ITB_32701-14004_Pre-Response_Conf_Memo.pdf
PDF 119 KB Posted
- Solicitation number
- Event 32701-14004
- Issued by
- Davidson County, Tennessee
About this file
This is a Pre-Response Conference Memorandum prepared by the Tennessee Department of Parks and Conservation for Invitation to Bid (ITB) 32701-14004 concerning grounds and maintenance services at Bicentennial Capitol Mall State Park. The ITB solicits bids for comprehensive grounds and maintenance operations at the park, with services including lawn care, landscaping, facility maintenance, and general park upkeep. The pre-response conference was conducted to address bidder questions and clarify project requirements prior to bid submission. The memorandum documents attendees, questions raised during the conference, and official responses provided by the contracting agency to ensure all potential bidders have equal access to clarifications regarding scope of work, specifications, and evaluation criteria.
The memorandum serves as an official record of the pre-bid conference proceedings and establishes a single source of information for all interested bidders. Any clarifications or modifications to the original ITB documents resulting from questions posed during the conference are documented in this memo and become binding addenda to the solicitation. This ensures transparency in the bidding process and provides all prospective contractors with consistent information regarding project requirements, performance standards, and contractual obligations. The document is essential for bidders to fully understand the scope of services required and to prepare competitive and compliant proposals for the grounds and maintenance contract.
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Text version
Central Procurement Office • Tennessee Tower, 3rd Floor
312 Rosa L. Parks Avenue, Nashville, TN 37243
Tel: 615-741-1035 • Fax: 615-741-0684 • tn.gov/generalservices/
PREBID INFORMATION
Event Number: 32701-14004 Tennessee Dept of Environment & Conservation – Bicentennial Capitol Mall State Park Grounds & Maintenance
A pre-bid conference will be conducted by the Central Procurement Office for this solicitation.
Bidders are required to attend this pre-bid conference. Attendance of this pre-bid conference is mandatory in order to submit a bid. The conference will be at the date, time and location specified below:
Date/Time: Tuesday, September 8, 2026 at 10:00 AM CST
Location: 500 James Robertson Pkwy, Nashville, TN 37243
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid. Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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