J.1 Scrap Metal Recycling SOW.pdf

i

Statement of Work (SOW)

Architect of the Capitol (AOC)

Campuswide Scrap Metal Recycling Services

February 2026 i

CONTENTS

1.0 PROJECT TITLE

2.0 BACKGROUND

3.0 SCOPE OF WORK

4.0 4.0 APPLICABLE POLICIES AND STANDARDS

5.0 TASKS

5.1 Furnish Containers

5.2 Collection and Disposal

5.3 Receipts and Tickets

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kick-Off Meeting

6.2 Transition-In Plan

6.3 Monthly Status Report

6.4 Transition-Out Plan

7.0 CONTRACT TYPE

8.0 PERIOD OF PERFORMANCE

9.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

9.1 Place of Performance

9.2 Hours of Operation

10.0 OTHER DIRECT COSTS (ODC)

11.0 KEY PERSONNEL

11.1 Program Manager

12.0 SUBSTITUTION OF PERSONNEL

13.0 PERSONAL SERVICES

14.0 PAYMENT

15.0 SECURITY

16.0 SAFETY

17.0 SUSTAINABILITY

18.0 ENVIRONMENTAL COMPLIANCE

19.0 POINTS OF CONTACT (POC)

20.0 ACRONYMS

21.0 APPENDICES

1.0 PROJECT TITLE

Campuswide Scrap Metal Recycling Contract

2.0 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise regarding the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

In response to the Office of Inspector General’s 2014 report (MA(I)-14-03), Recycling of Scrap Metal, the AOC designated a single office as the agency-wide Recycling Manager and updated its policy to include procedures that maximize recycling value and ensure the security of scrap metals. To support this, the AOC established a centralized contract to ensure that recycling payments and fees are based on authorized pickups and deliveries, accurate weights, and proper classification of scrap metal types.

For the past ten years, the AOC has executed its scrap metal contract. The expectation is that the work will continue seamlessly as the Architect looks to continue to contract for scrap metal recycling services.

3.0 SCOPE OF WORK

The purpose of this contract is to collect and recycle scrap metal from Architect of the Capitol (AOC) locations in Washington, DC; Fort George G. Meade, Maryland; Landover, Maryland; and Prince William County, Virginia. The Contractor shall furnish all labor, materials, tools, equipment, supervision, and applicable licenses and permits necessary to perform the scrap metal removal and recycling services at AOC locations. The AOC’s scrap metal inventory includes both commingled and separated ferrous and non-ferrous metals, primarily from renovation projects. During a typical year, the AOC collects and expects to recycle anywhere from 350 -1,000 Gross Tons annually, based on historical data. Tonnage may fluctuate depending on the AOC’s project workload and congressional funding. The Contractor shall reimburse the AOC the prevailing market value of the recyclables it collects from the agency.

Scrap metal is ferrous materials (steel and iron) with non-ferrous materials (copper/copper wire, brass, aluminum, light copper, stainless steel, lead, nickel, zinc) in smaller amounts.

Currently there are four 30 cubic yard containers permanently placed on campus.

The AOC requires a contractor that is currently in the business of collecting, recycling and processing scrap metal with at least one facility within 25 miles of the U.S. Capitol and with the capacity to furnish labor, materials and equipment for the collection and recycling of scrap metal from the Capitol campus.

Contractors shall have the technical capabilities, as outlined in 5.0 Tasks.

4.0 APPLICABLE POLICIES AND STANDARDS

This document complements the following AOC policies:

• Environmental Manual 12-4, Chapter 2:and Environmentally Preferable Purchasing

(June 2015)

• PM 28-2 Energy and Sustainability Policy, latest edition

The Contractor shall not deviate from any of the above documents without express approval granted by the Contracting Officer’s Representative (COR).

5.0 TASKS

The AOC requires a contractor that can fulfill the following requirements:

• Currently in the business of collecting, recycling and processing scrap metal

• Provides the basis of payment and can provide the current rates and the rate basis

(which market is used to come up with rates and defined update frequency)

• Has at least one facility within 25 miles of the center of the District of Columbia

(Washington, D.C.)

• Able to negotiate payment terms and can work within the federal payment system.

• Have the capacity to furnish all labor, tools, materials and equipment for the collection and recycling of scrap metal from the Capitol Campus

The following list all the tasks, by contract line item number (CLIN), to be performed by the contractor. Each task (CLIN) is identified.

5.1 Furnish Containers

The Contractor shall provide exterior scrap metal containers at various AOC-managed locations for the collection of recyclable materials (see Section 9.0, Place of Performance/Hours of Operation).

• Containers must be appropriately sized to meet site-specific needs, and the Contractor must remain flexible to exchange containers upon request.

• The Contractor shall respond to service requests within timeframes ranging from 24 hours to seven (7) business days, as needed. Exchanges may include live loads, immediate swaps, or scheduled pull-and-return services.

• All containers must be in good working condition, equipped with functional safety features (e.g., latches, safety chains). The Contractor is responsible for maintaining all containers. If a container is deemed unsuitable by the AOC, a replacement may be requested.

• The AOC COR and the Contractor will jointly determine whether containers should remain permanently at specific locations based on demand.

• If a container is no longer needed at a location, removal must be coordinated in advance with the AOC COR.

• Each container must display signage on its vertical surfaces indicating the type of material it is intended to collect. Signage design (size, wording, color) must be approved by the AOC.

5.2 Collection and Disposal

Unless otherwise noted, the Contractor shall be responsible for transporting AOC scrap metal off-site. AOC staff will not assist with scrap metal removal once it is in the containers, and AOC will not be held liable for any injuries sustained by the Contractor’s staff during collection and recycling of scrap metal.

• All sorting or cutting of scrap metal to size shall be the responsibility of the Contractor.

• Comply with hauling, disposal and environmental regulations of authorities having jurisdiction and managed in accordance with applicable federal, state, and local laws and regulations.

• Obtain all federal, state, and local permits and licenses related to management, collection, storage, recycling and disposal of waste materials.

• A valid business address where scrap metal is processed and weighed on-site using a scale that is properly calibrated and meets all applicable federal, state and local regulations. The business address must be within a 25-mile radius of the U.S.

Capitol and must have the capacity to receive scrap metal delivered by AOC personnel during the Contractor’s normal business hours.

5.3 Receipts and Tickets

The contractor is responsible for verifying pick-ups and weights.

• Upon collection the contractor shall accept and sign an AOC Scrap Metal Tracking Form that confirms shipment origin (loading dock), date, time, and weight of pick-up or deliveries

• Contractor shall weigh each load of scrap metal on a properly calibrated scale within 24 hours of collection from the AOC managed pick-up locations (Section 9.0 Place of Performance/Hours of Operation) or at the time of delivery if AOC personnel deliver the scrap metal to the Contractor’s facility.

• Contractor shall utilize the AOC Scrap Metal Tracking Form in conjunction with its own scale tickets for all transactions. The AOC Scrap Metal Tracking Form is completed by AOC and provided to the contractor so that each shipment can be tracked to the correct AOC account and location for the Monthly Status Report (see

6.3 Monthly Status Report)

• Directly match dated entries in the form with records and receipts for pick-up or drop-off. Include the total quantity of waste measured by weight in pounds (lbs).

• When AOC personnel deliver scrap metal to the contractor’s facility, the contractor shall issue a weight ticket immediately and retain a copy on-site for audit for the duration of the contract.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

The Contractor shall perform scrap metal collection services between the hours of 6:30 A.M. and 2:30 P.M., Monday through Friday and will not perform services on the weekend, on Federal holidays, or if the AOC is closed.

6.1 Kick-Off Meeting

The Contractor shall present a kick-off meeting seven (7) days after contract award, to include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

6.2 Transition-In Plan

The Contractor shall be responsible for the transition of all technical activities identified in this requirement. The Contractor shall submit a Transition-in Plan within 14 days after contract award reflecting all necessary activities and expected completion dates of those activities. All activities must be completed within 30 days after the kickoff meeting. The following technical activities must be included as part of the Transition-in Plan:

• Workplace logistics and staffing plan;

• Coordination of knowledge transfer sessions with the incumbent contractor; and

• Anticipated management for all contractor staff.

The Transition-in Plan shall be approved by the COR and describe the Contractor’s process for transitioning from the incumbent with no disruption in operational services.

6.3 Monthly Status Report

The Contractor shall prepare a monthly status report by the 15th day of each month for actions that occurred during the previous month. The following elements shall be included:

An excel (or similar) spreadsheet report that details scrap metal loads collected or received by the Contractor. Each load will be a line item and each line item shall include the following information:

• AOC Account (001, 002), date,

• Purchase order number matching a haul/weight ticket,

• Contractor container number or name of AOC staff delivering material,

• AOC location of pickup,

• Net weight (lbs),

• Total price earned, any fees subtracted,

• Total price paid paid minus fees, and

• Metal price paid per Gross Ton before any fees. Copies of weight tickets that provide a summary of scrap metal collection activities.

• If the weight of a load in a recycling container is reduced (e.g., if the container holds refuse or other materials such as concrete), an explanation and picture of the load must be attached to the weight ticket. In instances where the weight is reduced, the reduced weight shall also be shown on the weight ticket.

6.4 Transition-Out Plan

The Contractor shall be responsible for the transition-out of all technical activities identified in this requirement during the final, awarded period of performance. The Contractor shall submit the Transition-Out Plan three (3) months prior to the completion of the period of performance. The contractor’s Transition-Out Plan shall be approved by the COR and completed by the end of the period of performance. The following technical activities shall be included as part of the Transition-Out Plan:

• Inventory and orderly transfer of containers; and

• Turn-in all AOC issued badges.

The Contractor shall fully support the transition of all contract requirements to the successor to ensure no disruption in operational services.

7.0 CONTRACT TYPE

The resulting contract will be Firm-Fixed-Price (FFP).

8.0 PERIOD OF PERFORMANCE

The period of performance of this requirement is anticipated to be for five (5) years from date of award. The resulting contract will include a 12-month base period. One (1) month of the base period will be dedicated towards completing transition-in activities. In addition, the contract will include four (4) 12-month option periods. During the last option period, one (1) month will be dedicated towards completing transition-out activities. This requirement will also include an option to extend services up to six (6) months if necessary in accordance with FAR 52.217-8.

9.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

9.1 Place of Performance

Work under this requirement shall be performed at a Government facility unless otherwise stated or approved. Any contractor under this contract shall be required to perform work during these hours unless otherwise authorized. Overtime or compensation time shall not be performed unless specifically authorized by the Contracting Officer (CO). The table below describes the AOC locations and container requirements.

Jurisdiction Location Address Container Type & Notes

Account

House Office Buildings

Rayburn House Office Building

C Street SW and Delaware Ave. SW

N/A – AOC delivers to facility but reserves the right to have a container delivered.

Senate Office Buildings

Hart Senate Office Building (loading dock)

1st St. & D St. NE, Washington, DC

30-yd³ open-top roll-off (permanent, ferrous);

AOC delivers nonferrous. Occasional 2nd container (temp) upon request.

Capitol Building U.S. Capitol (Visitor Center loading dock)

100 First St. & Pennsylvania Ave.

NW, Washington, DC

30-yd³ open-top roll-off (permanent, ferrous;

AOC delivers nonferrous. Occasional 2nd container (temp) upon request.

Library Buildings & Grounds

James Madison Memorial Building

101 Independence Ave. SE, Washington, DC

30-yd³ open-top roll-off (permanent, mixed metals); Occasional 2nd container (temp, nonferrous) upon request.

Power Plant & Utilities

Capitol Power Plant

25 New Jersey Ave.

& E St. SE, Washington, DC

30-yd³ open-top roll-off (permanent, mixed metals)

U.S. Botanic Garden & AOC Construction Division

Botanic Garden Production Facility

4700 Shepherd Pkwy SW, Washington, DC

30-yd³ open-top roll-off (permanent, mixed metals); Occasional 20-yd³ (temp, nonferrous) upon request.

AOC Office of Security Programs

— 4700 Shepherd Pkwy SW, Washington, DC

Container needs vary;

determined at time of request

Jurisdiction Location Address Container Type & Notes

Account

AOC

Construction Division

Ft. Meade, MD — Container needs vary;

AOC delivers scrap to contractor

AOC

Construction Division Warehouse

Cabin Branch, Landover, MD

— Container needs vary;

AOC delivers scrap to contractor

AOC

Construction Division

Prince William County, VA

— Container needs vary;

AOC delivers scrap to contractor

9.2 Hours of Operation

The Contractor shall perform scrap metal collection services between the hours of 6:30 A.M. and 2:30 P.M., Monday through Friday. The Contractor will not perform services on the weekend, on Federal holidays, or if the AOC is closed.

10.0 OTHER DIRECT COSTS (ODC)

Other direct costs such as training, materials, etc. are not authorized under this requirement.

11.0 KEY PERSONNEL

The Government has identified the need for one (1) key personnel under this requirement.

The Contractor shall propose a Program Manager (PM) who meets the required skills outlined below. Key personnel must exhibit critical soft skills including:

• Excellent active listening and verbal communication skills;

• Flexible and adaptable attitude;

• Can conform to shifting priorities, demands, and timelines; and

• Ability to elicit cooperation from a wide variety of stakeholders.

11.1 Program Manager

The Program Manager shall have overall responsibility of contract activities: planning, organizing, directing, controlling, staffing and reporting status, deliverables and schedules to the Government. The PM shall be a full-time employee of the prime contractor.

12.0 SUBSTITUTION OF PERSONNEL

Key personnel are critical to performance under this requirement. During the period of performance, key personnel shall only be replaced with people of comparable education and experience levels. The contractor shall obtain approval from the Government prior to replacement of any key personnel.

13.0 PERSONAL SERVICES

Personal services are not authorized under this requirement.

14.0 PAYMENT

The contractor shall submit monthly payments to the AOC for the duration of the contract.

The Monthly Payment Price for each type of scrap metal shall be equal to the specified American Metals Market (AMM) publication’s price at Chicago on the first reporting day of each month, or market specifics as agreed between AOC and Contractor.

The Monthly Payment Prices then will be multiplied by the Contractor's Competitive Percentage to calculate the total unit price the Contractor shall pay AOC for each type of scrap metal collected and recycled during each month.

• Account 001(X4297): All activities, except those associated with the Senate Jurisdiction, shall be labeled under account “X4297 - 001” and make payments using the following website:

https://www.pay.gov/public/form/entry/101/53848170/, using the form for “AOC Office of the CFO Collections and Commissions”, and selecting “Misc Recycling Proceeds – Others” from the payee list.

• Account 002: All activities associated with the Senate Jurisdiction shall be labeled under account “X4566 - 002” and make payments using the following website:

https://www.pay.gov/public/form/entry/101/53848170/, using the form for “AOC Office of the CFO Collections and Commissions”, and selecting “Misc Recycling Proceeds – Senate” from the payee list.

15.0 SECURITY

All Contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to always wear an identification badge. On-site work may be interrupted because of Congressional events or U.S. Capitol Police requirements. All work to be performed is subject to government interruptions.

Please be advised, the AOC does not follow certain exceptions as described in the E-Verify federal contractor rule. Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

16.0 SAFETY

The contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

17.0 SUSTAINABILITY

This contract supports the goals, strategies, and requirements outlined in the AOC Environmental Manual 12-4, Chapter 2: Recycling and Environmentally Preferable Purchasing (June 2015); PM 28-2 Energy and Sustainability Policy (latest edition).

18.0 ENVIRONMENTAL COMPLIANCE

Scrap metal facilities must comply with all federal, state, and local regulations. A summary of requirements include Solid Waste Permits, Solid Waste Management, Air Emissions, Stormwater Discharge, Operational Practices, Scrap Metal Handling and Federal Requirements. Proof includes permits, permits applications, stormwater plans, air permits/assessments, enclosed facility plans, tag-and-hold policies, and Standard Operating Procedures, as apply. See Appendix for Environmental Checklist to be completed as part of the Proposal.

19.0 POINTS OF CONTACT (POC)

Contracting Officer:

Tatjana Johnson tatjana.johnson@aoc.gov, 202-262-0934

Contracting Officer’s Representative (COR):

TBD at time of award

Contractor Representative TBD at time of award

20.0 ACRONYMS

AOC Architect of the Capitol

CO Contracting Officer

COR Contracting Officer’s Representative

FOUO For Official Use Only

GT Gross Ton

ODC Other Direct Costs

POC Point of Contact mailto:tatjana.johnson@aoc.gov

POP Period of Performance

PM Project Manager

21.0 APPENDICES

1) AOC Scrap Metal Tracking Form_All Except Senate

a) For information only

2) AOC Scrap Metal Tracking Form_Senate

a) For information only

3) Environmental Compliance Checklist

a) To be submitted as part of the proposal

4) Scrap Metal Pricing Spreadsheet

a) To be submitted as part of the proposal