ITB_40100-14035_TVs_and_Mounts_-_Specifications.pdf

Televisions & Mounts

Specifications

TDOT is seeking a five-year Agency Term Contract for TVs and Mounts for purchase on an as-needed basis as described in the specifications below. All work shall be completed in accordance with the specifications outlined below. One contractor will be selected to perform the full scope of services described in this document.

Definitions:

“4K” means a horizontal resolution of at least 4,000 pixels, commonly defined as a minimum of 3,840 horizontal pixels and 2,160 vertical pixels for television screens.

“Equipment” means flat screen televisions and television mounting brackets, as described in the

Technical Specifications laid out in Section E of this Contract.

“FOB Destination” means the Contractor retains responsibility and risk for goods until they arrive at the State’s location and are accepted by the State.

“HDMI” means High-Definition Multimedia Interface, a common interface that can transmit high-definition audio and video data simultaneously via a single cable from a source (e.g., computer) to a display device (e.g., television).

“LED” means Light-Emitting Diode, a semiconductor diode that emits light when conducting current and is commonly used in electronic displays, light bulbs, etc.

“USB” means Universal Serial Bus, a common interface that can transmit data between a host controller (e.g., computer) and a peripheral device (e.g., television).

Scope of Work:

The contractor shall provide all labor, equipment, and service materials and perform all services necessary to complete the following tasks. The Contractor’s Equipment shall meet or exceed the minimum technical specifications set forth in Section E and shall be provided on an as-needed basis during the term of the Contract.

A. Delivery of Equipment:

i. The Contractor shall deliver the Equipment during the hours listed in Section

C to the mail room or other designated delivery area of the location(s) listed on each purchase order submitted throughout the term of the Contract.

ii. Elevators and loading docks are present at each location.

iii. The Contractor shall provide all supplies, tools or equipment required for

Equipment delivery.

iv. The Contractor shall deliver all Equipment FOB Destination. The Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all Equipment being purchased under this Contract

B. Delivery Security and Clearance:

i. The Contractor shall work in good faith with building and State security and comply with any delivery requirements posed by security personnel prior to or upon delivery of the Equipment.

ii. Security requirements may include, but are not limited to:

• Setting up a company profile with building security prior to delivery.

• Delivery personnel presenting a valid U.S. State-issued driver's license to

State security personnel at each delivery.

• Contractor ensuring the correct State personnel receives the equipment as designated by the TDOT office placing the order .

iii. The State shall provide the Contractor with a State point of contact for each delivery location. The designated State point of contact shall provide any additional instructions to Contractor delivery personnel including which loading dock or entrance to utilize to deliver the Equipment.

iv. Contractor shall adhere to the specific security instructions below for deliveries to the TDOT Headquarters location:

• Deliveries to TDOT Headquarters may require additional security measures.

• The Contractor shall deliver Equipment to the third (3rd) floor mail room located at TDOT Headquarters.

i. Package shall read, “ATTN: TDOT IT 15th Floor” and will still need to be delivered to the 3rd Floor Mail Room.

• The Contractor shall email TDOT at tdot.it.invoices@tn.gov with each specific delivery date and time at least 48 hours prior to the scheduled delivery to TDOT Headquarters.

C. Delivery Hours and Locations:

i. The Contractor shall deliver the Equipment at an agreed-upon time during the hours of 7:00 A.M. to 3:30 P.M., local time (Eastern Time or Central Time), Monday through Friday, excluding State holidays. State holidays are listed on the following webpage: https://www.tn.gov/about-tn/state-holidays.html.

ii. Delivery Locations are listed below:

Delivery Location(s) Address TDOT Headquarters ATTN: TDOT IT 15th Floor

William R. Snodgrass Tennessee Tower 312 Rosa L. Parks Avenue, Nashville, TN 37243

TDOT Region 1 7345 Region Lane, Knoxville, TN 37914 TDOT Region 2 7512 Volkswagen Drive, Chattanooga, TN 37421 TDOT Region 3 6601 Centennial Boulevard, Nashville, TN 37243 TDOT Region 4 300 Benchmark Place, Jackson, TN 38301

D. Purchase Orders (“PO”):

i. Upon award of the Contract, the State shall submit purchase orders to the

Contractor as needed, throughout the term of the Contract. The Contractor shall process orders promptly and shall not impose minimum purchases to process orders

ii. Orders shall be requested by PO on an as needed basis.

iii. Shipping Costs shall be included in the total costs of the TV’s and Mounts.

E. Technical Specifications:

i. The Contractor shall provide the State with 55-inch flat screen televisions and/or 65-inch flat screen televisions as requested by the State via purchase order. The Contractor shall meet or exceed the following specifications for each television:

• Flat-panel LED display.

• Minimum resolution of 4K.

• Minimum of three (3) HDMI inputs.

• Minimum of one (1) USB 2.0 input.

• Built-in capability to connect to a wireless network.

• Built-in capability to connect to a wired network.

• Current model year.

• Built-in wireless screen casting capability.

https://www.tn.gov/about-tn/state-holidays.html

• Minimum manufacturer’s warranty of twelve (12) months.

ii. The Contractor shall provide State with tilting television mounting brackets and/or full motion television mounting brackets with tilt and swivel capabilities as requested by the State via purchase order. Contractor shall meet or exceed the following specifications for each television mounting bracket:

• Support the weight and display size of and be compatible with the mounting-hole patterns of, all proposed television products provided under this Contract.

• Minimum manufacturer’s warranty of twelve (12) months.