ITB-25-051-KY_Commission_Memo_-_Approved.pdf

This is a Commission Memorandum related to Invitation to Bid (ITB-25-051-KY) issued by the City of Altamonte Springs for the procurement of chemicals for public works plant operations serving Seminole County, Florida. The City seeks to purchase five specific water and wastewater treatment chemicals: Phosphoric Acid (Corrosion Control), Aluminum Sulfate, Liquid Sodium Bisulfite, MicroC 2000, and Liquid Sodium Hypochlorite, with estimated annual quantities ranging from 1,200 to 54,000 gallons depending on the chemical. The contract will be structured as a non-exclusive, as-needed purchase agreement with an initial term of twelve months and potential extensions for up to four additional twelve-month periods, not to exceed forty-eight months total. Bid documents were released on July 25, 2025, with written questions due by August 6, 2025, and final bids due by 11:00 a.m. ET on August 27, 2025. Expected delivery of chemicals is within fifteen calendar days of receiving an official Purchase Order. Bidders must provide unit pricing and percentage discounts, with pricing expected to remain firm during the initial contract period.

Evaluation criteria include pricing competitiveness, submission of a minimum of three similar project references, and strict compliance with chemical purity and delivery specifications. Bidders are required to submit multiple supporting documentation including a Conflict of Interest Statement, Non-Collusion/Lobbying Certification, Human Trafficking Affidavit, Debarment Certification, material safety data sheets, and proof of appropriate insurance coverage. Vendors must demonstrate years of business experience and compliance with E-Verify employment eligibility regulations. No specific set-aside designations for disadvantaged enterprises are outlined in the solicitation. The City reserves the right to accept or reject any submissions and may consider factors beyond pricing when evaluating bids. Vendors will be responsible for delivering chemicals to various city treatment and reclamation facilities throughout Altamonte Springs, with price adjustments potentially considered during renewal periods subject to City approval.