J-1503010 Custodial.pdf

Section J-1503010

Custodial

Attachment Number Attachment Title

J-1503010-01 Definitions and Acronyms

J-1503010-02 References and Technical Documents

J-1503010-03 Common Output Level Standards

J-1503010-04 Service Classes

J-1503010-05 Mandated Service Classes for Hospitals and Clinics

J-1503010-06 Mandated Service Classes for Child Youth Program Facilities

J-1503010-07 Maps and Locations

J-1503010-08 Floor Plans

J-1503010-09 Custodial Inventory

Attachment J-1503010-01

Definitions and Acronyms

Definition/Acronym Description

Ash Urn Receptacle specifically used for the disposal of cigarettes, cigars, and other smoking product waste.

Clean Free of dirt, dust, spots, streaks, graffiti, smudges, smears, litter, bugs, debris, liquids, and other foreign residue.

Clean Room A room designed and environmentally controlled to be dust free, humidity and temperature controlled for a specific type of work. Special entrance and work policies must be adhered to when working in these spaces. These policies will be identified with each task order.

CDC Child Development Center a building or area used for the care of children.

Coating Applying a sealing coat (or finish) to a floor, sometimes referred to as waxing.

Debris Includes, but is not limited to, paper, cans, bottles, large limbs and branches, and other similar items.

Disinfect To cleanse of microorganisms by application of a chemical agent, also sanitize.

Dispenser A dispensing container, machine, etc. which is used to store and release products in single usage portions. Dispensers under this definition include but are not limited to paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.

Dust Free Spaces Areas requiring specific controls on emission of dust particles from cleaning processes or equipment.

Interior Glass Surfaces All glass, plexi-glass, transparent or semi-transparent plastic surfaces within a building. Including but not limited to: walls, doors, room dividers, display cases, etc.

Lunch/Break Room A room designated for use of employees to store, prepare, and consume meals.

Restroom A room or facility with sinks, urinals, toilets, showers and other similar fixtures.

Sanitary Free of microorganisms.

Service Class Category that describes frequency of work for each work item.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Space An area to receive janitorial services which may or may not be considered a room by common definition, e.g., definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Waste Containers Trash receptacles, wastebaskets, trashcans, wastepaper baskets, or any container holding trash, paper, or refuse of any type.

Window Any glass opening on the exterior wall of a building or facility. Includes the interior and exterior of the glass, sill, frame; as well as the associated screens and storm windows.

Youth Center A building or area used for the care and recreation of older children and adolescents.

Attachment J-1503010-02

References and Technical Documents

Title Reference

TJC Standards for Hospitals and Clinics http://www.jointcommission.org/

OSHA Standards for Restrooms 29 CFR 1910.141

OSHA Standards for Bloodborne Pathogens 29 CFR-1910.1030

Child and Youth Program (CYP) OPNAV Instruction 1700.9, Chapter 19

Attachment J-1503010-03

Common Output Level Standards

Any modification to this chart for CNIC funded requirements must be reviewed and validated by the

CNIC Region FX Program Director.

The requirements in the below table are aligned to Facility Services Common Output Level Definitions from Commander, Navy Installations Command dated May 2018. DO NOT include the brief detailing

CNIC COL Definitions as an attachment.

Work items and associated frequencies for commands that do not receive services funded by CNIC should be defined within the Service Classes table shown in Attachments below.

Areas governed by JCAHO and child and youth centers (governed by OPNAV Instruction 1700.9, Chapter 19) are exempted from the frequencies set by CNIC as they a governed by other mandates. See

Attachments below for frequencies.

The work items listed are the Spec Item titles found in Section C. As with Section C, these tables should be tailored to delete work items that are not included in this specification.

Work Item

COL 1 COL 2 COL 3 COL 4

Prestige

(HQ Approved)

Prestige

(REGCOM

approved)

Space Cleaning

Emptying Waste Containers D 2W W W1

Emptying Recycling Containers D 2W As needed2 As needed2

Low Area Cleaning M M Y 0

High Area Cleaning Y Y Y 0

Interior Window Cleaning Y Y 0 0

Exterior Window Cleaning Y Y 0 0

Window Blinds Cleaning Y Y 0 0

Entrance Cleaning W W Y 0

Interior Glass Surfaces Cleaning M M Y 0

Drinking Fountains Cleaning D D D 3W

Lunch/Break Room Cleaning

Cleaning and Servicing D D W3 W3

Emptying Food Waste

Containers D D D D

Floor Care

Sweeping and Dust Mopping 2W W M M

Vacuuming Carpets and Rugs 2W W M M

Cleaning Walk-off Mats D D W W

Spray Cleaning and Buffing M 6Y 2Y4 0

Wet Mopping W 2M 4Y4 4Y

Stripping, Coating, and Buffing 4Y 2Y Y4 0

Carpet and Rug Deep Cleaning 2Y Y Y/2 0

Restroom Services

Attachment J-1503010-03

Common Output Level Standards

Restroom Cleaning S S S D

Restroom Servicing S S S D

Group Shower/Locker Room

Cleaning

Restrooms – clean and disinfect D D D D

Restrooms – restock consumables and empty waste D D D D

Wet mop and disinfect floors D D D D

Spot clean locker surfaces, doors, and hardware D D D D

Showers – clean and disinfect horizontal and vertical surfaces D D D D

Showers – scrub/deep clean and disinfect vertical surfaces M M M M

Machine clean/scrub and disinfect floors 2M 2M 2M 2M

Building Perimeter Services

Debris Removal W W M 0

Emptying Perimeter Waste

Containers W W 2M 2M

LEGEND

S Once per Shift 6Y Six times per year

D Daily 4Y Four times per year

3W Three times per week 3Y Three times per year

2W Two times per week 2Y Two times per year

W One time per week Y One time per year

2M Two times per month Y/2 One time every two years

M One time per month 0 Not Provided

Note 1: Desk-side waste collection is not provided in administrative and operational spaces. Centralized waste containers shall be provided for employee use.

Note 2: Desk-side recycling collection is not provided in administrative and operational spaces. Centralized recycling containers shall be provided for employee use. Recycling containers emptied as necessary to prevent overflow.

Note 3: Lunch/break room area services are limited to stocking paper towels and soap dispensers, where present.

(Floor care provided at the same frequency as the rest of the facility)

Note 4: COL 3 intent is to have floor care events scheduled and performed every two months; therefore, spray cleaning and buffing should not be performed concurrently with quarterly mopping. Annual stripping, coating, and buffing should be performed roughly six months after spray cleaning and buffing and will replace one spray cleaning event for flooring surfaces where stripping and waxing is appropriate.

Attachment J-1503010-04

Service Classes

The Service Class table is a notional example and MUST be tailored to meet customer requirements. This table should ONLY be used where a customer requires services that deviate from the defined COL definitions above.

Per NAVSHORE 003/12, any Navy command desiring FX service above the CNIC funded COLS (except those specifically excluded: Joint Bases, AERBs, and CDCs) must submit a formal waiver request. Review of Non

CNIC-funded Navy command requirements identified in this attachment should be coordinated with the CNIC

Region FX Program Director.

The customers listed below should match those listed in the Custodial Inventory and within the ELINs.

The work items listed are the Spec Item titles found in Section C. As with Section C, these tables should be tailored to delete work items that are not included in this specification.

Work Item

Frequency by Service Class

A B C D

Space Cleaning

Emptying Waste Containers D 2W W W

Emptying Recycling Containers D 2W W W

Low Area Cleaning 2M M 4Y Y

High Area Cleaning 2Y 2Y Y Y

Interior Window Cleaning 4Y 2Y Y Y

Exterior Window Cleaning 4Y 2Y Y Y

Window Blinds Cleaning 4Y 2Y Y Y

Entrance Cleaning 2W W M Y

Interior Glass Surfaces Cleaning 2M M 4Y Y

Drinking Fountains Cleaning D D D 3W

Lunch/Break Room Cleaning

Cleaning and Servicing D D W4 W4

Emptying Food Waste

Containers D D D D

Floor Care

Sweeping and Dust Mopping 2W W 2M M

Vacuuming Carpets and Rugs 2W W 2M M

Cleaning Walk-off Mats D D 2W W

Spray Cleaning and Buffing M 6Y 4Y 2Y

Wet Mopping W 2M M 4Y

Stripping, Coating, and Buffing 4Y 2Y 2Y Y

Carpet and Rug Deep Cleaning 2Y Y Y/2 Y

Restroom Services

Restroom Cleaning S S S D

Restroom Servicing S S S D

Group Shower/Locker Room

Cleaning

Restrooms – clean and disinfect D D D D

Restrooms – restock consumables and empty waste

D D D D

Wet mop and disinfect floors D D D D

Spot clean locker surfaces, doors, and hardware

D D D D

Showers – clean and disinfect horizontal and vertical surfaces

D D D D

Attachment J-1503010-04

Service Classes

Showers – scrub/deep clean and disinfect vertical surfaces

M M M M

Machine clean/scrub and disinfect floors

2M 2M 2M 2M

Building Perimeter Services

Debris Removal 2W W M M

Emptying Perimeter Waste

Containers

2W W 2M 2M

LEGEND

S Once per Shift 6Y Six times per year

D Daily 4Y Four times per year

3W Three times per week 3Y Three times per year

2W Two times per week 2Y Two times per year

W One time per week Y One time per year

2M Two times per month M/18 One time every 18 months

M One time per month Y/2 One time every two years

Attachment J-1503010-05

Mandated Service Classes for Hospitals and Clinics

Please note that these standards apply ONLY to areas where governed services are provided. For example, patient care spaces have the below custodial frequencies; however administrative offices in a hospital or clinic are not covered and shall use the appropriate COLS and service level for administrative areas.

The chart is broken into three (3) main areas based on function, the Spec Writer is advised to designate the type of space on the Custodial Inventory.

Certain tasks have sub-functions broken out beneath them. Frequencies of these sub-functions are mandate driven and must be completed as specified. Restroom floors shall be cleaned at the frequencies for floors in patient care areas regardless of location.

Areas

Work Item High Traffic

Areas - Patient waiting areas and Pharmacies

Food Handling

Areas - Break rooms, kitchens, coffee messes, lunch rooms, food courts, bars, cafeterias

Patient Care

Areas - treatment rooms, in-patient rooms, and physical therapy areas

Space Cleaning

Emptying Waste Containers D D 2D

Emptying Recycling Containers D D 2D

Low Area Cleaning 2W D 2W

Wiping Down Furniture 2W D 2W

Vacuuming Upholstery 2M W 2M

Cleaning Walls, Doors and Partitions M W W

Dust Metal Fixtures M W W

Lunch/Break Room Cleaning D D D

High Area Cleaning 2Y 2Y 2M

Interior Window Cleaning 4Y 4Y 4Y

Exterior Window Cleaning Y Y Y

Window Blinds Cleaning 2Y 2Y 4Y

Entrance Cleaning 2W 2W 2W

Interior Glass Surfaces Cleaning W W W

Drinking Fountains Cleaning S S S

Floor Care

Sweeping and Dust Mopping 3W D D

Vacuuming Carpets and Rugs 3W D D

Cleaning Walk-off Mats D D D

Spray Cleaning and Buffing M M M

Damp Mopping 3W D D

Stripping, Coating, and Buffing 2Y 2Y 2Y

Carpet and Rug Deep Cleaning 2Y 4Y 4Y

Restroom Services

Restroom Cleaning 2D 2D D

Sanitizing Fixtures 2D 2D D

Restroom Servicing D D D

Group Shower/Locker Rooms

Attachment J-1503010-05

Mandated Service Classes for Hospitals and Clinics

Damp mop/disinfect floors D D D

Machine clean/scrub and disinfect floors 2M 2M 2M

Restrooms – cleaned and disinfected D D D

Restrooms – consumables restocked and wasted emptied

D D D

Showers – clean and disinfect horizontal surfaces D D D

Showers – clean and disinfect vertical surfaces M M M

Spot clean locker surfaces, doors, and hardware D D D

Building Perimeter Services

Debris Removal 2W D N/A

Emptying Perimeter Waste Containers 2W D N/A

Legend

S Once per Shift 6Y Six times per year

D Daily 4Y Four times per year

3W Three times per week 3Y Three times per year

2W Two times per week 2Y Two times per year

W One time per week Y One time per year

Attachment J-1503010-06

Mandated Service Classes for Child Youth Program Facilities

Custodial Services for Child Development Centers and Youth Centers (collectively CYP facilities) are governed by OPNAV Instruction 1700.9, Chapter 19. Please note that these standards apply ONLY to areas where governed services are provided. For example, in CDC spaces where children are cared for (classroom, play areas, lunch rooms, etc.) the custodial frequencies are set by mandate and must meet the frequencies below; however administrative offices in CYP are not covered by the mandate and shall use the appropriate COLS and service level for administrative areas.

The designation * on Carpet and Rug Deep Cleaning means a minimum of one carpet cleaning a year shall be steam cleaning. Certain tasks have sub-functions broken out beneath them frequencies of these sub-functions are mandate driven and must be completed as specified.

Work Item CYP

Space Cleaning

Emptying Waste Containers D

Emptying Recycling Containers 2W

Low Area Cleaning 2W

Doorknobs D

Cubbies M

Lunch/Break Room Cleaning D

High Area Cleaning 2Y

Interior Window Cleaning 4Y

Exterior Window Cleaning Y

Window Blinds Cleaning 2Y

Entrance Cleaning 2W

Interior Glass Surfaces Cleaning 2W

Drinking Fountains Cleaning S

Floor Care

Sweeping and Dust Mopping D

Vacuuming Carpets and Rugs D

Cleaning Walk-off Mats D

Spray Cleaning and Buffing M

Damp Mopping D

Stripping, Coating, and Buffing Y

Carpet and Rug Deep Cleaning 4Y*

Carpet and Rug Deep Cleaning (Infant Areas) M*

Restroom Services

Restroom Cleaning S

Hand washing sinks, faucets, surrounding counters D

Soap Dispensers D

Toilet bowls D

Restroom Servicing S

Building Perimeter Services

Debris Removal 2W

Emptying Perimeter Waste Containers 2W

Legend

S Once per Shift 6Y Six times per year

D Daily 4Y Four times per year

Attachment J-1503010-06

Mandated Service Classes for Child Youth Program Facilities

3W Three times per week 3Y Three times per year

2W Two times per week 2Y Two times per year

W One time per week Y One time per year

Attachment J-1503010-07

Maps and Locations

Maps and Locations will be provided upon award

Attachment J-1503010-08

Floor Plans

Floor Plans will be provided upon award

Attachment J-1503010-09

Custodial Inventory

Inventory is provided as separate attachment J-1503010-09