JL-9_N6945020R0010_GPI_0004.pdf

N69450‐20‐R‐0010

NSGB BOS

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

Page Section Para.

1 1/8/2020 57/65 M.2

3(b) Non‐ cost/price Factors:

Relevant Project

Would the Government consider changing the Past Performance requirement from "completed within the last five (5) years" to "completed within the last six (6) or eight (8) years?

Yes, this will be updated to eight (8) years. Amendment is forthcoming. Forthcoming

2 1/14/2020

During both the Jacksonville industry briefing and the on‐site visit at GTMO, the government emphasized the importance of family housing and grounds maintenance. In both instances, the government cited customer dissatisfaction with current conditions of both Annexes. Observations on the site visit confirmed the poor base appearance relating to grounds maintenance.

Will the Navy consider including a firm fixed price / IDIQ small business subcontracting requirement for family housing maintenance, grounds maintenance, and custodial work within the current BOS solicitation. Traditionally, grounds maintenance, military family housing maintenance and custodial services have been set‐aside for Small Businesses with expertise and experience in these areas. Large Businesses are likely to only have previous experience in these areas by virtue of their subcontracts to Small Business.

Including Small Business Plans and Requirements in the larger BOS solicitation is entirely consistent with the government's stated objectives for promoting Small Business. Small Businesses should be required to provide relevant, successful, past performance in order to be considered as acceptable to the NAVY.

FAR 19.7, The Small Business Subcontracting Program, is not applicable to NSGB. It is at the discretion of the Contractor what portions of the requirement to self‐perform or subcontract in order to meet the performance objectives and standards beginning on the first day of contract performance. The requirement remains unchanged.

3 1/15/2020 Will there be enough beds available for the incoming BOS Contractor to use upon contract award?

The Government has made reservations for 350 beds and will be available as of 12/1/2020 for the incoming BOC contractor in the Gold Hill Towers and additional 38 beds are reserved on the Leeward side. Up to 700 beds could be available by 01/01/2021. Awardee should do their due diligence in making contact with: Julie E Hall – General Manager NGIS Naval Station Guantanamo Bay, Cuba PSC 1005 Box 53, FPO AE 09593 Office: 757‐458‐2091/DSN: 660‐2091

4 1/15/2020 18 H.2 2

Section H.2, para. 2 states, "The contractor agrees to accept and process electronically submitted GCPC orders for IQ services, including those orders issued through the FedMall." As FedMall is not currently being used on the contract, workload information is not provided regarding the anticipated usage of the system or the process that will be put in place for Government approval of work that could impact the installation grounds that would normally come through the PWO (such as concrete slab demolition/removal of paint) and that could be ordered by other than PWO personnel.

Question: (a) Would the Government please provide detailed instructions/information regarding implementation of FedMall?

(b) Is there any historical information as to the volume ordered via FedMall?

(c) Would the Government please provide a timeline for a full implementation of FedMall?

(a) The ELINs available for ordering via FedMall are identified in Section H.2 of the RFP and the Section J ELIN Attachment with the notation, "AVAILABLE ON FEDMALL" . These ELINs may be ordered up to the estimated quantities included on the Section J ELIN Attachment. Additional information on Fedmall may be found at:

https://www.dla.mil/Info/FedMall/FedMallSuppliers/

(b) There is not a FedMall requirement on the current task order. From the period 12/06/2014 through 06/13/2017 there were approximately 850 EMALL/FedMall Orders. These quantities do not encompass all orders taken during that timeframe due to system conversion from EMALL to FedMall and/or internal changes to NAVFAC Policy.

Therefore, the historical data provided shall be used for informational purposes only and may not reflect actual FedMall orders.

(c) It is expected that the FedMall catalog is available when contract performance starts on 12/01/2021.

5 1/15/2020 21 H.10 2 Section H.10, para. 2 states, in part, "All facilities, materials, and equipment will be provided in “as is” condition…" Question: Would the Government please provide the current ICAP status for all facilities, materials, and equipment?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor. The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work.

6 1/15/2020 28 I N/A The clauses and provisions incorporated by reference in Section I lists the clause at DFARS 252.225‐7012 twice.

Question: Would the Government please confirm whether this is simply a duplication or if the correct clause is missing?

This is a duplication and is corrected via Amendment. 0003

Amend No.

REFERENCE

Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

SOURCE SELECTION INFORMATION ‐ SEE FAR 2.101 AND 3.104

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

Page Section Para.

Amend No.

Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

7 1/15/2020 25 C ‐ 0200000 2.6.9

Section C ‐ 0200000, spec item 2.6.9 states, "The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.”

Question: Would the Government please provide the current density and condition of the systems and equipment in each applicable PWS section?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work.

8 1/15/2020 29 C ‐ 0200000 2.7.2.5 Section C ‐ 0200000, spec item 2.7.2.5 states, "The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security."

Question: Would the Government please provide specific criteria that will be used to deem the removal of employees necessary?

Issues deemed contrary to public interest or inconsistent with the best interest of National Security will be determined on a case by case basis by the KO.

9 1/15/2020 31 C ‐ 0200000 2.8.4.1

Section C ‐ 0200000, spec item 2.8.4.1 states, "The Contractor shall have active secret security clearances prior to being charged against the contract unless specifically approved on a case‐by‐case basis by the KO. The Contractor shall possess an active Secret clearance based upon a Special Background Investigation (SBI)."

In accordance with (IAW) DoD Manual 5220.22 (NISPOM), Volume 2, Government Contracting Agencies (GCA) are required to provide an executed DD Form 254 or security aspects letter as an attachment to contracts, solicitations, and other arrangements or agreements that require access to classified information.

Question: (a) Would the Government please provide an executed DD Form 254 or security apects letter for this requirment?

(b) An SBI is typically not required for a Secret clearance. Could the Government please clarify this requirement?

All applicable security forms will be provided to Contractor upon award. The Special Background Investigation is required per the Security specifications applicable to this Contract and is consistent with JTF NSGB mission requirements.

10 1/15/2020 52 C ‐ 0200000 2.15.2.1.1 Section C ‐ 0200000, spec item 2.15.2.1.1, para 2 states, that the UPL hour unit includes "universal equipment" considerations.

Question: Would the Government please provide a definition for "universal equipment"so the offerors can provide adequate pricing?

See Definitions and Acronyms in Section J attachment J‐0200000‐01.

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

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Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

11 1/15/2020 55 C ‐ Mutliple Annexes

2.2.1

Multiple Section C Annexes state, "All maintenance and repair shall be performed by personnel appropriately trained and certified by an internationally recognized organization that is accepted by the Government."

Question: Would the Governement please provide a list, by trade, of all internationally recognized organizations that will be accepted by the Government?

Recognized organizations are listed in Section C, spec item 2.2 were applicable.

12 1/15/2020 108 C ‐1502000 3.2.1 Section C ‐ 1502000, spec item 3.2.1 states, "The Contractor shall maintain [fleet laundry] facility equipment in accordance with the applicable manufacturers’ recommended procedures, OEM standards."

Question: Would the Government please provide a condition assessment of this equipment?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor. The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work.

13 1/15/2020 109 C ‐ 1502000 3.2.2 Section C ‐ 1502000, spec item 3.2.2 states, "The Contractor shall maintain dry cleaning machine/ equipment in accordance with manufacturers’ recommended procedures, OEM standards."

Question: Would the Government please provide a condition assessment of this equipment?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor. The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work.

14 1/15/2020 350 C ‐ 1606000 3.1 Section C ‐ 1606000, spec item 3.1 states that the performance standard for this performance objective includes "Maintaining 12‐day total water storage in water tanks, to include raw water and treated water, based on daily consumption."

Question: Would the Government please provide the current storage capacity for water on NSGB?

The current storage capacity for water on NSGB is 13 Million Gallons.

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

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Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

15 1/15/2020 49 C‐0200000 2.14.2

Section C. Annex 0200000 Spec Item 2.14.2: The Spec Item requires the contractor to provide a ROM within 2 hours of discovering that the recurring work LOL is not sufficient to complete the task. Unless the standard defintion of a ROM is +/‐ 50% is acceptable, in order to provide a ROM that will be more in line with final price, more time is required due to the challenges of the location of the work.

Question: Would the Government consider extending the time frame to 24 hours for ROM submittal?

The requirement remains unchanged. The contract requires 2 hours to minimize any potential delays on work execution.

16 1/15/2020 109 C‐1502000 3.3

Section C Annex 1502000 Spec Item 3.3 states, "The contractor shall have material and equipment including backup or temporary replacement systems on island to be able to arrest the condition regardless of availability of Government provided transportation."

Question: As backup or temporary replacement systems are not universally interchangeable, would the Government please identify the configurations of all systems for which the Government requires the contractor to furnish backup or temporary replacement systems?

The systems and equipment specifications are listed in section J of the contract. The Government relies on the expertise of the Contractor to review each system in the contract and determine applicable backup or temporary replacements needed.

17 1/15/2020 57,60, C‐1401000

2.4 & 3.2 & 3.3.1

Government Furnished Items states, "b. A Government inventory of items stored in Building 2310 for exclusive Family Housing use only. The Contractor may use items from this inventory only when authorized by the KO’s designated representative, (Housing Manager). The Government will replenish the inventory supply levels at its discretion. The Contractor does not have storage rights in this facility (Bldg. 2310)."

Furnishings, Appliances & Equipment (FA&E) Management states, "The Contractor shall at all times maintain and procure no less than the minimum stocking levels inventory provided in attachment J‐1401000‐05." (Referenced attachment does not include any appliances.)

Minor Maintenance, Repair, Replacement Services states, "Sufficient inventory, including appliances, shall be maintained and procured by the contractor to ensure that minor maintenance/repair items are corrected within the response time allotted."

Question: Would the Government please clarify if replacement appliances are replinshed (procurred) by the Government, as stated in 2.4?

Spec item 2.4 refers to the items in building 2310 and has been updated via Amendment. The contractor is responsible for procurement of items in spec items 3.2, 3.3.1 and all other areas listed.

18 1/15/2020 51 C‐0200000 2.15.2.1.2

Section C. Annex 0200000 Spec Item 2.15.2.1.2 says to use RSMeans for material and equipment or a similar estimating source. It then states, "If not provided in RS Means or a similar estimating source, direct material prices may be based on national material supplier catalogue pricing or quotes from at least three different commercial vendors. Projected direct material requirements shall include a list of direct materials establishing the size, quality, number of units, and unit prices. ...Construction equipment costs shall include rental and lease costs, ownership costs where Contractor‐owned, construction equipment mobilization, and tools, not priced under the recurring work portion of the contract.

The direct material price will be multiplied by the Contractor's non‐recurring work material fixed burden rate."

Question: Please confirm that the statement, "The direct material price will be multiplied by the Contractor's non‐recurring work material fixed burden rate" applies to material (not BIN material covered in the UPL) and that "equipment cost not priced under recurring work" will be applied regardless of whether RSMeans is used for "catalogue pricing" or quotes from commercial vendors.

Per Annex 0200000, spec item 2.15.2.1.2, "If not provided in RS Means or a similar estimating source, direct material prices may be based on national material supplier catalogue pricing or quotes from at least three different commercial vendors......The direct material price will be multiplied by the Contractor's non‐recurring work material fixed burden rate."

19 1/15/2020 51 L 13.b.(3).h The RFP states, “The non‐price proposal submittal shall not exceed 150 pages. Blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports will not count toward the page limitation.”

Question: Is the Table of Contents also excluded from the page limitation?

The non‐price proposal submittal shall not exceed 150 pages. A table of contents is not required but may be provided. It will not be excluded from the page count for the non‐price proposal submittal; only blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports are excluded from the page limitation.

20 1/15/2020 63 M 2.3.(iii).(I).a The RFP requires offerors to submit EMR, DART, and TRC rates; however, attachment JM‐2_N6945020R0010_Safety Data only contains fields for DART and TRC rates. Question: Would the Government please provide a revised attachment JM‐2_N6945020R0010_Safety Data that includes fields for the entry of EMR rates?

A revised Safety Data sheet is provided via Amendment. 0003

21 1/15/2020

122, 201, 366, C‐1502000 FI

C‐1502000

JTF

C‐1700000

3.3.14, 3.3.11, 2.2.1, 3

The PWS states, “The Contractor’s IMP shall adhere to established guidelines in the NAVSEA OP5,” “The Contractors Personnel shall be trained, qualified and certified IAW requirement listed in NAVSEA OP5,” and “Applicable standards stated in NAVFAC P‐300, NAVFAC P‐307, and NAVSEA OP‐2239, DOD 4500.36R, NAVSUP P‐538, NAVSEA SWO23, and NAVSEA OP5.” All efforts to find NAVSEA OP5 online have failed.

Question: Would the Government please provide vendors a copy of NAVSEA OP5?

Provided as attachment GPI21_NAVSEAOP5_VOLUME1.pdf via Amendment. 0003

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

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Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

22 1/15/2020 182 C‐1502000 3

Per the PWS,"the Contractor shall develop a list of critical spares (including parts, backups and temporary replacements) required to keep HVAC, fire protection and security systems in all mission critical facilities in continuous service including but not limited to all JTF mission critical facilities."

Question: Would the Government please provide the list of security systems that require critical spares?

The Security systems requiring critical spares are listed in Section J attachment J‐1502000‐09(JTF) and J‐1502000‐

10(JTF).

23 1/15/2020 182 C‐1502000 3 Question: Would the Government please confirm that the winning proposal will be incorporated in the contract? Yes. Section L.13 has been updated via Amendment. 0003

24 1/15/2020 76 C‐1401000 3.3.5 The Government will determine maintenance requirements of each COM.

Question: Due to unknown maintenance requirements that the Government may require, would the Government establish a Limit of Liability for COM, or will the work be ordered separately?

The Government will determine maintenance requirements of each COM relative to the COM Maintenance Related Information work defined in attachment J‐1401000‐12. The maximum maintenance requirements for COM's are articulated in sub‐annex 1401, spec item 3.3.5 and attachment J‐1401000‐12. Any appliances in need of repair or replacement discovered during COM's are covered under the FA&E spec item 3.2 and Minor Maintenance and Repair spec item 3.3.1. HVAC systems in need of repair or replacement discovered during COM's are covered under the IMP spec item 3.3.4.

25 1/15/2020 146 J N6945020R SectionJ

File N6945020R0010SectionJ on page 146 Attachment J‐1502000‐08 HVAC and Refrigeration System Description and Inventory for IMP states, "Attachment J‐1502000‐08 HVAC and Refrigeration System Description and Inventory is provided as a separate attachment (Provided as File name N69450‐20‐R‐0010 SectionJ‐Attachments.xlsx.)" However, J‐1502000‐08 HVAC and Refrigeration System Description and Inventory tab cannot be not found.

Question: Would the Government please provide the xlsx file J‐1502000‐08 HVAC and Refrigeration System Description and Inventory for IMP?

Typo will be corrected via Amendment. Tab J‐1502000‐09 will be corrected to read J‐1502000‐08. 0003

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

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Amend No.

Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

26 1/15/2020 118 C‐1502000 3.3.8 Annex 15 1502000 spec item 3.3.8 references that Resource Recovery Equipment Inventory is provided in J‐1502000‐14.

N6945020R0010SectionJ indicates Attachment J‐1502000‐14 is Landfill Equipment and Systems Description and Inventory.

Question: Would the Government please provide Resource Recovery Equipment Inventory?

Typo will be corrected via Amendment. Reference J‐1502000‐14 in spec item 3.3.8 will be corrected to read J‐ 1502000‐15.

27 1/15/2020 120‐12 C‐1502000 3.3.12 Spec Item 3.3.12 Uninterruptible Power Systems (UPS) indicates the Contractor shall replace batteries every five (5) years.

Question: For estimating and planning purposes, will the Government please provide the current age of the batteries?

Requested information is not readily available.

28 1/15/2020 184 C‐1502000 (JT 3.1

Spec Item 3.1 Service Orders indicates samples of historical service order workload can be found in J‐1502000 ‐03 (JTF). Attachment J‐1502000‐ 03 (JTF) is the Vehicle Arrestor System Description and Inventory.

Question: Would the Governmentplease confirm the correct attachment for JTF historical service order workload?

Typo will be corrected via Amendment. Reference J‐1502000‐03(JTF) in spec item 3.1 will be corrected to read J‐

1502000‐01(JTF).

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

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Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

29 1/15/2020 N/A J‐0200000‐13 _ELINs

N/A CLIN 0001 – Base Period, ELIN A0001AH shows in the Description column (D) “cnn.” Question: Should this title be changed to “Playground Equipment and Area Services”?

Typo will be corrected via Amendment. ELIN A001AH will be corrected to read Playground Equipment and Area Services.

30 1/15/2020 N/A J‐0200000‐13 _ELINs

N/A CLIN 0001 – Base Period, Column K is titled “Off‐Site Cost.”

Question: Would the Government please provide a definition for and what should be included in the pricing development for Off‐Site Costs?

On previous procurements, this collumn was titled G&A (General & Admin). Because G&A is utilized differently for different companies, the title was changed to represent administrative costs of the home office allocable to this requirement.

31 1/15/2020 369, 37C‐1700000 2.3.4.5, 3

The PWS Spec Item 3 states, “Recurring work shall comply with federal, state, local regulations, applicable instructions, publications, manuals, directives, manufacturer’s specifications, and recommendations, such as: National Fire Protection Association Regulations (NFPA).”

Spec item 2.3.4.5 states, “The Government shall be the determining agency when deciding whether to replace an asset or not.” NFPA regulations consider both daily maintenance and life expectancy.

Question: Would the Government please identify Fire Department vehicles and equipment that are deemed to be past their operational life expectancy IAW NFPA?

When life expectancy of Fire Department Vehicles and/or equipment are assessed per NFPA or any other regulations, codes or standards, the Government shall be the determining agency when deciding whether to replace an asset or not.

32 1/15/2020 386 C‐1700000 3.3.1

The PWS requires the contractor to “perform specific services on all new and reassigned used vehicles added to the fleet to ensure proper and safe operation.”

Question: Would the Government please confirm that these requirements include vehicles that exceed the normal replacement criteria (i.e., NEX, BUMED, DIA, DRMO, and NCIS vehicles)?

The Contractor shall perform specific services on ALL new and reassigned used vehicles added to the fleet to ensure proper and safe operation.

33 1/15/2020 51, 56 L, M

13.(b).(2).g.

2.3.(a).(1).(i v)

Section L states, “g. There is no page limitation on the pricing proposal.”

Section M states, “(iv) Provide a narrative (limited to 15 pages) of all costs your firm classifies as direct and indirect and describe the basis and rationale for the proposed amounts.”

Question: Would the Government please clarify the page budget requirement for the Price Volume?

With the exception of the price narrative (which is limited to 15 pages), there is no page limitation for the price proposal.

34 1/15/2020 50 L 13.(b).(2).d

Section L states, “Offerors shall submit pricing spreadsheet data (Section B, Section J Attachment J‐0200000‐13 ELINs) in hard copy and in Excel (Microsoft Office Version 2016 compatible) format on a CD‐ROM."

Question: To ensure that vendors provide the information in the format required by the Government, would the Government please release a copy of Section B in the desired Excel format?

It is at the discretion of the offeror how to convert the Section B provided within the RFP to Excel to meet the submission requirement in Section L.

35 1/15/2020 389 C‐1700000 3.3.4

Spec Item 3.3.4 states that "the Contractor shall perform mechanical repairs and body work on Transportation assets involved in an accident up to the limit of liabilities identified in Spec Item 3.3."

Question: For Estimating and Pricing purposes, would the Government please identify historical data on the number of annual repairs from a vehicle accident?

There is no historical data available.

36 1/15/2020 389 C‐1700000 3.3.4.

Annex 17 Spec Item 3.3.4 states that "the Contractor shall perform mechanical repairs and body work on NEX Auto Rental assets involved in an accident up to the limit of liabilities identified in Spec Item 3.3."

Question: For Estimating and Pricing purposes, would the Government please identify historical data on number of annual repairs of NEX vehicles because of an accident?

There is no historical data available.

37 1/15/2020 350 C‐1606000 3.1

NSGB currently has 13.15 MG of water storage capacity. This number includes both Raw and Potable water storage tanks. In order to maintain a 12‐day total water storage using the daily average consumption of 1.2 MG the contract provides, there needs to be 14.4 MG of total water storage. This exceed the available water storage capacity by 1.25 MG.

Question: Would the Government please modify the days of water storage required to meet the capacity or provide an additional storage tank with a capacity of at least 1.25 MG?

Spec item will be corrected to, "Maintain 10.5‐day total water storage in water tanks, to include raw water and treated water, based on daily consumption" via Amendment.

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

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Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

38 1/15/2020 15 C‐0200000 2.3.14 Per PWS, Annex 0200000, spec item 2.3.14, "the Government will provide up to twenty‐five (25) family housing units (based on availability) for the Contractor’s use."

Question: Would the Government please advise how many beds/bedrooms will be available for the contractor’s use?

Currently the Government is providing 47 beds and 2 housing units. This equates to 20 homes. This requirement varies from contract to contract.

39 1/15/2020 14 C‐0200000 2.3.13 Per PWS, Annex 0200000, spec item 2.3.13, "the Government will provide berthing for Contractor Unaccompanied Employee Berthing ‐ Extended Stay Berthing Facilities (ESBF) on both, Leeward and Windward sides."

Question: Would the Government please advise how many beds will be available for contractor use on each side?

See Government response to Question #3.

40 1/15/2020 14 C‐0200000 2.3.13

Per PWS, Annex 0200000, spec item 2.3.13, "Housing makes no guarantee of bed availability or berthing location."

Question: (a) In the event NGIS housing is not available, will the Government please confirm that it will designate an area for the contractor to build a man camp? (b) Will the Government provide Utilities (electrical, water, wastewater) to this location? (c) Would the Government please advise regarding the process of getting approval to build a man camp?

The Government estimates that all required Utilities are within 100 yards of the site.

a) Yes b) KTR will be responsible for connecting into base infrastructure. Please see attached location of land available, provided via attachment named GPI‐40_Man‐Camp_Location.pdf. Lift station and/or gravity sewer, transformer installation, and waterline connection required. c) KTR will submit a site approval request and work request immediately after award to PWD Requirements Branch.

41 1/15/2020 51 L 13.(b).(3).h.

The non‐price proposal submittal shall not exceed 150 pages. Blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports will not count toward the page limitation.

Question: Would the Government please exclude the Performance Recognition Documents from page count? Also, include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

No, performance recognition documents will not be excluded from the page count for the non‐price proposal submittal; only blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports are excluded from the page limitation.

42 1/15/2020 73 C‐1401000 3.3.4

The Government states, “The Contractor shall not use breakdown maintenance as part of the Integrated Maintenance Program. As part of the IMP, the Contractor has full responsibility for any individual repair and replacement job up to and including, $2,500 in direct material and direct labor cost.”

Questions: (a) Would the Government please provide an inventory with a condition assessment so the appropriate replacement risk can be determined?

(b) Would the Government please provide historical data for unit replacements?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor. The Contractor must use the information provided in the contract as well as the site visit for risk assessment. Historical data for unit replacements is not available.

43 1/15/2020 257 C‐1503030 3.6

The Government states, “At the start of the contract, the Government and contractor will conduct a joint baseline survey to determine the quantity of tires that are currently at NSGB. The Contractor will be responsible to process and remove off island all waste streams of tires generated during this solicitation as part of the Recurring Work.”

Question: Does the Government mean that only those tires generated by the BSVE operation and those generated internally by the BOS contractor are the responsibility of the BOS contractor, or are there other sources that need to be considered; if so, is there a historical baseline on how many tires will need to be disposed of annually?

Contractor is responsible for all waste tires delivered to the landfill during the contract Period of Performance. In addition to the BSVE and BOSC‐generated tires, it includes (but not limited to) tires generated by other contractors on‐island, AUTOPORT, MWR, military units on‐base, POVs and orphan tires/abandoned vehicles.

44 1/15/2020 256 C‐1503030 3.5

The Government states, “At the start of the contract, the Government and contractor will conduct a joint baseline survey to determine the quantity of stockpile that is currently there. The Contractor will be responsible to process all waste streams generated during this solicitation as part of the Recurring Work.”

Questions: (a) Would the Government please provide historical data on the magnitude, quantity, and type of waste streams the BOS contractor is responsible for removing from the island?

(b) Is it the Government’s intent that waste stream produced by other contractors be disposed of by the BOS contractor, and, if so, will those costs be reimbursed as non‐ recurring work?

Historical data is provided via attachment titled GPI‐44_HistoricalData.pdf. Typical materials the contractor is responsible for recycling off‐island include ‐ all metals, plastics and tires. The contractor will collect and package for government recycling/disposal ‐ lead‐acid batteries and electronic waste "e‐waste" ‐ the government will have to decide if they are willing to pay for off‐island glass and paper recycling. Historical data and supporting information provided is intended to illustrate the volume and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

45 1/15/2020 110 C‐1502000 3.3

The Government states, “As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost.”

Question: As the condition code is critical to identify the repair/replacement risk associated with IMP, would the Government please provide an inventory list that identifies the condition code and age of equipment covered under the IMP?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor. The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work.

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

Page Section Para.

Amend No.

Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

46 1/15/2020 N/A J‐0200000‐13 _ELINs

ELIN A741

The Government states, “The Contractor shall perform services required for Commissions set up, take down with daily services in specified areas.”

“Services ordered in seven (7) day units and will consist of set‐up, take down and various specified services. Set up material consists of tents, picnic tables, folding tables, folding chairs hand washing stations, trash cans, recycle bins, cigarette butt cans, including traffic and media signs, set up of light set generators. Material supplied by Government. Additional daily refuse container service, janitorial services in all areas used, which includes picking up trash, straighten up tables and chairs, janitorial services for hand washing stations, and taking down and clean up of all areas used.”

“The contractor shall begin set up 0800 and services shall be completed every day at 2200 hours. Before start of service call for access and escort services.”

Question: Would the Government please provide a list of required actions needed to support this action and how many of each action will be required (i.e., how many tents, how many tables, how many waste containers)?

The requirement for the Non‐Recurring ELIN is only for Labor Hours from 0800 to 2200 daily. Consist of set‐up, take down and various specified services. Set up material consists of tents, picnic tables, folding tables, folding chairs hand washing stations, trash cans, recycle bins, cigarette butt cans, including traffic and media signs, set up of light set generators. Material supplied by Government. Additional daily refuse container service, janitorial services in all areas used, which includes picking up trash, straighten up tables and chairs, janitorial services for hand washing stations, and taking down and clean up of all areas used. Number of tables, chairs, tents and waste containers change with each event requirements. No two events are the same.

47 1/15/2020 N/A J‐0200000‐13 _ELINs

ELIN A733

The Government states, “The Contractor shall provide towing services for any vehicle that is abandoned along or side of the roadways at NS GTMO when requested by the Government. The contractor shall drained all fluids and drop vehicle off at the scrap yard. The contractor shall respond to services within one hour.”

Question: Is it the Government’s intent that disposal off‐island is to be factored into the cost for this service?

The disposal of scrap yard material off‐island shall not be included in towing services.

48 1/15/2020 N/A J‐0200000‐13 _ELINs

ELIN A731

The Government states, “Provide qualified Vehicle Driver/ Equipment Operator. Vehicle Driver/ Equipment Operator includes but is not limited to bus driver, truck driver, heavy equipment operator, crane operator, forklift operator, etc.”

Question: Is it the Government’s intent that crew size be factored into this service (i.e., riggers for the crane operator), or is it per person per event?

The referenced ELIN A731 unit of measure is Labor Hours for the specified services. No. It's not the Government's intent for factoring in Crew Size. Rate shall be a composite rate to include all types of vehicle operators."

49 1/15/2020 N/A J‐0200000‐13 _ELINs

ELIN

A724‐A726

Question: For consistency, would the Government please consider changing the unit of measure to LF on A726? (It is the same type of work as A724 and A725.)

Order Letters, Numbers or Symbols shall be spread out over an specified area consistent with the unit of measure.

50 1/15/2020 61 J‐1401000 3.2

The Government states, “The Contractor shall at all times maintain and procure no less than the minimum stocking levels inventory provided in attachment J‐ 1401000‐05.”

Questions: (a) Are we to assume that the minimum stockage level will be present on contract start?

(b) What is the historical replace data by year, quarter, or month?

(c) Does the contractor retain ownership of assets above the minimum stockage level identified in J‐1401000‐05?

(a) There is no GFE. Minimum stocking level is responsibility of the Contractor. (b) Historical Service order numbers updated on Attachment J‐1401000‐08. Minimum stocking level should be present at the start of the period of performance. Historical data and supporting information provided is intended to illustrate the volume and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

51 1/15/2020 64, 53 J‐1401000, J‐1401000‐7

3.3.1

The Government states, “Sufficient inventory, including appliances, shall be maintained and procured by the contractor to ensure that minor maintenance/repair items are corrected within the response time allotted.”

‐ Refrigerators ‐ Replace filter and appliance light.

‐ Freezers ‐ Replace appliance light, unclog drain.

‐ Stoves ‐ Replace appliance light.

‐ Microwaves ‐ Replace appliance light.

‐ Washing machines ‐Tighten hoses, replace damaged hoses, balance machines.

‐ Dryers ‐ Repair or replace dryer vent hose and associated hardware.

‐ Dish washer ‐ Replace rusted racks, broken soap dispenser, and silverware holder.

Question: The minor maintenance requirements from J‐1401000‐7 would not appear to reach the level of replacement. What is the mechanism for replacing appliances when they exceed their useful life?

Per spec item 3.3.1, Replaced appliances are not passed useful life expectancy per attachment J‐1401000‐09. When listed items are in need of minor maintenance and/or repair, attachment J‐1401000‐07 provides the scope. When listed items are in need of replacement attachment, J‐1401000‐09 provides the scope. The Government will recommend replacement when deemed necessary. The contractor shall maintain/repair system until notified otherwise. When notified, the Government will utilize the FA&E section for any replacemet of appliance. Contractor shall not install appliance already passed useful life or replace appliance not passed useful life, unless notified by the Government.

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

Page Section Para.

Amend No.

Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

52 1/15/2020 58 J‐1401000‐09 N/A

Normal Useful Lifespan

APPLIANCE MAXIMUM LIFE EXPECTANCY

Refrigerator 12 years Electric Range 8 years Dishwasher 9 years Freezer 12 years Washer 5 years

Dryer 5 years Garbage Disposal 5 years

Ice Machine 5 years Microwave 5 years Questions: (a) Would the Government please provide an inventory of appliances and ages of equipment both installed and in inventory?

(b) Would the Government please provide historical repair and replace data for appliances?

Historical data provided on Housing service call record within Attachment J‐1401000‐08, current inventory unavailable. Historical data and supporting information provided is intended to illustrate the volume and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future. Assumption is each home has one of each kind of appliance.

53 1/15/2020 65 J‐1401000 3.3.2

The Government states, “The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued. A modification will be processed at the end of each period of performance to deduct for service orders not issued and incomplete service orders. Deduction will be based on the unit prices specified in Attachment J‐0200000‐13 ELINs.”

Question: Does the Government intend on doing a deductive modification for work issued but in progress and not yet complete, or do they mean that they will deduct for work not issued?

Applicable Spec Item has been revised. All deductions will be processed in accordance with 52.246‐4 and H.12.

Note: Historically, NSGB has utilized all of the Service Orders in the Recurring Work ELIN schedules and in some instances has had to execute mods to increase the number of service orders. The intent of this contract is to utilized 100% of the Service Orders listed in the Recurring Work ELIN schedules and order additional Service Orders from the Non‐Recurring ELIN schedules as needed. Per FAR 52.232‐1 Payments, "The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract."

54 1/15/2020 NA J‐1502000‐09 N/A

Question: R22 is no longer available for commercial purchase. Are R22 units scheduled for retrofit or replacement, or does the Government intend to have the contractor replace them under IMP and absorb the LOL?

Units that fail during the period of performance will need replacement or retrofit. There is currently no plan to replace R22 units that are functioning. Units in need or repair or replacement during the period of performance shall be covered in the IMP LOL.

55 1/15/2020 490 J‐1604000‐03 N/A

Regarding “BILGE AND OILY WASTE COLLECTION SYSTEM,” the Government states, “The OWWO collection system consists of two lift stations and 5 pier‐side risers; two on Wharf B, one on Wharf T, and two on Pier A. Collection system includes but is not limited to all gravity sewers, lift stations, force‐mains, valves, igloos (steel cage and concrete berms that protect risers), containment storm‐water drain valves and piping, manholes, cleanouts, and associated appurtenances. The collection system also includes a wide variety of hose and cam‐lock fitting and adaptors to connect ship’s hoses to the riser’s. Fittings may range in size from 3”, 2.5”, 2” or 1.5” and shall be adaptable to cam‐lock, fire hose and NPT connections in either male or female connections. Collection system includes the hoses maintained by the contractor to connect the ship to the OW riser.”

Question: Has the collection system been updated to include gauges on the pier‐side risers, or does the BOTWs’ fluids have to be pumped out with an additional piece of equipment so that the product can be measured?

Current contractor uses a pump truck for Bilge and Oily waste removal from ships. The contract calls for the complete system to be operational. System will need to be tested to determine capability.

GOVERNMENT PRE AWARD INQUIRY FORM Amendment 0004

Page Section Para.

Amend No.

Question No.

QUESTION GOVERNMENT RESPONSE

Date Received

56 1/15/2020 N/A J‐1601000‐06 N/A

Questions: (a) Currently, there are more than 200 power poles that need to be replaced. Will there be a planned project for replacement, or is it the intent of the Government to replace them through the IMP process?

(b) Would the Government please provide an inventory and condition status of the electrical distribution power poles?

(c) Would the Government please provide historical data for pole replacements?

Ther are no requirements in the solicitation stating 200 power poles need to be replaced. See Annex 1602000 for all Electrical requirements. All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor.

The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work. The Inventory of power poles are included in attachment J‐1602000‐06. Offerors should base replacement on IMP requirements. Current BOS Contractor has not provided the required information for pole maintenance per IMP requirements. There is no historical data for pole replacement available.

57 1/15/2020 87 C‐1501000 3.1

The Government states, “As part of CBMM, the Contractor shall perform ICAP services by maintaining an accurate asset inventory within NAVFAC MAXIMO and performing periodic condition assessments. An initial asset inventory will be available in NAVFAC MAXIMO at contract start.”

Questions: (a) Are assets identified as Red in the ICAP and 5 in the UICAP scheduled for replacement or funded via non‐recurring work, or it the Government’s intent to replace them via the IMP process (and will the LOL apply)?

(b) Will the Government please provide the most‐current ICAP and UICAP listings so that we can bid the appropriate risk associated with the known deficiencies?

All systems and equipment in need of operation and maintenance are in operating condition with install date listed in Section J inventory where applicable or available. Per Annex 0100000, spec item 1.7, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS‐IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified." As part of the PWS Infrastructure Condition Assessment Program (ICAP) and Utilities (ICAP) Services shall be provided by the Contractor. The Contractor must use the information provided in the contract as well as the site visit for risk assessment. All work includes repair and/or replacement up to the LOL. However, there is no LOL on operation and maintenance other than the Contractor's Fixed price for Recurring Work. The Government is the final authority on when a system or equipment is to be replaced.

58 1/15/2020 318 C‐1602000 3.4.2 Currently, the USC defines generator overhaul as including but is not limited to top deck, drive train, center section, and cooler section.

Questions: (a) Can the USG further define what is included but not limited in a generator overhaul? (b) In addition, can the USG provide guidance regarding the process to address further damage or replacement requirements discovered while performing an overhaul?

(a) The statement "not limited to" means to define all requirements needed to perform a complete generator overhaul. (b) Repair or replacement requirements for Generators are included in sub‐annex 1602000, spec item 3.3.

59 1/15/2020 4 0100000 1.7

The section states, "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor…