ITB_32701-13841_Amendment_1_Questions_and_Comments_Final.pdf

ITB # 32701-13841 – Amendment # One Page 1 of 4

STATE OF TENNESSEE

ENVIRONMENT AND CONSERVATION

INVITATION TO BID # 32701-13841, WTRBA

CENTRAL CREEK

AMENDMENT # ONE

FOR URBAN RESTORATION

DATE: April 9, 2026

ITB # 32701-13841, WTRBA CENTRAL CREEK IS AMENDED AS FOLLOWS:

1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.

EVENT

TIME

(central time zone)

DATE

1. ITB Issued March 23, 2026

2. Pre-Response Conference 10:00 a.m. March 31, 2026

3. Questions and Comments Deadline 2:00 p.m. April 2, 2026

4. ITB Response Deadline 2:00 p.m. April 15, 2026

2. State responses to questions and comments in the table below amend and clarify this RFP.

Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFP document.

QUESTION / COMMENT STATE RESPONSE

1. Part 8 of the Project Specifications states bids are based on quantities and unit prices identified in the specifications. The Event Details sheet only lists a single lump sum amount. Are the contractors supposed to upload the 8.02 Bid Form, or will the Event Details be modified to reflect the quantities reflected in the Bid Form?

Part 8 of the Project Specifications have been revised to remove references to unit costs.

2. Considering that the project just advertised on Edison today and the plans are not posted, would the State consider extending the question deadline by at least one week from the current date of April 2, 2026?

The State will not consider extending the questions and comments deadline at this time.

3. What is the anticipated notice to proceed date?

There is no anticipated notice to proceed date.

After the State has released the Notice of Intent to Award, there will be a 7 day open file period for all Respondents to view the file. After this period has passed, the awarded contractor will need to submit their Department of Revenue sales and use tax form, their Certificate of Insurance meeting the State’s minimum requirements in the Terms and Conditions, and the required Payment and Performance Bonds.

The State will not release a Purchase Order to the awarded contractor until all of these items are received and approved by the State.

ITB # 32701-13841 – Amendment # One Page 2 of 4

4. Will a HC contractor license classification be required for this project?

No. Refer to section 3.21 of the Terms and Conditions and bid factor #7 of the event details for licensing information.

5. Considering that the size of the project is anticipated to exceed $3,000,000 and the duration will occur over several months, will the State be allowing the contractor to make monthly progress applications for payment?

Yes. Monthly progress payments may be requested for work completed as part of the project.

6. Please refer to Part 2 of the Project Specifications. Are the documents noted in paragraphs 2.02, 2.03, and 2.04 considered to be a part of the contract? If so, please provide copies of these documents.

Yes, TDEC ARAP NRS 25.180, USACE NWP #27 Aquatic Habitat Restoration MVM-2025-222 have been included. It is anticipated the TDEC Construction General Permit will be issued prior to contract being awarded.

7. Is there any stream flow data available for determining the pumping requirements for the diversion pumping?

No stream flow data is available.

8. Please refer to Part 2 of the Project Specifications. What is the status of the permits referenced in paragraphs 2.03 and 2.04? Have they been approved by the agencies? If not, what is the expected timing of these permit approvals?

The TDEC ARAP NRS 25.180 and USACE NWP #27 Aquatic Habitat Restoration MVM- 2025-222 have been included. It is anticipated the TDEC Construction General Permit will be issued prior to contract being awarded.

9. It was discussed in the Pre Bid Meeting today about requesting a CAD File. Can you send me a copy of this once it is approved to release?

Yes.Due to file size, revised documents are being shared through OneDrive. Please see the USR Plan Request Memo attachment on the event for more information.

10. It appears the flex mat is being installed from approximately station 46+10 to 50+20. The estimated quantity for this is 6000 sq ft. That would provide an average width of approximately 14.6’ in this area. Does that put one piece on each side at 7.3’? Also does the square footage estimated include the entrenched area or is that the approximate area that is exposed.

The Flexamat quantity is calculated using a standard 5.5’ roll width over 1,090 linear feet of streambank. This calculation includes the entrenched area.

11. In regard to Bid Item 031 – Please indicate location on plans and a detail for size dimensions if this is to be included in the contract.

12. Per Pre Bid Discussion – The work on sheet EC- 307 will not be completed in this contract. Please confirm.

11. Bid Item 031 Signage has been revised to 6 each - (2) No Motor Vehicle Entry signs located at Cumberland Street, (2) Trail Closed signs located at Bridge Abutments (STA. 35+00), and

(2) No Motor Vehicle Entry signs located near roundabout at E. Deadrick Street. The No Motor Vehicle signs dimensions are to be 24” x 24”.

The Trail Closed sign dimensions are to be minimum 24” diamond. Revised Sheet EC-002 has been included.

12. Correct, work on sheet EC-307 will not be completed in this contract. Work in this contract is located between stream STA 27+00 through STA 52+80 excluding bare root planting, live stake planting, and container grown plants/trees.

13. On EC-600, The typical asphalt trail detail shows 6” of 57 stone. Normal practice for this material is TDOT 303-01.09 Limestone Base due to 57 stone not having binder. Please clarify.

Detail 601, “Typical Asphalt Trail Detail” on EC-

600. Callout for “6” Compacted #57 Crushed Stone Base” should read “6” Mineral Aggregate, Type A

Base, Grading D Limestone”. TDOT Item 303-

01.09 satisfactory. Revised Sheet EC-600 has been included.

ITB # 32701-13841 – Amendment # One Page 3 of 4

14. EC-700 through EC-707, please clarify if the trees, shrubs, and live staking are to be priced for this contract.

Bare root planting, live stake planting, and container grown plants/trees are exclude from this contract.

15. Due to being a LS Bid, can a table be provided with dimensions for the alluvial riffle detail on sheet EC-800 that will include all riffles that will be shown on the plans?

Refer to the Structure Data table on Sheet EC- 203 for Alluvial Riffle lengths and refer to sheet EC-003 for the typical section of the stream for the Alluvial Riffle widths.

16. Can the clearing be mulched and left onsite?

No, the clearing should be disposed of offsite.

Revised Sheet EC-002 has been included.

17. Can you provide a detail for the railing that goes on top of the retaining wall?

The 4’ tall black metal railing fence (Item number 033 – Safety Fencing) shown on Sheet EC-402 and EC-403 along the top of the retaining wall and west side of trail should be Ameristar Montage II or equivalent. Revised Sheets EC-002, EC-402, & EC-403 have been included.

18. I am unable to find specific details for either the 8' black metal security fence or the safety fencing. Could you provide the specifications or a detail drawing for the types of fences?

The proposed 8’ tall black metal security fence around headwall (Item number 032) shown on Sheet EC-403 should be Ameristar Montage II or equivalent. Revised Sheets EC-002 & EC- 403 have been included.

The 4’ tall black metal railing fence (Item number 033 – Safety Fencing) shown on Sheet EC-402 and EC-403 along the top of the retaining wall and west side of trail should be Ameristar Montage II or equivalent. Revised Sheets EC-002, EC-402, & EC-403 have been included.

19. Refer to Part 8, Footnote 2 of the specifications.

It states that the intent of design is to keep all excess spoil material on site. If they cannot then they will be disposed of offsite at contractor's expense. Is there an amount of spoils material that everyone can assume for the purpose of estimating?

The Grading Quantities Breakdown table on Sheet EC-002 shows the project is a borrow job. Materials that need to be hauled off site are those deemed to be unsuitable as backfill for the retaining walls. We are unable to quantify that.

20. Are there any utility relocations that have to be done by other utility companies that we may have to wait on?

Preliminary Coordination with JEA Has Occurred, But the Contractor Will Need to Verify Relocations with Existing Utilities Companies.

Revised Sheet EC-002 has been included.

21. Is there any specific storm event such as a 5 year or 100 year flood event that the temporary diversion pump system must be capable of handling?

The temporary diversion pump system is to keep the work area dry and is not based on a storm event.

22. Is there a specific tree protection zone or limits of disturbance that will be strictly enforced beyond the grading limits?

No.

23. Are there specific requirements that need to be taken to protect the existing ecosystem within the creek?

No.

24. During the Prebid meeting it was stressed that the project has to be completed by September 4th without exception. What happens if this does not happen? We do not see where this is addressed within the contract documents.

Please see the updated specifications sheet and new bid factor added to the event.

ITB # 32701-13841 – Amendment # One Page 4 of 4

25. In reference to EC-712 General Note 1.

Requiring 1” of water per week, it appears that there will be areas that are inaccessible access to water. How will these areas receive water?

The plant material included in this contract included in General Note 3 on EC-712 is in reference to watering the mowable turf areas.

26. Are bridge abutment plans complete?

Yes, supplemental drawings have been included to replace sheets S100 through S400.

27. How should the existing concrete and tree removal be disposed of?

The awarded contractor shall dispose existing concrete and trees offsite. Revised Sheet EC- 002 has been included.

28. Can you share the permits for this project?

The TDEC ARAP NRS 25.180 and USACE

NWP #27 Aquatic Habitat Restoration MVM- 2025-222 have been included. It is anticipated the TDEC Construction General Permit will be issued prior to contract being awarded.

29. How is the flexamat quantity estimated?

The Flexamat quantity is calculated using a standard 5.5’ roll width over 1,090 linear feet of streambank. This calculation includes the entrenched area.

30. Is railing required along the retaining walls? How will it be mounted?

The 4’ tall black metal railing fence (Item number 033 – Safety Fencing) shown on Sheet EC-402 and EC-403 along the top of the retaining wall and west side of trail should be Ameristar Montage II or equivalent. Revised Sheets EC-002, EC-402, & EC-403 have been included.

There is no preference regarding how the railing is mounted, but it should be installed according to the manufacturer’s specifications.

31. Can you share the CAD file for Contractor take-offs?

Yes. Due to file size, revised documents are being shared through OneDrive. Please see the USR Plan Request Memo attachment on the event for more information.

32. Can you confirm the correct obligee for the bond?

Bidder Services Department of General Services, CPO 312 Rosa L Parks Avenue, 3rd Floor Tennessee Tower Nashville, TN 37243-1102

33. Will the contractor qualifications under Stream Construction Notes on EC-001 of the plans also be required?

No. This note has been removed from the plans. Revised Sheet EC-001 has been included.

3. Delete Specifications document in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):

Specifications Version 2

4. Add the following documents to the USR Plan OneDrive Link. (For access to the OneDrive link, please see the USR Plan Request Memo attachment on the event)

343075_CentralCreek_USR_RevisedSheets202600408.pdf 343-075 Central Creek Reduced Scope_20260408.zip Drawings-Montage II Majestic.pdf NRS25.180 FINAL Central Creek Restoration 02062026.pdf CentralCreek_USACE_MVM-2025-222_Combined.pdf 343-075_ST_IFC_FOUNDATION PACKAGE.pdf