ITB S-63400-00005614~2.pdf

ITB OregonBuys Bid# S-63400-00005614 Milo McIver Fire Salvage: Fire Salvage Timber No. 9350 Page 1 of 7

OREGON PARKS AND RECREATION DEPARTMENT (OPRD)

ISSUES THIS INVITATION TO BID (ITB) FOR

THE MILO MCIVER FIRE SALVAGE TIMBER SALE

OregonBuys Bid#: S-63400-00005614 OPRD Fire Salvage Timber Sale #: 9350

Date of Issue: 02/08/2023

Bid Closing/Bid Due: 02/23/2022, 03:00 PM (Pacific Standard Time)

Single Point of Contact (SPC): Nameun House, Procurement and Contract Specialist Oregon Parks and Recreation Department

725 Summer St. NE, Suite C Salem, OR 97301

Email: Nameun.House@oprd.oregon.gov Phone: 971-375-8289

ATTACHMENTS

Attachment 1: Contractual Acceptance and Certification of Eligibility to Purchase State Timber

Attachment 2: Timber Sale Bid Form

Attachment 3: Sample Timber Sales Contract

Attachment 4: Timber Sale Contract Exhibits A-G

Attachment 5: Timber Sale Appraisal mailto:Nameun.House@oprd.oregon.gov

ITB OregonBuys Bid# S-63400-00005614 Milo McIver Fire Salvage: Fire Salvage Timber No. 9350 Page 2 of 7

1.0 PROCUREMENT DESCRIPTION

1.1 Purpose

The State is seeking bids from qualified bidders to remove unprocessed timber from public property owned and managed by Milo McIver State Park in Clackamas County, Oregon.

As a result of this solicitation process, State intends to award one Contract for the services described here in. The form of the resulting contract and applicable general provisions are included in Attachment 3 (Sample Timber Sales Contract).

All timber must be removed, and all operations must be complete no later than April 1, 2023.

The anticipated term of the awarded Contract will be the date at the time of signature through June 30, 2023.

1.2 Scope of Services

Operations associated with this Contract include ground-based timber salvage/thinning operations, and progressive rehabilitation operations. A more detailed description of the scope of services is described in Attachment 3 Sample Timber Sales Contract, Part II and associated exhibits.

SALE NAME & NO.: Milo McIver Fire Salvage/Hazard Tree Felling Fire Salvage Timber Sale No. 9350

ACTS AND REGULATIONS: Bidders shall comply with the following timber regulations:

The Forest Resources Conservation and Shortage Relief Amendments Act of 1993;

ORS 526.801 to 526.831, and 526.992, Timber Export Regulations

Oregon Forest Practices Act 1972, as amended

HARVEST TYPE: Salvage/Thinning

HARVEST MOTHOD: 1.7 acres of Ground-based harvest operations where trees shall be mechanically felled and yarded with shovel logging equipment, or similar methods as approved by STATE.

SALE LOCATION: Milo McIver State Park. Located in portions of Section 24 & 13 of Township 3 South, Range 3 East, W.M., Clackamas County, OR.

APPRAISED VOLUME & QUALITY:

Species Product AVG DIA. Grade Volume (mbf)

Douglas-fir Saw-log 18” 3S 31

Douglas-fir Saw-log 15” 4S 15

Total 46

Misc. Pulp 16” 3S 45 (tons)

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1.3 Tobacco Free Properties

Bidders need to be aware that Executive Order 12-13 established statewide policy that properties wholly owned or leased by the State of Oregon shall be tobacco free. If Bidder is selected for contract award, Bidder, and its employees, agents and subcontractors will be expected to comply with established smoking restrictions while performing services or operating on State property.

1.4 Notices, Plans, And Permits

PURCHASER shall procure all Permits and licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of the Operations, and shall maintain and keep such Permits and licenses current throughout the term of the Contract.

2.0 SOLICITATION PROCESS

2.1 Procurement Authority and Method

Agency is conducting this Procurement under the authority granted in ORS 279A.050(6)(d) and ORS 390.121(3), which gives the State Parks and Recreation Commission authority to offer forest products for sale.

2.2 Definitions

2.2.1 Contract-Specific Terms.

See Section 1001 Definitions of Terms under Part I. Sale of Timer in Attachment C – Timber Sales Contract.

2.2.2 General Definitions.

Capitalized terms in the Solicitation Document have the meaning set forth below, and if not defined below. Other capitalized terms may be defined in the section in which they appear.

• “Addendum” or “Addenda” means an addition to, deletion from, a material change in, or general interest explanation of this Solicitation Document.

• “Bid” or “Offer” means the Bidder's written offer submitted in response to this Invitation to Bid, including all necessary attachments.

• “Bidder” or “Offeror” means a Person that submits a Bid in response to this Invitation to Bid.

• “Closing” means the date and time specified in this Solicitation Document as the deadline for submitting

Bids.

• “Contractor” means the Person with whom Agency enters into a contract pursuant to this Invitation to

Bid.

• “OPRD” means the Oregon Parks and Recreation Department, or Agency.

• “Person” means any of the following with legal capacity to enter into a Contract: individual, corporation, business trust, estate, trust, partnership, limited liability company, association, joint venture, governmental agency, public corporation or any other legal or commercial entity.

• “Responsive” means having the characteristic of substantial compliance in all material respects with the applicable requirements of this Solicitation Document.

• “Services” means all work required to be performed under the Contract resulting from this Solicitation Document.

• “Solicitation Document” or “Invitation to Bid (ITB)” means this document, and all its attachments, which is issued to invite offers from prospective contractors.

• “State” means State of Oregon, OPRD on behalf of the State of Oregon, or Agency.

2.3 Procurement Schedule

Solicitation Issued/Posted on OregonBuys.. ......................................................February 8, 2023, at 3:00 PM Deadline for Inquiries (Questions and Requests for Clarification). ........February 15, 2023 at 3:00 PM Closing/Bids Due/Opening……………………………… ...........................................February 23, 2023 at 3:00 PM

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Intent to Award (Approximate Date) ...................................................................February 28, 2023 Contract Awarded (Approximate Date) ..............................................................By March 1, 2023

2.4 Inquiries and Changes

2.4.1 Single Point of Contact. Bidders shall address ALL INQUIRIES related to this Solicitation to the individual identified below by any of the following methods:

NAME: Nameun House, Procurement and Contract Specialist EMAIL: Nameun.House@oprd.oregon.gov

PHONE: 971-375-8289

2.4.2 Requests for Clarification.

A prospective Bidder may request clarification of any provision contained in this Solicitation Document. Any request for clarification must:

• Be submitted in writing to the Single Point of Contact at: Nameun.House@oprd.oregon.gov and indicate OregonBuys Bid No. S-63400-00005614/Fire Salvage Timber Sales No. 9350 on the written request; and

• Be received by the deadline for inquiries designated in section 2.3 Procurement Schedule, or as changed by Amendment/Addenda.

2.4.3 Changes to Solicitation Document. Changes to the Solicitation Document will be made only by

Addenda issued by OPRD and posted on OregonBuys https://oregonbuys.gov/bso.

2.5 Bid Submission Requirements (General)

Bids must be submitted on the forms and in the format required by this Solicitation Document. Any specific forms required for Bid submittal are included as attachments to this Solicitation Document.

Failure to provide any of the information or comply with any of the requirements in this section 2.5 and its subsections may be considered non-responsive. Agency has the right to determine if Bids substantially meet the requirements of this ITB.

2.5.1 OregonBuys Registration

All vendors must be registered in OregonBuys to do business with the State. Registration is free. To create a vendor account, click the blue “Register” button on the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For OregonBuys registration assistance, email:

support.oregonbuys@das.oregon.gov or call 1-855-800-5046. Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. OPRD will not be responsible for defective registration or incorrect vendor information.

2.5.2 Bid Content

The Bid must be complete in all respects, including necessary signatures, certifications, documentation, and responses to any other information required by this Solicitation Document, including but not limited to the following:

A. Contractual Acceptance and Certification for Purchase of State Timber Form.

The Bid must contain a completed Contractual Acceptance Form and Certification of Eligibility to Purchase of State Timber (Attachment 1) including an original signature of the Bidder or a representative of the Bidder who is authorized to commit the Bidder to legal contracts. The person signing the Bid shall initial any alterations or erasures in ink. By submitting its Bid, a Bidder agrees to be bound by the terms and conditions contained in this Solicitation mailto:Nameun.House@oprd.oregon.gov https://oregonbuys.gov/bso mailto:support.oregonbuys@das.oregon.gov

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Document. A Bidder shall not make a Bid conditional upon State’s acceptance of terms or conditions that conflict with or are in addition to those contained in this Solicitation Document.

B. Timber Sale Bid Form.

The Bid must contain the completed Timber Sale Bid Form (Attachment 2). All Bids must comply with the minimum requirements and must be valid for 30 days from Closing.

2.5.3 Bid Submission

A. Acceptable Bid Delivery and Receipt. To be considered Responsive, Bids must:

• Be submitted to OregonBuys https://oregonbuys.gov/bso prior to Closing date and time.

B. Unacceptable Delivery and Receipt. OPRD will not accept or consider Bids that are:

• Submitted orally, by FAX, or electronically (via Email, the World Wide Web, or some other Internet protocol);

• Received at a physical location; or

• Received after the Closing.

2.5.4 Late Bids. Late bids will NOT be accepted or reviewed.

2.5.5 Authorized Signature. The Bid must be signed by person legally authorized to bind the Bidder to the Bid and the Contract resulting form this ITB.

2.5.6 Bid/Price Requirements. Bidder must provide all information required in the Bidding/Pricing Form for this ITB.

3.0 PRICING

For all Responsive Bids, Pricing submitted will be evaluated to determine the lowest total Bid for the selected items identified as those items to be used in award determination.

4.0 BID REVIEW METHODOLOGY/AWARD PROCESS

4.1 Responsiveness Determination

A Bid received prior to Closing will be reviewed to determine if it is Responsive to all ITB requirements including compliance with 2.5 and its subsections.

4.2 Responsibility Determination

Agency will determine if an apparent successful Bidder is Responsible prior to award and execution of the Contract. At any time prior to award, Agency may reject a Bidder found to be not Responsible.

4.3 Cost Comparison

Subject to Section 3.0 above, Agency intends to award the Contract to the lowest Responsible Bidder whose Bid substantially complies with the requirements and criteria set forth in this Section.

4.4 Conditions of Award

The selected Bidder shall present ALL documents listed below within 14 calendar days of the “Notice of Intent to Award,” issued by State. Failure to present the required documents to State within the fourteen (14) calendar-day period may result in rejection of the Bid and disqualification of Award.

The Timber Sale Contract will not be executed by State until all of the documents listed below have been presented to State.

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In no event shall Purchaser be permitted to conduct operations under the Contract before providing all of the following documents:

1) Exhibit B (Operations Plan) of the Contract;

2) Certificate of Liability Insurance with the coverages and limits required in Attachment 3;

3) Timber Sale Contract signed by the selected Bidder. State will provide Contract prepared for signature to the selected Bidder. State will not sign the Contract until all of the requirements above have been satisfied.

4.5 Method of Award

Only Responsive Bids will be considered for award. In accordance ORS 279B.070(4), if a contract is awarded, State shall award the contract to the Bidder whose Bid will best serve the interests of State, considering price but not limited to, experience, expertise, and contractor responsibility.

State reserves the right to reject any Bid not in compliance with the Solicitation requirements, and to reject any or all Bids upon a finding of State that it is in the public interest to do so.

5.0 CONDITIONS OF AWARD

5.1 INTENT TO AWARD.

Agency will notify the selected Bidder of its intention to award the contract. The selected Bidder shall present ALL documents listed below within 14 calendar days of the “Notice of Intent to Award,” issued by Agency. Failure to present the required documents to Agency within the fourteen (14) calendar-day period may result in rejection of the Bid and disqualification of Award.

5.2 AWARD DOCUMENTS FROM PURCHASER

In no event shall Purchaser be permitted to conduct operations under the Contract before providing all of the following documents:

• First payment in the amount equal to twenty-five percent (25%) of the awarded sale amount. Personal checks or cash will not be accepted. Form of payment must be made payable to: “Oregon Parks and Recreation Department”;

• Certificate of Liability Insurance with the coverages and limits required in the Sample Timber Sale Contract; and

• Timber Sale Contract signed by the selected Bidder. Agency will provide Contract prepared for signature to the selected Bidder. Agency will not sign the Contract until all of the requirements above have been satisfied.

6.0 CONTRACT REQUIREMENTS

6.1 Contract Form. The Bid is an offer to enter into a timber sales contract that, if accepted for award, binds the Bidder to a contract and the terms and conditions contained in this Solicitation Document.

The selected Bidder will be asked to sign a contract substantially in the form that is included as Attachment 3 to this Solicitation Document.

6.2 Insurance. Prior to execution of the contract, the selected Bidder shall provide to Agency certificates and additional insured endorsements of the insurance coverages identified in Section 1240 of the Attachment 3 Sample Timber Sale Contract.

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7.0 CHECKLIST

The checklist below is provided only as a courtesy. Agency makes no representation as to the completeness or accuracy of any checklist. Prospective Bidders are solely responsible for reviewing and understanding this ITB and complying with all requirements.

Bidder’s Checklist

Comments Included in Bid

A. Contractual Acceptance and Certification of Eligibility to Purchase State Timber

Attachment 1 Must be signed and initialed, as noted in form.

B. Timber Sale Bid Form Attachment 2 Must be signed.