J01-MATOC FM and S Roads Maintenance SOW.pdf

Francis Marion & Sumter National Forests Road Maintenance, Repair, and Construction MATOC

STATEMENT OF WORK

1 Scope of Contract

This Multiple Award Task Order Contract is for the maintenance, repair, and construction of roads on the Francis Marion and Sumter National Forests.

The Contractor shall provide equipment, labor, materials, tools, supervision, equipment including safety and other incidentals necessary to perform work for the maintenance, repair and construction activities located across the Francis Marion and Sumter National Forests in accordance with the specifications, exhibits and clauses contained within these parent documents and within each individual task order.

A. Location of Work This contract is to perform road work on the Andrew Pickens, Enoree, Long Cane, and Francis Marion Ranger Districts, South Carolina.

There is potential for work to be performed on the other National Forests. This is not expected but in the event that work is needed on other National Forests, a cost proposal will be solicitted from the contractors at that time. Responses or failure to respond to these solicitations will not affect contractor responsiveness rates for this contract.

B. Description of Work Work to be performed under this contract includes road maintenance, repair, and construction.

Task orders will provide specific information including the roads and locations along the roads to receive work and the requirements of the work itself.

Cost proposals shall be provided by the contractor to perform the proposed maintenance, repair, or construction work.

Road maintenance includes services, such as grading, ditch cleaning, cleaning culverts minor culvert and drainage repair, slash busting, mowing, and spot surfacing.

Road Construction / Repair includes activities, such as replacing culverts, patching asphalt, major slump/slide removal, bridge repair and, aggregate re-surfacing.

C. Task Orders Work will be awarded on an individual Task Order basis.

MATOC Contractors will be solicitted for cost proposals for individual Task Orders. The award of the Task Orders will be made to the lowest responsive bidder.

The Government will prepare each Task Order with its own Scope of Work and Bid Schedule.

Unless otherwise stated, proposals for task orders shall be provided within 10 days of the task order’s solicitation.

Contractors are required to respond to 75% of task orders solicitted in the Francis Marion and Sumter National Forests. Failure to respond to this minimum percentage may result in the contractor’s removal from the MATOC and the nullification of this contract.

D. Schedule of Work

Each individual task order will specify the road numbers, and any required maintenance, repair or other work to be proposed. This may include general sequence and frequency of performance and other pertinent information or special instructions necessary for planning and executing the work. Adjustments to these schedules will require prior written approval from the Contracting Officer.

Within 5 days of Task Order award (unless otherwise specified), the Contractor shall provide a schedule demonstrating a clear path to completion of the Task Order within the specified period of performance. Failure to perform work and comply with the operating schedule shall be grounds for issuance of a Notice of Non-Compliance. Exceptions to the operating schedule shall be made for weather, fire, or directed emergency response, as determined by the Contracting Officer. The Contractor shall document and notify the COR for delays. Once work resumes, the Contractor shall submit a revised operating schedule.

The Contractor shall inform the Contracting Officer's Representative(COR) of his proposed operating schedule on a weekly basis to facilitate timely inspections.

Unless otherwise approved, the contractor shall complete all maintenance required for one road before starting another road. Contractor shall inform the COR as work on each road is completed and shall keep COR apprised of progress on work.

Unless otherwise appoved, the contractor is restricted to performing road maintenance and repair work only during daylight hours.

E. Emergency Work In the event of emergency maintenance needs, which fall outside the schedule specified for the maintenance period, the Contractor must be able to provide cost proposals within 24 hours of being requested by the CO. In addition to this contractor must be able to begin emergency work within 48 hours of emergency task order award. Such orders will be issued by the Contracting Officer and/or COR and will be confirmed by a written task order issued by the Contracting Officer or Contract Specialist.

2. Coordination of Work

A. Contractor Supervision

At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly supervise the work or assign and have on the work site a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The superintendent shall be designated in writing to the Contracting Officer prior to the commencement of work on the first task order.

This contractor’s representative must be able to read, write, speak, and understand English.

B. Contractor Inspection Requirements

1. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required

2. Government Inspection and Acceptance

The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract. Inspection and acceptance will be performed at the project site.

3. Conformity with Drawings and Specifications Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the Drawings, indicated in the specifications, or designated on the ground. "Reasonably close conformity" is in compliance with reasonable and customary manufacturing and construction tolerances.

C. Equipment Requirements and Transportation

All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract. Grading equipment must be capable of cutting, crowning and shaping operations necessary to meet the requirements of Activity Codes applicable in the technical (performance standards) requirements and Typical Section Drawing.

The Contractor's proposed equipment shall be made available for inspection prior to award of the contract. If at any time during the course of the performance of a task order the equipment is deemed unsatisfactory, the Contracting Officer may order removal and may require a satisfactory replacement, at Contractor's expense.

Replacement equipment, if ordered, is to be onsite and working within 48 hours.

Any movement or transportation of equipment to or from work areas required to pursue the work on designated roads, to repair or replace equipment, or for the Contractor's convenience shall be at the Contractor's expense.

D. Equipment Rental

The Forest Service may order specific equipment, with operator, on a per hour basis for some work. This amount of hours required will be estimated by the Government. If awarded, the Contractor shall provide the ordered equipment, with operator, to perform tasks identified by the Forest Service where and when directed by the COR.

This work will be paid as actual equipment hours worked. Coordination will be required to maximize effectiveness of the equipment time and to avoid overruns.

E. Materials and Supplies

Unless specified in the task orders, all supplies and equipment to accomplish the work in each task order shall be supplied by the Contractor. Material and equipment shall be delivered to the work site in such a manner that their quality and suitability of the work is not compromised.

F. Government Furnished Property

Unless otherwise specified, materials and equipment necessary to accomplish the work specified in each task order shall be supplied by the Contractor. Task orders that include government furnished property will include specific instructions on how this property will be managed.

Upon award, each Contractor will be issued two Forest Service keys to access roads that may be behind locked gates.

Also upon award, each Contractor will be issued two administrative District maps. More maps are available commercially.

G. Public Safety and Traffic Control

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to, road users or others within the work area.

The Contractor is to pursue all work on site in accordance with all Federal, State and Local laws governing the transportation and work being performed.

The Contractor will post warning signs on each end of the section of road being worked. Signs are to be of the size, quantity, and colors as required in the current edition of the "Manual on Uniform Traffic Control Devises", (MUTCD). A copy of MUTCD is located at the District Rangers Office and may be made available to the Contractor for in office reference on request. These signs shall be moved as needed to properly delineate and identify the section of the road being worked. At no time shall these signs be more than two miles from operating equipment and shall be in place only when road equipment or persons are performing operations. All slow moving equipment is to have a reflectorized "slow moving" vehicle emblem properly attached.

All work is to be scheduled so that at the end of a working day, the road is passable for the type of traffic normally using the road. If for any reason traffic hazards (segments of unfinished work which may present a hazard to road users, such as rolls of surface material, berms on the shoulder, etc.) are left in or adjacent to the road after normal working hours, the work is to be properly signed as hazardous and visibly illuminated at night.

H. Coordination of Specifications

1. “800 Series” Maintenance Specifications

The maintenance specifications apply to all line items identified as subject to SCA wages.

2. FP-14 Federal Highway Administration Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects

The FP-14 specifications shall apply to all line items subject to DBA wages and individually issued construction and repair task orders. A copy of these specifications may be obtained at:

https://flh.fhwa.dot.gov/resources/specs/

3. Forest Service Supplemental Specifications

The supplemental specifications modify the FP-14 specifications for USFS application and will be provided with applicable task orders

4. Plans and Drawings

Drawings will be provided with applicable task orders.

5. Order of Precedence

Any inconsistency within the conract documents shall be resolved by giving precedence in the following order:

1. The Schedule (excluding the specifications);

2.Representations and other instructions;

3. Contract clauses;

4. Other documents, exhibits, and attachments (Supplemental Specifications & Drawings); and

5. The specifications.

H. Documentation

1. Daily Accomplishment Reports The Contractor shall maintain records of accomplishments using the Daily Accomplishment Report. These records are to be delivered to the COR monthly with an invoice for the services rendered that month and shall become the property of the Government. No payment will be made prior to receipt of these records and acceptance of the work performed.

2. Quality Control Plan The Contractor shall submit to the CO, a Quality Control Plan (QCP) as part of their technical proposal that will detail the methods the Contractor will use to perform self-inspection to ensure the requirements of this contract are performed in accordance with the contract documents. The QCP shall at a minimum record the reference pay item, location, frequency, type of test and resulting outcome. QCPs shall be submitted with the Accomplishment Report and no payment will be made prior to receipt of these records and acceptance of the work performed.

The CO/COR will review the proposed Contractor Quality Control Plan to determine if it is adequate within 10 calendar days of submission. If the plan is found to be adequate, the CO/COR will authorize the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan prior to start of work.

3. Quality Assurance Surveillance Plan

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) for this contract. This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the Contractor.

Contracting Officer’s Representative (COR)(s) will be appointed to monitor contractor performance and have the right to inspect and accept or reject the services provided under the contract. The name and telephone number of each COR under the contract will be furnished to the contractor in writing by the Contracting Officer.

A Project Inspector or Government Monitor may be appointed to monitor contractor performance and have the right to inspect the services as required by the contract. The inspector will monitor the contractor's performance under this contract using the method(s) of surveillance specified in the Quality Assurance Surveillance Plan (QASP). All monitoring observations will be recorded by the government. When an observation indicates defective performance, the inspector will notify the contractor and COR of work they perceive as defective or insufficient. Disputes may be escalated to COR and CO.

4. Performance Evaluation Meetings

The contractor’s representative and/or project manager will meet regularly with the COR or others during the first month of the contract. Meetings shall be as often as necessary thereafter as determined by the Contracting Officer. If requested by the Contractor, a meeting will be held whenever a Notice of Noncompliance is issued.

The meetings shall focus on contractor performance and actual or potential problems. A mutual good faith effort shall be made by all parties to resolve all issues. The written minutes of these meetings shall be signed by the parties to the discussion. Should the contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence in writing to the Contracting Officer within seven working days of receipt of the minutes.

3 Special Requirements

A. Control Stakes The Contractor is responsible for the preservation of existing benchmarks and other control points. The cost of replacing them may be charged against the Contractor and may be deducted from the payment for the work. If the Contractor finds a missing stake he will notify the Government who will replace the missing stake within two (2) days. Flagging not associated with stakes can be ignored.

B. Landscape Preservation The Contractor shall give attention to the effect of contract operation upon the landscape, shall take care to maintain natural surroundings undamaged, and shall conduct the work at all times in compliance with the following requirements:

1. Prevention of the Landscape Defacement. The Contractor shall not remove, deface, injure, or destroy trees, shrubs, lawns, or natural features unless specifically authorized by the Government. Unless otherwise provided in the Special Project Specifications, the Contractor shall confine contract operations to within the areas designated in contract documents.

Unless otherwise provided in this contract, the Contractor shall gather rock, which falls outside the roadway, due to contract operations and dispose of it as directed by the Government.

2. Protection of Streams, Lakes, and Reservoirs. The Contractor shall take sufficient precautions to prevent pollution of streams, lakes, small ponds, and reservoirs with fuels, oils, bitumen’s, dust palliatives, silt, or other harmful materials. Mechanical equipment shall not be operated in live streams without written approval of the Government.

3. Sensitive Species may be present in areas of work in some task orders. Special instructions will be provided for mitigation or avoidance of these areas in each task order.

C. Control of Noxious Weeds – Cleaning of Equipment

To prevent the introduction and control the spread of seeds of noxious weeds onto and around the Francis Marion & Sumter National Forest, the Contractor shall clean all equipment, except transports, of soil, seeds, vegetative matter, and any other debris that could contain seeds before moving the equipment onto the National Forest. When the Contractor is working in an area that has been identified as a noxious weed infestation area, the Contractor clean all equipment of weed seeds prior to moving to another work area.

Prior to transporting equipment on to the National Forest, Contractor shall repair all equipment hydraulic, lubricant, and fuel leaks.

The Contractor may use whatever cleaning methods necessary to ensure compliance with the terms of this clause. The Contractor shall notify the Forest Service, prior to moving any equipment on to the National Forest that the equipment has been cleaned and is available for inspection. Notification shall include identifying the location of the equipment’s recent operations.

The Contractor shall certify, in writing, compliance with the terms of this clause prior to each start-up of operations. For the purposes of this clause, “equipment” includes all motorized equipment used in road maintenance, except transports. The following equipment is excluded from the requirements of this clause: log trucks; chip vans; pickup trucks & other vehicles used to transport personnel.

4 Definitions

Contracting Officer (CO) – The Contracting Officer is the only person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR) –A representative assigned by the Contracting Officer to quality assurance activities related to the contract.

Contractor – The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

Acceptable Quality Level – A description of the quality of work that will be acceptable to the Government.

Negative Incentives – Measure taken by the Government when the contractor’s work is not acceptable.

Evaluation Standards – Documentation submitted by the bidders to be used in selecting a contractor.

5 List of Attachments

MAPS, (ISSUED WITH INDIVIDUAL TASK ORDERS)

EXHIBIT A, TRAVELWAY TYPICAL

EXHIBIT B, DAILY ACCOMPLISHMENT REPORT

WAGE DETERMINATION NO.

SECTION M--EVALUATION FACTORS FOR AWARD

AWARD DETERMINATION

General In accordance with FAR Subpart 9.1, the Government will make award a contract resulting from this solicitation will be subject to the CO’s determination that the offerors meets the following minimum standards for performing the required work:

o Has adequate financial resources and financial accounting systems;

o Is able to meet the required delivery or performance dates;

o Has sufficient technical ability, capacity and capability to perform;

o Has a satisfactory performance record, including performance on other contracts;

o Is otherwise qualified and eligible to receive an award under applicable laws and regulations.

The Government has the right to award this contract and initial Task Order(s) to other than the offeror with the lowest price.

FAR 52.212-2 Evaluation – Commercial Items (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDA to 52.212-2 EVALUATION –COMMERCIAL ITEMS (JAN 1999)

(d) BASIS FOR CONTRACT AWARD: The basis for award will be an integrated assessment based on past performance, technical acceptance, and prior experience. The Government will award the contract to the offerors most able to perform potential work in the contract. Individual task orders will be awarded to the lowest priced offer.

who represents the best value to the Government in terms of Technical Acceptability and Price.

(1) Technical Approach Acceptability The sub factors that will be used to evaluate the technical proposals listed in order of relative importance:

Ability and Independence of the Firm Contract Management Quality Control Plan These will be evaluated based on the Experience Questionnaire as well as any plans or other supplemental documents provided by the offerors in response to this solicitation.

(2) Experience Experience will be evaluated based on information supplied by the Contractor in their Experience Questionnaire.

Three aspects of experience will be evaluated: experience in road maintenance and construction activities, experience as the prime contractor for a multi-year IDIQ or Requirements contracts covering entire Forests or equivalent installations, and experience working in this geographic area (which demonstrates knowledge of local resources and practices). Completion of the Experience Questionnaire attached to this document will provide all required information. Additional information may be submitted to supplement this form if necessary.

(3) Past Performance Past Performance will be evaluated based on information supplied by the past Contractor’s clients who return Experience Questionnaires to the Contracting Officer. A maximum of five questionnaires will be considered by the Evaluation Board. The first five received by the Evaluation Board will be used when this number is exceeded.

Award Decision

The initial contract will be awarded to up to eight offerors who demonstrate best overall value to the Government through their responses to this solicitation including their technical approach, experience questionnaire, and past performance questionnaires. These evaluation factors will be equally weighted to select the winning contractors.

The individual initial task orders will be awarded to lowest cost proposals from these eight offerors for each task order. All subsequent task orders will be awarded individually based on price alone.

EXHIBIT A, TRAVELWAY TYP.

EXHIBIT B

DAILY

ACCOMPLISHMENT

REPORT