JFSD230068 SOW.pdf

JFSD230068 SOW

DSN-Repair HVAC System Hydrant Fueling B658

23 Dec 2024

Architect-Engineer (A-E) Statement of Work Type "A" Services for

JFSD230068

1. Scope of Work: The Architect-Engineer (A-E) shall perform field reconnaissance, studies, site investigations, and a preliminary design meeting with the users, including travel and work required to obtain engineering information and design data to produce contract documents for this project. The Base Civil Engineering Project Manager will assist in scheduling design meetings.

1.1. Background:

Building 658 is a 3800 sq ft hydrant fueling facility for jet fuel and includes significant fuels piping fed from the nearby outdoor storage tanks. Most of the space in the facility is a fuels piping bay. There is also a small control room and bathroom in the facility. The heating in building 658 is inadequate to maintain heat in the fuel bay. The bay is currently heated by 4 hydronic unit heaters, supported by a 400 MBH boiler which also supplies heat to the rest of the facility. The fuels piping bay eye wash station does not have sufficient accessible hot water. Current domestic hot water is supplied by a small on demand electric hot water heater, which appears to be inadequate. The fuel coming from these outdoor storage tanks cools the space when operations commence during winter months, providing additional heat load. The small control room and bathroom are not included as part of this project, though the heat load from the air handler and bathroom in this area will have to be considered for boiler sizing. Historical drawings for this facility have been lost. Site investigation and measurements will be critical to the success of this project.

1.2. Provide evaluations, recommendations, and options for the following scope of work:

1.2.1. The project scope includes, but is not limited to:

1.2.1.1. Replacement of the heating system in the fueling bay.

1.2.1.1.1. This will include replacement of the building boiler. Mechanical room space is limited and will be a factor in equipment selection.

1.2.1.1.2. It is anticipated that this will include the hydronic piping in the bay and pumps for the facility.

1.2.1.2. Replacement of the domestic hot water system, as required to address the concerns with the eye wash station.

1.2.1.2.1. Given the size of the heating and domestic water systems, a combination boiler may be an ideal solution, combined with a circulatory pump for the domestic hot water.

1.2.2. Follow the requirements of UFC 1-200-01 DoD Building Code, with Change 3, UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems with Change 9, UFC 3-460-01 Design:

Petroleum Fuel Facilities with Change 3, UFC 3-460-03 Petroleum Fuel Systems Maintenance with Change 2, and all other applicable UFC’s and Air Force guidance.

1.2.3. Comply with the attached Performance Requirements for Architect-Engineer Title I Services as applicable.

2. Field Measurements: The A-E shall survey the project site, making field investigations to verify dimensions and other information shown on government as-built drawings furnished upon request.

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3. Submittals: Upon completion of the work in accordance with federal, state, and local statutes and regulations, and after the required information and other design data has been obtained, the A-E shall submit the following documents for record purposes and use in Type "B" services:

3.1. Site investigation report including descriptions of existing conditions of work area augmented with photographs. Document these photographs in the Type A report and provide electronic copies of photographs on CD/DVD.

3.2. List of code deficiencies and recommendations including potential cost ramifications to design and construction.

3.3. Proposed floor/site plan diagram. Evaluate and provide recommendations for the existing/newly proposed facility with respect to compliance with AFMAN 32-1084, Facility Requirements.

3.4. A-E recommendations including potential ramifications to design fee and construction cost.

3.5. Preliminary cost estimate.

3.6. Recommended construction period including material lead time. Provide duration of long lead items.

3.7. List of unresolved items and answers needed from the government.

3.8. Submit asbestos and lead based paint surveys with test reports for the project area (applicable to all buildings regardless of age).

4. 319 CONS shall receive original copies of all transmittal letters from the A-E design consultant. The number of copies to be mailed directly to Grand Forks AFB via overnight service by the A-E is as follows:

Agency Type “A” Preliminary 319 CES/CENM 1 bound hard copy of reports and design analysis (DA) and 525 Tuskegee Airmen Blvd 1 electronic on CD/DVD Grand Forks AFB, ND 58205-6434

4.1. Electronic drawings shall be submitted in AutoCAD and Adobe .pdf format while specifications, reports, and other data shall be submitted in the appropriate Microsoft Office format and in Adobe .pdf.

5. Schedule:

5.1. A predesign conference will be held prior to the A-E fee proposal due date.

5.2. A meeting shall be held prior to completion of site investigation to verify requirements and obtain other information.

5.3. The A-E shall complete the site investigation and submit data to arrive within 28 calendar days after the receipt date of Notice to Proceed with Type "A" services. A design review will be performed by the Air Force at this time. The Air Force requires at least 14 calendar days to review the submittal and to schedule a design review meeting.

23 Dec 2024

Architect-Engineer (A-E) Statement of Work Type "B" Services for

JFSD230068

1. Scope of Work: The Architect-Engineer (A-E) shall perform all services, including travel required, to prepare and furnish complete construction documents consisting of contract drawings, technical specifications, design analysis, cost estimate breakdown, and construction schedule as required for the accomplishment of the project.

Specifications shall comply with the Federal Affirmative Procurement Program Guide.

2. Project Description:

2.1. Design replacement of the heating system in the fueling bay, as determined during the type “A” study.

2.2. Design replacement of the domestic hot water system, as determined during the type “A” study.

2.3. Provide draft DD Form 1354, Transfer and Acceptance of DoD Real Property with the 90% design submission.

2.4. Comply with the attached Performance Requirements for Architect-Engineer Title I Services as applicable.

2.5. Follow the requirements of UFC 1-200-01 DoD Building Code, with Change 3, UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems with Change 9, UFC 3-460-01 Design: Petroleum Fuel Facilities with Change 3, UFC 3-460-03 Petroleum Fuel Systems Maintenance with Change 2, and all other applicable UFC’s and Air Force guidance.

2.6. The estimates developed by the A-E as part of this project shall include the following minimum characteristics:

2.6.1. The estimate shall utilize the most current Department of Defense (DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

2.6.2. The estimate shall be developed by experienced personnel. Specifically, the lead estimator shall have a minimum of 5 years’ experience estimating government construction.

2.6.3. Consistent with Air Force policy and business rules, the estimate shall be developed with a methodology (minimum parametric) and estimate class that is suitable for the respective design maturity as determined from Association for the Advancement of Cost Engineering International (AACEI) Recommended Practice 56R-08. Per Air Force policy, a design must reach 35% maturity before considered an AACEI Class 3 estimate.

2.6.4. The estimate shall be well-documented. All estimator assumptions, notes, and quantity calculations shall be documented within the software note fields, a Basis-of-Estimate (BOE) document, backup sheets, or a combination of methods.

2.6.5. In accordance with UFC-3-740-05, the estimate shall be formatted with the Uniformat II Work Breakdown Structure (WBS) for military projects as provided in the PACES and MII software.

23 Dec 2024

2.6.6. The estimate shall accurately capture all project features associated with the respective design.

The A-E shall demonstrate quantity validity and estimate traceability by documenting or recording quantity calculations in quantity backup sheets, separate estimator notes, within the estimating software notes fields or a combination of methods.

2.6.7. Per UFC 3-740-05, A-E shall utilize allowances and/or design contingencies to cover construction cost increases due to design incompleteness, detail changes, alternative design changes, and associated costing inaccuracy. Design contingencies will normally decrease, as design information becomes known. Usage of all assumptions, allowances and/or design contingencies shall be fully documented and justified within the BOE or estimate software note fields.

2.6.8. The A-E shall tailor the estimate to the specific geographic location. If utilizing PACES, the A- E shall apply the appropriate Area Cost Factor (ACF), as required by UFC-3-701-01. If utilizing MII, the AE shall utilize project area specific labor and equipment libraries.

2.6.9. The A-E shall inflate DOD cost data (labor, equipment, and material) to current year value.

Additionally, the AE shall escalate project pricing to mid-point of construction by applying the Military Construction Program (MCP) Index. The index is based on forecasts of anticipated escalation for the future fiscal years issued by the Comptroller of the Department of Defense.

The MCP index is updated annually and available through UFC 3-701-01 Table 4-2 for the current year. Usage and calculations of inflationary/escalatory factors shall be documented in the BOE and/or software notes.

2.6.10. The A-E shall adjust or account for DOD data productivity rate changes, if appropriate, to job site specific requirements. Requirements such as, safeguards, security, safety, confined space, double handling of materials, and other constructability issues shall be calculated. The derivation of productivity factors shall be well documented and justified within the BOE and/or software notes.

2.6.11. The A-E shall fully document within the BOE or software notes all cost elements that differ from the utilized Cost Book.

2.6.12. The estimate shall be prepared utilizing current acquisition strategy or assumed strategy with the estimate and associated documentation clearly identifying prime and subcontract tiers to facilitate compounding calculations. Additionally, the A-E shall apply indirect costs (markups) as appropriate and fully document the basis of each in the BOE or software notes fields.

Examples of markups to consider are, but not limited to:

2.6.13. Direct Cost Markups – Productivity, Overtime, Sales Tax, Misc, Payroll Tax, Workman’s Comp, Inflation (to current year)

2.6.14. Subcontractor Markups – Job Office Overhead (JOOH), Home Office Overhead (HOOH), Profit, Bond, Excise, Miscellaneous

2.6.15. Prime Contractor Markups – JOOH, HOOH, Profit, Bond, Excise Tax, Miscellaneous

2.6.16. Project Markups – Escalation (project mid-point), Design Contingency, Construction Contingency (Program Specific), Supervision, Inspection and Overhead (SIOH), Miscellaneous, Special (such as Gross Receipts Tax)

23 Dec 2024

2.6.17. In accordance with Air Force policy and business rules, the A-E shall develop a Basis of Estimate (BOE) narrative report. The BOE is a document, developed by the estimating team, which describes how an estimate is prepared and defines information used in support of development. The BOE shall provide traceability of underlying estimate characteristics and provide enough detail to enable an independent, proficient cost engineer to recreate the estimate using only the details provided.

2.6.18. The AE shall utilize the BOE template developed and maintained by the Air Force Civil Engineering Center (AFCEC). The most current version will be provided by the government and can be found at the below link.

https://usaf.dps.mil/teams/10758/CEIPRegions/Shared%20Documents/Forms/AllItems.aspx?In itialTabId=Ribbon%2ERead&VisibilityContext=WSSTabPersistence

2.6.19. The AE may utilize the estimating software note fields to document many of the BOE requirements. If PACES or MII notes fields are utilized, then the AE may simply reference them in the BOE document. The AE shall provide a detailed report “with notes” extracted from the software (.pdf format) to facilitate BOE informational review to individuals without software access.

2.6.20. This estimate is subject to review, validation, and certification by an appointed independent Air Force Cost Engineering Reviewer/Approver (R/A) prior to leadership approval of the baseline Programmed Amount (PA). The A-E shall respond and reconcile all R/A comments in writing.

If the A-E concurs with the comments, the R/A recommendations shall be incorporated into the estimate by the A-E, including supporting documentation, then re-submitted for back-check. If the A-E non-concurs with R/A comments, then the A-E shall provide written response detailing the reason for non-concurrence. If requested by the A-E, the installation will facilitate a meeting with R/A to discuss estimate comments to aid in timely reconciliation.

2.6.21. Deliverables:

2.6.21.1. The A-E shall submit native estimate file for PACES (.paces) or MII (.mlp)

2.6.21.2. The A-E shall submit Basis of Estimate (BOE) narrative as described in 1.2 above

2.6.21.3. The A-E shall submit summary level estimate report from software to assist installation with populating the DD Form 1391 (.pdf format).

2.6.21.4. The AE shall submit detailed estimate report with notes from software (.pdf format).

2.6.21.5. The AE shall submit all estimator backup to include takeoff sheets, backup calculations, quotations and any other information that demonstrates traceability, defensibility, and reasonableness of the estimate. The documents may be attached to the BOE or bundled separately.

2.6.22. Applicable References:

2.6.22.1. UFC 3-701-01 – DoD Facilities Pricing Guide

2.6.22.2. UFC 3-730-01 – Programming Cost Estimates for Military Construction

23 Dec 2024

2.6.22.3. UFC 3-740-05 – Handbook: Construction Cost Estimating

2.6.22.4. AACEI 56R-08 – Cost Estimate Classification System – As Applied in Engineering, Procurement, and Construction for the Building and General Construction Industries.

2.6.22.5. AACEI 34R-05 – Basis of Estimate

3. Government Furnished Information: All applicable as-built drawings will be furnished to the A-E by the Base Civil Engineer (BCE) upon request.

3.1. The Government’s programmed amount for this project is $847K.

4. Time Schedule:

4.1. The A-E shall complete the early preliminary design (30%) and submit document drawings and outlined specifications to arrive within 21 calendar days after the date of concept approval. A design review will be performed by the Air Force at this time. The Notice to Proceed to 60% design will be given following this review. The Air Force requires at least 14 calendar days to review the submittal and to schedule a design review meeting.

4.2. The A-E shall complete the preliminary design (60%) and submit data to arrive within 28 calendar days after receiving notice to proceed and the 30% government review comments. A design review by the Air Force will be performed at this time. The Notice to Proceed to 90% design will be given following this review. The Air Force requires at least 14 calendar days to review the submittal and to schedule a design review meeting.

4.3. The A-E shall complete the unchecked final design (90%) and submit documents to arrive within 21 calendar days of Notice to Proceed with final design. A final “plan-in-hand” design review by the Air Force will be performed after receipt of the unchecked final design submittal. The Air Force review comments and Notice to Proceed will be given following this review period. The Air Force requires at least 14 calendar days to review the submittal and to schedule a design review meeting.

4.4. Fourteen calendar days after receipt of the Air Force comments and Notice to Proceed from the unchecked final design documents (90%), the A-E shall submit to the Contracting Officer the corrected final design (100%) with all review comments incorporated.

4.5. Schedule Table: The following table indicates the time allotment for each phase of the design:

30% 60% 90% 100% Preliminary Preliminary Unchecked Final Final 21 days 28 days 21 days 14 days

5. Submittals: The Grand Forks AFB Contracting office administrator shall receive the original copy of all transmittal letters. The number of copies to be mailed directly to the agency listed below via overnight delivery service by the A-E:

23 Dec 2024

30% 60% 90% 100% Agency Preliminary Preliminary Unchecked Final Final 319 CES/CENM 0 full size 0 full size 0 full size 1 full size 525 Tuskegee Amn Blvd 2 half size 2 half size 2 half size 2 half size Grand Forks AFB, ND 0 bound Spec 1 bound Spec 1 bound Spec 2 bound Spec 58205-6434 1 bound DA 1 bound DA 1 bound DA 1 bound DA

1 CD/DVD 1 CD/DVD 1 CD/DVD 1 CD/DVD

5.1. Electronic drawings shall be submitted in AutoCAD and Adobe .pdf format and specifications, reports, cost estimate, and other data shall be submitted in the appropriate Microsoft Office format and in Adobe .pdf. Adobe .pdf files for specifications and drawings shall be submitted as full sets in proper order.

5.2. Submit color boards and finish samples as required to acquire government approval.

6. Grand Forks AFB points of contact:

6.1. Project Manager: Daniel Peck, 319 CES/CENP, 701-747-4712, daniel.peck.3@us.af.mil

6.2. Project Management Chief: Katie Kvamme, 319 CES/CENM, 701-747-4581, katie.kvamme@us.af.mil