ITB_25-49_Pre-bid_Meeting_Sign-In_Sheet_and_Agenda.pdf

Pre-Bid Meeting Agenda Bid Number 25-49

Town and Country Rd Undermined Culvert City of Oviedo City Annex

400 Alexandria Boulevard, Oviedo, FL 32765 Date: August 7, 2025

Time: 2:00 P.M.

1. Project Contacts

City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Abel Velasco – Procurement Coordinator

• Paul Yeargain, P.E. – Assistant City Engineer

Vanasse Hangen Brustlin:

• Alex Gascon, EI – Water Resources Specialist

2. Introduction

• This is the non-mandatory pre-bid meeting for the Town & Country Undermined Culvert, Bid Number 25-49

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is August 7, 2025, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager, (see bid package for details). An addendum will be issued which will include minutes from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due on or before 2:00 p.m., August 21, 2025, to the purchasing agent’s office.

• Anticipated City Council approval in October 2025.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

3. Scope of Work http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

The project involves two stormwater improvements within the Twin Rivers Subdivision in Oviedo.

The first is a replacement of three existing 24” reinforced concrete pipes (RCPs) along Town and Country Road with two 29” by 45” Elliptical RCPs. The second is the replacement of the outfall structure for an existing stormwater pond adjacent to Town and Country Boulevard.

The proposed improvements include the following:

Culvert Replacement

• Construction of approximately 58 feet of a double 29” by 45” Elliptical RCP along Town and

• Country Drive

• Installation of concrete headwalls with Riprap Revetment at each end of the Elliptical RCP

• Restoration of Town and Country Boulevard

Pond Outfall Replacement

• Removal of the existing vertical weir and bleeder structure

• Construction of a new outfall structure consisting of a ditch bottom inlet, 34 feet of 19” x 45”

• Elliptical RCP, and a mitered end section

• Restoration of the pond bank

4. Special Considerations

Required Forms:

▪ Bid Form

▪ Notarized power-of-attorney

▪ Bid Security

▪ Conflict of Interest Statement

▪ Drug-Free Workplace Certification Form

▪ Trench Safety Statement

▪ Non-Collusion Affidavit of Bidder

▪ Dispute Disclosure Form

▪ Statement of Insurance Compliance

▪ A list of all sub-contractors to be utilized by the Bidder for the contract work

▪ A list of two or more business references

▪ Evidence of qualification and licensing to do business in the State and locality of this project

▪ Evidence of corporate or joint-venture certification

▪ Evidence of FDOT Prequalification

▪ Compliance with Employment Eligibility Requirements Form

▪ Compliance with Prohibition Against Contracting with Scrutinized Company Form

▪ Human Trafficking Affidavit

▪ Affidavit of Compliance with Foreign Entity Laws

BONDING CAPACITY

Provide verification from Surety on Surety’s letterhead of a minimum of 100 percent of the contract price in bonding capacity for a labor and material payment bond and a minimum of 100 percent of the contract price in bonding capacity for a performance bond with the ITB. The Surety must be included on the approved list of sureties issued by the United States Department of Treasury.

5. Questions from attendees