ITB_32701-13863_Mandatory_Pre-Reponse_Conf_Memo.pdf

This is a prebid conference memorandum issued by the State of Tennessee's Central Procurement Office, Department of General Services, on behalf of the Tennessee Historical Commission for the Cragfont Dry Stack Stone Wall Repair & Restoration Project. The solicitation requests sealed bids for the repair and restoration of approximately 2,200 square feet of dry stack stone wall (600 feet in length at an average height of 3.5 feet including copestones) at Cragfont State Historic Site in Castalian Springs, Tennessee. The project scope includes initial site assessment and documentation with photography, careful disassembly in fifty-foot sections, reconstruction using salvageable stones from the original wall, and quality assurance checkpoints after every three restored sections. A mandatory pre-bid conference is required for all prospective bidders and will be held on Thursday, April 2, 2026, at 10:00 AM CST at the project site. Written questions and comments must be submitted by Tuesday, April 7, 2026, at 2:00 PM CST, and sealed bids are due by April 21, 2026, at 2:00 PM CDT. The contract is a one-time purchase with no renewal options, and award will be made to the lowest-cost responsive bidder.

Qualified bidders must hold a Tennessee Licensed Masonry Contractor classification or be a General Contractor with an approved masonry subcontractor for projects over $100,000, and must possess level three craft certification with the Dry Stone Walling Association or Master Craftsman level 3 certification with the Dry Stone Conservancy. The estimated maximum liability exceeds $125,000. Insurance requirements include workers' compensation of at least $1,000,000, commercial general liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance of $1,000,000; a payment bond equal to twenty-five percent of the maximum liability is also required. All bidders must be registered with the State of Tennessee Supplier Portal prior to contract issuance, demonstrate sales and use tax registration or exemption with the Tennessee Department of Revenue, comply with all applicable contractor licensing requirements, and certify compliance with non-discrimination provisions, the Iran Divestment Act, and Central Procurement Office regulations. No specific set-asides or restrictions limiting eligible respondents are indicated in the solicitation documents.