ITB_32701-14004_Pre-Response_Conf_Memo_(UPDATED).pdf
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- Solicitation number
- Event 32701-14004
- Issued by
- Davidson County, Tennessee
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Pre-Response Conference Memorandum for Bicentennial Capitol Mall State Park Grounds & Maintenance
This is a Pre-Response Conference Memorandum issued by the Tennessee Department of Parks and Conservation for Invitation to Bid (ITB) 32701-14004 concerning comprehensive grounds and maintenance services at Bicentennial Capitol Mall State Park in Nashville, Tennessee. The solicitation requests year-round maintenance services for approximately 19 acres of developed park grounds, including weekly mowing during the growing season (minimum 52 visits annually), landscape bed maintenance, tree and shrub care, hardscape cleaning, herbicide and fertilizer application, debris removal, and seasonal tasks. The contractor must provide all necessary labor, equipment, materials, and supplies to maintain the park to professional standards. Proposals are due October 1, 2026. The contract term is one year with potential renewal options for additional one-year periods at the discretion of the State. The memorandum documents questions raised by bidders during the pre-response conference and provides official agency responses that become binding addenda to the solicitation.
The memorandum does not disclose specific contract pricing, evaluation criteria, or incumbent contractor information. Contractors must comply with all state regulations and environmental requirements regarding pesticide and herbicide use and maintain comprehensive liability insurance. Coordination with park management is required for scheduling and special event accommodation. The place of performance is Bicentennial Capitol Mall State Park in Nashville, Tennessee.
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Central Procurement Office • Tennessee Tower, 3rd Floor
312 Rosa L. Parks Avenue, Nashville, TN 37243
Tel: 615-741-1035 • Fax: 615-741-0684 • tn.gov/generalservices/
PREBID INFORMATION
Event Number: 32701-14004 Tennessee Dept of Environment & Conservation – Bicentennial Capitol Mall State Park Grounds & Maintenance
A pre-bid conference will be conducted by the Central Procurement Office for this solicitation.
Bidders are required to attend this pre-bid conference. Attendance at one (1) of the pre-bid conferences is mandatory in order to submit a bid. The conference will be at the date, time and location specified below:
Date/Time: Tuesday, September 8, 2026 at 10:00 AM CST
Location: 500 James Robertson Pkwy, Nashville, TN 37243
Date/Time: Tuesday, September 22, 2026 at 10:00 AM CST
Location: 600 James Robertson Pkwy, Nashville, TN 37243
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid. Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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