ITB_OFN261008_NONSTOCK_Fiber_Optic_Cable_Dearman_Buildout__FY26__Fiber_Optic_Cable_Dearman_Buildout.pdf

CITY OF OCALA

Ocala Utility Services Warehouse

1805 NE 30th Avenue Building 700, Gate 4 Ocala, Florida 34470

Phone: (352) 351-6705 Fax (352) 351-6611

INVITATION TO BID

ITB# OFN/261008

July 31, 2026

Sealed bids will be received by Ocala Utility Services/Resource Management for the City of Ocala, Florida via our electronic bidding system – “AURSI” up to 2:00 P.M., August 10, 2026 at which time and place all bids will be opened electronically. NO EXCEPTIONS TO OPENING TIME WILL BE ALLOWED.

ITB# OFN/261008: NON-STOCK Fiber Optic Cable Dearman Buildout - FY26

Any questions relative to any item(s) or portion of this Invitation to Bid should be directed to Mary Ann St. Laurent, Warehouse & Inventory Manager, mstlaurent@ocalafl.org (352-351-6705).

THE REQUIRED METHOD OF RESPONDING TO THIS BID IS TO BID “ELECTRONICALLY”

ON LINE AT WWW.AURSI.COM – IF NOT FAMILIAR WITH THIS METHOD, PLEASE

CONTACT Mary Ann St. Laurent.

CITY OF OCALA, FLORIDA

Mary Ann St. Laurent

REQUIRED SUBMITTALS CHECKLIST

Note: Submittal is required for each box checked for bid to be considered.

_√__ Bid Response Form

_√__ Affidavit of Compliance

_√__ Drug Free Workplace Certificate

_√__ List of References (part of Information Form #1)

_√__ E-Verify Form

_√__ MSDS Sheets (if applicable)

_____ Other: _____________________________________________________

NOTE: NEW PROCEDURE - you must submit a copy of the signature page of your bid response form and all other above noted required documents via email to mstlaurent@ocalafl.org in one PDF file as soon as you have posted your bid to AURSI. DO NOT SUBMIT THE ACTUAL PRICING PAGE OR YOUR BID MAY BE REJECTED. You are no longer required to deliver an original of these documents.

Bid Response Form

ITB # OFN/261008

NAME OF FIRM: ________________________________________________________________________________

ADDRESS: _____________________________________________________________________________________

ACCEPT VISA: _________ YES ________ NO

SIGNATURE: TITLE: ____________________________________________________________________________

PRINT NAME: __________________________________________________________________________________

PHONE NO: _______________________________________ FAX NO: ____________________________________

EMAIL: ___________________________________________FIED NO: ____________________________________

1. GENERAL CONDITIONS

The Bidders hereby declare they have carefully read this Invitation for Bid and its provisions, terms and conditions covering the equipment, materials, supplies or services as called for, and fully understand the requirements and conditions. We certify this bid is made without prior understanding, agreement, or connection with any corporation, firm, entity, or person submitting a bid for the same goods/services (unless otherwise specifically noted), and is in all respects fair and without collusion or fraud. We agree to be bound by all of the terms and conditions of this Invitation for Bid and certify we are authorized to sign this bid for the Bidder. We further agree to furnish and deliver as indicated, FOB CITY OF OCALA FACILITY LOCATION, with all transportation charges prepaid, and for the prices quoted thereon as follows:

It is the Bidder's responsibility to assure your bid is delivered at the proper time to the Buyer or specified location. Bids which for any reason are not so delivered will not be considered. Any/all bids received after the date and time specified will not be accepted.

The City of Ocala is not responsible for the U.S. Mail or private couriers in regards to bids being delivered by the specified time.

2. SEALED BIDS:

All bid must be entered utilizing the automated program “AURSI” (www.aursi.com). All bids are subject to the conditions specified herein. Those, which do not comply with these conditions, are subject to rejection.

ADDITIONAL OR ALTERNATE BIDS, unless specifically requested, WILL NOT BE ACCEPTED.

3. EXECUTION OF BID:

All bids must contain a manual signature of the authorized representative of the Bidder in the space provided on the Bid Response Form. All bids must be typed or printed in ink.

The Bidder should not use erasable ink. All corrections made to the bid by Bidder must be initialed.

4. NO BID:

A respondent who is on the bid mailing list, but who decides not to submit a bid, should respond by returning only the Bid Response Form, marking it "NO BID" and explaining the reason in the space provided. NOTE: To qualify as a response, a Bidder must submit the Bid Response Form marked "NO BID" and explain the reason for the "NO BID".

The form must have a manual signature and company and name, must be received as per the paragraph named "BID

OPENING".

5. BID EVALUATION:

The evaluation of bids and the determination as to equality of products offered shall be the responsibility of the City, and will be based on information furnished by the Bidder.

6. MISTAKES:

Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at Bidder's risk. In case of mistake in extension, the unit price will govern.

7. BID PRICES:

The Bid period shall be for a period of ninety (90) days unless otherwise specified by The City to have a period of one (1) year with a one (1) year renewal option, and shall not be amended after the date and time of the bid opening. Any attempt by the awardee to amend said bid prices except as otherwise provided herein, shall constitute default as outlined in this specification.

8. ADDITION/DELETION:

The City of Ocala reserves the right to add to or delete any item from this bid or resulting award when deemed to be in the best interest of the City.

9. BID DATA:

Bidders shall furnish complete and detailed Bid Data as specified on the Invitation for Bid Form. Bids furnished without data, or incomplete submissions may be rejected at the discretion of the City. Exceptions to the requirements, if any, shall be noted in complete detail. Failure by the Bidder to detail each exception to a bid specification or requirement results in the Bidder being required to meet each specification or requirement exactly as stated.

10. AWARDS:

The City reserves the right to make award(s) by individual item, aggregate or none, or a combination thereof; with one or more suppliers; to cancel the bid, reject any and all bids, or waive any minor irregularity or technicality in bids received. When it is determined there is no competition to the lowest responsive Bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions unless his/her bid has been evaluated as being responsive.

The City reserves the right to make an award to more than one Bidder.

A contract may be awarded, if at all, within sixty (60) days after opening of the bids. The City further reserves the right to not make any award(s) under this bid.

11. CONTRACT CHANGES:

No changes, over the contract/award period, shall be permitted unless prior written approval is given by the Buyer and, where applicable, confirmed through formal acceptance by the City Council.

12. AWARD TO NEXT RATED BIDDER:

In the event of default by the awarded vendor, the City reserves the right to utilize the next rated bidder meeting specifications as the new vendor. In the event of this occurrence, the next rated bidder meeting specifications shall be required to provide the bid items at the prices as contained on their proposal or bid for this specification.

13. BID OPENING:

Bid opening is performed electronically on the date and at the time specified on the bid form. It is the bidder's responsibility to assure that his/her bid is entered into AURSI prior to this time. Only bids entered into the AURSI system by the date and time stated will be considered.

NOTE: Bid tabulations will be available for viewing online after review/award at: www.aursi.com.

14. AMENDMENTS TO ITB:

If it becomes necessary to revise or amend any part of this Invitation to Bid, the Director of Purchasing will furnish the revision by written Addendum. It is the proposer’s responsibility to inquire if any Addenda have been issued.

Any addenda will be posted to www.aursi.com. Any addenda must be acknowledged on the Affidavit of Compliance form.

15. MANUFACTURER'S NAME AND APPROVED

EQUIVALENTS:

Any manufacture’s names, trade names, brand names, information and/or catalog listed within the AURSI System are approved in accordance with the City’s specification but are not intended to limit competition unless otherwise indicated. The bidder may offer any brand for which he/she is an authorized representative, if at the time of the bid the brand is not on the approved listing the bidder may submit the item for approval to the Electric Standards Committee but will not be considered for award to the bid in question.

Bidder shall submit for approval a sample, cut sheet, sketch, and descriptive literature, and/or complete specifications for each item to then be considered for future bids. Bids, which do not comply with these requirements, are subject to rejection. Bidder should refer to and reference the written specification first and foremost. The catalog number is only a reference and should not be the sole source for bidding an item.

16. NON-CONFORMANCE TO CONTRACT

CONDITIONS:

Items may be tested/inspected for compliance with specifications by appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at Vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may result in the Bidder being found in default in which event any and all re-procurement costs may be charged against the defaulting vendor. Any violation of these stipulations may also result in supplier’s name being removed from the Vendor/Bidder mailing list.

17. SERVICE AND WARRANTY:

Unless otherwise specified, the Bidder shall define all warranty service and replacements that will be provided during and subsequent to the award of the contract. Bidders must explain on an attached sheet to what extent warranty and service facilities are provided.

18. SAMPLES:

Samples of items, when called for, shall be furnished free of expense, and if not destroyed may, upon request, be returned at the Bidder's expense. Each individual sample shall be labeled with Bidder's name, manufacturer's brand name and number, bid number and item reference. Samples of successful Bidder's items may remain on file for the term of the contract. Request for return of samples shall be accompanied by instructions, which include shipping authorization and name of carrier, and must be received at time of bid opening. If instructions are not received at this time, the samples shall be disposed of by the City within a reasonable time as determined appropriate by the City.

19. INSPECTION, ACCEPTANCE AND TITLE:

Inspection and acceptance shall be as designated by the City unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the City unless loss or damage results from negligence by the City.

20. GOVERNMENTAL RESTRICTIONS:

In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items or services offered on this proposal prior to their delivery, it shall be the responsibility of the supplier to notify the Buyer at once, indicating the specific regulation which required an alteration. The City reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract at no expense to the City.

21. COMPLIANCE WITH OTHER LAWS:

Applicable provisions of all federal, state and local laws and ordinances, and all City rules and regulations shall govern the quality and warranty of commodities covered by all bids received in response hereto and shall govern any and all claims and disputes between person(s) submitting a bid response hereto and the City, by and through its officers, employees and authorized representatives, or any other person, natural or otherwise; and lack of knowledge by any Bidder shall not constitute a cognizable defense against the legal effect thereof.

22. RULES, REGULATIONS, LAWS, ORDINANCES

AND LICENSES:

The Awardee agrees it shall observe and obey all the laws, ordinances, regulations and rules of the federal, state, county and City, which may be applicable to its services. Likewise, Vendor shall obtain and maintain all permits and licenses necessary for its performance of this contract.

23. PUBLIC RECORD LAW:

Correspondence, materials and documents received pursuant to this Invitation to Bid become public records subject to the provisions of Chapter 119, Florida Statutes.

24. ADVERTISING:

In submitting a proposal, Bidder agrees not to use the City's name as a part of any commercial advertising without prior permission of the City.

25. SAFETY STANDARDS:

Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements of the Federal Occupational Safety and Health Act (OSHA), American National Standards Institute Safety Standards and any Florida standards thereunder.

26. BANKRUPTCY:

In the event of bankruptcy, either voluntary or involuntary of the Vendor, or in the event of the Vendor's insolvency, or upon assignment for the benefit of creditors, then, in any such event, the City shall have the right to terminate the contract and any purchase orders immediately as if the contract and purchase orders had not been made, and no assignment for the benefit or creditors, nor any receiver, nor any trustee of bankruptcy, shall ever have any right or claim under the terms hereof.

27. DELIVERY:

All prices shall be F.O.B. Destination, Ocala, Florida/Freight Prepaid and Allowed. Delivery date and warranties must be written out and submitted with bids. We insist delivery dates, as specified, be met.

28. CONDITION AND PACKAGING:

It is understood and agreed any item offered or shipped as a result of this bid shall be new (current model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

29. INVOICING AND PAYMENT:

Unless otherwise agreed to by the City, payment terms will be thirty (30) days net, from receipt of invoice unless an appropriate prompt payment discount is provided and accepted. All invoices shall bear the purchase order number or City of Ocala contract number. Payment for partial shipments may not be made unless specified in the bid. In addition to the purchase order or contract number, the invoice shall bear the Vendor FEID number (Federal Employer Identification Number). An original invoice shall be submitted to address listed on Purchase Order or contract.

Failure to follow these instructions may result in delay in processing invoices for payment. In addition, the purchase order or contract number must appear on bills of lading, packages, cases, delivery list and correspondence. All questions regarding payment, invoicing, etc., should be addressed to the City of Ocala, Utility Services Warehouse, ATTENTION: Utilities Warehouse Manager at (352) 351- 6705.

30. NON-FUNDING CLAUSE:

In the event sufficient budgeted funds are not available or depleted, the City shall notify the Vendor of such occurrence, and contract shall terminate without penalty or expense to the City.

31. PUBLIC ENTITY CRIMES:

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases or real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list.

32. DRUG FREE WORKPLACE AFFIDAVIT:

Pursuant to Florida Statutes 287.087, each Bidder shall complete the form on the Drug Free Workplace Affidavit and submit same with any bid response. The Drug Free Workplace Affidavit form is found attached to this Request for Bids. The City of Ocala requires that this form be submitted with each bid.

33. VISA ACCEPTANCE:

The City of Ocala has implemented a Procurement card program, using the Visa platform. Vendors may receive payment from the City by the Procurement card in the same manner as other Visa purchases. Visa acceptance is preferred but is not the exclusive method of payment. Please indicate your ability to accept Visa in the space provided on the bid proposal form.

34. AWARDS CRITERIA:

Award(s) of bid will be made based upon the lowest bid meeting specifications, after taking into account all other considerations and mandatory requirements:

A. Compliance to the specifications.

B. Cost.

C. Warranty (if applicable).

D. Delivery.

E. Past Experience.

F. Drug Free Workplace Affidavit.

35. AWARD OF TIE BIDS:

A thorough review of all tie bids shall be conducted by the Buyer. Award recommendations shall be based upon the following:

A. Delivery dates.

B. Reputation of the Vendors involved.

C. Past performance.

D. Drug Free Workplace Program.

E. Location of the Vendor.

Preference will be given to businesses with Drug-Free Workplace Programs in accordance with Section 287.087, Florida Statues.

If all factors and conditions relating to the bids are equal, then the tie bid will be awarded to the local Vendor. If the other Vendor is local, a coin toss will be conducted. The coin toss will be conducted by the Buyer with one witness from outside the Procurement Department.

36. PRICES, TERMS AND PAYMENT:

Firm prices shall be bid and include all services rendered to the purchaser.

A. TAXES: The City of Ocala does not pay Federal excise or sales taxes on direct purchases of tangible personal property. The following exemption number appears on the face of the purchase order: Florida Sales Tax Exemption Number: 85-8012621655C-9, Federal Tax Number 59-6000392.

B. DISCOUNTS: Cash discount for prompt payment shall not be considered in determining the lowest net cost for bid evaluation purposes.

37. CANCELLATION FOR DEFAULT:

This contract is critical to the City of Ocala and the City reserves the right to immediately cancel or annul whole or any part of this contract due to failure of the Vendor to carry out any obligation, term, or condition of the contract. The City will issue a written notice of default effective at once and not deferred by any interval of time. Default shall be for acting or failing to act as in any of the following:

A. The Vendor provides material that does not meet the specifications of the contract;

B. The Vendor fails to adequately perform the services set forth in the specifications of the contract;

C. The Vendor fails to complete the work required or furnish the materials required within the time stipulated in the contract;

D. The Vendor fails to make progress in the performance of the contract and/or gives the City reason to believe the Vendor will not, or cannot, perform to the requirements of the contracts.

The City may resort to any single or combination of the following remedies:

A. Cancel any contract:

B. Reserve all rights or claims to damage for breach of any covenants of the contract;

C. Perform any test or analysis on materials for compliance with the specifications of the contract. If the results of any test or analysis find a material non-compliance with the specifications the actual expense of testing will be borne by the Vendor;

D. In case of default, the City reserves the right to purchase materials, or to complete the required work in accordance with the needs of the City. The City may recover any actual excess costs from the Vendor by:

1. Deduction from an unpaid balance;

2. Collection against the bid and/or performance bond, or;

3. Any combination of the above or any other remedies as provided by law.

38. SUSPENSION OF PAYMENT AND/OR

TERMINATION:

Payment of the amounts due under this contract will be made on a monthly basis. Payments will be made by the City at the end of each satisfactory month of service. Should Vendor fail to perform the service required under this contract then the City may, at its option, retain any, or all, of the monthly payment otherwise due until any service discrepancies are corrected. Repeated service discrepancies on behalf of the Vendor shall entitle the City to terminate this contract without notice, and retain any past due payments otherwise owing under this contract as liquidated damages.

39. MATERIAL SAFETY DATA SHEETS:

In accordance with Chapter 442, Florida Statutes, it is the seller's duty to advise the City of Ocala if a product is a listed toxic substance and to provide a material safety data sheet (MSDS) at the time of delivery.

Vendors must comply with this procedure along with the Florida Right-to-Know law (F.S. 442) and the Federal Hazard Communications Standards (29 CFR 1910.1200) all other applicable laws.

40. BID PROTESTS:

Any Bidder who disputes the reasonableness, necessity or competitiveness of the terms and conditions of the Invitation to Bid, bid specifications, bid selections, contract award or intended contract award shall file such protest in compliance with the City of Ocala Purchasing Policies & Procedures Section Protested Solicitations and Awards. This policy may be obtained at www.ocalafl.org/bids_local.aspx.

41. CONFLICT OF INTEREST/OFFICER AND

EMPLOYEE DISCLOSURE REQUIREMENT:

The award hereunder is subject to the provisions of Chapter 112, Florida Statutes, as amended, governing conflict of interest. All Bidders must disclose with each bid the name of any officer, director or agent who is also a public employee.

Further, all Bidders must disclose the name of any public employee who owns directly or indirectly an interest of five percent (5%) or more in the Bidder's firm or any of its branches. City of Ocala municipal employees, appointed persons, and elected officials (herein referred to as "employees") may engage in outside activities and hold financial interests subject to the requirements of City of Ocala Employee Handbook regulations, state law, and federal regulations and law, if applicable. Every employee who is an officer, director, agent, employee, or owner of a substantial interest in any business entity which does or anticipates doing business with the City of Ocala ("City") must complete an "Officer and Employee Disclosure Statement" and file the statement with the required procurement documents submitted to the respective Buyer.

A statement must be submitted with every procurement response. This statement may be obtained at http://www.ocalafl.org/uploadedFiles/CMO_Services/Purch asing/Officer-Employee-Disclosure-Statement.pdf

42. MANDATORY PERFORMANCE

REQUIREMENTS:

Bidders are required to furnish evidence they maintain permanent places of business and have adequate equipment, personnel, and inventory to furnish the items offered satisfactorily and expeditiously, and can provide necessary services. These requirements may be satisfied by completing the Required Information Form #1 attached.

43. INSPECTION:

The City reserves the right to inspect the Awardee's place of business and equipment prior to the awarding of any contract; for determining responsibility as to the terms and conditions as set forth herein. During the course of the contract, the City likewise reserves the right to inspect the Awardee's place of business at any time with and/or without any given notice.

44. GENERAL INDEMNITY:

The Bidder/Vendor shall indemnify and hold harmless the City and their elected officials, employees and volunteers from and against all claims, damages, losses and expenses, including legal costs, arising out of or resulting from the performance of this contract, provided that any such claim, damage, loss or expenses is attributed to bodily injury, sickness, disease, personal injury or death, or to injury to or destruction of tangible property including the loss or loss of use resulting there from and is caused in whole or in part by any negligent act or omission of the Bidder/Vendor.

45. PATENT AND ROYALTY INDEMNITY:

The Bidder, without exception, shall indemnify and save harmless the City, its officers, agents and employees from liability of any nature of kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City. If the Bidder uses any design, device, or materials covered by letters of patent or copyright, it is mutually agreed and understood without prices shall include all royalties or cost arising from the use of such design, device, or materials in any way used in performance of the Bidder’s work.

46. ADDITIONAL PURCHASES ("PIGGY-BACK") BY

OTHER PUBLIC AGENCIES:

The Vendor, by submitting a bid, authorizes other Public Agencies to “Piggy-Back” or purchase equipment or services being proposed in this invitation to bid at prices bid unless otherwise noted on the proposal sheet.

47. USE OF OTHER CONTRACTS:

The City of Ocala reserves the right to utilize any City of Ocala contract, State of Florida Contract, city or county governmental agencies, school board, community college/state university system cooperative bid agreement.

The City of Ocala reserves the right to separately bid any single order or to purchase any item on this bid if it is in the best interest of the City of Ocala.

48. QUANTITIES:

The quantities as specified in this bid are estimates only and are not to be construed as guaranteed minimums.

49. INTERNAL REVENUE SERVICE FORM W-9

All bids shall be submitted with a completed “Department of the Treasury, Internal Revenue Service Form W-9”. The form may be downloaded at http://www.irs.gov/pub/irs-pdf/fw9.pdf. Should the W-9 form not be provided, payment for work and/or materials will be delayed until the City receives a completed form W-9.

50. EXTENSION:

In addition to any extension options contained herein, the City of Ocala is granted the right to extend any award resulting from this bid for the period of time necessary for the City to release, award and implement a replacement bid for the goods, products and/or services provided through this bid. Such extension shall be based upon the same prices, terms and conditions as existing at the time the City of Ocala exercises this extension right. The period of any extension under this provision shall not be for a period in excess of six months from (a) the termination date of a contract entered into as a result of this bid or (b) the termination date under any applicable period of extension under a contract entered into as a result of this bid.

51. COLLUSION:

The Bidder, by affixing their signature to this proposal, agrees to the following: "Bidder certifies their bid is made without previous understanding, agreement, or connection with any person, firm, or corporation making a bid for the same items and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action".

52. FINANCIAL STATEMENT:

The successful Bidder may be required to submit the following:

A. Certified Public Accountant prepared financial statement for at least two (2) fiscal year ends. The statements should include a balance sheet, income statement, statement of cash flows, and footnotes.

B. The Financial Statements need to be current, meaning within the last twelve (12) months. If they are older than six (6) months, we would ask that a CPA or company prepared interim financial statement be obtained to give us some knowledge of their current situation.

53. LITIGATION:

In the event of any litigation between the parties arising out of this contract, the prevailing party shall be reimbursed by the other party for all attorneys’ fees so incurred. Venue for any such litigation shall be Marion County, Florida. The entire agreement shall be governed by the laws of the State of Florida.

Neither party shall assign any of its rights, obligations, or duties under the terms and conditions of this agreement without the express, written consent of the other party.

54. ACKNOWLEDGMENT OF

ADDENDA/AFFIDAVIT OF COMPLIANCE:

If you take any exceptions to any portion of this bid, you must so indicate on the Affidavit of Compliance form included in this document. In addition, if any addenda are issued, you must acknowledge addenda, on the Affidavit of Compliance form.

55. INSPECTION, EXAMINATION, AND

DUPLICATION OF RECORDS:

Sealed bids or proposals received by an agency pursuant to invitations to bid or requests for proposals are exempt from the provisions of subsection (1) and s. 24(a), Art, I of the State Constitution until such time as the agency provides notice of a decision or intended decision pursuant to s.

120.57 (3)(a) or within 10 days after bid or proposal opening, whichever is earlier.

56. PAYMENT; ELECTRONIC PAYMENT:

Payment will be made by the City after all work has been Performed and inspected and found to be in complete compliance with the specifications. The City of Ocala now requires awarded firms to accept payments as electronic EFT credits into a designated company bank account.

57. DISPUTES:

In case of any doubt or difference of opinion as to the items to be furnished hereunder; the decision of the City shall be final and binding on both parties.

58. LOCAL VENDOR PREFERENCE

A local vendor preference may apply to this ITB. If you are a local vendor, meet the definition criteria under the Code of Ordinances, City of Ocala, Florida, Sec. 22-2. Local Vendor Preference, and wish to be considered for preference; YOU

MUST SUBMIT THE CITY OF OCALA – LOCAL

VENDOR PREFERENCE AFFIDAVIT OF ELIGIBILITY

WITH YOUR BID. No local preference consideration will be allowed if the affidavit is not included with the original bid submittal.

59. ANTI-DISCRIMINATION:

The Bidder certifies compliance with the non- discrimination clause relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin.

60. ANTI-LOBBYING/COMMUNICATION WITH CITY

STAFF AND OFFICIALS

To ensure fair consideration for all proposers/bidders, the City strictly prohibit s any communication, whether or not written, verbal, or through a third party, relative to this solicitation with any department, City official, City Council member, or employee during the submission process, except inquiries directly made to the Procurement Department, or as provided in the protest policy. Additionally, the City prohibits communications initiated by a proposer/bidder, or agent, or third party of proposer/bidder to any City official(s), City Council member(s), or employee(s) evaluating or considering the proposals/bids prior to, and up to the time an award decision is made at a scheduled City Council meeting. Any communication between proposer/bidder and the City can only be initiated directly by a City Official(s), City Council member(s), or employee(s) to obtain information or clarification of the proposal/bid.

Any prohibited communications initiated by a proposer/bidder, or a third party on behalf of proposer/bidder, will be grounds for disqualifying the offending proposer/bidder from consideration for award of the solicitation.

BID RESPONSE FORM

DATE SUBMITTED 2026

ITB# OFN/261008

Mary Ann St. Laurent, Warehouse and Inventory Manager City of Ocala Utility Services Warehouse 1805 NE 30th Avenue, Bldg# 700.

Ocala, FL 34470

Pursuant to and in accordance with your "Invitation to Bid “ITB# OFN/261088: NON-STOCK Fiber

Optic Cable Dearman Buildout - FY26”, dated July 31, 2026, the undersigned, as bidder, hereby declares that you have examined the specifications for the item(s) on which you are submitting a bid and that said specifications will be met fully for the service and material offered except as otherwise specifically noted.

The undersigned proposes and agrees, if their proposal is accepted to furnish the item(s) on which bid(s) are submitted herewith, including delivery to Ocala, Florida and according to the delivery schedule.

ONLY SPECIFIED O.E.U. MANUFACTURER WILL BE ACCEPTED

*****SEE SPECIFICATION FOR ALL ITEMS*****

ALL REELS ARE NON-RETURNABLE WOOD REELS – any bid including reel deposits or returnable reels will be REJECTED

Item Qty U/M City Stock # Description Delivery & Manufacturer

Unit Price/FT

Total Price

130,000

FT

NON-STOCK

FIBER OPTIC CABLE

DNA-31680 – ADSS 12CT

SM FLEX SPAN

MFG: AFL/AE0129C520EA2

***NO

ALTERNATES

ACCEPTED***

151,000

DNA-31683 – ADSS 24CT-

GEL-FREE FLEX SPAN

MFG: AFL/AE0249C52EA2

***NO

ALTERNATES

64,000

DNA-31686 – ADSS 48CT

SM FLEX SPAN

MFG: AFL/AE0489C520EA2

***NO

ALTERNATES

Specification DNA-31680 Flex-Span® ADSS Fiber Optic Cable www.aflglobal.com

Additional Resources

Sag / Tension Performance

AE0129C520EA2

Standards / Ratings / Compliance Designed and Manufactured in accordance with the following:

Fiber Single-mode Fiber: ITU-T G.652D/G.657.A1· Cable IEEE 1222· Color Code ANSI/EIA 359-A, TIA 598-D, IEC 60304·

Wind Radial Ice Load Vert. Horiz. Vector (mi/hr) (inches) (lbs/ft)

Input Data

(ft) (ft) (ft) Vector Tension

Resultant Data

(ft) (lbs) Vert. Horiz

(ft) (ft)

700Span Length (ft)

Add'l

Condition

10.5 343--- --- --- 10.5 --- --- 10.50 --- Installation

--- ------ --- --- --- --- --- --- --- Ice Alone

--- ------ --- --- --- --- --- --- --- Wind Alone

--- ------ --- --- --- --- --- --- --- Ice and Wind

37.3 1,01640.0 0.25 0.2 --- --- --- 24.15 28.4 NESC Medium

--- ------ --- --- --- --- --- --- --- Other

Standard NESC / CSA condition based on Ice Density of 57 lbs/ft³

Binder Tape

Color Coded Buffer Tube

Central Strength Member

Representative 5 unit Fiber Optic Core

Outer Jacket

Aramid Yarn

Optical Core

Representative AFL Flex-Span® Fiber Optic Cable

12 Single-mode

DNA-31680 8/26/2013 Version 24.1 Page 1 of 4

Printed on 12/30/2024 AFL Confidential

Mechanical / Physical Details

Optical Details

60 Fiber ADSS Core (5 - 12 fiber buffer tubes) Fiber Fiber Type CountUnit

Single-mode fibersBlue 12

Filler N/A

Filler N/A

Filler N/A

Filler N/A

12 Total Fiber Count

Installation and Handling Recommendations

Recommended Installation Procedures for All-Dielectric, Self-Supporting (ADSS) Fiber Optic Cable

AFL-ADSS® Fiber Optic Cable Installation Video

Installation Instructions for Installing All-Dielectric, Self-Supporting (ADSS) in an AFL Splice Enclosure

Fiber Optic Cable Receiving, Handling and Storage.

11.0 0.433Approximate Cable Diameter inmm

4.52 655.7Cable Modulus kpsi kN/mm²

87 0.059 lbs/ftkg/km

1.56E-05 8.68E-06Coefficient of Linear Expansion 1/°F1/°C

Initial

4.88 707.1 kpsi kN/mm² Final

3.77 546.4 kpsi kN/mm² 10 Year

Approximate Cable Weight

22 9 incmDynamic

482 1,062 lbskgfMaximum Rated Cable Load (MRCL)

587 1,294 lbskgfApproximate Cable Breaking Strength

17 7 incmMinimum Bending Radius Static

-50 to +70

Environmental Temperature Recommendations

Storage

Operation

Installation

°C

-40 to +70 °C

-30 to +70 °C

-58 to +158 °F

-40 to +158 °F

-22 to +158 °F

Attenuation Characteristics for Single-mode fibers

0.35 dB/km 1310 nm 0.25 dB/km 1550 nmMax Individual

Standard Fiber Color Code

Fiber No.

Color

Blue

Orange

Green

Brown

Slate

White

Red

Black

Yellow

Violet

Rose

Aqua

Designs with more than 12 fibers per tube will use the standard color code and binders for identification of the fibers.

Designs with mixed fiber types will have multimode or NZDS fibers in the first tube(s) followed by single-mode fibers in the last tube(s).

1)

2)

DNA-31680 8/26/2013 Version 24.1 Page 2 of 4

Quick Reference Installation Notes

Shipping Reels

117 259 lbskgf

77 31Minimum Bull Wheel Diameter incm

Maximum Aerial Stringing Tension (at tensioner)

46 18Stringing Sheave Diameter** incm

17 7

Minimum Bending Radius incm

22 9Dynamic (under tension) incm

Static (No load) Cable

3.8 1.5 incmAfter Installation (Static) Fiber

8 incmAfter Installation (Static)

Plastic Buffer Tube

11.00 0.433Approximate Cable Diameter inmm

* - The stringing tension is always measured at the tensioner side. In general the maximum stringing tension should be a half of the maximum sagging tension and never should exceed 20% RBS of the ADSS Cable.

** - The value indicated is for the first and last structures of the pull and is based on 40 times the cable diameter with a minimum of 18 inches for any cable diameter. Smaller diameters can be used at tangent structures. Reference AFL's installation instructions for more details.

Reference AFL's "Recommended Installation Procedures for All-Dielectric, Self-Supporting (ADSS) Fiber Optic Cable" for detailed installation instructions.

272 600 lbskgfMaximum Pulling Tension in Duct

FL TR DRReel Type

Capacity (meters)(cm) (in) (feet)

OW FL TR DR OW

(kgs) Tare

(lbs) Tare

58Wood 147 3281 2871 3897 200 22,9607,000441

66Wood 168 3691 3691 42107 260 22,9607,000573

72Wood 183 3691 3691 42107 300 22,9607,000662

84Wood 213 3897 3589 44112 416 22,9607,000917

60Steel 152 3281 3281 3897 156 22,9607,000344

72Steel 183 3691 40102 42107 245 22,9607,000540

84Steel 213 45114 42107 51130 351 22,9607,000774

FL - Flange Diameter; TR - Inside Traverse Width; DR - Drum Diameter; OW - Outside Overall Width

Maximum lengths shown are the longest lengths that AFL offers. Longer lengths may be possible.

Ordered lengths should include a distribution of lengths, i.e., all reels cannot be ordered at the maximum. A typical reel length distribution is as follows:

6000m – 7000m ~ 15% of reels 4500m – 6000m ~ 55% of reels 2500m – 4500m ~ 25% of reels <2500m ~ 5% of reels

Wood reels with flex-wrap covering are standard. Non-returnable steel reels and/or wood lagging are available upon request. Additional reel sizes may be available upon request.

Minimum Arbor Hole Diameter:

Steel: 3-1/4in (8.2cm) Wood: 3-1/8in (7.9cm)

Steel reels are recommended for long term storage. Reference AFL's "Fiber Optic Cable Receiving, Handling and Storage" document for additional information.

Reel dimensions are typical and subject to availability at the time of shipment.

DNA-31680 8/26/2013 Version 24.1 Page 3 of 4

The Screen Inputs for ADSS cables in PLS Cad

0.433

Unit weight (lbs/ft) 0.059

Ultimate Tension (lbs)

Cross section area (in^2)

Thermal expansion coeff. (/100 deg F) 8.68E-04

Final modulus of elasticity (psi/100) 7,071

1,294

0.1473

Cable Data

Name:

Description:

Outside diameter (in)

Temperature at which data below were obtained (deg F)

Outer strands

Polynomial coefficients (all strain in %)

6,557

A0 A1 (psi/100) A2 A3 A4

Stress-strain

Creep 5,464

Generate Coefficients

Thermal expansion coeff. (/100 deg F)

Final modulus of elasticity (psi/100)Core strands

Polynomial coefficients (all strain in %)

A0 A1 (psi/100) A2 A3 A4

Stress-strain

Creep

(if different from outer strands)

AFL ADSS DNA-31680 AE0129C520EA2

DNA-31680 8/26/2013 Version 24.1 Page 4 of 4

Specification DNA-31683 www.aflglobal.com

Additional Resources

Sag / Tension Performance

AE0249C520EA2

Standards / Ratings / Compliance Designed and Manufactured in accordance with the following:

Fiber Single-mode Fiber: ITU-T G.652D/G.657.A1· Cable IEEE 1222·

RoHS Compliant· Color Code ANSI/EIA 359-A, TIA 598-D, IEC 60304·

Wind Radial Ice Load Vert. Horiz. Vector (mi/hr) (inches) (lbs/ft)

Input Data

(ft) (ft) (ft) Vector Tension

Resultant Data

(ft) (lbs) Vert. Horiz

(ft) (ft)

725Span Length (ft)

Add'l

Condition

10.9 361--- --- --- 10.9 --- --- 10.88 --- Installation

--- ------ --- --- --- --- --- --- --- Ice Alone

--- ------ --- --- --- --- --- --- --- Wind Alone

--- ------ --- --- --- --- --- --- --- Ice and Wind

38.9 1,04640.0 0.25 0.2 --- --- --- 25.26 29.6 NESC Medium

--- ------ --- --- --- --- --- --- --- Other

Standard NESC / CSA condition based on Ice Density of 57 lbs/ft³

Binder Tape

Color Coded Buffer Tube

Central Strength Member

Representative 5 unit Fiber Optic Core

Outer Jacket

Aramid Yarn

Optical Core

Representative AFL Flex-Span® Fiber Optic Cable

24 Single-mode

DNA-31683 8/26/2013 Version 27.0 Page 1 of 4

Printed on 3/23/2026 AFL Confidential

Optical Details

60 Fiber ADSS Core (5 - 12 fiber buffer tubes) Fiber Fiber Type CountUnit

Single-mode fibersBlue 12

Single-mode fibersOrange 12

Filler N/A

Filler N/A

Filler N/A

24 Total Fiber Count

Installation and Handling Recommendations

Recommended Installation Procedures for All-Dielectric, Self-Supporting (ADSS) Fiber Optic Cable

AFL-ADSS® Fiber Optic Cable Installation Video

Installation Instructions for Installing All-Dielectric, Self-Supporting (ADSS) in an AFL Splice Enclosure

Fiber Optic Cable Receiving, Handling and Storage.

11.0 0.433Approximate Cable Diameter inmm

4.52 655.7Cable Modulus kpsi kN/mm²

89 0.060 lbs/ftkg/km

1.68E-05 9.35E-06Coefficient of Linear Expansion 1/°F1/°C

Initial

4.88 707.1 kpsi kN/mm² Final

3.77 546.4 kpsi kN/mm² 10 Year

Approximate Cable Weight

22 9 incmDynamic

482 1,062 lbskgfMaximum Rated Cable Load (MRCL)

587 1,294 lbskgfApproximate Cable Breaking Strength

17 7 incmMinimum Bending Radius Static

-50 to +70

Environmental Temperature Recommendations

Storage

Operation

Installation

°C

-40 to +70 °C

-30 to +70 °C

-58 to +158 °F

-40 to +158 °F

-22 to +158 °F

Attenuation Characteristics for Single-mode fibers

0.35 dB/km 1310 nm 0.25 dB/km 1550 nmMax Individual

Standard Fiber Color Code

Fiber No.

Color

Blue

Orange

Green

Brown

Slate

White

Red

Black

Yellow

Violet

Rose

Aqua

Designs with more than 12 fibers per tube will use the standard color code and binders for identification of the fibers.

Designs with mixed fiber types will have multimode or NZDS fibers in the first tube(s) followed by single-mode fibers in the last tube(s).

1)

2)

DNA-31683 8/26/2013 Version 27.0 Page 2 of 4

Shipping Reels

117 259 lbskgf

77 31Minimum Bull Wheel Diameter incm

Maximum Aerial Stringing Tension (at tensioner)

46 18Stringing Sheave Diameter** incm

17 7

Minimum Bending Radius incm

22 9Dynamic (under tension) incm

Static (No load) Cable

3.8 1.5 incmAfter Installation (Static) Fiber

8 incmAfter Installation (Static)

Plastic Buffer Tube

11.00 0.433Approximate Cable Diameter inmm

* - The stringing tension is always measured at the tensioner side. In general the maximum stringing tension should be a half of the maximum sagging tension and never should exceed 20% RBS of the ADSS Cable.

** - The value indicated is for the first and last structures of the pull and is based on 40 times the cable diameter with a minimum of 18 inches for any cable diameter. Smaller diameters can be used at tangent structures. Reference AFL's installation instructions for more details.

Reference AFL's "Recommended Installation Procedures for All-Dielectric, Self-Supporting (ADSS) Fiber Optic Cable" for detailed installation instructions.

272 600 lbskgfMaximum Pulling Tension in Duct

FL TR DRReel Type

Capacity (meters)(cm) (in) (feet)

OW FL TR DR OW

(kgs) Tare

(lbs) Tare

58Wood 147 3281 2871 3897 200 22,1106,740441

66Wood 168 3691 3691 42107 260 22,9607,000573

72Wood 183 3691 3691 42107 300 22,9607,000662

84Wood 213 3897 3589 44112 416 22,9607,000917

60Steel 152 3281 3281 3897 156 21,7806,640344

72Steel 183 3691 40102 42107 245 22,9607,000540

84Steel 213 45114 42107 51130 351 22,9607,000774

FL - Flange Diameter; TR - Inside Traverse Width; DR - Drum Diameter; OW - Outside Overall Width

Maximum lengths shown are the longest lengths that AFL offers. Longer lengths may be possible.

Ordered lengths should include a distribution of lengths, i.e., all reels cannot be ordered at the maximum. A typical reel length distribution is as follows:

6000m – 7000m ~ 15% of reels 4500m – 6000m ~ 55% of reels 2500m – 4500m ~ 25% of reels <2500m ~ 5% of reels

Wood reels with flex-wrap covering are standard. Non-returnable steel reels and/or wood lagging are available upon request. Additional reel sizes may be available upon request.

Minimum Arbor Hole Diameter:

Steel: 3-1/4in (8.2cm) Wood: 3-1/8in (7.9cm)

Steel reels are recommended for long term storage. Reference AFL's "Fiber Optic Cable Receiving, Handling and Storage" document for additional information.

Reel dimensions are typical and subject to availability at the time of shipment.

DNA-31683 8/26/2013 Version 27.0 Page 3 of 4

0.433

Unit weight (lbs/ft) 0.060

Ultimate Tension (lbs)

Cross section area (in^2)

Thermal expansion coeff. (/100 deg F) 9.35E-04

Final modulus of elasticity (psi/100) 7,071

1,294

0.1473

Cable Data

Name:

Description:

Outside diameter (in)

Temperature at which data below were obtained (deg F)

Outer strands

Polynomial coefficients (all strain in %)

6,557

A0 A1 (psi/100) A2 A3 A4

Stress-strain

Creep 5,464

Generate Coefficients

Thermal expansion coeff. (/100 deg F)

Final modulus of elasticity (psi/100)Core strands

Polynomial coefficients (all strain in %)

A0 A1 (psi/100) A2 A3 A4

Stress-strain

Creep

(if different from outer strands)

AFL ADSS DNA-31683 AE0249C520EA2

DNA-31683 8/26/2013 Version 27.0 Page 4 of 4

Specification DNA-31686 www.aflglobal.com

Additional Resources

Sag / Tension Performance

AE0489C520EA2

Standards / Ratings / Compliance Designed and Manufactured in accordance with the following:

Fiber Single-mode Fiber: ITU-T G.652D/G.657.A1· Cable IEEE 1222·

RoHS Compliant· Color Code ANSI/EIA 359-A, TIA 598-D, IEC 60304·

Wind Radial Ice Load Vert. Horiz. Vector (mi/hr) (inches) (lbs/ft)

Input Data

(ft) (ft) (ft) Vector Tension

Resultant Data

(ft) (lbs) Vert. Horiz

(ft) (ft)

725Span Length (ft)

Add'l

Condition

10.9 373--- --- --- 10.9 --- --- 10.88 --- Installation

--- ------ --- --- --- --- --- --- --- Ice Alone

--- ------ --- --- --- --- --- --- --- Wind Alone

--- ------ --- --- --- --- --- --- --- Ice and Wind

38.7 1,05240.0 0.25 0.2 --- --- --- 25.26 29.4 NESC Medium

--- ------ --- --- --- --- --- --- --- Other

Standard NESC / CSA condition based on Ice Density of 57 lbs/ft³

Binder Tape

Color Coded Buffer Tube

Central Strength Member

Representative 5 unit Fiber Optic Core

Outer Jacket

Aramid Yarn

Optical Core

Representative AFL Flex-Span® Fiber Optic Cable

48 Single-mode

DNA-31686 8/26/2013 Version 27.0 Page 1 of 4

Printed on 1/29/2026 AFL Confidential

Optical Details

60 Fiber ADSS Core (5 - 12 fiber buffer tubes) Fiber Fiber Type CountUnit

Single-mode fibersBlue 12

Single-mode fibersOrange 12

Single-mode fibersGreen 12

Single-mode fibersBrown 12

Filler N/A

48 Total Fiber Count

Installation and Handling Recommendations

Recommended Installation Procedures for All-Dielectric, Self-Supporting (ADSS) Fiber Optic Cable

AFL-ADSS® Fiber Optic Cable Installation Video

Installation Instructions for Installing All-Dielectric, Self-Supporting (ADSS) in an AFL Splice Enclosure

Fiber Optic Cable Receiving, Handling and Storage.

11.0 0.433Approximate Cable Diameter inmm

4.52 655.7Cable Modulus kpsi kN/mm²

92 0.062 lbs/ftkg/km

1.91E-05 1.06E-05Coefficient of Linear Expansion 1/°F1/°C

Initial

4.88 707.1 kpsi kN/mm² Final

3.77 546.4 kpsi kN/mm² 10 Year

Approximate Cable Weight

22 9 incmDynamic

482 1,062 lbskgfMaximum Rated Cable Load (MRCL)

587 1,294 lbskgfApproximate Cable Breaking Strength

17 7 incmMinimum Bending Radius Static

-50 to +70

Environmental Temperature Recommendations

Storage

Operation

Installation

°C

-40 to +70 °C

-30 to +70 °C

-58 to +158 °F

-40 to +158 °F

-22 to +158 °F

Attenuation Characteristics for Single-mode fibers

0.35 dB/km 1310 nm 0.25 dB/km 1550 nmMax Individual

Standard Fiber Color Code

Fiber No.

Color

Blue

Orange

Green

Brown

Slate

White

Red

Black

Yellow

Violet

Rose

Aqua

Designs with more than 12 fibers per tube will use the standard color code and binders for identification of the fibers.

Designs with mixed fiber types will have multimode or NZDS fibers in the first tube(s) followed by single-mode fibers in the last tube(s).

1)

2)

DNA-31686 8/26/2013 Version 27.0 Page 2 of 4

Shipping Reels

117 259 lbskgf

77 31Minimum Bull Wheel Diameter incm

Maximum Aerial Stringing Tension (at tensioner)

46 18Stringing Sheave Diameter** incm

17 7

Minimum Bending Radius incm

22 9Dynamic (under tension) incm

Static (No load) Cable

3.8 1.5 incmAfter Installation (Static) Fiber

8 incmAfter Installation (Static)

Plastic Buffer Tube

11.00 0.433Approximate Cable Diameter inmm

* - The stringing tension is always measured at the tensioner side. In general the maximum stringing tension should be a half of the maximum sagging tension and never should exceed 20% RBS of the ADSS Cable.

** - The value indicated is for the first and last structures of the pull and is based on 40 times the cable diameter with a minimum of 18 inches for any cable diameter. Smaller diameters can be used at tangent structures. Reference AFL's installation instructions for more details.

Reference AFL's "Recommended Installation Procedures for All-Dielectric, Self-Supporting (ADSS) Fiber Optic Cable" for detailed installation instructions.

272 600 lbskgfMaximum Pulling Tension in Duct

FL TR DRReel Type

Capacity (meters)(cm) (in) (feet)

OW FL TR DR OW

(kgs) Tare

(lbs) Tare

58Wood 147 3281 2871 3897 200 22,1106,740441

66Wood 168 3691 3691 42107 260 22,9607,000573

72Wood 183 3691 3691 42107 300 22,9607,000662

84Wood 213 3897 3589 44112 416 22,9607,000917

60Steel 152 3281 3281 3897 156 21,7806,640344

72Steel 183 3691 40102 42107 245 22,9607,000540

84Steel 213 45114 42107 51130 351 22,9607,000774

FL - Flange Diameter; TR - Inside Traverse Width; DR - Drum Diameter; OW - Outside Overall Width

Maximum lengths shown are the longest lengths that AFL offers. Longer lengths may be possible.

Ordered lengths should include a distribution of lengths, i.e., all reels cannot be ordered at the maximum. A typical reel length distribution is as follows:

6000m – 7000m ~ 15% of reels 4500m – 6000m ~ 55% of reels 2500m – 4500m ~ 25% of reels <2500m ~ 5% of reels

Wood reels with flex-wrap covering are standard. Non-returnable steel reels and/or wood lagging are available upon request. Additional reel sizes may be available upon request.

Minimum Arbor Hole Diameter:

Steel: 3-1/4in (8.2cm) Wood: 3-1/8in (7.9cm)

Steel reels are recommended for long term storage. Reference AFL's "Fiber Optic Cable Receiving, Handling and Storage" document for additional information.

Ree…