ITB 250006 _Courthouse Cooling Tower Replacem.pdf

1 | P a g e

Invitation to Bid (ITB) #250006 For Cooling Tower Replacement for the Jackson County Courthouse

The Jackson County Board of Commissioners (the County) requests bids for the replacement and construction of a cooling tower located at Jackson County Courthouse 5000 Jackson Parkway, Jefferson, Georgia 30549. Upon completion of a review of bids received, the County anticipates awarding a contract for services. Attached hereto are the construction documents, technical specifications, and submittal format.

The written requirements contained in this Invitation to Bid (ITB) shall not be changed or superseded except by written addendum from Jackson County Purchasing Department. Failure to comply with the written requirements for this ITB may result in disqualification of the submittal by Jackson County.

Purpose:

The County is requesting replacement and construction/installation of a new cooling tower at the Jackson County Courthouse located in Jefferson, GA. The County will consider service bids from qualified and insured General Contracting firms to complete the project. The firm will assume responsibility for project construction cost by issuing a guaranteed maximum price (GMP), which will be a contractual obligation. The firm will develop an overall final project schedule, which will be a contractual obligation. In addition, the selected firm will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and miscellaneous contracts required for completion of the project within its established budget and schedule.

Work under this Contract consists of furnishing all labor, materials and equipment necessary to perform the cooling tower replacement and installation at the Jackson County Courthouse. The work will include, but is not necessarily limited to, the following:

1. Construction shall take place in a single phase:

a. The scope of work shall be performed during a 4-calendar day period, beginning at an approximate time that the longest lead item (Cooling Tower) is available to the job site and which coincides with the Owner’s schedule.

2. Scope of work shall be as follows:

a. The intent of the project is to demolish and replace the existing nominal 500 ton, two cell, counterflow Cooling Tower (CT-1). The new Cooling Tower shall be of equal capacity as the existing. The new Cooling Tower is to be fabricated to be a direct replacement of the existing Cooling Tower with accessory upgrades.

b. Demolition work shall include the removal of the existing Cooling Tower and portions of the associated above-ground condenser piping.

c. The electrical scope shall include the modification of the power supply for connection to the replacement Cooling Tower, associated basin heaters and heat trace.

2 | P a g e

d. The BAS controls sequence of operations and points shall remain the same as currently programmed by Convergint. Convergint shall provide the same sequence of operations and points for all new and existing equipment.

Contract Period:

Any contract resulting from this ITB shall not begin before January 1, 2025 and is expected to begin a period of 7 days from the time the notice to proceed is provided until completion of the project unless agreed to in writing by both parties. The sample contract provided with this ITB will be used by the Board of Commissioners to engage the vendor selected as a result of this ITB process.

Information to Vendors:

The anticipated schedule for the ITB is as follows:

ITB Available Wednesday, September 25, 2024

Pre-Bid Meeting Thursday, October 10, 2024 10:30 AM Deadline for questions Friday, October 15, 5:00 PM Submittal deadline Tuesday, October 29, 10:00 AM

Proposal Process:

All bids shall utilize the attached forms and be submitted via sealed bid. The County will not accept any submittal by facsimile or email. All submittals shall contain three (3) hard copies and one (1) electronic PDF on a storage device containing all information requested.

Receipt of all Addenda to this ITB, if any, must be acknowledged on the proposal form. Addenda shall become part of the requirements of this ITB. Failure to acknowledge receipt of an Addendum may result in rejection of the Proposal. Any cost incurred by respondents in preparing or submitting Proposals for the project shall be the respondents’ sole responsibility. It shall be the respondents’ responsibility to ensure delivery of the bid to the designated address by the designated time. The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor. Hand delivered copies may be delivered to the below address ONLY between the hours of 8:30 a.m. and 4:30 p.m. ET, Monday through Friday, excluding holidays observed by the Jackson County Government. If bid is to be mailed or hand delivered before Monday, October 21, it should be delivered to 67 Athens Street, Jefferson, GA 30549. On or after Monday, October 21, 2024 the bid may be submitted at 4965 Jackson Parkway, Jefferson, GA 30549.

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

Address Proposals to the attention of:

Mr. Kenneth Morris, Purchasing Manager Jackson County Board of Commissioners 4965 Jackson Parkway Jefferson, GA 30549 kmorris@jacksoncountygov.com

Proposals are due no later than Tuesday, October 29, 2024 at 10:00am. Late submittals will not be accepted.

mailto:kmorris@jacksoncountygov.com

3 | P a g e

Firms are not allowed to communicate with any County staff or elected officials regarding this procurement. Any unauthorized contact shall disqualify the firm from further consideration.

All questions regarding this project should be directed to Kenneth Morris, Purchasing Manager at kmorris@jacksoncountygov.com, Barry Vickery, Projects Manager at bvickery@jacksoncountygov.com, and Scott Martin, Facilities Maintenance Director at smartin@jacksoncountygov.com. All responses, inquiries, or correspondence relating to this ITB will become the property of the County when received and shall be regarded as public record. All information received in response to this ITB, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of proposals has passed, and the award has been made, with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the County; (3) any company financial information requested by the County to determine vendor responsibility, unless prior written consent has been given by the offeror; and (4) other constitutional protections.

The County reserves the right to:

1. Refuse any or all submittals received.

2. Cancel or modify this ITB at any time.

3. Reject any and all submittals or responses at any time.

4. Request further documentation or information, and to discuss an ITB submittal for any purpose in order to answer questions or to provide clarification.

Additional Information/Addenda:

Jackson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Vendors should not rely on any representations, statements or explanations other than those made in this ITB or in any addendum to this ITB. Where there appears to be a conflict between the ITB and any addenda issued, the last addendum issued will prevail.

Vendors must acknowledge any issued addenda by including the Addenda Acknowledgement Form with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements.

Late Submittals:

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Jackson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

Rejection of Proposals:

Jackson County Government may reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure.

Submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

mailto:kmorris@jacksoncountygov.com mailto:bvickery@jacksoncountygov.com mailto:smartin@jacksoncountygov.com

4 | P a g e

Non-Collusion Affidavit:

By submitting a response to this ITB, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

By submitting a bid, the vendor represents and warrants that no official or employee of Jackson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

Costs Incurred by Vendors:

All expenses involved with the preparation and submission of the ITB to the Jackson County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).

ITB Opening:

The names of vendors submitting a response to this ITB submittal prices will be read aloud publicly. A list of names of firms responding to the ITB may be obtained from Kenneth Morris, Purchasing Manager, after the ITB due date and time stated herein.

Taxes:

Selected vendor will be provided with Jackson County’s Sales and Use Tax Certificate of Exemption number upon request.

Vendor Information:

All submissions shall include a current W-9 and copy of Jackson County’s Payment/ACH Authorization Form.

Vendors whose place of business is other than the State of Georgia may be required to provide the Purchasing Manager with copies of your state’s regulations and/or laws concerning the application of certain vendor preference requirements to vendors whose place of business is in the applicable state. Failure to provide this information will result in the disqualification of the vendor from submitting a proposal.

Insurance:

Selected vendor will be required to provide proof of liability and workman’s compensation insurance before work can begin on this County project. Workman’s Compensation Insurance should be as required by the State of Georgia. General Liability should cover $1,000,000 per incident.

Warrantee:

The selected vendor will warrantee the product/service for a period of __ years from the date of the final inspection and acceptance by the County.

5 | P a g e

Termination:

Federal, State, and other Local government agencies may terminate this Agreement in the event funds are not appropriated for it in future periods; provided, however, that funds are also not appropriated for equipment or services that replace those contracted for under this Agreement. Customer shall be obligated for any future annual period if Company is not notified in writing at least thirty (30) days prior to the beginning for the annual period for which non-appropriation is being claimed.

Anti-Discrimination:

By submitting a response to this ITB, all perspective contractors certify to Jackson County that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended.

Illegal Immigration Reform and Enforcement Act of 2011:

Vendors submitting a response to this ITB must complete the Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) which is provided with the ITB package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

A. The form must be signed by an authorized officer of the contractor or their authorized agent.

B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the County and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

Qualification and Submittal Requirements:

1. Letter of Interest- A letter executed by a principal of the firm committing to the requirements specified in this Request.

2. Experience- Provide the year of the company’s incorporation, and provide documentation of successful completion of construction of at least three (3) government or commercial cooling tower replacement projects completed in the last ten (10) years similar to the Project under this ITB. Please identify projects contracted directly with a local government entity. Client references for each project must be included with confirmed email and phone numbers.

3. Project Team- Provide an organizational chart outlining the proposed staff, including superintendent, project manager, project director, cost estimator, project executive, etc., and provide resumes highlighting relevant project experience.

4. Proposed Preconstruction and Project Management Plan- Provide a summary of preconstruction activities, which staff are committed to each phase of the process, quality control programs, approach to bonding subcontractors, approach to encouraging local participation, and anticipated schedule for construction for the proposed project.

6 | P a g e

5. Financial- Provide financial information including taxes, insurance and benefits, as well as the company’s latest financial statement (audited if available). Provide Bonding Agent/Surety Company “good guy letter” and document bonding capacity (performance and payment).

6. Lawsuits- List any pending or settled lawsuits or professional liability claims in which any member of the company was involved during the past ten (10) years.

7. Receipt acknowledgement of all Addenda to this RFQ (if any).

8. Completed Proposal Form, with Exhibit “A.”

ITB Schedule:

Task Date

Issue ITB 9-25-24

Pre-Bid 10-10-2024 at 10:30am

Questions Due 10-15-2024 at 10:30am

Proposals Due 10-29-24 at 10:00am

Interview Firms TBD

Negotiate Contract TBD

Jackson County Courthouse Cooling Tower Replacement & Installation (The Project) Proposal Form:

Proposing Firm:

Signature:

Name:

Title:

Date:

E-mail address: ________________________________________

7 | P a g e

9. Fees: Amount established by and agreed to by both parties, which is the full amount of compensation due to the firm as gross profit and for any and all expenses of the Project not included and identified as the Cost of the Work, provided that the firm performs all requirements of the Contract Documents within the time limits established.

A. Pre-Construction Fee: $ (lump sum)

B. General Conditions: $ (lump sum –see attached Exhibit “A”)

C. Construction Fee: % (percent of construction cost)

10. Base Bid $

A. ALTERNATE(S) – Not Required (Proposed by Vendor) :

i. (Deduct): $_______________ or

ii. (Add) : $_______________

11. Addendum Acknowledgement

Number Date Number Date

NOTARY

Notary#:

Name:

Expiration:

Signature: Seal

Attachment:

8 | P a g e

EXHIBIT A

Jackson County Courthouse Cooling Tower Replacement & Installation (The Project) Maximum Allowable General Conditions

ITEM DURATION UNIT COST TOTAL COST

Project Director $ $

Superintendent $ $

Assistant Superintendent $ $

Senior Project Manager $ $

Project Manager/Project Engineer $ $

Field Engineering $ $

MEP/BIM Coordination $ $

In-House Accounting $ $

On Site Safety Engineer $ $

Safety Materials Program $ $

Field Office Rental, Setup and Removal $ $

Storage Trailer Rental $ $

Temporary Toilets $ $

Job Signs LUMP SUM $ $

Copier, Fax Machine $ $

Telephone and Internet Costs and Setup $ $

Ice, Cups, Water $ $

Office Supplies $ $

Office Furniture LUMP SUM $ $

Jobsite Computers and Technology LUMP SUM $ $

Postage and Couriers $ $

Progress Photographs $ $

Final Photographs LUMP SUM $ $

Plan Printing and Copying LUMP SUM $ $

Cellphones and Radios $ $

Supervision Vehicles $ $

Project Management Vehicles and Travel $ $

Gas, Oil and Maintenance $ $

Builder’s Risk Insurance LUMP SUM $ $

General Liability & Umbrella Insurance LUMP SUM $ $

Payment and Performance Bond LUMP SUM $ $

Total General Conditions Cost: $

Note: No direct labor may be billed as Cost of Work without prior written approval by the County.

9 | P a g e

SECTION II - GENERAL CONDITIONS

A. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated to all firms responding to this ITB.

B. All materials submitted in connection with this ITB will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of the Jackson County Board of Commissioners. All such materials shall remain the property of the Jackson County Board of Commissioners and will not be returned to the respondent.

C. All respondents to this ITB shall hold harmless the Jackson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this ITB. The issuance of this ITB constitutes only an invitation to present a proposal. The Jackson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this ITB. The Jackson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this ITB is withdrawn or the project canceled for any reason, the Jackson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this ITB or otherwise.

D. The ITB is subject to the provisions of the Jackson County Purchasing Ordinance and any revisions thereto, which are hereby incorporated into this ITB in their entirety except as amended or superseded herein.

E. Failure to submit all the mandatory forms from this ITB package shall be just cause for the rejection of the qualification package. However, Jackson County reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

F. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however. Payment will be made via ACH.

G. In case of failure to deliver goods in accordance with the contact terms and conditions, Jackson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Jackson County may have.

H. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia.

I. Any contract resulting from this ITB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then contractor shall comply with applicable federal, state, and local laws and regulations.

J. It is understood and agreed between the parties herein that Jackson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

10 | P a g e

Final Selection:

Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, a recommendation will be made to the Jackson County Board of Commissioners by the project representative. Following Commission approval, the County will complete contract negotiations.

The Jackson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals.

Every vendor submitting a proposal must complete the form showing compliance with the Illegal Immigration Reform and Enforcement Act of 2011, OCGA §13-10-90(b)(1). The form is provided with this ITB package.

11 | P a g e

ITB 250006 PRICE PROPOSAL

COMPANY NAME: ____________________________________________________________

FORMAT TO ENABLE A CLEAR UNDERSTANDING OF WHAT IS BEING BID AND THE PRICE. BY DETAILING EVERYTHING HERE, THIS WILL BE THE SHEET THAT IS LOOKED AT DURING THE BID OPENING.

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.

12 | P a g e

EXECUTION OF PROPOSAL

DATE: ___________

The potential Contractor certifies the following by placing an "X" in all blank spaces:

___ That this proposal was signed by an authorized representative of the firm.

___ That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

___ That all labor costs associated with this project have been determined, including all direct and indirect costs.

___ That the potential Contractor agrees to the conditions as set forth in this Request for Proposal with no exceptions.

Subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Business Contact Representative

Operational Contact Representative

Vendor’s Name Federal ID #

Address

13 | P a g e

Phone Fax

Email

Authorized Signature Date

Typed Name & Title

14 | P a g e

ADDENDA ACKNOWLEDGEMENT

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. _____________

Addendum No ______________

Addendum No. ______________

Addendum No. ______________

Authorized Representative/Title Authorized Representative (Date) (Print or Type) (Signature)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the Owner’s requirements.

15 | P a g e

16 | P a g e

Illegal Immigration Reform and Enforcement Act of 2011

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. §13-10-91(b)(1)

The Jackson County Board of Commissioners and Contractor agree that compliance with the Illegal Immigration Reform and Enforcement Act of 2011 are conditions of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the Jackson County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present and affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Employment Eligibility Verification User Identification Number

Date of Authorization to Use Federal Work Authorization Program

NAME OF CONTRACTOR

Name of Project

Jackson County Board of Commissioners

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________________, _______, 20___ in ____________________ (City), _______ (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________, 20____

Notary Public

My Commission Expires: __________________________________________________

17 | P a g e

The following pages include a sample contract that will only become finalized based on selection by Jackson County Board of Commissioners. Please complete and execute as part of your firm’s proposal package submission.

18 | P a g e

CONTRACT

This Agreement made and entered into this _____ Day of ___________, Two Thousand and Twenty Four, BETWEEN

The Owner: The Jackson County Board of Commissioners Jackson County, Georgia 67 Athens Street Jefferson, Georgia 30549

And the Contractor: __________________________ (Co. Name & Address) __________________________

PROJECT: JACKSON COUNTY COURTHOUSE COOLING TOWER REPLACEMENT & INSTALLATION

WITNESSETH: That said Contractor has agreed, and by these presents does agree, with the said County, for the consideration herein mentioned and under the provisions required by the Specifications outlined in the Jackson County Request for Proposal 250006 to furnish all equipment, tools, material, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner, proposal made by the Contractor, the Advertisement, the Instructions to Bid, General Terms and Conditions and this Agreement, including all work shown on Plans and Technical Specifications and listed in the conditions, provisions and specification to wit:

ARTICLE 1

The Contract Documents

The Contract Documents consist of this Agreement, the Jackson County Invitation to Bid (ITB) 250006, the supporting drawings and specifications, the Contractor’s Response to ITB 250006, including the Contractor Affidavit and Agreement, Addenda issued prior to execution of this Agreement, and all Change Orders issued subsequent thereto. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE 2

The Work

The Contractor shall perform all work required by the Contract Documents for:

PROJECT: JACKSON COUNTY COURTHOUSE COOLING TOWER REPLACEMENT & INSTALLATION

All Work performed under this contract is subject to inspection by the Finance Division of Jackson County, Georgia and the representative of ___________________________ engaged by Jackson County as the Project Engineer on this project. It shall be the Contractor’s responsibility to coordinate with the Finance Division of Jackson County, Georgia or the Project Engineer for inspection services. All Work shall meet or exceed all Federal, State, and local requirements.

19 | P a g e

ARTICLE 3

Georgia Illegal Immigration Reform and Enforcement Act of 2011

Contractor agrees and acknowledges that compliance with the requirements of the Georgia Illegal Immigration Reform and Enforcement Act of 2011 are conditions of this Contract. The Contractor Affidavit and Agreement executed by Contractor pursuant to O.C.G.A. §13-10-91(b)(1) is hereby incorporated into this Agreement by reference and made a part of this Contract. By the execution of this Contract, the Contractor affirms that the Illegal Immigration Reform and Enforcement Act of 2011 Contractor Affidavit submitted with the response to RFQ 230019 is still valid, that the Contractor’s Federal Work Authorization Number has not changed, that the Contractor will utilize the Federal Work Authorization Program during the duration of this contact, that the Contractor will ensure that all subcontractors and sub-subcontractors working on the Project covered by this Contract are participating in the Federal Work Authorization Program and have completed the Subcontractors and/or Sub-subcontractor Affidavit, and that the Contractor will advise the Owner of hiring a new subcontractor and/or sub-subcontractor and will provide the Owner with a Subcontractor/Sub-subcontractor Affidavit attesting to the subcontractor’s/sub-subcontractor’s name, address, user identification number, and date of authorization to use the Federal Work Authorization Program within five

(5) days of hiring before the subcontractor/sub-subcontractor begins working on the Project. The Contractor understands and will ensure that all subcontractors and sub-subcontractors understand that knowingly and willfully making a false, fictitious, or fraudulent statement in an affidavit submitted in compliance with O.C.G.A. §13-10-91 shall be guilty of a violation of Code Section §16-10-20 and, upon conviction, shall be punished as provided for in such Code Section. Additionally, any contractor and/or sub-contractor convicted for false statements based upon a violation of this Code Section shall be prohibited from bidding on or entering into any public contract for twelve (12) months following the conviction.

ARTICLE 4

Time of Commencement and Completion

The Work to be performed under this Contract shall be completed within _10__ days of the Notice to Proceed, unless authorized in writing by the County.

ARTICLE 5

Contract Price

The Owner shall pay the Contractor, for the performance of the Work as provided in the Conditions of the Contract, in current funds, the amount based upon the Contractors response to the Invitation to Bid not to exceed $_________________.

ARTICLE 6

Warrantee Period

All parts, labor, and services provided by the Contractor in conjunction with ITB 250006 shall be warranted for a period of ____ year(s). The warrantee period will begin at the time the Contractor and County conduct the final acceptance inspection after all punch list items have been completely corrected and continue for the period hereto stated.

20 | P a g e

ARTICLE 7

Payment

Payment for the Work as described in Article 5 above, shall be made upon completion and inspection of Work by the Owner to the Contractor within thirty (30) days after the completion of the Work, provided that the Work has been completed and the Contractor fully performed in accordance with the Contract Documents.

Contractors may request a draw against completed work once every thirty (30) days if the contract is for a period of more than thirty (30) days. The Contractor shall complete and submit an invoice to the Purchasing Manager, 67 Athens Street, Jefferson, Georgia 30549. The Purchasing Manager will coordinate with the Project Manager for approval and will forward the invoice to Accounts Payable for payment. The invoice provided by the Contractor should include all necessary documentation to prove that all the requirements outlined in the Request for Proposal, all addenda, and all change orders have been completed and that the work has been properly inspected.

IN WITNESS WHEREOF, the parties have executed this Contract on the date first written above.

OWNER: CONTRACTOR:

Jackson County Board of Commissioners ____________________________________ Company’s Legal Name

BY: Tom Crow, Chairman BY: Representative

ATTEST: ATTEST:

Notary Public Notary Public