Statutes Title 34 Chapter 6 and the evaluation criteria stated herein. The evaluation process and contract award shall include:

D.25. REQUEST FOR QUALIFICATION

A. An appropriately qualified selection committee shall evaluate the statements of qualifications and performance data that are submitted in response to the City’s request for qualifications for the proposed contract.

B. If determined by the City and included by the City in the request for qualifications, conduct discussions with at least the number of persons or firms to be included on the short list as stated in the request for qualifications but not more than the number of persons or firms to be included on the short list plus two as specified in the request for qualifications regarding the contract and the relative methods of approach for furnishing the required professional services or construction services.

C. In order of preference, based on criteria established and published by the selection committee and included in the request for qualifications, select a short list of persons or firms the selection committee deems to be the most qualified to provide the professional services or construction services. The number of persons or firms on the short list shall be the number of persons or firms specified in the request for qualifications. Those firms may then be asked to provide Presentations/Interviews with the selection committee. Criteria for the Presentation/Interviews may be different than those listed in the RFQ with the Interviewees being provided the criteria and weighting prior to the Presentations/Interviews.

D. The City shall enter into negotiations for a contract with the highest qualified person or firm for the professional services or for the construction services. The negotiations shall include consideration of compensation and other contract terms that the City determines to be fair and reasonable to the City. In making this decision, the City shall take into account the estimated value, the scope, the complexity and the nature of the professional services or construction services to be rendered. If the City is not able to negotiate a satisfactory contract with the

BUSINESS SERVICES DEPARTMENT Page 21 of 66 person or firm considered to be the most qualified at compensation and other contract terms the City determines to be fair and reasonable, the City shall formally terminate negotiations with that person or firm. The City may undertake negotiations with the next most qualified person or firm in sequence until an agreement is reached or a determination is made to reject all persons or firms on the short list. If a contract for construction services is entered into pursuant to this subsection, construction shall not commence until the City and contractor agree in writing on a fixed price or a guaranteed maximum price for the construction to be commenced.

E. The contract file shall contain the basis on which the award is made.

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E. SELECTION PROCESS

E.1. ONE-STEP - STATEMENT OF QUALIFICATIONS (SOQ)

For One-Step solicitations, a qualified committee will evaluate the SOQ’s submitted and determine the offeror(s) most qualified to enter into negotiations for a contract.

E.2. STATEMENT OF QUALIFICATIONS (SOQ)

All submittals shall include any and all forms provided in this solicitation package. It is permissible to copy these forms as required. The offer form shall be submitted with a signature by the person authorized to sign the submittal. Erasures, interlineations, or other modifications in the submittal shall be initialed by the person authorized to sign the submittal. Periods of time, stated as a number of days, shall be in consecutive calendar days. It is the responsibility of all offerors to examine the entire solicitation package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before sending in a submittal. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

Submittals for the project shall be limited to the items listed below. Firms are advised to follow guidelines and submit only the requested information.

A. Cover Letter

B. Statement of Qualification in response to the Evaluation Criteria

C. Signed Offer Page

D. Acknowledgement of any and all RFQ Amendments

E.3. COVER LETTER

Expressing interest in the project and identifying a single individual as point of contact for any future correspondence. (Suggested 2 Pages maximum)

E.4. EVALUATION CRITERIA :

Firms will be screened based on evaluation of the following criteria, which are listed in relative order of importance:

A. Qualifications and Experience of the Firm/Team – 40%

B. Quality of Work/Method of Approach – 30%

C. Firm Resources and Experience on Similar Projects – 20%

D. Subcontractor Selection Plan – 10%

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E.5. OFFER PAGE

Providing contact information and signed requiring that the selected firm agree to enter into negotiations with the City to provide the material or service in compliance with all terms, scope of work, conditions, specifications, and amendments in the solicitation.

E.6. ACKNOWLEDGEMNT OF ANY AND ALL RFQ AMENDMENTS

Pursuant to Instruction to Offerors, "Amendment of Request for Qualifications":.

E.7. GENERAL

A. Additional Investigations:

The City reserves the right to make such additional investigations as it deems necessary to establish the competency and financial stability of any firm submitting a response to this Request for Qualifications.

B. Prior Experience:

Experiences with the City and entities that evaluation committee members represent shall be taken into consideration when evaluating qualifications and experience.

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F. SPECIAL TERMS AND CONDITIONS

F.1. City of Tucson Construction Services Agreement

The City’s Construction Services Agreement is included and will be incorporated into the resulting contract. The Contractor will be required to sign and comply with the requirements.

F.2. Basis for Awarding Individual Job Orders

In the event the City awards more than one contract for these services, individual job orders will be awarded based upon consideration of the firm’s ability to complete the work expeditiously and the proposed cost. The City intends to request price and schedule proposals from all contracted firms for each individual job order. However, when quoting individual job orders is impracticable, the City reserves the right to award job orders as it deems to be in its best interest. Scope, schedule, price, and liquidated damages (if applicable) are agreed upon in a fully executed Notice to Proceed letter prior to Contractor beginning the work.

The Contractor shall be available on a five-day work basis throughout the term of the contract unless notified in writing by the City that this requirement may be temporarily waived due to the Contractor's approved written request or a reduced need by the City. The Contractor must be available to commence work on assignments within one week from award of an individual job order.

F.3. Contract Term and Renewal

The term of this contract shall commence upon award and shall remain in effect for a period…