ITN 10908 Solicitation Document.pdf

ITN #10908

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Date: April 14, 2025

Solicitation #: Department of Juvenile Justice (Department or DJJ) Solicitation # 10908 -

Crestview Youth Academy.

Subject: The Department is seeking a twenty (20)-bed moderate-risk and twenty-f ive (25)-bed high/maximum-risk residential program for females appropriate for residential placement, between the ages of thirteen (13) and twenty-one (21), who need Intensive Mental Health (IMH) Treatment Services. Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought; Attachment A-1, Health and Nursing Services; the Intensive Mental Health (IMH) Attachment, the Academic Services Attachment, and the Career and Technical Education (CTE) Services Attachment.

The program shall be in a Department-owned building located at 4449 Straightline Rd., Crestview, Florida 32539, in Circuit 1 of DJJ’s northwest region.

At the time of Contract execution, the service to be provided is IMH. The Department reserves the right to add any of the additional service types noted below to the program as the needs of the Department dictate. Should such a need arise, the Department will work with the Respondent to allow adequate time to make program adjustments (e.g., physical site changes, staf f ing changes, etc.)

before adding the service type.

• Substance Abuse Treatment Overlay Services (SAOS)

• Mental Health Overlay Services (MHOS)

• Intensive Mental Health (IMH) Treatment Services

• Comprehensive Treatment Services for Co-Occurring Disorders

• Borderline Intellectual Functioning (BIF) Treatment Services

• Developmental Disability (DD) Treatment Services

• Medical Complex Residential Overlay Services

• Juvenile Sexual Of fender Treatment Services

The Department intends to award a single Contract. The award shall be based upon funding availability and the Department’s f inal determination of service needs. Basic care and custody of a residential program shall be provided in accordance with Florida Statutes (F.S.), Florida Administrative Rules, and Department policy, to meet the minimum requirements.

This Invitation to Negotiate (ITN) is issued by the State of Florida, Department of Juvenile Justice (Department or DJJ), to select a Respondent to provide the above-referenced services at the specif ied program.

The ITN package consists of this transmittal letter with the following attachments and exhibits (some of which are not included, but are available electronically as noted):

1Available at:

https://www.dms.myf lorida.com/business_operations/state_purchasing/state_agency_resources/stat e_purchasing_pur_forms 2 Available at: https://www.djj.state.f l.us/partners-providers-staf f /procurement-and-contract-administration 3 Available at: https://www.djj.state.f l.us/partners/contract-management 4Available at https://www.djj.state.f l.us/research/latest-initiatives/juvenile-justice-system-improvement-project-(jjsip)/standardized-program-evaluation-protocol-(spep) 5 Uploaded as a separate document f rom the ITN and posted on the Vendor Information Portal.

PUR 1000(1) General Contract Conditions - Incorporated by Reference1 PUR 1001(1) General Instructions to Respondents - Incorporated by Reference1 Attachment A Services Sought Attachment A-1 Health and Nursing Services

Linked Attachments to be Included as Part of this Solicitation https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration https://www.djj.state.fl.us/partners/contract-management https://www.djj.state.fl.us/research/latest-initiatives/juvenile-justice-system-improvement-project-(jjsip)/standardized-program-evaluation-protocol-(spep) https://www.djj.state.fl.us/research/latest-initiatives/juvenile-justice-system-improvement-project-(jjsip)/standardized-program-evaluation-protocol-(spep)

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Attachment Substance Abuse Treatment Overlay Services (SAOS)2 Attachment Mental Health Overlay Services (MHOS) 2 Attachment Intensive Mental Health (IMH) Treatment Services 2 Attachment Comprehensive Treatment Services for Co-Occurring Disorders2 Attachment Borderline Intellectual Functioning (BIF) Services2 Attachment Developmental Disability (DD) Treatment Services2 Attachment Medically Complex Residential Medical Overlay Services2 Attachment Juvenile Sexual Of fender Treatment Services2 Attachment B General Instructions for the Preparation and Submission of Replies Attachment C Special Conditions Attachment D Past Performance for Residential Commitment Programs Evaluation

(MANDATORY)

Attachment E Reserved Attachment F Selection Methodology and Evaluation Criteria Attachment G Sample Vendor Contract2

Attachment H IMH Comprehensive Budget Department Owned2

Attachment I Business Information Report Request2 Attachment J Comparative Analysis Tool5 Attachment K Drug-Free Workplace Certif ication2 Attachment L PUR 1355 – Foreign Country of Concern Attestation5 (MANDATORY) Attachment M Reserved Attachment N Notice of Intent to Submit a Reply5 Attachment O ITN Reply Cross Reference Table Attachment P Written Reply Evaluation Questions/Considerations Attachment Q Reply Verif ication Form5 Attachment R Reserved Attachment S Reserved Attachment T Reserved Attachment U Florida Certif ied Minority Business Enterprise (CMBE) Subcontracting

Utilization Plan2 Attachment V Reserved Exhibit 1 Invoice2 Exhibit 2 Designation and Request to Change Primary Intervention and Treatment Services2 Exhibit 3 Florida Minority Business Enterprise (MBE) Utilization Report2

Exhibit 4 Staf f ing Qualif ications and Educational Requirements Chart2

Exhibit 5 Pre-Service Training Plan2

Exhibit 6 Annual In-Service Training Plan2

Exhibit 7 Youth Census Report2 Exhibit 8 Frequently Asked Questions5

Exhibit 9 Department Furnished Property Inventory5

Exhibit 10 Transition In Checklist2

Respondents shall comply fully with the instructions on how to respond to the ITN.

Any person with a qualif ied disability shall not be denied equal access and ef fective communication regarding any solicitation documents or the attendance via telephone at any related meeting or reply opening. If accommodations are needed because of a disability, please contact the Bureau of Procurement and Contract Administration at least f ive business days prior to the meeting.

The def initions found in Rule 60A-1.001, Florida Administrative Code shall apply to this ITN and the contract resulting f rom this ITN. The following additional terms are also def ined:

1. “Department” means the Department of Juvenile Justice that has released the solicitation.

2. “Procurement Manager” means the Department’s contracting personnel, as identif ied in the procurement.

3. “Prospective Provider” or “Provider” means the business organization or entity providing the services and commodities specif ied in the reply to this Invitation to Negotiate (“ITN”).

4. “Respondent” means the entity that submits materials to the Department in accordance with these

Instructions.

5. “Reply” means the material submitted by the Respondent in answering the solicitation.

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6. “Scrutinized Companies List”: The Respondent certif ies that it is not on the Scrutinized Companies that Boycott Israel List, created pursuant to section 215.4725, F.S., or is engaged in a boycott of Israel; or on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to section 215.473, F.S.; or engaged in business operations in Cuba or Syria. The Department may, at its option, terminate the Contract if the Provider is found to have submitted a false certif ication as provided under subsection 287.135(5), F.S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or been engaged in business operations in or with Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel.

7. “Primary Company” means the Respondent.

8. “Secondary Company” is where one or more principals of the Primary Company have received compensation f rom this company.

9. “Cause” is def ined as breach, misfeasance, malfeasance, or other inappropriate action.

10. “Misfeasance” means someone in authority performs a legal act in an illegal way, of ten without intending to cause harm to another individual.

11. “Malfeasance” means an act that is illegal and causes physical or financial harm to others by a person in authority.

Termination for Cause Exclusion In addition to other criteria set forth in this solicitation document, any Respondent, and any and all subsidiaries of the Respondent, that have had a contract terminated by the Department for cause is subject to the provisions below. The 12-month period shall begin with the ef fective date of termination for cause, as delineated in the termination letter f rom the Department.

1. If terminated for cause in the last 12-month period preceding the Date Written Replies Are Due and

Opened for this solicitation, the Respondent shall be ruled disqualif ied and therefore ineligible to submit a response to the solicitation.

2. If terminated for cause in the last 12-month period preceding the Anticipated Date of Contract Award resulting f rom this solicitation, the Respondent shall be ruled disqualif ied and therefore ineligible to receive a contract award.

3. The above applies regardless of the business structure (for prof it/not for prof it) or the dates the Respondent or subsidiary were created.

Per chapter 985.632, F.S., the Department is required to evaluate its’ programs annually to ensure program services are performed according to the minimum standards established in the Contract. If a current DJJ Provider fails to provide the contracted services according to the minimum standards established in the Contract, and the Department cancel’s or terminates the Contract for this failure, the Respondent’s bid, proposal or reply to a solicitation for the canceled service will be ruled disqualif ied. The Department is unable to contract with the Respondent for the canceled service for a period of 12 months f rom the date of Contract termination. The Department will also rule a previous DJJ Provider ineligible to submit a bid, proposal or reply to a solicitation if the 12-month period has not ended.

One Florida Initiative Requirement The “One Florida Initiative” was developed in an ef fort to increase diversity and opportunities in state contracting without using discriminatory policies. If a Respondent(s) is awarded a Contract resulting f rom this solicitation, answers to the following questions may be due to the Department prior to Contract execution:

1. Does your organization have a Small Business Administration 8(a) certif ication? Yes (Y) / No (N) If Y, then proceed no further with these questions.

2. Is your organization a non-prof it? Y/N If Y, then proceed no further with these questions.

3. Does your organization have more than 200 permanent full-time employees (including the permanent full-time staf f of any af f iliates)? Y/N If Y, then proceed no further with these questions.

4. Does your organization have a net worth of $5 million or more (including the value of any af f iliates)?

Y/N

Sincerely, Version 27 - Rev. 10-09-24 Page 4 of 110

Terra Dailey Procurement Manager Bureau of Procurement and Contract Administration Florida Department of Juvenile Justice The Knight Building, Suite 1100 2737 Centerview Drive Tallahassee, Florida 32399-3100 Telephone: 850-717-2601 Fax: 850- 414-1625 E-Mail Address: Terra.Dailey@fldjj.gov

THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK

mailto:Terra.Dailey@fldjj.gov

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ATTACHMENT A

SERVICES SOUGHT

I. INTRODUCTION/BACKGROUND

The Department of Juvenile Justice (“Department” or “DJJ”) currently contracts for the operation of the Crestview Youth Academy program, a co-located thirty-two (32)-bed high-risk program and a twenty-four (24)-bed moderate-risk for males who are committed to the Department and needs Substance Abuse Treatment Overlay Services (SAOS), or Borderline Intellectual Functioning (BIF) / Borderline Developmental Disability (BDD) Services, or Developmental Disability (DD) Treatment Services. The program is currently located in a Department-owned building in the northwest region.

The Department is seeking a twenty (20)-bed moderate-risk and twenty-f ive (25)-bed high/maximum-risk residential program for females appropriate for residential placement, between the ages of thirteen (13) and twenty-one (21), who need Intensive Mental Health (IMH) Treatment Services. Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought; Attachment A-1, Health and Nursing Services; the Intensive Mental Health (IMH) Treatment Services Attachment, the Academic Services Attachment, and the Career and Technical Education (CTE) Services Attachment. The program shall be in a Department-owned building located at 4449 Straightline Rd., Crestview, Florida 32539 in Circuit 1 of DJJ’s northwest region.

At the time of Contract execution, the service to be provided is IMH. The Department reserves the right to add any of the additional service types noted below to the program as the needs of the Department dictate. Should such a need arise, the Department will work with the Respondent to allow adequate time to make program adjustments (e.g., physical site changes, staf f ing changes, etc.) before adding the service type.

• Substance Abuse Treatment Overlay Services (SAOS)

• Mental Health Overlay Services (MHOS)

• Intensive Mental Health (IMH) Treatment Services

• Comprehensive Treatment Services for Co-Occurring Disorders

• Borderline Intellectual Functioning (BIF) Treatment Services

• Developmental Disability (DD) Treatment Services

• Medical Complex Residential Overlay Services

• Juvenile Sexual Of fender Treatment Services

The Department intends to award a single Contract. The award shall be based upon funding availability and the Department’s f inal determination of service needs. Basic care and custody of a residential program shall be provided in accordance with Florida Statutes (F.S.), Florida Administrative Rules, and Department policy, to meet the minimum requirements.

II. OVERVIEW OF SERVICES SOUGHT BY THIS INVITATION TO NEGOTIATE (ITN)

The Respondent shall design, develop, implement, and operate a residential program, as outlined herein, for youth who have been committed to the Department and assessed utilizing the Department risk/needs assessment tools, the Community Assessment Tool (CAT), and/or the Residential Assessment for Youth (RAY), and pre-disposition comprehensive evaluation. Services shall include the provision of custody, treatment, and continuous supervision, twenty-four (24) hours per day, seven days per week, utilizing evidence-based and promising practices and treatment services, within a f ramework based upon mental health treatment needs, substance abuse treatment needs, and restorative justice philosophy.

III. STATEMENT OF PURPOSE

The Department is requesting replies f rom qualif ied Respondents who have the qualif ications, experience, and past performance to provide a program with services clearly linked to the Department’s mission, value, and goals for a residential program.

To support the Department’s vision for residential programs, operations of the proposed program shall accomplish several major program goals, including, but not limited to, creating a therapeutic environment for youth in the care of DJJ and providing medical, mental health, and substance abuse treatment, while integrating the youths’ family, community, social services, and other

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IV. YOUTH TO BE SERVED

A. Youth Eligibility Youth to be served shall be between the ages of thirteen (13) and twenty-one (21), who are committed to the Department af ter being assessed and referred as appropriate for residential placement.

B. Limits on Youth to be Served The following minimum service tasks must be delivered as part of the basic care and custody services required for operation of a residential program, and must be performed in accordance with all Departmental policies, procedures, Florida Statutes (F.S.), and Florida Administrative Codes (F.A.C.):

Title Description Rule Chapter 63E-7, F.A.C. Operation of Residential Programs Rule Chapter 63H-3, F.A.C. and FDJJ Policy 1517

Staf f Training

Rule Chapter 65D-30.003(15), F.A.C. Licensing of the Department of Juvenile Justice Commitment Programs and Detention Facilities

Rule Chapter 64B9-14, F.A.C. Delegation to Unlicensed Assistive Personnel

Rule Chapter 64B16-28 sections 303, 606 and 702, F.A.C.

Pertaining to Modif ied Class II Institutional Pharmacies

Rule Chapter 63M-2, F.A.C. Health Services Occupational Safety and Health Administration (OSHA) Standards

Educational Services in Department of Juvenile Justice programs

Chapter 287, F.S. Procurement of Personal Property and Services

Rule Chapter 63N-1, F.A.C. Mental Health Services and Disability Services

Chapter 397, F.S. and Rule Chapter 63N- 1, F.A.C.

Substance Abuse Services

Chapter 458, F.S. Medical Practice Chapter 459, F.S. Osteopathic Medicine Chapter 464, F.S. Nursing Chapter 466, F.S. Dentistry, Dental Hygiene, and Dental

Laboratories Chapter 468, F.S. Miscellaneous Professions and

Occupations Chapter 495, F.S. Registration and Protection of Trademarks Section 1003.52 F.S. Educational Services in Department of

Juvenile Justice programs U.S. Department of Justice 28 CFR Part 115, National Standards to Prevent, Detect, and Respond to Prison Rape

Prison Rape Elimination Act National Standards

Florida Department of Agriculture and Consumer Services and 595.405, F.S.

National School Lunch Program and School, Food, and Nutrition

Rule 63B-1.003, F.A.C. Career Educational Programming FDJJ Policy 9325 Medicaid Procedures FDJJ Policy 8325 Placement of Inactive Youth Procedures FDJJ Policy 9326 Medical Reimbursements for Moderate and

Secure Residential Programs

C. Length of Stay Pursuant to 985.455(3), F.S., “Any commitment of a delinquent child to the department must be for an indeterminate period of time, which may include periods of temporary release; however, the period of time may not exceed the maximum term of imprisonment

Version 27 - Rev. 10-09-24 Page 7 of 110 that an adult may serve for the same offense. The duration of the child’s placement in a commitment program of any restrictiveness level shall be based on objective performance-based treatment planning. The child’s treatment plan progress and adjustment-related issues shall be reported to the court quarterly, unless the court requests monthly reports.

If the child is under the jurisdiction of a dependency court, the court may receive and consider any information provided by the Statewide Guardian ad Litem Office or the child’s attorney ad litem, if one is appointed. The child’s length of stay in a commitment program may be extended if the child fails to comply with or participate in treatment activities. The child’s length of stay in the program shall not be extended for purposes of sanction or punishment. Any temporary release from such program must be approved by the court.

Any child so committed may be discharged from institutional confinement or a program upon the direction of the department with the concurrence of the court. The child’s treatment plan progress and adjustment-related issues must be communicated to the court at the time the department requests the court to consider releasing the child from the commitment program. The department shall give the court that committed the child to the department reasonable notice, in writing, of its desire to discharge the child from a commitment facility. The court that committed the child may thereafter accept or reject the request. If the court does not respond within 10 days after receipt of the notice, the request of the department shall be deemed granted. This section does not limit the department’s authority to revoke a child’s temporary release status and return the child to a commitment facility for any violation of the terms and conditions of the temporary release.”

Pursuant to 985.465, F.S., “A maximum-risk residential facility is a physically secure residential commitment program with a designated length of stay from 18 months to 36 months, primarily serving children 13 years of age to 19 years of age or until the jurisdiction of the court expires. Each child committed to this level must meet the criteria outlined in the Florida Statute.”

D. Screening and Assessment System

1. Referrals

The decision to place an individual in the program shall be made by the Department through its Regional Commitment Management of f ices throughout the State. The determination made by the Department is f inal and binding on all parties. If the Respondent disagrees with the placement of a youth, the admission of the youth shall occur, and the Respondent may contact the assigned Commitment Manager. Exceptions to the age requirement can be made with the approval of the Chief of Commitment.

2. Admissions

a. The Respondent shall accept new admissions Monday through Friday between 8 a.m. and 5 p.m., eastern standard time, with the f lexibility to provide admission services during non-routine hours should the need arise. All admissions will be coordinated in advance with the local Commitment Manager and Department Juvenile Probation Of f icer (JPO).

b. Program services shall be limited to youth referred for program admission f rom the Department. The Department prohibits the placement in the program of anyone other than youth under the Department’s jurisdiction.

This includes no on-site sharing or co-mingling of common areas (such as sleeping, dining, education, sports activities, or vehicle transportation) with youth committed to the Department, and youth who are not under the Department’s jurisdiction, unless otherwise approved by the Department.

3. Program Orientation The Respondent shall provide an orientation for youth in the program in accordance with Rule Chapter 63E-7, F.A.C.

V. WRITTEN RESPONSE

The written response must include a description of the services to be provided, with an explanation of how the proposed services will specif ically advance the Department’s vision and major goals, as outlined in section III., Statement of Purpose, above. The written response must explain how this organization is equipped to provide the unique services outlined in Attachment A, Services Sought, the Intensive Mental Health (IMH) Treatment Services Attachment, the Academic Services Attachment, and the Career and Technical Education (CTE) Services Attachment.

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A. Innovative Program Services to be Provided The Respondent shall propose and describe in detail the innovative nature of program services to (minimally) include the following:

1. Care and Custody Services

The Respondent shall provide transportation, care and custody and uninterrupted proper supervision of youth during hours of program operation or service. The Respondent shall provide the following:

a. Nutritious, well-balanced meals and three snacks, prepared and served in a manner that ensures the needs of each youth are taken into consideration. The Respondent shall ensure that, during the term of the resulting Contract, there is a thirty (30)-day supply of non-perishable food items and products, available at the facility;

b. Climate-appropriate clothing that f its properly, can easily be transitioned between the program and community activities, is clean, and in good repair. Youth shall be provided with personal hygiene items;

c. Bed linens and towels shall be washed and sanitized regularly;

d. The Respondent is required to ensure appropriateness and compliance with sections 760.10 and 1000.05(4)(a), Florida Statutes, of any material, resource, curriculum, instruction, treatment, guide, therapy, book, workbook, article, or any other form of content provided to youth, to protect youth f rom divisive concepts; and

e. At least sixty percent (60%) of the youth’s waking hours shall be taken up in a structured activity.

2. Case Management Coordination Services The Respondent shall provide Case Management Services that include coordination with the Department staf f , other agencies, and members of the community, in the assessment of the individual needs of youth. Youth shall be matched to specif ic delinquency interventions based on the highest criminogenic needs indicated by the CAT/RAY and mental health and substance abuse evaluations as set forth in Rule Chapter 63N-1, F.A.C.

B. Staf f ing and Personnel The following must be included with the written response:

1. Staf f ing and Personnel Plan

The Respondent must submit a detailed staf f ing plan outlining the staf fing patterns for direct care staf f . The plan must include the position titles, the number of positions working each shif t, and their proposed working hours.

2. Staf f ing Levels The Respondent shall describe, in detail, their relief factor and describe its plan on how they will ensure that the Full Time Employee (FTE) count is enough to cover all staf f ing requirements, including absences of staf f for any reason or duration.

Levels of physical sight and sound presence of staf f must be commensurate with the stated staf f -to-youth ratio, to provide immediate response to emergencies, active supervision of the youth, and suitable and timely response to the everyday needs of youth while maintaining safety and security within the program.

Awake is def ined as when the daily activity schedule indicates youth are awake, active, and supposed to be out of their rooms.

Asleep is def ined as when the daily activity schedule indicates all youth are supposed to be in their rooms for sleep and all youth are secure in their sleeping rooms for sleep hours. If any youth remain out of their rooms af ter sleep hours as indicated on the daily activity schedule for clean-up activities, community service hours, or moving about the program for any reason, it is considered awake, and the awake ratio is required. The Respondent shall deliver the following minimum staf f -to-youth ratios:

Minimal Staff-to-Youth Ratios Awake Ratio 1:5 Asleep Ratio 1:10 Of f -Site Ratio 1:5

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3. Staf f Training All direct-care Respondent staf f training, instructor qualif ications, documentation, course hours, and training plans or calendars shall be in accordance with Rule Chapter 63H-3, F.A.C., and FDJJ Policy 1517. In addition to coursework identif ied in rule and available through the Department’s Learning Management System, all direct care staf f shall successfully complete training in stress management for staff;

adolescent healthcare; behavior management and modif ication; positive reinforcement techniques and strategies; risk factors and triggers relating to youth with a history of victimization; for staf f conducting intake, the Facility Entry Physical Health Screening form and administration of the Massachusetts Youth Screening Instrument-Second Edition (MAYSI-2), and other required intake processes and procedures; for staf f assessing youth, Residential Assessment for Youth (RAY), Performance Plan, and other associated training; risk factors and triggers relating to homicidal risk and homicidal prevention; immediate access to emergency medical services; the program’s treatment model; Trauma Responsive and Caring Environment (TRACE) self -assessment; Standardized Program Evaluation Protocol (SPEP) overview and process; and any additional Respondent staff training of fered in the Respondent’s written response.

4. Staf f ing Qualif ications and Key Personnel The Respondent shall comply with applicable rules, statutes, and licensing standards regarding professional qualif ications. The Respondent shall ensure that all staf f possess adequate training and education to perform the duties for which they are assigned and meet all applicable licensing or certif ication requirements for their respective disciplines.

a. The Respondent shall submit the Staf f ing Qualif ications and Educational

Chart for all program staf f . The plan must clearly identify the licensure status of all clinical staf f and all position titles must match the budget, organizational chart, and other areas where position titles are mentioned.

b. The starting hourly rate for direct care staf f positions (youth care workers and shif t supervisors) shall be no less than $19 per hour.

c. Staf f clothing must be distinctly different f rom youth clothing, and have the term, “Staf f ” on all issued or purchased uniforms and outerwear, for the position in which they were hired.

d. Key personnel are considered essential to successfully comply with a Contract resulting f rom this solicitation and will be specif ied as such:

1) No later than forty-eight (48) hours af ter the removal, substitution, or change in status of any individual listed in the below Key Personnel Table, the Respondent will be required to submit to the Department’s Contract Manager, Of f ice of Health Services (OHS), and the Of f ice of Residential Services Regional Director the following:

a) A detailed written explanation for the action;

b) A plan to ensure contractual services are provided, and if appropriate;

c) A timeline by which the position will be permanently f illed.

2) Once submitted to the appropriate Department of f ices, the plan and the impact of the vacancy in the resulting Contract, will be evaluated. The Off ice of Residential Services and the Of f ice of Health Services (OHS) will notify the Contract Manager, if the plan submitted is appropriate and feasible, at the necessary levels.

Key Personnel

Program Director Health Services Administrator (HSA)

Tool Management Ratio 1:5 Please Note: Neither supervisors nor facility administration staf f will be included in the staf f -to-youth ratios while performing their regularly scheduled activities. At no time, will clinical or education staf f be included in the staf f -to-youth ratios.

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Nursing Staf f Designated Mental Health Clinician Authority (DMHCA) Psychiatrist (contracted or employed) Designated Health Authority (DHA) (contracted or employed) Licensed Mental Health Staf f Non-Licensed Mental Health and Substance Abuse Clinical Staf f Recreation Therapist(s) / Activity Coordinator(s) Case Manager(s) and Transition Services Manager(s) Career and Technical Education (CTE) Instructor(s) / Career and Technical Education (CTE) Coordinator(s) Board Certif ied Behavior Analyst (BCBA) 15% + of Direct Care Staf f

Table 1, Key Personnel

e. Financial Repercussions for Vacancies If the Respondent has f if teen percent (15%) or greater of all its positions vacant at any one time, the Department has the ability to reduce the Respondent’s most current monthly invoice, at its discretion, for the amount allocated for the unf illed positions. Any position outlined under the Key Personnel Table above and direct care staf f positions can also be reduced f rom the Respondent’s most current monthly invoice at the discretion of the Department. The Respondent shall notify the appropriate Residential Regional Director and assigned Department Contract Manager if the program’s direct care staf f vacancy reaches or exceeds f if teen percent (15%).

1. The f inancial repercussion shall be assessed beginning on the date the last position becomes vacant, and which causes the program to reach the f if teen percent (15%) threshold.

2. Calculation methodology: current number of contracted beds x current per diem rate x 5.0% = f inancial repercussion amount per vacancy.

f. Substitution of Work Experience The Department can allow the substitution of verif iable, related work experience in lieu of postsecondary education requirements according to subsection 287.057(28), F.S. Additionally, the Department may choose to waive experience requirements when deemed to be in the best interest of all parties.

5. Staf f Recruitment The Respondent shall state what they will provide to attract talented and qualif ied staf f .

6. Staf f Retention The Respondent shall state what they will provide to retain talented and qualif ied staf f .

C. Mental Health and Substance Abuse Services Mental health and substance abuse services shall be provided in accordance with Attachment A, Services Sought and the Intensive Mental Health (IMH) Treatment Services Attachment.

1. The Respondent shall provide the following minimum annual salaries for the specif ied positions listed below (not inclusive of benef its):

a. Non-Licensed Mental Health Staf f - $50,000.

b. Licensed Mental Health Staf f - $79,000, and

c. Designated Mental Health Clinician Authority (DMHCA) - $85,000.

D. Behavioral Analysis Services When behavioral analysis services are provided in the program, they shall be provided by a qualif ied clinical staf f person or contracted entities.

E. Behavior Management System The Respondent shall propose and implement a multi-faceted behavior management and positive reinforcement system that fosters accountability. The Respondent shall describe their behavior management system; how it will incorporate principles and practices related to trauma responsive practices; how it will ensure that all staf f and educators will be fully

Version 27 - Rev. 10-09-24 Page 11 of 110 trained in the implementation of the proposed system in accordance with Rule Chapter 63H-3, F.A.C., FDJJ Policy 1517, and Rule Chapter 63E-7, F.A.C.; and how it will ensure that subcontractors and volunteers will be fully trained in the implementation of the proposed behavior management system.

1. Youth shall never be denied regular meals, healthcare, accommodation of religious needs, or staf f assistance. Disciplinary actions must be detailed in procedures that inform youth of the reasons prior to the disciplinary actions and provide youth an opportunity to explain the behavior leading to the disciplinary action.

2. Upon assuming operation of the program, the Respondent shall ensure that there is a smooth transition and no disruption in services for youth, as it relates to the outgoing provider’s behavior management and positive behavior reinforcement system, and the future system.

F. Delinquency Programming

1. The Respondent shall propose delinquency programming for youth which utilizes evidence-based or promising interventions and practices, designed to reduce the inf luence of specif ic risk factors related to re-of fending behavior. These risk factors include but are not limited to: antisocial attitudes; values, beliefs; antisocial peers and isolation f rom pro-social peers; poor self -management skills; temperamental and personality factors; family problems; impulsivity; aggression; and problems at school. A list of approved curricula is located at https://www.djj.state.f l.us/partners-providers-staf f /programming-and-technical-assistance-unit/research-informed-and-best-practices.

a. The Respondent shall tailor the delinquency interventions to consider the characteristics of the youth who may not predict re-of fending, but which may constitute roadblocks to successful delinquency interventions (responsivity factors), including, but not limited to age, intelligence quotient (IQ), mental health, physical health, abuse history, and motivation.

b. The Respondent shall deliver social skills training, problem-solving, and training in moral reasoning and decision-making. The youth shall be provided with a variety of positive and challenging learning experiences that are designed to increase one’s pro-social behaviors, social responsibility, and awareness.

2. The Respondent shall complete the Designation and Request to Change Primary, Intervention, and Treatment Services Form, located at https://www.djj.state.f l.us/partners-providers-staff/procurement-and-contract-administration.

a. The Respondent shall ensure that evidence-based interventions located in the Designation and Request to Change Primary, Intervention, and Treatment Services Form are implemented in compliance with the original design of the intervention and that is aligned with varying lengths of stay such that youth will receive targeted dosages and/or receive the services outlined in individual treatment plans, prior to release.

b. The Respondent shall indicate on the Designation and Request to Change Primary, Intervention, and Treatment Services Form, which of the delinquency interventions will be designated as a primary service.

G. Sex-Specif ic Services The Respondent shall propose comprehensive appropriate sex-specif ic services for youth in all its program components. Groups or sex-specific curricula are not required.

H. Restorative Justice Philosophy and Restorative Programming The Respondent shall propose comprehensive programming that ref lects restorative justice philosophy and restorative programming. The Respondent shall describe how it will foster a restorative community within the residential program creating a culture that uses restorative conf lict resolution strategies, contribute to the community and teams, and promotes bridging the roles of the facility and f ield staf f with community partners. All aspects of the program shall:

1. Ref lect the restorative justice philosophy, including case planning processes, competency development, involvement in meaningful community service, restitution, conf lict resolution, and victim and community involvement. At a minimum, the Respondent shall propose restorative programming that holds of fenders accountable for their behavior, including the harm their crimes caused https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprogramming-and-technical-assistance-unit%2Fresearch-informed-and-best-practices&data=05%7C01%7CLaura.Gallagher%40fldjj.gov%7C90cde3e17daa49e8c2f408dbd55cd75d%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638338366953453716%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=J%2Fln0lWslnV0gUPF04ROnNZyNGdQ4cs0OSRCwdU06Kk%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprogramming-and-technical-assistance-unit%2Fresearch-informed-and-best-practices&data=05%7C01%7CLaura.Gallagher%40fldjj.gov%7C90cde3e17daa49e8c2f408dbd55cd75d%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638338366953453716%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=J%2Fln0lWslnV0gUPF04ROnNZyNGdQ4cs0OSRCwdU06Kk%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprogramming-and-technical-assistance-unit%2Fresearch-informed-and-best-practices&data=05%7C01%7CLaura.Gallagher%40fldjj.gov%7C90cde3e17daa49e8c2f408dbd55cd75d%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638338366953453716%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=J%2Fln0lWslnV0gUPF04ROnNZyNGdQ4cs0OSRCwdU06Kk%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprocurement-and-contract-administration&data=05%7C01%7CLaura.Gallagher%40fldjj.gov%7C90cde3e17daa49e8c2f408dbd55cd75d%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638338366953453716%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=uuHMwcbqzMgv%2FzyzBO2nXbr4YfVXFvVRUlH2l3xZXQg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprocurement-and-contract-administration&data=05%7C01%7CLaura.Gallagher%40fldjj.gov%7C90cde3e17daa49e8c2f408dbd55cd75d%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638338366953453716%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=uuHMwcbqzMgv%2FzyzBO2nXbr4YfVXFvVRUlH2l3xZXQg%3D&reserved=0

Version 27 - Rev. 10-09-24 Page 12 of 110 the victim(s) and community, protects the public, of fers offenders opportunities for competency development in skill areas valued by the community in preparation for reintegration into productive community life, and partners with community stakeholders; and

2. The restorative justice interventions to be conducted by the Respondent are listed in the Delinquency Interventions and Treatment Sessions Table.

I. Academic Services The Respondent shall coordinate academic services through the Florida Scholars Academy provider as required in Florida Statute 985.619. The Respondent shall also:

1. Work with the responsible Florida Scholars Academy provider to ensure collaboration in planning, supervision scheduling, and a consistent behavior management system; planning for each student’s program transition; ensure youth have access to appropriate reading materials external to the educational program;

and maintain a diverse media center that meets state requirements.

2. Ensure that direct care staf f are assigned to each classroom; however, at no point shall the education staff be included in the ratio.

J. Internet and Bandwidth Requirements The program must have internet and bandwidth capable of ef f iciently meeting the needs of the program and the services contemplated in the resulting Contract.

K. Career and Technical Education (CTE) Services The Respondent agrees to provide CTE services which lead to career pathways with student outcomes that must include identifying and providing instruction towards an Industry Certif ication earned f rom the Master Credentials List. The Respondent shall seek guidance f rom the Department’s Of f ice of Workforce and Postsecondary Education;

however, remain accountable for the provision of CTE services. See https://www.djj.state.f l.us/partners-providers-staff/procurement-and-contract-administration for a copy of the Master Credentials List.

1. Youth shall be enrolled in a training program or program of study, working towards an industry certif ication within the f irst three months of a students’ entry into in a moderate, high, or max-risk program. Students in high and max risk programs are expected to earn an industry certif ication upon release.

2. The Department requires all students to complete the Florida Ready to Work (FLRTW) Sof t Skills, OSHA 10, and Cardiopulmonary Resuscitation (CPR)/First Aid training, within the f irst three months of the students’ entry into a moderate-risk program, six months prior to leaving a high-risk program, and twelve months prior to leaving a maximum-risk program. Youth who obtain a high school diploma or complete a General Educational Development test (GED) in high-risk and max-risk programs will begin OSHA 10, CPR/First Aid, and Florida Ready to Work Sof t Skills immediately upon completion to prepare for a CTE/pre-apprenticeship program.

See Table Below:

CTE

Requirements Moderate Risk High Risk Max Risk

OSHA 10

Begin and complete within the f irst three months

Begin six months prior to release; however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or

GED

CPR/First Aid

Begin and complete within the f irst three months

Begin six months prior to release; however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or

GED

FLRTW-Sof t Skills

Begin and complete within

Begin six months prior to release; however, begin immediately upon

Begin twelve (12) months prior to release; however, Version 27 - Rev. 10-09-24 Page 13 of 110 the f irst three months completion of high school diploma or GED begin immediately upon completion of high school diploma or

GED

Industry Certif ication

Begin within the f irst three months

Begin within f irst three months and earn certif ication upon release

Begin within f irst three months and earn certif ication upon release

a. Florida Ready to Work Sof t Skills credential interactive training program:

This no-cost program of fers training to youth in a wide range of industry-specif ic and general employability skills, such as: communication, professionalism, teamwork, and critical thinking. By improving upon these skills, youth will increase their chances of f inding employment upon residential release. To earn the Florida Ready to Work Sof t Skills credential, each youth must complete all four modules; including a pre-test, post-test, and pass a one-hour proctored assessment. The one-hour assessment shall be provided by proctors established by the Respondent.

Youth who pass the post-assessment will earn the Florida Ready to Work Sof t Skills credential signed by the Governor of the State of Florida.

b. OSHA 10-hour training course.

c. First Aid/CPR training.

d. Industry Certif ication: Identify and develop a plan to provide instruction towards an Industry Certif ication f rom the Master Credentials List to be approved by the Director of Postsecondary Workforce Education.

The Respondent shall provide a copy of all the youth’s credentials earned in the youth’s Exit Portfolio upon completion.

The Department reserves the right to change CTE services being provided when it is in the best interest of the youth, in coordination with the Respondent, without the need for an Amendment to the resulting Contract, via the Career and Technical Education Services Change Request Form. See:

https://www.djj.state.f l.us/partners-providers-staff-procurement-and-contract-administration for a copy of the form. This foundation along with the students’ career assessment, will set students up to be better prepared for a career pathway towards earning credentials of value f rom the Master Credential List, and essentials skills to be successful in the workforce and in life.

3. The Respondent shall describe what CTE services shall be proposed. The Respondent shall describe, in detail, how the unique interests, aptitudes, and skills of the youth will be developed while building upon their existing strengths and in a manner supportive of their employability. The Respondent shall describe how its services will give youth an occupational advantage in their own community.

L. Religious and Spiritual Opportunities The Respondent shall provide regular faith-based opportunities and quarterly documented attempts to provide religious services and education that encompasses all faiths. Programs delivered shall allow time for youth to address their spiritual health and explore their spirituality and inner strength. Possible activities may include mentoring, time for personal ref lection, cultural traditions, rituals, and discussions about life, meaning, guidance, values, morals, and ethics.

M. Recreation Therapy and Leisure Time Activities The Respondent shall provide daily recreation and leisure time activities in ways that are physically challenging, educational, therapeutic, and constructive (e.g., activities which can be used by the youth af ter release), in accordance with Rule Chapter 63E-7, F.A.C. These activities shall teach the youth healthy ways to maintain their own physical well-being in addition to providing alternative ways of spending leisure time. Opportunities for age-appropriate and sex-specif ic physical conditioning of each youth shall be a part of the overall recreational program. Indoor and outdoor activities shall be provided to all youth.

Non-competitive activities shall be encouraged.

Version 27 - Rev. 10-09-24 Page 14 of 110

1. Recreation activities shall include one hour of indoor/outdoor large muscle activity, be separate and distinct f rom treatment and academic services, and have separate designated times on the Daily Activity Schedule. The Respondent shall describe how input f rom youth will be included in the selection of activities.

2. The Respondent shall employ a Recreational Therapist/Activity Coordinator to provide therapeutic recreational activities. The Recreational Therapist/Activity Coordinator plans, organizes, conducts, and/or coordinates all leisure-time, physical education, recreation activities, and community activities provided to youth. The Recreational Therapist/Activity Coordinator also plans and directs group activities aimed at developing appropriate group interaction behavior, a sense of teamwork and fairness, interpersonal communication skills and cooperation, and ensures that order and discipline are maintained during recreation periods. The Department prefers a bachelor’s degree in physical education, leisure studies recreation, recreation therapy, or a closely related f ield, and one year of experience in group physical education, recreational programs, or recreational therapy; or a High School Diploma with three years’ experience working with youth in a residential or community setting and two years’ experience planning and oversight of recreation activities.

N. Living Environment The Respondent shall propose a program that promotes mentoring, positive role modeling, positive one-on-one, and small group interactions and interventions, while maintaining a setting which promotes a therapeutic environment for the youth. The Respondent shall describe how it will ensure that the following components are implemented:

1. Input f rom youth on…