ITB_32801-13612_AAM_Specifications.pdf
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- Attached to
- TWRA Access Area Maintenance - UPDATED State and local contract opportunity
- Solicitation number
- Event 32801-13612
- Issued by
- Benton County, Tennessee
About this file
The document is an Invitation to Bid (ITB) 32801-13612 from the Tennessee Wildlife Resources Agency (TWRA) for access area maintenance services across four state regions. The solicitation covers comprehensive maintenance of boat ramps, parking areas, and access roads, including litter removal (up to 20 times per year) and mowing (up to 16 times per year) for areas ranging from 0.10 to 5.0 acres. Contractors must be prepared to respond within 48 hours when contacted by the TWRA Administrator and may bid on single or multiple regions/groups. The contract will award to the lowest responsive bidder per region/group, with site visits strongly encouraged but not mandatory. Contractors are responsible for providing all necessary equipment, labor, and materials, with specific requirements for proper waste disposal and adherence to established service standards.
The bidding process allows contractors flexibility in bidding, with opportunities to bid on multiple regions and line items for litter removal and mowing services. While specific budget ranges are not explicitly stated, the solicitation covers 16 distinct line items across four regions and two service types. Contractors must meet comprehensive insurance requirements and comply with non-discrimination policies. The contract term is initially set for 36 months, with potential extension up to 60 months. An interactive map is provided to help bidders identify and review specific access area locations across Tennessee's four regions. Additional services may include removing trash during high water events, handling dumped items, and responding to specific maintenance needs as requested by the TWRA Administrator.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 32801-13612_AMD_1.pdf | ||
| Attachment_A_-_Locations.xlsx | XLSX spreadsheet | |
| TWRA_Access_Area_Maintenance.pdf | ||
| ITB_32801-13612_Terms_and_Conditions.pdf | ||
| ITB_32801-13612_AAM_Specifications.pdf | ||
| Attachment_A_-_Locations.xlsx | XLSX spreadsheet | |
| ITB_32801-13612_Terms_and_Conditions.pdf | ||
| TWRA_Access_Area_Maintenance.pdf |
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Text version
Specifications for Tennessee Wildlife Resources Agency (TWRA)
Access Area Maintenance
ITB 32801-13612
This solicitation is for the procurement of access area maintenance for specified locations within TWRA Regions 1, 2, 3, and 4.
A. GENERAL INFORMATION
1. Access area maintenance shall be for waterways located in all four (4) TWRA Regions.
See the Appendix for the TWRA Regional map.
2. Contractor shall provide all equipment, labor, and materials required to perform access area maintenance as specified.
3. Access area sizes vary from 0.10 to 5.0 acres in size.
4. Response Time: Contract vendor shall respond on site within forty-eight (48) hours from the time of contact by the TWRA Administrator.
5. Contract vendor shall perform litter removal and mowing at the various access areas.
6. TWRA reserves the right to add or remove a location during the term of the contract.
B. LITTER REMOVAL:
1. For TWRA Regions 1, 2, 3, & 4, litter removal shall be completed as follows at each of the specified locations listed in Attachment A. Specific dates for each month shall be coordinated between the Contractor and the TWRA Administrator.
a. TWRA estimates litter removal shall be requested up to twenty (20) times per year at each of the specified locations listed in Attachment A.
b. One-time per month January through March
c. Two-times per month April through September (approximately two weeks apart)
d. One-time per month October through December
2. Contractor may be asked to perform additional litter removal services in a given month if deemed necessary by the TWRA Administrator. Any additional litter removal services shall be requested by the TWRA Administrator.
3. Contractor shall remove and lawfully dispose of litter from the boat ramp area and other graded and/or mowed areas associated with the ramp, which shall be provided to the Contractor by the TWRA Adminstrator after the award of the contract.
a. The garbage pickup shall include both litter across the access sites as well as the trash in the garbage cans, if present. If the garbage cans are overflowing, take pictures and send the pictures to the TWRA Administrator.
b. Contractor shall be responsible for removing and disposing of all litter, to include but not be limited to: Beer and liquor bottles, needles, bags, etc.
4. Contractor shall remove rocks, driftwood, and all other objects from the boat ramp which would interfere with boat launching.
5. Contractor shall cut up and remove fallen trees which block boat ramps, roads and parking lots.
6. Contractor shall remove and lawfully dispose of dumped items such as appliances, furniture, tires, chemicals, animal carcasses, brush, etc.
a. For hazardous waste, see EPA Title 40, Chapter 1, Subchapter I for definitions and disposal of hazardous waste. Information can be found at https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I.
b. For hazardous and medical waste, see Tennessee’s Department of Environment and Conservation website, which contains information about hazardous and medical waste and their disposal at https://www.tn.gov/environment/program-areas/solid-waste/hazardous-waste-management/medical-waste.html.
https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I https://www.tn.gov/environment/program-areas/solid-waste/hazardous-waste-management/medical-waste.html https://www.tn.gov/environment/program-areas/solid-waste/hazardous-waste-management/medical-waste.html
C. MOWING:
1. Contractor shall mow and/or trim (weedeat) all established grass areas associated with the boat ramp, parking areas, and access roads. TWRA Administrator will confirm associated areas with awarded Contractor.
2. Areas to be mowed and/or trimmed vary in size at each access area. Area sizes and special mowing equipment requirements will be addressed during site visits.
3. For TWRA Region 1, brushhogging or mowing shall be completed as follows at each of the specified locations listed in Attachment A. Specific dates for each month shall be coordinated between the Contractor and the TWRA Administrator.
a. Access areas range in size from 0.10 to 0.25 acres in size.
b. TWRA estimates that brushhogging or mowing shall be requested up to five (5) times per year at each of the specified locations listed in Attachment A.
c. One-time per month in May, June, July, August, and October.
4. For TWRA Regions 2, 3, & 4, mowing shall be completed as follows at each of the specified locations listed in Attachment A. Specific dates for each month shall be coordinated between the Contractor and the TWRA Administrator.
a. TWRA estimates that mowing shall be requested up to sixteen (16) times per year at each of the specified locations listed in Attachment A.
b. One-time per month in March
c. Two-times per month April to September (approximately two weeks apart)
d. One-time per month in October
5. Contractor may be asked to perform additional mowing services in a given month if deemed necessary by the TWRA Administrator. Any additional mowing services shall be requested by the TWRA Administrator.
6. TWRA reserves the right to add to the number of times mowed in a month or add a month, such as February or November depending on amount of rain and when spring and fall start.
7. Contractor may be asked to delay mowing during dry weather at TWRA’s discretion.
D. SITE VISIT
1. Site visits are not mandatory but are strongly encouraged.
2. Contractor shall contact site visit contact to schedule site visits in order to determine location size and any special mowing equipment that may be needed.
3. Contractor shall contact site visit contact at least 48 hours before intended site visit.
4. Site visits will begin promptly at the times specified in D.2 CST.
5. Contractors shall be signed in for the site visit no later than ten (10) minutes before the designated time to ensure the site visit begins on time.
6. Contactors shall have their own transportation to travel to and from each site visit location.
7. Site visits shall consist of visiting (3) locations so that Contractor can see what a site looks like, size, and work to be completed. Once awarded, Contractor and TWRA Administrator shall coordinate any additional site visits.
8. Contractors shall meet on the dates and time for each region/group visit they would like to attend in accordance with Terms and Conditions 1.2.
E. INVOICING
1. In addition to Terms and Condition 6.4., contractor shall provide the following information on their itemized invoices:
a. Locations at which services were performed.
b. Dates on which services were performed.
c. Notes on general access area conditions and any problems or maintenance needs associated with the access areas serviced.
F. SPECIAL CONSIDERATIONS - Before placing a bid, the Contractor shall be aware of the following special considerations associated with access area maintenance, which exceed basic grass cutting, trimming, and litter pickup:
1. Bidders shall be responsible for removal of dumped items such as furniture, appliances, chemicals, tires, etc. Additional manpower and/or an extra trips back to the access area to remove said items may be needed.
a. Contractor shall be responsible for the lawful disposal of said items in a landfill and or a recycling center.
b. Contractor shall obtain prior approval to submit an additional invoice if the volume of the dumped items is deemed excessive.
c. With the additional invoice, the Contractor shall submit before and after pictures of the excessive items.
2. Trash washed up on access areas during times of high water (ex. flooding) shall be removed. This can be a regular occurrence and may require extra time to remove.
3. Mowing shall be done when no access area users are around or in close proximity to the mowing equipment because of the danger of injury to persons or vehicles. Any damage that occurs shall be the responsibility of the Contractor. This may require the Contractor to make a special trip back to complete the services at no additional charge to the State.
G. BIDDING
1. Contractor may bid on a single region/group or multiple region/groups. Contractor shall bid on both lines (Litter Removal and mowing) within the region/group(s) they choose to bid. Award shall be based on the lowest bid per region/group. Multiple contracts may be awarded.
2. Unit of Measure each (EA) = Cost for one (1) “each” mowing or one (1) “each” litter removal.
3. This table contains each line item that will be on the Contract.
a. Individual locations per line and the descriptions of each location are broken down in Attachment A.
b. Each region/group is color coordinated in the box below.
c. Please see the following website for an interactive map showing the boating and fishing access areas. Use the map to determine the location and driving directions to the sites mentioned in the Attachment A.
https://twra.maps.arcgis.com/apps/webappviewer/index.html?id=99260b5ae08f4e b386946f08e1f18d3f
LINE DESCRIPTION
1 Litter Removal, Access Area, Region 1, Group 1
2 Mowing, Access Area, Region 1, Group 1
3 Litter Removal, Access Area, Region 1, Group 2
4 Mowing, Access Area, Region 1, Group 2 5 Litter Removal, Access Area, Region 2, Group 1 https://twra.maps.arcgis.com/apps/webappviewer/index.html?id=99260b5ae08f4eb386946f08e1f18d3f https://twra.maps.arcgis.com/apps/webappviewer/index.html?id=99260b5ae08f4eb386946f08e1f18d3f
6 Mowing, Access Area, Region 2, Group 1 7 Litter Removal, Access Area, Region 2, Group 2 8 Mowing, Access Area, Region 2, Group 2 9 Litter Removal, Access Area, Region 3, Group 1
10 Mowing, Access Area, Region 3, Group 1 11 Litter Removal, Access Area, Region 3, Group 2 12 Mowing, Access Area, Region 3, Group 2
13 Litter Removal, Access Area, Region 4, Group 1
14 Mowing, Access Area, Region 4, Group 1
15 Litter Removal, Access Area, Region 4, Group 2
16 Mowing, Access Area, Region 4, Group 2
APPENDIX
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