J.2- SOW Attachment 1- Task 1- Base Year.pdf

Attachment 1: SOW Section 5.1 Task 1 – Base Year

Annual Preventive Maintenance (PM) Procedure and Description of Work

The preventative maintenance (section 1.0) of this task shall be performed before (subsection 1.1), during (subsection 1.2), or after the scheduled 12-hour building power outage in November 2025 as noted herein. Upon restoration of normal power (subsection 1.3) , the Contractor shall be able to demonstrate to the AOC that preventive maintenance has been successful and complete. The contractor shall demonstrate and document that all deficiencies have been corrected and the UPS, UPS Switchboards, ABB STSs, Panelboards, 2-750 kW UPSs, batteries, PDUs, GE (PDI) STSs are fully operational and functional. The term “successful” shall mean at least 30 minutes of continuous operation. The Contractor shall document and perform the following tasks in addition to Manufacturer’s recommended maintenance tasks and standard procedures.

1.0 Preventive Maintenance

1.1 Pre-Outage Tasks

a) Conduct visual inspection of all equipment and check the appearance and cleanliness of all equipment and the rest of the electrical room.

b) Check the condition of all the equipment’s air intakes and exhausts including filters.

c) Check for evidence of problems by evaluating sounds, smells, and detrimental environmental conditions such as heat, moisture, and chemicals.

d) Check if display screen functions are operational.

e) Check alarm functions, lights, horns, buzzers, and all audio annunciation devices for proper operation.

f) Check if the equipment software is current and up to date. If the software needs an update, coordinate with the equipment manufacturer and facilitate the effort to download and update the software. Coordinate with AOC for scheduling and access to the space. All software downloads and updates shall be at no additional cost to the AOC.

g) Perform UPS battery maintenance and inspection including its Cell Watch monitoring system as required and recommended by the manufacturer. Note, if needed, only one battery cabinet can be switched off at any given time.

h) Perform UPS maintenance and inspection as required and recommended by the manufacturer. Note, only one UPS can be switched off at any given time. Contractor must ensure that the loads of UPS1is transferred to UPS2 and vice versa.

i) Check and measure all voltages (line to line, line to neutral, line to ground) and currents (line, neutral) of each equipment.

j) While all equipment is energized and with loads, perform thermal imaging of all electrical components and connections.

k) All work shall be performed by qualified (i.e. trained or certified) engineers or technicians by the manufacturer or an appropriate organization.

l) All personnel must wear appropriate personal protective equipment (PPE).

m) Coordinate the timing to perform the above tasks with the AOC. Note, battery and UPS maintenance tasks can be performed a few weeks ahead of the outage schedule.

1.2 During the Outage

a) Document existing settings and parameters of all equipment.

b) As directed by the AOC, switch off all equipment listed in this document in accordance with the manufacturer’s procedure.

c) Install lock-out tag-out (LOTO) at various electrical panels feeding power to each equipment. LOTO devices may be installed with other AOC contractors and Shops.

d) Remove all dirt and dust accumulations inside the UPS and battery room floors, on all equipment enclosure panels (all sides inside and outside), and on all electrical components.

e) Clean all equipment’s internal electrical components and connections as required and recommended by the manufacturer.

f) Clean ventilation channels and grids. Remove objects obstructing proper air circulation.

g) Inspect all parts for evidence of overheating, and for physical and thermal damage, including worn out insulation, and corrosion. Inspect terminals for loose or broken connections, burnt insulation, etc.

h) Remove any oxidation and corrosion buildup at all connections and replace worn out or burnt insulation.

i) Inspect and check all wiring and bolted connections (i.e. busbar to busbar, busbar to cables, etc.) and ensure all bolted connections and terminations are properly tightened.

j) Check the integrity of grounding connections and perform and record ground resistance test.

1.3 Power Restoration

a) As directed by the AOC, remove all LOTO devices.

b) Turn On all equipment.

c) While on bypass and load is protected, perform a static transfer simulation test between sources on all STS and confirm the device works as designed.

d) Verify that all settings match with the settings recorded during pre-outage activities.

e) Verify that all systems are operating and functioning accordingly.

2.0 Emergency Services

a) Provide a 24/7 emergency contact number.

b) Respond to up to four (4) emergency calls and provide emergency support (i.e.

troubleshooting, determination and finding of issues) within the entire period of performance at the direction of the Contracting Officer’s Representative (COR).

c) Provide personnel onsite support within two hours from the time the emergency call is initiated.

3.0 Documentation and Report

a) Provide a condition assessment report of all equipment including problems or issues found before, during, and after the preventive maintenance work; photos; and recommended action items.

b) Submit report to AOC electronically (password protected pdf document) within 14 days after completion of the preventive maintenance.

4.0 Reimbursable Work Efforts: Repair or Replacement of Defective Components & additional Emergency Services

a) If defective components are found, the Contractor shall perform corrective maintenance to either repair or replace the defective components. The contractor must coordinate with AOC COR prior to performing the corrective maintenance work.

b) The contractor shall submit a price list of all parts and consumable items recommended for replacement 14 calendar days prior to the planned start of the work. The Contractor will provide, on a cost reimbursable basis, all materials, spare parts and installation labor needed for the operation, maintenance and repair of the facility. COR approval of the parts list and pricing is required prior to placing any order for any components.

c) All fully burdened labor rates for repair and replacement labor and overhead and profit applied to components and parts must be based in accordance with the established pricing information as per the price sheet contract attachment.

d) Provide a 2-year warranty against defects in all new materials installed and a 1-year warranty against faulty workmanship in all repairs made within the duration of the period of performance. The Contractor shall deliver all warranty certificates to the Architect. All warranty certificates shall be issued in the name of Architect of the Capitol.

e) Respond to additional emergency services as needed (in addition to the four (4) emergency calls in SOW Section 3.0) and provide emergency support (i.e.

troubleshooting, determination and finding of issues). Provide personnel onsite support within two hours from the time the emergency call is initiated. Additional emergency services will be as directed by the COR or alternate COR only.