JOC_Central_Region_Book_1.pdf

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES

REAL ESTATE SERVICES DIVISION

PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

PROJECT MANUAL – Book 1 of 3

BOOK 1

DIVISION 00 & 01 SPECIFICATIONS

BOOK 2

JOB ORDER PRICE PROPOSAL SAMPLE

JOB ORDER SAMPLE DOCUMENTS

UNIT PRICE CATALOG (UPC)

BOOK 3

TECHNICAL SPECIFICATIONS

FOR:

JOB ORDER CONTRACT – CENTRAL REGION

DEPARTMENT OF GENERAL SERVICES

CALIFORNIA

Juli Kawahata, Capital Outlay Program Manager West Sacramento, California

Consultants: Facility Optimization Solutions, LLC (FOS)

AUGUST 2026

#000000000014572

JOC TITLE PAGE

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DOCUMENT 00 01 01

JOC TITLE PAGE

Title : Job Order Contract – Central Region

Client Agency : Department of General Services

Location 707 Third Street, 4th Floor West Sacramento, California 95605

Project Number : 000000000014572

Capital Outlay Program Manager Juli Kawahata

State of California Department of General Services Real Estate Services Division Project Management and Development Branch 707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (916) 201-8489 Email: juli.kawahata@dgs.ca.gov

Consultant : Facility Optimization Solutions, LLC (FOS) Paul Burns Telephone Number: 716-262-7218 Email: pburns@foscd.com

TABLE OF CONTENTS

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DOCUMENT 00 01 10

TABLE OF CONTENTS

BOOK 1

DIVISION 00 – CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

Pages Document 00 00 00T JOC Cover Page ........................................................................... 1 only 00 01 01 JOC Title Page .............................................................................. 1 only 00 01 10 Table of Contents .......................................................................... 1 through 2

BIDDING REQUIREMENTS

Document 00 11 00 Invitation for Bids ........................................................................... 1 through 4 00 21 00 Instructions to Bidders ................................................................... 1 through 11 Appendix 00 21 00.01 Request for Bidding Interpretation ................................................. 1 only 00 22 10 DVBE Participation Program Requirements ................................... 1 through 3 00 41 00 Bid Form ........................................................................................ 1 through 14 00 43 16 Certified Small Business Subcontractor(s) Summary (Sample) ..... 1 through 2 00 45 46 Payee Data Record ....................................................................... 1 through 2

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) ..................................................................... 1 only 00 61 13 Performance Bond (Sample) ......................................................... 1 only 00 61 14 Payment Bond to Accompany Construction Contract (Sample) ..... 1 only 00 72 00 General Conditions for Job Order Contracting ............................... 1 through 38

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 10 00 Summary ....................................................................................... 1 through 5 01 25 00 Substitution Procedures ................................................................. 1 through 2 01 29 00 Payment Procedures ..................................................................... 1 through 4 01 31 00 Project Management and Coordination .......................................... 1 through 8 01 32 00 Construction Progress Documentation .......................................... 1 through 7 01 33 00 Submittal Procedures .................................................................... 1 through 8 01 35 16 Alteration Project Procedures ........................................................ 1 through 5 01 40 00 Quality Requirements .................................................................... 1 through 5 01 50 00 Temporary Facilities and Controls ................................................. 1 through 10 01 56 39 Temporary Tree and Plant Protection ............................................ 1 through 5 01 57 23 Temporary Storm Water Pollution Control ..................................... 1 through 4

TABLE OF CONTENTS

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01 60 00 Product Requirements ................................................................... 1 through 5 01 73 00 Execution ...................................................................................... 1 through 7 01 74 19 Construction Waste Management and Disposal ............................ 1 through 4 Form 01 74 19.01 Construction Waste Estimate......................................................... 1 only 01 74 19.02 Waste Management Report ........................................................... 1 through 2 Section 01 74 20 Recycled Content Certification ....................................................... 1 through 4 Form 01 74 20.01 Recycled Content Certification Worksheet (Example) .................... 1 through 2 Form 01 74 20.01 Recycled Content Certification Worksheet .................................... 1 through 2 Form 01 74 20.02 State Agency Buy Recycled Campaign Procurement Summary (Example) ...................................................................................................... 1 through 2 Form 01 74 20.02 State Agency Buy Recycled Campaign Procurement Summary ... 1 through 2 Section 01 75 00 Starting and Adjusting ................................................................... 1 through 3 01 77 00 Closeout Procedures ..................................................................... 1 through 12 Form STD 817 Prime Contractor’s Certifications – DVBE Subcontractor Report ... 1 through 5 01 77 00.01 Contractor’s Certification of Small Business Participation .............. 1 only 01 77 00.02 Contractor’ Certification of Small Business Participation ................ 1 only Section 01 79 00 Demonstration and Training .......................................................... 1 through 5

BOOK 2

JOB ORDER PRICE PROPOSAL (JOPP) SAMPLE

JOB ORDER SAMPLE DOCUMENTS

UNIT PRICE CATALOG (UPC)

BOOK 3

TECHNICAL SPECIFICATIONS

END OF DOCUMENT

INVITATION FOR BIDS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

DOCUMENT 00 11 00

JOB ORDER CONRACT (JOC)

The Department of General Services (DGS) Job Order Contract program is established in accordance with California Public Contract Code (PCC) §10113 et seq.

DIGITAL BIDS: Bids shall be submitted electronically via email (below) no later than 11:59 P.M., SEPTEMBER 16, 2026. Bids received after this date/time will not be considered received on time.

Email: JOCBidSubmissions@dgs.ca.gov

The bids shall include all Work pursuant to the Project Manual, and Addenda as may be issued prior to the bid opening date.

Bids received by mail or hand delivered will not be accepted.

PUBLIC BID OPENING: A public bid opening will be held on SEPTEMBER 17, 2026, at 2:00 P.M.

virtually via Microsoft Teams. All bids received by 11:59 P.M., SEPTEMBER 16, 2026, will be opened and recorded onto a Preliminary Bid Tabulation. Bidders do not need to attend the bid opening as the Preliminary Bid Tabulation will be made available immediately after the bid opening is completed and it will be emailed to the bidders that submitted a bid.

The bid opening may be attended virtually via the following link:

Teams meeting link: https://teams.microsoft.com/meet/249513192704465?p=ta28e9XXwaTHGsgbmc Teams meeting ID: 249 513 192 704 465 Teams Passcode: em3Mc9BJ

PRE-BID CONFERENCE: Bids will only be accepted from those Contractors having attended the MANDATORY virtual pre-bid conference on AUGUST 24, 2026, at 1:30 – 3:00 P.M., via Microsoft Teams (link below). The State’s requirements for Disabled Veteran Business Enterprise (DVBE) participation and other Contract requirements will be presented. Prime Contractors are encouraged to have their Key Administrator and DVBE office coordinator attend to receive this information and to have their questions answered. Attendance for the entire conference is required in order for bidders to be eligible to submit a bid.

Teams meeting link: https://teams.microsoft.com/meet/25211777616006?p=noKIo4Ddr8PPnIIMUZ Teams meeting ID: 252 117 776 160 06 Teams Passcode: oR2ZB2Th

Scope of Work: DGS intends to award multiple Job Order Contracts, a fixed period, fixed unit price, and indefinite quantity contract under this single solicitation as determined by the lowest Combined Adjustment Factors. The DGS JOC program is established in accordance with California PCC §10113 et seq.

The intent and purpose of this solicitation is to establish a JOC with a twenty-four (24) month initial https://teams.microsoft.com/meet/249513192704465?p=ta28e9XXwaTHGsgbmc https://teams.microsoft.com/meet/25211777616006?p=noKIo4Ddr8PPnIIMUZ

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contract term with the Work to be carried out in the Central Region of California Areas 1 and 2 (See Bid Form 00 41 00 for JOC Region Map).

The Work includes a collection of tasks and related specifications that have pre-established Unit Prices.

A JOC shall be used for the accomplishment of repair, alteration, construction, maintenance, rehabilitation, demolition, and construction of infrastructure and buildings by means of individual Job Orders issued under the JOC.

Licenses and Registration: A Bidder must possess and maintain, at all times during the term of this Contract, a valid Class B license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB).

A Bidder must be registered with the Department of Industrial Relations (DIR). See Instructions to Bidders 00 21 00-1 for more information regarding Contractor registration.

Contract Time: JOCs may be executed for an initial contract term of no more than 24 months, unless extended by an Amendment, in accordance with California PCC §10113.1 et seq. DGS may issue up to four one-year extensions to each JOC. The contract term shall commence on the date specified upon execution of the Contract issued by DGS.

Contract Amount: The JOC and JO amounts are established in California PCC §10113 et seq.

The maximum amounts specified for JOC amount and Job Order value shall be adjusted each January 1st to reflect the percentage change in the annual California Construction Cost Index (CCCI) as used by DGS via an Amendment. The amount shall be rounded off to the nearest one-thousand-dollar figure.

The CCCI is found at:

https://www.dgs.ca.gov/RESD/Resources/Page-Content/Real-Estate-Services-Division-Resources-List- Folder/DGS-California-Construction-Cost-Index-CCCI

The current Maximum Contract Amount for the initial term shall be $10,532,000 as of January 1, 2026.

The Maximum Contract Amount for any extension term- shall follow CCCI update.

The current Job Order Maximum Value for each individual Job Order shall be $1,053,000 as of January 1, 2026.

Written Questions: If there are questions regarding these Contract Documents, Bidders may submit a Request for Bid Information (RFBI) as directed in Project Manual Document 00 21 00, Section 4. RFBIs must be submitted via email by September 3, 2026 at 2:00 P.M.

Skilled and Trained Workforce: Bidder must provide an enforceable commitment to the DGS Director that the Contractor and its subcontractors, at every tier, will use a skilled and trained workforce to perform all work for each JO, that falls within an apprentice-able occupation in the building and construction trades, in accordance with Chapter 2.9 (commencing with section 2600) of Part 1 of the Public Contract Code (see Bid Form 00 41 00 for Declaration and Document 01 29 00 for reporting instructions).

Generative Artificial Intelligence (GenAI): The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dgs.ca.gov%2FRESD%2FResources%2FPage-Content%2FReal-Estate-Services-Division-Resources-List-Folder%2FDGS-California-Construction-Cost-Index-CCCI&data=05%7C02%7Clalbright%40foscd.com%7Ca07686ee6f7e4563785a08de0b43dc46%7C2a62832947c24e25a873a847f2961371%7C0%7C0%7C638960583282636272%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oq1BGu6CztY7IBUhfkLIES21AkAbzmpa6KD%2BZrKS%2Fqk%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dgs.ca.gov%2FRESD%2FResources%2FPage-Content%2FReal-Estate-Services-Division-Resources-List-Folder%2FDGS-California-Construction-Cost-Index-CCCI&data=05%7C02%7Clalbright%40foscd.com%7Ca07686ee6f7e4563785a08de0b43dc46%7C2a62832947c24e25a873a847f2961371%7C0%7C0%7C638960583282636272%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oq1BGu6CztY7IBUhfkLIES21AkAbzmpa6KD%2BZrKS%2Fqk%3D&reserved=0

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Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code § 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Executive Order N-6-22: The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Project Manual: Bid forms, Unit Price Catalog, Technical Specifications, and Addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter “RESD-PMDB JOC 2026-04“ and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Award of Contract: See Instructions to Bidders 00 21 00. DGS reserves the right to reject any and all proposals in whole or in part, to waive technical defects, irregularities, and omissions, and if in its judgment, the best interest of DGS will be served.

DVBE Requirement and Bid Incentive: There is a mandatory 3% DVBE participation requirement for all Job Orders issued on an awarded JOC per Project Manual Document 00 21 10. The DVBE Incentive program is being applied on this project per Project Manual Document 00 21 00, Article 18.5.

Small Business Preference: Refer to Project Manual Document 00 21 00, Article 5.3.

Non-Small Business Subcontractor Preference: Refer to Project Manual Document 00 21 00, Article 5.4.

Bonds: Refer to Project Manual Document 00 72 00, Paragraph 11.3.

Non-Discrimination Program (Government Code § 12990): Refer to Project Manual Document 00 72 00, General Conditions for Job Order Contracting.

Labor Code: Pursuant to Labor Code § 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code § 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem http://www.caleprocure.ca.gov/ https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx

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wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the [August 2026] published general prevailing rate of per diem wages for this contract. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations. Refer to Project Manual, Document 00 72 00 for more information.

Labor Compliance Monitoring and Enforcement: This Contract is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code § 1771.4 et seq. and Project Manual Document 00 72 00, Article 3.3.3 for more information.

https://www.dir.ca.gov/

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REQUEST FOR BIDDING INTERPRETATION (RFBI)

(Email no later than September 3, 2026, 2:00 p.m.)

PMDB RFBI No.: _______________ Requestor RFBI No.: ___________ Request Date:

To: Juli Kawahata, Capital Outlay Program Manager From (Bidder): Job Order Contract

Project Management and Development Branch Real Estate Services Division Contact: __________________________ Phone: ____________________ Email: PMDBJOC@dgs.ca.gov Email: ___________________________

All RFBIs received prior to deadline identified above, and responses from the State will be published on http://www.caleprocure.ca.gov. Click on “Start Search.” In the event name field, enter the project number and click search. While viewing the Event Details, click on “View Event Package” to view RFBI responses.

Project No.: 000000000014572 Project Name: Job Order Contract Location: CA

Project Manual Reference: ___________________________

Question:

Bidder’s Authorized Signature: ______________________________________________________ [ ] Check here if additional pages attached Page 1 of ____

INSTRUCTIONS TO BIDDERS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents

4. Discrepancies, Conflicts, Omissions, or Errors

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bids

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Not Used

13. Not Used

14. Not Used

15. Not Used

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Program

19. Applying Preferences and Incentives………………………………….……………………………..8

October 2025 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

1.3 The Department of General Services (DGS) Job Order Contract (JOC) program is established in accordance with California PCC §10113 et seq.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to Question 6.1.1 in the Qualifications Questionnaire included in the Bid Form 00 41 00 is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a http://leginfo.legislature.ca.gov/faces/codes.xhtml

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subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work;

Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

2.8 Eligibility and Competence Review: Further eligibility and competence factors that will be reviewed and evaluated of the Contractor by DGS will include, but is not limited to:

Small Business (SB) Preference confirmation, if applicable Disabled Veteran Business Enterprise (DVBE) confirmation, if applicable Commercially Useful Function eligibility for SB and DVBE, if applicable, SB/DVBE Violations recorded by the Office of SB and DVBE Services (OSDS) Violations recorded by Occupational Safety and Health Administration Licenses, certifications and status at California State License Board Registration at Department of Industrial Regulations (DIR) Debarment Records at the Division of Labor Standards Enforcement (DSLE) Corporate Standing registration with the State of California, Secretary of State Largest tax delinquency validation review Validation of California Civil Rights Russia Sanctions (Executive Order N-6-22)

3. EXAMINATION OF BID DOCUMENTS

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine all documents in the Project Manual and any Addenda. The Project Manual consists of:

Book 1: Division 00 and 01 Documents Book 2: Sample Job Order Price Proposal, Job Order Sample Documents & Unit Price

Catalog (UPC) Book 3: Technical Specifications

.2 By submitting a bid, Bidder acknowledges that the Bidder understands all Contract Documents;

insofar as this information is reasonably ascertainable from the Project Manual.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Bidder is required to acquaint themselves with available information and expectations set forth in the Project Manual so as to identify Adjustment Factors that will satisfactorily add an amount to the pre-established rates in the Unit Price Catalog that will account for all Contractor’s expenses. No additions or increases will be made to the Contractor’s Adjustment Factors identified in the Bid Form 00 41 00, page 1 number 4.

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.1 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 All Job Orders shall be subject to the terms and conditions of this Contract.

.1 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of Document 00 72 00, General Conditions for Job Order Contracting.

3.5 Unit Price Catalog will be updated annually unless otherwise required by DGS.

3.6 Technical Specifications

.1 The work to be performed under any Job Order shall be in accordance with the Technical

Specifications provided. The Technical Specifications are numbered and organized in the Construction Specifications Institute (CSI) format. All Technical Specifications are provided per CSI guidelines.

.2 The intent of the Technical Specifications is to furnish concise industry and commercial standards for the Construction, maintenance, or repair of State facilities. In the event of conflict among any of the specifications in this Contract, including the General Conditions, the most stringent specification shall govern.

.3 DGS reserves the right to, at any time, modify, delete, supplement, substitute, amend, supersede or otherwise alter in any manner the Technical Specifications.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or error, Bidders shall consider that discrepancies, conflicts, or omission within the Project Manual shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions for Job Order Contracting.

4.4 Omission of an item in either the Project Manual or Contract Documents does not create a discrepancy or conflict.

4.5 Any reference to Contract Time shall refer to the completion of time of the Contract, as defined in

00 72 00 General Conditions for Job Order Contracting. Job Order Completion Time and Job Order Price refers to the completion time and amount set forth for each individual Job Order, as defined in 00 72 00 General Conditions for Job Order Contracting.

5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by the Department of General Services. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

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.2 Adjustment Factors shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Small Business:

.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small

Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605;

https://www.dgs.ca.gov/PD-OSDS. Firms can apply for small business certification online at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise.

.3 Provide OSDS certification number on the Bid Form Document 00 41 00. If the Bidder has not received their certification number yet from OSDS, Bidder shall provide the list date filed with OSDS on their Bid Form Document 00 41 00.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, Bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

.5 The SB Preference is capped at $50,000.00.

.6 Pursuant to Government Code (GC) 14837, only a SB who performs a Commercially Useful

Function (CUF) relevant to the Scope of Work included in this IFB may qualify the Bidder for a SB preference. A business that is performing a commercially useful function is one that does ALL of the following:

1) Is responsible for execution of a distinct element of the work of the contract;

2) Carries out its obligation by actually performing, managing, or supervising the work involved;

3) Performs work that is normal for its business, services and function;

4) Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices; and

5) Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

https://www.dgs.ca.gov/PD-OSDS https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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5.4 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a Bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of each Job Order to businesses that are California certified small businesses and/or microbusinesses.

.2 If SB bidding preference is applied, prior to issuance of each Job Order, the Contractor must submit a completed Document 00 43 16-2 with their Job Order Price Proposal.

Failure to submit the document or provide 25% SB participation for the Job Order would prevent the Job Order from being accepted by the State and the Job Order will be reassigned.

6. SUBMISSION OF BIDS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted digitally, plainly identified as a bid for the Job Order Contract being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

6.3 Payee Data Record: Bidders are required to complete and return the Payee Data Record form

Document 00 45 46, Std.204 (and Std. 205 if applicable), included with the Bid Form 00 41 00. The Payee Data Record form is required in lieu of IRS W-9 when doing business with the State of California and will be used by DGS to prepare tax information returns as stated on the form.

.1 Completion and submission of the form with the Bid Form will expedite processing of the Award of Contract.

.2 Failure to submit the completed form with the Bid will not be cause for rejection of a Bid.

.3 Forms of all Bidders will be kept on file by DGS for use in future awarded Contracts.

.4 Bidders who have already completed a current Payee Data Record form, and it remains on file with the Department of General Services, Real Estate Services Division, Contracts Section, may so state on the form and will not be required to submit a duplicate form.

.5 The form is subject to Section 7(b) of the Privacy Act of 1974 (Public Law 93-5791). Refer to the Privacy Statement on the back of the form.

7. WITHDRAWAL OF BIDS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is emailed to the contact person identified in the California State Government Contracts Register (CSCR) solicitation posting. Oral, facsimile, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

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8. PUBLIC OPENING OF BIDS

Bids will be publicly opened and read at time and place indicated in Invitation for Bids Document 00 11 00. Bidders or their authorized agents are invited to be present. Bidders are not required to attend the bid opening as the Preliminary Bid Tabulation will be made available immediately after the bid opening is completed and it will be emailed to invited bidders to the bidders that submitted a bid.

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If any bid Adjustment Factors are changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of General Services prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected.

10.2 Bidders are put on notice that any collusive agreement for the Adjustment Factors to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract: The intent of DGS is to award multiple contracts, as referenced in the California PCC §10113.1 (d)4. For each contract, if awarded, it will be to the lowest responsible Bidder(s) whose Bid Form complies with all requirements prescribed. No Contractor will be awarded more than one Contract for the Region(s) identified in this solicitation. DGS reserves the right to award, at its sole discretion, as many or as few Job Order Contracts as deemed necessary to meet its organizational needs.

.1 Such award, if made, will be made within 45 days after opening of bids. Awards may be made to the first lowest responsible bidder, the second lowest responsible bidder and so on at the discretion of DGS.

.2 If any one lowest responsible Bidder refuses or fails to execute the Contract, the Director of

General Services may award the Contract to the next lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

.3 The Director of General Services may award additional Contracts to the next lowest responsible

Bidder(s). Such award(s), if made, will be made within 75 days after opening of bids.

11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of General Services and the Bidder concerned.

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11.4 Award of a Job Order Contract does not guarantee that a Contractor will be assigned a Job Order.

12. NOT USED

13. NOT USED

14. NOT USED

15. NOT USED

16. EXECUTION OF CONTRACT

16.1 Contract shall be signed by successful Bidder and returned within 7 days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

.4 Signed Project Manual for filing with the Contract.

16.2 Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

Failure to provide required bonds and insurance constitutes failure to execute Contract.

18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM

18.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). For more information regarding DVBE Participation Requirements, reference Document 00 22 10 of the Project Manual.

18.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form 00 41 00.

.1 Prior to issuance of a Job Order, the Contractor must submit a DVBE Participation

Summary with their Job Order Price Proposal. Failure to submit the document or to meet the minimum committed DVBE participation for each Job Order will prevent the Job Order from being accepted by DGS, and the Job Order will be reassigned.

18.3 Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page-

Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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18.4 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the

Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible Bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE

Mandatory participation requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive 7% and above 5% 6% to 6.99% 4% 5% to 5.99% 3% 4% to 4.99% 2%

3.01% to 3.99% 1% 0% -3% No incentive – minimum 3% participation required

.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $100,000.00.

.5 For every bidder qualifying for the DVBE incentive, the incentive is computed using the Bidder’s committed percentage of DVBE incentive and the Combined Adjustment Factor. Calculations to determine adjusted bid amounts are for consideration only. Bids will be awarded for the actual bid Adjustment Factors as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted Combined Adjustment Factor.

1) A certified Small Business shall not be displaced by a non-small business.

2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small

Business preference” are considered a non-small business.

19. APPLYING PREFERENCES AND INCENTIVES

19.1 Preferences and incentives are used for bid tabulation purposes to determine the lowest responsive responsible bid. Strict adherence to the laws and regulations to apply the preferences and incentives will be followed. If Bidder is awarded the contract, the preference and/or incentive does not alter the amount of the resulting contract. Please be aware that contracts awarded with applied preferences or incentives will be monitored throughout the life of the contract for compliance to statutory, regulatory and contractual requirements.

19.2 When applying Preferences and Incentives, the Net Bid amount will be calculated using the

Combined Adjustment Factor and the Maximum Contract Amount.

19.3 The SB Preference of 5% will be applied when a responsible and responsible bidder that is not a

CA certified SB submits the lowest responsive bid. The NSB Preference of 5% is applied if the lowest responsive bid is not a SB after application of the SB Preference. (Note: Pursuant to

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Government Code (GC) 14838 (g) NSB claiming SB subcontractor preference cannot result in denial of the award to a certified SB).

19.4 The DVBE incentive will be applied to each DVBE Bidder or to a Bidder with a committed DVBE participation percentage, based on the number 1 ranked responsive and responsible net bid, regardless of if the number 1 bidders is an SB/DVBE. If a SB is ranked number 1 after SB preference has been applied, the DVBE incentive is only calculated bidders certified as SBs.

19.5 Sample Bid Tabulation with applied SB/DVBE Preferences

Bidder A B C D

Responsive & Responsible? Yes Yes Yes Yes

Small Business NSB No No SB

Combined Adjustment Factor 1.2733 1.2730 1.2555 1.2800

Net Bid Amount (Combined Adjustment Factor x Maximum Contract Amount)

$13,407,849.00 $13,404,690.00 $13,220,415.00 $13,478,400.00

Initial Ranking 3 2 1 4

SB Preference Amount none none none $50,000.001

Subtotal -1 $13,407,849.00 $13,404,690.00 $13,220,415.00 $13,428,400.00

Ranking after SB Preferences 3 2 1 4

NSB Preference Amount (Applied only if Rank 1 bidder is not an SB after application of SB Preference)

$50,000.001 (Not applied as SB is rank 1 after SB Preference is Applied)

Subtotal -2 $13,357,849.00 $13,404,690.00 $13,220,415.00 $13,428,400.00

Ranking after NSB Preference 2 3 1 4

DVBE Incentive % (Applied only to SBs if Rank 1 bidder is an SB after application of SB Preference)

3% None 2% 4%

DVBE Incentive Amount $100,000.002 -

$100,000.00 (Not applied as SB is rank 1 after SB

$100,000.002

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Preference is Applied)

Subtotal - 3 $13,307,849.00 $13,404,690.00 $13,120,415.00 $13,378,400.00

Ranking after DVBE Incentive 2 4 1 3

1. Pursuant to California Code of Regulations (2 CCR §1896.8) there is a $50,000.00 cap of the SB

Preference.

2. Pursuant to California Code of Regulations (2 CCR §1896.99.120) there is a $100,000.00 cap of the amount of DVBE incentive.

3. Maximum Contract Amount used in this Sample Bid Tab is $10,053,000.

DVBE PARTICIPATION PROGRAM REQUIREMENTS

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DOCUMENT 00 22 10

DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION

PROGRAM REQUIREMENTS

Public Contract Code Section 10115 establishes a contract participation goal of at least three percent (3%) for Disabled Veteran Business Enterprise (DVBE) for State agencies.

DVBE participation is required for this contract. Mandatory participation has been set at 3%. Participation above and beyond the requirement is strongly encouraged. This bid package provides information for the DVBE Participation Program. Bidders must meet DVBE Participation Program requirements to be viewed as a responsive bidder and considered for contract award.

PLEASE READ THESE INSTRUCTIONS CAREFULLY

Bidders must fully comply with DVBE Participation Program requirements. Bidders that do not submit a complete response may find their bid determined to be non-responsive and the bid rejected.

For assistance with meeting the DVBE participation program requirements, please contact:

Department of General Services Real Estate Services Division

Project Management and Development Branch Contract Unit

707 Third Street, MS 508 West Sacramento, CA 95605

Email: PMDBAdvocate@dgs.ca.gov

The Office of Small Business and DVBE Services (OSDS) offers program information and may be reached at:

Department of General Services Office of Small Business and DVBE Services (OSDS)

707 3RD Street, 1st Floor, Room 400 West Sacramento, CA 95605-2811

Homepage: Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise Receptionist: (916) 375-4940

FAX: (916) 375-4950

Email: OSDSHelp@dgs.ca.gov

Mailing Address:

Office of Small Business and DVBE Services (OSDS) Room 1-400, MS 210

P.O. Box 989052 West Sacramento, CA 95798-9052 https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise mailto:OSDSHelp@dgs.ca.gov

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INSTRUCTIONS FOR

DVBE PARTICIPATION PROGRAM COMPLIANCE OPTIONS

If for any reason you fail to meet the DVBE Participation Requirement for this bid, your bid will be considered non-responsive.

Meet or exceed the DVBE participation requirements for the proposed contract by one of the following two (2) ways:

1. DVBE Bidder - If you are a DVBE bidder, agree to perform the required percentage of the contract bid amount or value with your firm or in combination with other DVBE firms. You must write that commitment on Article 9.3.1 of the Bid Form, Document 00 41 00. Instructions on how to complete this document are on that page.

2. Non-DVBE Bidder - If you are a non-DVBE bidder, you must agree to use other firms at every Job Order for at least the required percentage of the contract bid amount or value. You must write that commitment on Article 9.3.1 of the Bid Form, Document 00 41 00. Instructions on how to complete this document are on that page.

DVBE Certification: OSDS-DVBE certification is…